COMPUTER PRACTICALS WORK BOOK

AREAS COVERED
1. MS WORD
2. MS EXCEL
3. MS POWERPOINT
4. MS ACCESS
5. MS PUBLISHER
6. WEB DESIGN

(SUB ICT/COMPUTER STUDIES)

Paper 2/3

BY MR OKELLO GILBERT (BIT)

TEL:+256770721805

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 Table of Contents
WORD PROCESSING SOFTWARE.............................................................................................................................4

TYPES OF WORD PROCESSORS................................................................................................................................4

PURPOSE OF WORD PROCESSING...........................................................................................................................4

BASIC TERMINOLOGY...............................................................................................................................................4

COMMON FEATURES OF WORD PROCESSING APPLICATIONS.......................................................................5

COMMON PARTS OF A WORD PROCESSOR WINDOW........................................................................................6

ADVANTAGES OF ELECTRONIC WORD PROCESSOR OVER TYPE WRITERS...............................................6

DISADVANTAGES OF USING ELECTRONIC WORD PROCESSORS...................................................................7

COMMONLY USED WORD PROCESSING KEYBOARD SHORTCUTS................................................................7

OTHER DEFINITIONS OF TERMINOLOGIES...........................................................................................................8

Question...........................................................................................................................................................................9

MS WORD PROCESSING (THEORY QUESTIONS)................................................................................................10

WORD PROCESSING PPRACTICE EXERCISES...................................................................................................14

EXERCISE 1.................................................................................................................................................................14

EXERCISE 2.................................................................................................................................................................15

EXERCISE 3.................................................................................................................................................................16

EXERCISE 4.................................................................................................................................................................17

EXERCISE 5.................................................................................................................................................................18

EXERCISE 6.................................................................................................................................................................19

EXERCISE 7.................................................................................................................................................................20

EXERCISE 8.................................................................................................................................................................21

EXERCISE 9.................................................................................................................................................................22

EXERCISE 10...............................................................................................................................................................23

EXERCISE 11...............................................................................................................................................................24

EXERCISE 12...............................................................................................................................................................25

EXERCISE 13...............................................................................................................................................................26

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 EXERCISE 14...............................................................................................................................................................27

EXERCISE 15...............................................................................................................................................................28

EXERCISE 16...............................................................................................................................................................29

EXERCISE 17...............................................................................................................................................................30

EXERCISE 18...............................................................................................................................................................32

EXERCISE 19...............................................................................................................................................................33

EXERCISE 20...............................................................................................................................................................34

EXERCISE 21...............................................................................................................................................................35

MS WORD EXERCISES (USING SUPPORT FILES)....................................................................................................37

SPREADSHEETS SOFTWARE...................................................................................................................................53

TYPES OF SPREADSHEETS......................................................................................................................................53

Advantages of Manual Spreadsheets.............................................................................................................................53

Disadvantages of Manual Spreadsheets.........................................................................................................................53

Advantages of Electronic Spreadsheets.........................................................................................................................53

Disadvantages of Electronic Spreadsheets....................................................................................................................53

FEATURES OF ELECTRONIC SPREADSHEET SOFTWARE................................................................................54

Uses/Applications of Spreadsheets................................................................................................................................54

OPERATORS................................................................................................................................................................55

CELL REFERENCES...................................................................................................................................................55

FORMULAS..................................................................................................................................................................56

FUNCTIONS.................................................................................................................................................................56

SPREADSHEETS (THEORY QUESTIONS)...................................................................................................................58

SPREADSHEET EXERCISES (MS EXCEL)..................................................................................................................61

EXERCISE 1.................................................................................................................................................................61

EXERCISE2..................................................................................................................................................................62

EXECISE 3....................................................................................................................................................................63

EXERCISE 4.................................................................................................................................................................64

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 EXERCISE 5.................................................................................................................................................................65

EXERCISE 6.................................................................................................................................................................66

EXERCISE 7.................................................................................................................................................................68

EXERCISE 8.................................................................................................................................................................69

EXERCISE 9.................................................................................................................................................................70

EXERCISE 10...............................................................................................................................................................71

EXERCISE 11...............................................................................................................................................................73

EXERCISE 12...............................................................................................................................................................74

EXERCISE 13...............................................................................................................................................................75

EXERCISE 14...............................................................................................................................................................76

EXERCISE 15...............................................................................................................................................................77

PRESENTATION SOFTWARE...................................................................................................................................78

Applications of Presentation Software..........................................................................................................................78

Principles of a Good Presentation..................................................................................................................................78

Advantages of Presentation Software............................................................................................................................79

FEATURES OF ELECTRONIC PRESENTATION SOFTWARE..............................................................................79

PowerPoint Views.........................................................................................................................................................80

PRESENTATION SOFTWARE (PAPER1 QUESTIONS)..............................................................................................81

PRESENTATION EXERCISE..........................................................................................................................................84

EXERCISE 1.................................................................................................................................................................84

EXERCISE 2.................................................................................................................................................................85

EXERCISE 3.................................................................................................................................................................86

EXERCISE 4.................................................................................................................................................................87

EXERCISE 6.................................................................................................................................................................88

EXERCISE 7.................................................................................................................................................................89

EXERCISE 8.................................................................................................................................................................90

EXERCISE 9.................................................................................................................................................................90

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 EXERCISE 10...............................................................................................................................................................91

EXERCISE 11...............................................................................................................................................................92

EXERCISE 12...............................................................................................................................................................93

EXERCISE 13...............................................................................................................................................................93

DATABASES................................................................................................................................................................95

TYPES OF DATABASES............................................................................................................................................95

FUNCTIONS OF A DATABASE MANAGEMENT SYSTEM..................................................................................95

ADVANTAGES OF DATABASE MANAGEMENT SYSTEMS...............................................................................96

DISADVANTAGES OF DATABASE MANAGEMENT SYSTEMS........................................................................96

DISADVANTAGES OF PAPER/MANUAL/FILE-BASED/FLAT DATABASES....................................................97

DATABASE OBJECTS................................................................................................................................................97

DEFINITION OF TERMINOLOGIES.........................................................................................................................98

CHARACTERISTICS OF DATABASE APPLICATIONS.........................................................................................98

COMPONENTS OF A DATABASE MANAGEMENT SYSTEM.............................................................................99

DATA TYPES, FIELD PROPERTIES, VALIDATION CHECKS AND ERRORS...................................................99

DATA TYPES...............................................................................................................................................................99

FIELD PROPERTIES.................................................................................................................................................100

DATA VALIDATION................................................................................................................................................101

ERRORS......................................................................................................................................................................102

DATABASE MANAGEMENT SOFTWARE (THEORY QUESTIONS).....................................................................103

QUERY CRITERIOR......................................................................................................................................................107

Introduction to query criteria.......................................................................................................................................107

Criteria for Text, Memo, and Hyperlink fields............................................................................................................110

Criteria for Number, Currency, and AutoNumber fields.............................................................................................113

Criteria for Date/Time fields.......................................................................................................................................115

Criteria for other fields.............................................................................................................................................122

DATABASE EXERCISES (DB).....................................................................................................................................124

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 EXERCISE 1...............................................................................................................................................................124

EXERCISE 2...............................................................................................................................................................125

EXERCISE 3...............................................................................................................................................................126

EXERCISE 4...............................................................................................................................................................127

EXERCISE 5...............................................................................................................................................................128

EXERCISE 6...............................................................................................................................................................129

EXERCISE 7...............................................................................................................................................................130

EXERCISE 8...............................................................................................................................................................131

EXERCISE 9...............................................................................................................................................................133

EXERCISE 10.............................................................................................................................................................135

EXERCISE 11.............................................................................................................................................................136

EXERCISE 12............................................................................................................................................................137

EXERCISE 13.............................................................................................................................................................138

EXERCISE 14.............................................................................................................................................................139

Desktop Publishing (Microsoft Publisher ).................................................................................................................140

DESKTOP PUBLISHING EXERCISES( DTP)..............................................................................................................153

EXERCISE 1...............................................................................................................................................................153

EXERCISE 2...............................................................................................................................................................153

EXERCISE 3...............................................................................................................................................................154

EXERCISE 4...............................................................................................................................................................154

EXERCISE 5...............................................................................................................................................................154

EXERCISE 6...............................................................................................................................................................155

EXERCISE 7...............................................................................................................................................................156

EXERCISE 8...............................................................................................................................................................156

EXERCISE 9...............................................................................................................................................................158

EXERCISE 10.............................................................................................................................................................159

EXERCISE 11.............................................................................................................................................................160

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 WEB DESIGN.............................................................................................................................................................161

WEBSITE PUBLISHING...........................................................................................................................................161

IMPORTANT TERMS................................................................................................................................................161

CHARACTERISTICS OF A GOOD WEB SITE.......................................................................................................162

USES OF A WEB PAGE OR WEB SITE..................................................................................................................163

RELEVANCE OF SCHOOL WEBSITES..................................................................................................................163

DESIGNING A WEB PAGE......................................................................................................................................164

STRUCTURE OF WEBPAGE DOCUMENT............................................................................................................164

WEB PUBLISHING (THEOR QUESTIONS)................................................................................................................166

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 Preface
This Students practical practice book has been designed to enable the student to practice ICT/computer
practical questions for paper 2 effectively. The book provides qusetions on what is required before,
during and after the teaching and learning of computer practical’s.

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 WORD PROCESSING SOFTWARE

Word processing is the process of creating a word document and involves typing, editing, formatting
and printing of text document using a word processor.

Word processor is a tool or program that can be used to create, edit, format, store and print a
document that contains text and graphics

Examples of word processors include: Microsoft Word, Corel WordPerfect, Lotus WordPro, Apple
Pages, OpenOffice.org Writer, etc.

Text editors are simple word processors that are generally used to type without any special formatting.

Text editors are mainly used to create small notes, memos and programs.

Examples of common text editors are: Notepad, Notepad++, Gedit etc.

TYPES OF WORD PROCESSORS

 Manual word processors – Type Writer

 Electronic Word Processors – MS Word, Lotus WordPro etc

PURPOSE OF WORD PROCESSING

Word processors are mostly used for writing letters, reports, projects, books, essays, memos, resumes
(CVs) etc.

BASIC TERMINOLOGY

 Typeface is the shape of the characters. Some common typefaces are Times New Roman, Arial,
and Tahoma.
 Line spacing refers to the amount of vertical white space between two lines of text, from
baseline to baseline. Line spacing is measured in points.
 Text alignment refers to the way lines of text are arranged relative to the edges of a block of
text. There are four types of alignment: left, centre, right, and justify.
 Justification is the process of aligning text in a document to both the left and right margins at
the same time.
 Indent is the amount of white space set in between the margin and the beginning of text.
Examples of indents include the first line indent, hanging indent and right indent.
 Formatting text is the process of changing the appearance of text in a document. Formatting
text involves using commands like bold, italics, underlining, changing font colour, etc.
 Editing text refers to the process of making changes to the content of an existing document.
Editing text involves commands like cut, paste, overtype, undo, insert, and delete.

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  Copy – To place selected text on the clipboard, without removing it from its current location.
 Cut – To remove selected text from its current position and place it on the clipboard. Copy and
paste duplicated text, while Cut and paste moves text to a new location.
 The clipboard is an area of memory in which you can store copied or cut text, graphics or any
other items temporarily before being pasted into other locations.
 The paste special feature helps to avoid pasting text with all its formatting. The paste special
feature provides more control over what to paste.
 Header- The header refers to text that appears in the top margin of all pages in a document.
 Footer - The footer refers to text that appears in the bottom margin of all pages in a document.
 Ruler - You can use the ruler to set the indent, margin and tab markers. Avoid using the space
bar to align text!
 Tabs Stops– tab stops are places where text can be made to line up. You can set a tab stop by
clicking on the ruler bar at the desired position.
 Hard Copy– A copy of a document printed out on physical paper.
 Soft Copy– A copy of a document that is stored on a disk or other computer storage device.
 Overtype Mode– Also called overwrite mode, causes any characters you type to replace
("overtype") the characters at the cursor. You can switch between overtype mode and insert
mode by pressing the insert key.
 Paragraph – The text between one paragraph break and the next. A paragraph break is inserted
by pressing Enter key.
 Save – To write the document's current state from RAM to a storage device.
 Proofreading is the process of reviewing a document to ensure the accuracy of its content.
Proof reading tools include spelling and grammar check (F7), thesaurus, etc.

COMMON FEATURES OF WORD PROCESSING APPLICATIONS

 Word Wrap: is a feature allows a user to type continuously without pressing the enter key at
the end of the line.
 Text wrap. Is a facility allowing text to surround embedded features such as pictures, tables,
etc.
 Find: allows the user to locate all occurrences of a particular character, word or phrase.
 Replace: allows the user to substitute existing characters, words or phrases with the new ones.
 Spell checker: allows the user to check spellings of the whole document at one time or to check
and even correct the spelling of individual words as they are typed (Autocorrect)
 Grammar checker: this reports grammatical errors, usually by a wavy green line, and suggests
ways to correct them.
 Thesaurus: suggests alternative words with the same meaning (synonyms) for use in the
document.
 Mail Merge: This is feature used to create similar letters to be sent to several people. The
names and addresses of each person can be merged with one single main document.
 Automatic page numbering: numbers the pages automatically in a document
 Tables: allow users to organize information into rows and columns.
 Multi-columns: arranges text into two or more columns that look similar to newspaper or
magazine
 Drop cap – Formats the first letter in paragraph to be dropped across two or more lines.

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  Clipart:, refers to pre-made images about various subjects used to illustrate concepts in
documents.
 Templates: establish the initial document layouts and formats for various document types.
 Printing: allows a user to obtain a hard copy of a document from the printer.
 Word Count: Establishes the number of words, characters, paragraphs, etc. in a document.
 Headers and Footers: Used to insert text in the top and bottom margin through the document.
 Footnotes and Endnotes are used as references that provide additional information about a
word or phrase within a document.
 Insert and Delete allows a user to add and remove portions of text while editing document.

COMMON PARTS OF A WORD PROCESSOR WINDOW

Title bar—indicates the task currently running. On the right hand side of the title are the minimize,
restore/minimize and close buttons
Menu bar—provides the user with a group of commands that are used to manipulate the document
Tool bars—consist of sets of command buttons for quick execution of frequently used groups of
commands.
Document window—this is the working area where the document is created
Status bar—Displays information that the user may need to know such as the current position of the
insertion point, progress, edit mode, etc.

ADVANTAGES OF ELECTRONIC WORD PROCESSOR OVER TYPE WRITERS

Advantages:
 Word processors can save softcopies for future use while with a type writer; a document has to
be fully retyped if needed again.
 During typing with a word processor, it is possible to undo a mistake, while any error made
with a type writer is immediately impacted on the printout.
 A type writer prints one character at a time while a word processor prints many pages at a
time.
 There is a variety of quick text formatting features such as bold, italic, underline, colour, etc. in
a word processor whereas there are limited formatting options with a typewriter.
 A word processor provides grammar and spell check options whereas a typewriter cannot help
in spell checking.
 It is easier to insert graphics and drawings in a word processor yet it is not easy to draw with a
type writer.
 A word processor allows the user to type continuously without pressing the enter key at the
end of each line (word wrap) whereas the user needs to advance the lever of a typewriter
manually, at the end of every line.
 It is very simple to align text in a document to Left, Centre, Right or Justified whereas with a
type writer, one has to manually align the text, which is very difficult.
 A word processor has edit features such as Copy and Paste in which repeatedly occurring text in
a document can be copied to and pasted from the clipboard whereas a type writer has no
clipboard.
 A word processor can work on many pages at a go by inserting pages numbers, footers,
headers, watermarks, etc. whereas a type writer works on one page at a time.

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  A type writer makes a lot of noise during its operation as compared to a word processor which
is relatively quiet.

DISADVANTAGES OF USING ELECTRONIC WORD PROCESSORS

 Word processors cannot be used without Electricity.

 Word processors Use is Expensive due to the cost of computers.
 They have led to Unemployment of typists because one person using a word processor can do a
lot of work in a short time, which would be done by many using type writers.
 Many people are Computer illiterate, and cannot use the program.
 Computers have Viruses, which lead to loss of data in soft copies.
 Using word processors on light emitting computer monitors for long leads to eye disorders,
which isn’t the case with type writers
 Word processors require purchase of hard ware like printers in order to obtain hard copies yet
with typewriters, whatever is typed is permanent and instantly available as a hard copy: there is
no delay for printing or risk of unintended file deletion.

COMMONLY USED WORD PROCESSING KEYBOARD SHORTCUTS

Ctrl- ] or [ Increase/ Reduce Font

Ctrl-A Selects All
Ctrl-Alt-C ©
Ctrl-Alt-E Endnote

Ctrl-Alt-F Footnote

Ctrl-Alt-S Split a window

Ctrl-Alt-U Table—removes border lines

Ctrl-Alt-Y Repeat Find

Ctrl-B Bold

Ctrl-C Copy

Ctrl-click Select Sentence

Ctrl-Enter Break—page

Ctrl-F Find

Ctrl-F10 Maximize window

Ctrl-F4 Close

Ctrl-F5 Document window—restore

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Ctrl-H Replace
Ctrl-I Italics
Ctrl-J Justify—Full
Ctrl-K Hyperlink
Ctrl-L Align—Left
Ctrl-N New document
Ctrl-O Open a document
Ctrl-P Print
Ctrl-R Align—Right
Ctrl-S Save
Ctrl-Shift-C Copy formatting
Ctrl-Shift-D Double Underline
Ctrl-Shift-W Underline words only
Ctrl-U Underline
Ctrl-V Paste
Ctrl-W Close
Ctrl-X Cut
Ctrl-Y Repeat/Redo
F12 Save As
Shift-F3 Case change (capitalization)
Ctrl + A Select All

OTHER DEFINITIONS OF TERMINOLOGIES

 Page orientation - is the layout of a page in which a rectangular page is oriented for normal
viewing.
Type of orientation
1. Portrait is the layout of a page in which the height of a page is greater than the width
2. Landscape is the layout of a page where the width is greater than the height
 Paragraph spacing. This determines the amount of space above or below a paragraph.
 Formatting a document. Is the process of improving on the appearance of a document involving
formatting text, setting margins, borders and shading, page layout, paper size and orientation
 Tab stops. Are places where text can be made to line up. You can use the ruler to set manual tab
stops at the left side, middle, and right side of your document.
 Format painter copies formatting from one place, which can be applied to another place
 Document views. These include;
Normal view, which shows formatting such as; line spacing, font, point size, italics, etc.
Web layout view enables you to view your document as it would appear in a browser.
Print layout view shows the document as it will look when it is printed.
Reading layout formats your screen to make reading your document more comfortable.
Outline view, displays the document in outline form
 Blocking or highlighting text. Is the selecting of text to make it ready for manipulation and
modification

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  Sorting. Is the arranging of a list of text say paragraphs, lines, words, etc, in either Ascending or
Descending order Alphabetically
 A superscript. Is a word processing tool that places text above another, e.g. X2
 A subscript. Is a word processing tool that places text below another, e.g. X 2
 Borders and shadings. This involves enclosing text or objects in a frame and a decoration or
painting.
 Page break. This is used to terminate a page prematurely or by force.
 Gutter margin. A gutter margin setting adds extra space to the side margin or top margin of a
document that you plan to bind. A gutter margin helps to ensure that text is not hidden by the
binding.
 Page margins. Are the blank spaces around the edges of the page. Text & graphics are inserted in
the printable area between margins. However, headers, footers and page numbers can be
inserted in the margins

Question

1) Distinguish between save and save as.

Save commands allows the user to save a new document and give it a file name or to save the changes
to your storage medium while save as allows a user to save the existing document with new document
file name especially after making some changes.

Print preview
It is a feature in an application program that enables users to have a view in their document the way it
would look if printed.

2) What is the difference between cut –paste and copy-paste

Cut and paste collects and remove part of the document from one location to another without leaving
the original text in place.
Copy-paste duplicates the original part of the document in place

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 MS WORD PROCESSING (THEORY QUESTIONS)
1. What is word processing?
This is the process of creating, formatting, editing, saving and printing any form of written
material.
(a) Define a word processor.
This is an application which helps one to create, format, edit, save and print any form of
written material.
(b) List any three examples of word processors.
- Microsoft Word,
- Abi word
- Word Perfect
- Word Pad,
- Microsoft Write,
- Kingsoft Writer etc
(c) Identify any two features of a word processor (an application software) interface.
- Ribbon
- work area
- title bar
- scroll bars
- ruler
- task pane
- cursor
- interactive icons.
(d) Write five characteristics of word processors. Word wrap, Automatic pagination, Mail merge,
header and footers, table of contents, etc
(e) Give four functions of word processors. Used in Editing text, Used in Creating tables,
Used in formatting data, Used in inserting photographs in a document, correcting spelling and
grammar, Creating Web pages, analyzing data using graphs/charts, used to count words,
paragraphs in a document.
(f) Explain four reasons why a word processor is preferred to using a typewriter in an office.
 Aword processor produces neat work unlike a typewriter
 A word processor has formatting features like bolding, word Art and others unlike a
typewriter,
 a word processor is silent unlike a typewriter which is noisy
 a word processor can cut, copy and insert unlike a typewriter
 a word processor can delete and backspace unlike a typewriter.
(g) List any four documents which can be produced using a word processor in an office.
Time tables
Memos
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 Circulars
Notes
minutes for the meeting, etc
(h) State four tools you can use to emphasize text in a word processor.–
-Bold,
- Italics
- high lighting
– Text effects e.g. shadows, Word Art, Changing font colour
(i) Define the term mail merge in word processing.
A feature in word processing which is used to send a similar letter to multiple recipients.
(j) Explain the three components of mail merge.
– Main document containing the main message and controls the merge.
– Data source document showing details of recipients.
– The merged document which is a result of the merge.
(k) Give three advantages of mail merge.
– The company can write and send one standard letter
- It saves time and efforts of typing several letters
– Formatting and editing/changes can easily be done.
(l) Mention any four display views in which the user can view his work in a word processor.
– Read mode
- Print layout mode
– Outline mode
– Draft mode
–Web layout mode
(m)Give any four Navigation tools for a word document.
(n) Which short cuts are used to perform the following functions during word processing
- Select All -Ctrl + A - Align Left Ctrl + L
- Bold - Ctrl + B - Align Right Ctrl + R
- Italics - Ctrl + I - Justified Ctrl +
J
- Cut - Ctrl + X - Align Center Ctrl +
E
- Copy - Ctrl + C
- Underlining - Ctrl + U
- Paste - Ctrl + V
(o) Give one function performed by the following buttons on the keyboard.
- Enter button – Enter key takes the cursor to the next line
- Space bar- Space bar creates a space between words in a sentence
- Delete key- This key removes a character to the right of the cursor
- Backspace key- Backspace key removes a character to the left of the cursor

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- Ctrl key- This is a special button which together with other keys performs several functions e.g
Ctrl + A selects the entire text
- Esc. Key -This key cancel an issued command or it closes a currently opened dialog box.
- Shift key - Which other key performs other functions or when pressed the keyboard can type
second function characters e.g. Shift + a will produce Letter A
- Function keys. Function keys are used to perform special functions in a computer. They can be
pressed alone or in a group with other buttons. E.g F1 displays help in the application and F12
helps the user to save a document with a different name.
(p) Define the following terms as they are used in word processing
- Save. Save is used to effect changes in an existing file with a file name
- Save As. Save As is used to assign a document a name for the first time or to change from an
existing name to a different name.
- High lighting. This refers to selecting a section of text, the entire content or a piece of work with
a different colour.
- Cut, Copy, Paste, Format painter. Cut means removing a selected piece of text/graphic from
one location to the clip board ready for pasting. With cutting, the content is moved from the
original position. Copy means making a duplicate version of the selected text/graphic to the
clip board. Paste means the removal of cut or copied content from the clip board to a given
location. Format painter is a formatting tool which allows the user to apply the same
looks/formatting to a selected text in a document. Format painter does not copy the content
rather it only carries and applies the formatting/designing.
- Clip board. This is a temporary memory where cut/copied content is temporarily help awaiting pasting
to a new location.
- Line spacing. Line spacing refers to the space left between parallel lines in a document. This can be
single line spacing, 1.15, 1.5, 2.0 etc.
- Page break. Page break ends the current page at a given point and pushes any content after the cursor
to the next page.
- Give two proof reading tools in word processing. Tracking changes, spelling and grammar check,
word count, dictionary and thesaurus.
- Footer and header. A footer is a repeated text/graphic that appears at the bottom printable margin of
a page in a document where as a header is a repeated text/graphic that appears at the top printable
margin of a page in a document
- Subscript and superscript. A subscript is a character/letter/symbol that is set slightly below the
normal typing line. A superscript is a character/letter/symbol that is set slightly above the normal
typing line.
- Bolding, italics and underlining .Bolding means darkening and thickening a text to emphasize the text.
Italicizing makes the text slant to the right. Underlining puts a line below a selected word.
- Paragraph alignment. (left, right, center and justified alignment) This determines the side of the
page on which the content will be put.
- Indentation. This shows how far the paragraph is moved from the left or right margin.

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- Footnote and endnote. A footnote is a referencing tool at the bottom of the page providing more
information about something in a document. Whereas an endnote is a referencing tool at the bottom of
the document providing more information about something - Thesaurus. This tool provides
alternative words for the selected word.
- Spelling and grammar. This is a tool which corrects a document’s spellings, grammatical composition
and punctuations.
- Bullets and numbers –Bulleting is a way of listing items in unordered manner
Whereas numbers(numbering) refers to a way of listing items in an ordered manner -
Water mark. A faint text/graphic appearing behind the main document.
- Page boarders. This is a boundary put around a page
- Drop cap - This is a large capital letter at the beginning of the paragraph
- Font cases (upper case, lower case, toggle case, title case, sentence case) Upper case refers to capital
letters, lower case refers to small letters, toggle case refers to the reversing of the existing case e.g.
Murangira becomes mURANGIRA, title case refers to a capital letter for every beginning letter in a
sentence, sentence case refers to a capital letter beginning a sentence.
- Word wrap. This is a feature which pushes to the next line automatically without pressing Enter Key.
- Formatting (forms of formatting i.e. character formatting, paragraph formatting etc., page
formatting). Formatting means enhancement of the appearance of a document. Character
formatting involves bolding, underlining, italicizing, applying font size, font colour etc.
paragraph formatting involves bulleting, numbering, line spacing, indentations,
different alignments etc.
- Editing. This refers to changing text by adding, deleting and rearranging sentences and paragraphs
- Find and Find and replace. Find means locating a specific word or sentence in a document.
Find and replace means locating and substituting a given text with another text.
- Word count. A feature which counts the number of pages, words, paragraphs, lines and characters in a
document.
- Translate. A feature which provides the exact meaning of a selected word in a selected language.
- Proof reading. Proofreading is the final stage in the editing process focusing on surface errors such as
spellings and mistakes in grammar and punctuation.
- Printing. Producing a hard copy of a document onto a print media e.g. paper, cloth etc.

Simplified approach to ict practical P a g e | 18

 WORD PROCESSING PPRACTICE EXERCISES
EXERCISE 1

1. Using a word processing application of your choice typeset the following text as it appears
and  save as ‘FIRST EXERCISE”. 

A computer is a device that simplifies work. It is a fast machine, it stores data and can be used to
perform many other functions. A desktop computer comes with a system unit, monitor, keyboard
and mouse.  All these work together to help a user perform a task. 

Today, computers can be used at home, schools, libraries, banks and many other places. A
student can  use a computer to store his work, create a time table, and communicate with other
students from different  campuses, etc. 

Instructions: 

a) Copy and paste this work to page three of your document. 

b) On page three; insert a heading, ‘Personal Computer’ and apply a text highlight of a yellow

Color.

c) Bold, underline and change the heading to upper case. 

d) Drop cap the first letter of each paragraph. 

e) Insert page numbers in the form of A, B… 

f) Insert a header, your name and footer your class. 

g) Print a copy of your work. 

Score sheet (X/10)

Type  setting   Copy   Heading   Drop   Page   Header &  Print  Total

Task footer  
cap   numbers  

Expected Score 04 01 01 01 01 01 01 10

Actual Score

Simplified approach to ict practical P a g e | 19

EXERCISE 2

1. Using a word processing application of your choice typeset the following text as it appears and
save as ‘word processor’.

A computer is a device that simplifies work. It is a fast machine, it stores data and can be used to
perform many other functions. A desktop computer comes with a system unit, monitor, keyboard
and mouse. All these work together to help a user perform a task.

Today, computers can be used at home, schools, libraries, banks and many other places. A
student can use a computer to store his work, create a time table, and communicate with other
students from different campuses, etc.

Instructions:

a) Copy and paste this work to page three of your document.

b) On page three; insert a heading, ‘Personal Computer’ and apply a text highlight of a yellow
Color.

c) Bold, underline and change the heading to upper case.

d) Drop cap the first letter of each paragraph.

e) Insert page numbers in the form of A, B…

f) Insert a header, your name and footer your class.

g) Print a copy of your work.

Score sheet (X/10)

Type setting Copy Heading Drop cap Pagenumbers Header & Print Total
Task footer

(01) 10
Expected score (04) (01) (01) (01) (01) (01)

Actual Score

Simplified approach to ict practical P a g e | 20

EXERCISE 3

1(a) (i) Enter the following Text in a word processor and save it as “environment”.(6 marks)
HOW TO HELP SAVE THE ENVIRONMENT
Things like hectic climate change, polluted air, acid rain, depletion of the ozone layer, global warming,
and an increase in poverty prove that the way we use things is ineffective.
Imagine this. One day you come out from your house and all you see is big puffs of black smoke and no
trees! All you hear are cars and no birds! All you smell is gasoline and no flowers! What kind of life is
that?
All we need to do to reduce the problem is simply to be less wasteful. Here are some ideas on how to
help everyone!
 Stick to a routine of shutting off as many electrical appliances as possible when you leave a
room.
 Use renewable energy sources.
 Use rechargeable batteries instead of disposable batteries.
 Use only as much toilet paper as you need, and don't use a mile of it for one little wiping.
 Invest in a good bicycle and helmet. Use them when your destination is within 5-10 miles of
home.
 Avoid using plastic whenever you can; it is a poison of the earth (things like disposable plastic
cups, plastic bags, nonsense plastic items you don't need).
 Use reusable cloth pads, or a menstrual cup
 Stop reading newspapers if you can look up the news on your computer, it takes up less energy
than cutting down the trees, making the paper, and transporting it to your house.
TASK
ii) Set the page size to A5 (1 mark)
iii) Set the top and bottom margins to 0.8 inches and the left and right margins to 0.7 inches (2
marks)
iv) Place your name left aligned, your centre number centre aligned and your candidate number right
aligned in the header. Place an automated page number right aligned in the footer. (2 marks)
v) Make the following changes to the text:
a. Set the text to a Georgia font. (1mark)
b. Set the text to 1.5 paragraph spacing. (1 mark)
c. Make the text fully justified. (1 mark)
d. Set the text size to 13 point. (1 mark)
e. Make the heading centre aligned and bold. (1 mark)
f. Insert a page break after the first two paragraphs.( Before “All we need to do ….”(1 mark)
vi) Import a graphic image showing a tree (from clip art, or elsewhere), and place this in the
top left corner of page 2. (1 mark)
(vii) Insert a water mark with the text “Lets save the environment!” in the background. (1 mark)
(viii) Print your work.
SCORESHEET(FILL IN) (1 mark)
TASK Typing Set Margins Insert Text to Line Justify Font Centre Page Total
Size:A5 set header n Georgia spacing Text size heading, bold break
footer font 1.5 13
SCORE 06 01 02 02 01 01 01 01 02 01
ACTUAL
SCORE

Simplified approach to ict practical P a g e | 21

EXERCISE 4
2. (a) (i) Type the following text and save your document as ‘Mocks’ (10 marks)

MOCKS DONT NECESSARILY DETERMINE SUCCESS AT UNEB

Chris M.M. Sambenje, now a lawyer, sat for his A' levels at Jinja College in 2000. He sat for Jinja Joint
Examinations Board (JJEB) mock exams and results were released when he had scored only 7 points, whereas his
friends were celebrating their good results.
Sambenje didn't give up; the poor mock results, rather than buoy him down, provided him with the impetus to
work harder. Sambenje narrates that the results came back when they were left with three weeks to the final
exams.
He disappeared from the school compound and confined himself to the school library. He would occasionally
consult teachers and attend discussion groups. He was able to identify the loopholes that had led to his failure.
Sambenje says that his friends, by then, had relaxed. He finally sat for his UNEB exams, and it was his former
Headteacher who informed him that his name was in the newspapers as one of the best candidates in the country.
Sambenje couldn't believe that he had topped the school, let alone being among the national heroes.
"My friends thought I deliberately failed mocks just to surprise them at the final exams, but this wasn't so, my
failure at mocks was my inspiration to excel at UNEB," he concludes.
Mocks are deliberately harder than the final national exams so that the candidates can assess themselves, to
ascertain whether they are capable of performing better at the subsequent UNEB exams.
Source: The sunrise newspaper Uganda, Thursday, 22 July 2010.

(ii) Set the top, bottom, left and right margins to 1.4 inches. (2 marks)

(iv) Change the font for the entire document to 13 point, bookman old style. (2 marks)

(v) Justify the entire document. (1 mark)

(vi) Add a 1 cm first line indent to the 5 paragraphs. (2 marks)

(v) Add and right align your name and index number in the footer section of your document. (2 marks)

(vi) Print your work. (2 marks)

SCORE SHEET(FILL IN)

TASK Typing Set Font type,bookman Justify all Indent 1cm Footer right Print Total
$ margins old,size=13 document to paragraph aligned
saving = 1.4”
SCORE 10 02 02 01 02 01 02 20
ACTUAL
SCORE

Simplified approach to ict practical P a g e | 22

EXERCISE 5

3.(a). (i). Type the following information as it is. Use font 13.5 for the main

text and the source font 11.5. Save using your Work with index number. (03 marks)

IBM developed extended Graphics Array. It improved upon the VGA standard (also
developed by IBM) but was a proprietary adapter for use in Micro Channel
Architecture expansion slots. It had its own coprocessor and bus-mastering ability, which
means that it had the ability to execute instructions independent of the CPU.

It was also a 32-bit adapter capable of increased data transfer speeds. XGA allowed for better
performance, could provide higher resolution and more colors than the VGA and SVGA
cards at the time. However, it was only available for IBM machines. Other video card
manufacturers later incorporated many of these features.

In terms of resolution | pixel size, monitors are classified as:

 VGA (Video Graphics Array) = 640 x 480 pixels

 SVGA (Super Video Graphics Array) = 800 x 600 pixels
 XGA (Extended Graphics Array) = 1024 x 768 pixels
Source: Introduction to Computer Studies for “O” Level pg 60-61

(i) Copy your work and paste on page three of this document. (03 marks)
(ii) Add a heading ‘Enhanced Graphics Array’, centre the heading, double underscore, bold and
use 18 font size. (03 marks)
(iii) Add footer – your name, header – your index number. (03 marks)
(iv) Insert different page numbers as page one – 1; page two (i); page three as (a) all outside
the page. (03 marks)
(v) On page (a) of your document, set your work on an A5 paper size and print two copies.
(05 marks)
SCORE SHEET FOR TEST 5

TASK Typing Copy to Insert heading,centre,diuble Footer:name,header:index no. Page Page Total
$ saving page3 underline,bold,size=18 numbers 1=A5,print
differently
SCORE 03 03 03 03 03 05 20
ACTUAL
SCORE

Simplified approach to ict practical P a g e | 23

EXERCISE 6

SCORESHEET FOR TEST 5

TASK Typin Heading Heading Text Word Drop cap first Footnote Page Doted Foote Gradient Total
g $ :size Highlight:pale art to paragraph(Blue).format on the numbers:I,ii,iii page r of page
saving 27,blue blue heading two clumns word border your color
color stress name
SCORE 04 02 01 01 03 02 01 01 01 02 20
ACTUAL
SCORE

Simplified approach to ict practical P a g e | 24

EXERCISE 7

SCORESHEET FOR TEST 7

TASK Typing Margins Line spacing Cut to Insert footnote Insert Justify Drop Save Total
$ L or =1.5 paragraph Title,uppe pargarph 1 cap .last n
saving R=1.5,T 1 r case paragraph print
Or B=2”
SCORE 03 02 02 02 02 03 02 02 02 20
ACTUA
L
SCORE

Simplified approach to ict practical P a g e | 25

EXERCISE 8

8 (a) Use a word processor of your choice to type the following document
exactly as it is and save it as “un employment”. (04 marks)

The unemployment rate for young people ages 15–24 is 83%.This rate is even
higher for those who have formal degrees and live in the urban area. This is due to the
disconnect between the degree achieved and the vocational skills needed for the jobs that
are in demand for workers.
Those without a degree are also not able to obtain jobs because they lack the skills
needed for the position or they don’t have the resources such as land or capital. Some
youth also have negative views on certain jobs so they are unwilling to take them if
offered a position.
Youth unemployment poses a serious political, economic, and social challenge to
the country and its leadership.
The cycle is making it increasingly difficult for Uganda to break out of poverty.
Young women also more often have to stay at home in a maternal role from a very young
age which limits their ability to work.
(Adapted from https://en.wikipedia.org/wiki/Youth_in_Uganda)

Instructions:
(i) Copy and paste the document to page 2. (01 mark)

(ii) Using the copy on page 2, centre, bold and underline the heading and make it font size 24.
(04 marks)

(iii) Italicize the source of the document and give it a blue colour. (02 marks)

(iv) Replace the word “the” in the whole document with your index number. (01 mark)

(v) Insert your name as footer and your school as the header. (02 marks)

(vi) Insert an auto shape of your choice. Put it at the top left corner of the document. (02 marks)

(vii) Add a foot note to the word Unemployment in the first paragraph. (01 mark)

(viii) Save your work and print all your work. (01 mark)

SCORESHEET FOR TEST 8

TASK Typing Copy Cente,Bold,Underline Italicize Find and Insert Insert Insert Save Total
$ to pge siz3=24 Heading source,Blue replace header n autoshape,Left foot n
saving 2 color footer align note print
SCORE 04 01 04 03 01 03 02 01 01 20
ACTUAL
SCORE

Simplified approach to ict practical P a g e | 26

EXERCISE 9

9(a) Using a word processor, typeset the following text as it appears. (05 marks)

In computing, a keyboard is a typewriter-style keyboard, which uses an arrangement of buttons

or keys, to act as mechanical levers or electronic switchers. Following the decline of punch cards
and paper tape, interaction via teletype-style keyboards became the main input device for
computers.

Despite the development of alternative input devices, such as the mouse, touch screen, pen
devices, character recognition and voice recognition, the keyboard remains the most commonly
used and most versatile device used for direct ( human) input into computers.

A keyboard typically has characters engraved or printed on the keys and each press of a key
typically corresponds to a single written symbol. However, to produce some symbols requires
pressing and holding several keys simultaneously or in sequence. While most keyboard keys
produce letters, numbers, or signs (characters), other keys or simultaneous key presses can
produce actions or computer commands.

Source: http://en.wikipedia.org/wiki/computer keyboard

Required:

(i) Copy and paste on page two of your document. (02marks)

(ii) Format your work into three columns such that each paragraph stands out in each
column. (02marks)
(iii) Insert a watermark of your school. (02marks)
(iv) Add footer, your name; header your index number. (02marks)
(v) Add page number in the format of page 1 of 3. It should be automatic.(02marks)
(vi) Type a suitable heading for the content you have typed, bold, font size 16 and double
strikethrough. (03marks)
(vii) Print a copy of your file. (01mark)
(viii) Save as “keyboard” (01mark)
SCORESHEET FOR TEST 9

TASK Typing Copy Format to Insert Insert footer n Page Insert Print Save Total
$ to pge 3 columns water header number:1,2, heading(B,S=16,Strike
saving 2 mark 3 through)
SCORE 05 02 02 02 02 02 03 01 01 20
ACTUA
L

Simplified approach to ict practical P a g e | 27

 SCORE

EXERCISE 10

a) (i) using Type the text as it is and Save this work in your folder as “Judy Malware” (05 marks)
Millions of Android phones hit by 'Judy' malware
Researchers at Check Point said they found the malware, dubbed Judy, on about 50 apps in
Google's Play Store.

The apps contain code that sends infected devices to a target webpage, where they generate
fraudulent clicks on the site's adverts to make money for its creators.

The infected apps have been removed from the Play Store.

More than 40 of the apps were from the South Korean developer,Kiniwini, which publishes games to
the Play Store under the name Enistudio.

The games, all of which feature a character called Judy, have been downloaded between four million
and 18 million times.
Source: BBC online
Required:
(ii) Copy and paste it to the next page and apply the changes on the duplicate copy. (02 marks)
(iii) Make the heading Center aligned, uppercase, font color green. (03 marks)
(iii) Apply a three lines drop cap on the first letters of second and last paragraphs.(02 marks)
(iv) Insert your full name as the Header and your index number as the footer.(02 marks)
(v) Insert a footnote after the word play store include this message
“The apps got past the Play Store's protection system, Google Bouncer, because they do not
contain the malicious part of the Judy code.” (02 marks)
(vi) Apply a background of any texture of your choice and include a watermark “MALWARE” (02
marks)
(vii) Put a 3pt broken line border around the first page (01 mark)
(viii) Save and Print your work (01 mark)

SCORESHEET FOR TEST 10

TASK Typing Copy to Center, Dropcap Headers and Insert Insert Border Save Total
$ pge 2 Uppercase, 2nd and footers footnote background around n
saving Green last n water first print
(Heading) paragraph mark paragraph
SCORE 05 02 03 02 02 02 02 01 01 20
ACTUA
L

Simplified approach to ict practical P a g e | 28

 SCORE

EXERCISE 11

11.(a). Load a word processing application and typeset the following text the way it
appears. Save your work as onions. (04 marks)
HOW TO HARVEST ONIONS IN UGANDA?
Onions need around 4 months to mature. The last 3 weeks before harvesting the weather should be
absolutely rain free. Plan to start your nursery bed according to the dry season of your planting area.
Count back 4 and ½ months back so that you can harvest at the end of December.
Proper treatment at harvest maximizes the amount of time you will be able to store your onions. When
the tops of the onions turn brown or yellow and fall over, it’s time to harvest; ideally the plant will have
about 13 leaves at this point. 
Pull the onions early in the morning on a sunny dry day, Shake off excess soil.Cure the onions by
putting them in to sun to dry for at least 2 days. Then transfer your onions to a shaded warm, dry, and
well ventilated room to enable them to completely dry and cure.

Instructions:

i. Make a two copies of your work in your document. (02 marks)

ii. Draw a dotted line to separate the two copies of your work. (02 marks)
Apply the following changes on the copied text of your document.
iii. Justify align the work. (02 marks)
iv. Convert your work in paragraph three into two columns (02 marks)
v. Draw a vertical line to separate the two columns. (02 marks)
vi. Apply a boarder around paragraph one. (02 marks)
vii. Drop cap the first letter in paragraph two to three lines.(02 marks)
viii. Add a footer of your name. (01 mark)
ix. Print one copy of your work. (01 mark)
SCORESHEET FOR TEST 11

TASK Typin Make 2 Drawing Justification Paragraph3 to Separate Border on Dropcap Foote Print Total

Simplified approach to ict practical P a g e | 29

 g $ copies Dotted 2 columns columns paragraph 1 on r of
saving Line with a line paragrph2 name
SCORE 04 02 02 02 02 02 02 02 01 01 20
ACTUAL
SCORE
EXERCISE 12

11) The table below shows the number of customers who like different types of food and drinks based
on culture. Type it and Use it to answer the following questions:

Region Food Drink

Central Uganda (CU) Matooke X Rice Q Tonto

Western Uganda (WU) Y Bushera

Potatoes

Millet
Sweet
Northern Uganda (NU) R Rice Z Kwete

a) Copy the table above as is in page 1 to page 2 of your document. (04 marks)
b) Make the word Region, Food and Drink bold. (01mark)
c) Shade the boxes labeled Q, R, X, Y, Z with uniform colour of your choice. (02marks)
d) Put a 3pt boarder around your table and center the entire texts in the table. (02 marks)
e) On same page include this set illustration of the work and make it to appear as seen below by:

NU Kwete Rice CU
Tonto

Millet Potatoe
s
Matooke
Bushera
WU

i. Editing the shape of the sets. (01 mark)

ii. Including the elements of each set in the venn diagram.(02 marks)
iii. Grouping all objects and the sets to form one venn diagram.(02 marks)
iv. Adjusting the set to appear at the bottom of page 2. (02 marks)
f) Save the file as culture. (01 mark)
g) Print your work on two pages. (01 mark)

SCORESHEET FOR TEST 12

TASK Typin Copy Shading 3 pt Venn diagram editing Elements Grouping Set at Saving Total
g $ to pge border on diagram the n
saving 2 on table bottom printing

Simplified approach to ict practical P a g e | 30

 SCORE 03 01 02 02 03 01 02 02 02 02 20
ACTUAL
SCORE

EXERCISE 13

13) Your head of ICT department is organizing an amazing Sub-ICT seminar in both papers 1 and 2 at
your school in second Term this year. He is requesting you to prepare confirmation letter for booking
the place for specific numbers of candidates in seven different schools.

<Title> <Surname>
<School>
<Contact>.

13 May 21

Dear <Title> <Surname>,

Your reservation for <SNo> Students

Thank you for booking a place for <SNo> students at a cost of <Fees>. I look forward to seeing you at
this event at 9 am on 28th July 2018. I am confident that you will find this seminar an informative
experience.

Yours sincerely,

Tom Makema
Head of ICT Brainstorming Secondary School.

a) Using any available word processing application, type the letter. (04 marks)
b) Create a data source so that the letter can be generated to these recipients:
Title Surname School Contact SNo Fees

Mr. Emoro Kaku SS 15 Kaku 25 Shs. 250000

Mr. Watoto Nam High 4 Pakwach 40 Shs. 400000

Sr. Ann War Girls 5 Nebbi 15 Shs. 150000

Rev. Mukasa Kati SS 7 Masaka 30 Shs. 300000

Ms. Nakato Kumi SS 9 Kumi 34 Shs. 340000

Mr. Ojok Goma SS 3 Nwoya 10 Shs. 100000

Mrs. Kato Kasese SS 8 Kasese 20 Shs. 200000

(04 marks

Simplified approach to ict practical P a g e | 31

 c) Use mail merge feature in word processing application to generate seven letters using the
data source created in (b) above. (04 marks)
d) Save the merged letter with file name merged letter. (01mark)
e) Populate the merged letters to produce seven letters covering ten pages. (04 marks)
f) Save the populated letter as sevenletters. (01 mark)
g) Print the last letter for Mrs. Kato only on one page. (02 marks)

SCORESHEET FOR TEST 13

TASK Typing Data Merging Saving letter Produce 7 letters Save the Print the Total
$ source the letter populated letter letters
saving
SCORE 03 04 04 01 04 01 02 20
ACTUAL
SCORE

EXERCISE 14

14.a) Using any available word processing application typeset the following text.
(3marks)
Video Assistant Referee (VAR)
The video assistant referee (VAR) is a match official in association football who reviews
decisions made by the head referee with the use of video footage and a headset for
communication.
Following extensive trialing in a number of major competitions, VARs were first written into
the Laws of the Game by the International Football Association Board (IFAB) in 2018.
Operating under the philosophy of "minimal interference, maximum benefit", the VAR
system seeks to provide a way for "clear and obvious errors" and "serious missed incidents"
to be corrected.
There are four categories of decisions that can be reviewed:

Goal/no goal – attacking team offences, ball out of play, ball entering goal, offences and
encroachment during penalty kicks

Penalty/no penalty – attacking team offences, ball out of play, location of offence, incorrect
awarding, and offence not penalized.

Direct red card – denial of obvious goal-scoring opportunity, serious foul play, violent
conduct/biting/spitting, using offensive/insulting/abusive language or gestures

Mistaken identity in awarding a red or yellow card.

You are required to:

(i) Format the text to appear in Font “Times New Roman”, font Size 14 and two columns.
(03marks)

Simplified approach to ict practical P a g e | 32

 (ii) Double underline the title of the article. (01 mark)
(iii) Bullet the four categories of decisions that can be reviewed by VAR. (02 marks)
(iv) Justify the whole document. (01 mark)
(v) Set the line spacing to 1.5. (01 mark)
(vi) Insert your full name as diagonal watermark with a color of choice.(02 marks)
(vii) Insert your name and personal number as header. (01 mark)
(viii) Drop cap the first letter of each paragraph to four lines.(02 marks)
(ix) Save your file as “your name and personal number”. (01 mark)
(x) Create a footnote on word VAR as: Adapted from:
https://en.wikipedia.org/wiki/Video_assistant_referee (02 marks)
(xi) Print a copy of your work and exit the application. (01 mark)

SCORESHEET FOR TEST 14

TASK Typin Format Double Bulle Justif Line Wate Insert Drop cap savin footnot Prin Tota
g $ Times,Size=14, underlin t the y spacing=1. r heade each g e t l
saving 2 columns e list 5 mark r paragrap
h
SCORE 03 03 01 02 01 01 02 01 02 01 02 01 20
ACTUA
L
SCORE

EXERCISE 15
15.(a) (i) Using any available word processing program. Typeset the document

below as it appears and save it as salaries. (04 marks)

MP’S WANT TO BE EXEMPTED FROM TAXES

Some senior technocrats in the finance ministry and the civil society organizations have questioned
why MPs want taxes removed from their allowances yet they earn big salary and allowances.

The number of law makers in the 15 th parliament is expected to go beyond 430, with the least paid
expected to earn shs.25m a month.

Allowances for MPs include; committee allowance, constituency allowance, seating allowance,
mileage allowance.

PAYE tax for top earners is set at 30% of the gross pay. This means that the least paid MP will pay
a tax of shs.7.5m a month.

Simplified approach to ict practical P a g e | 33

 (ii) Copy the document to page two and use it to carry out all enhancements. (01 mark)
(iii) Change the Title case to lower case and double underlined. (02 marks)
(iv) Apply drop cap of two lines to letter P in the word PAYE in paragraph 4. (02 marks)
(v) Number your pages with i, ii, iii, iv….. format to be placed at the bottom. (02 marks)
(vi) Create this table after the fourth paragraph. (03 marks)
Taxes for MP’s

Duration Tax rate (shs) (000)

1 month 45000
2 years 57700
5 years 290000

(vii) Present the data in the table above graphically in a column graph to be transferred at the center of the
page 3. (03 marks)
(viii) Apply a water mark on page two only showing your name. (02 marks)

ix) Save and print all your work.

SCORESHEET FOR TEST 15

TASK Typing Copy Title=Lower Drop cap Page Table Graph on Apply Saving n Total
$ to pge case,Doubl to numbers=I,ii,iii after page 3 water printing
saving 2 e underline paragraph paragraph mark
4 4
SCORE 04 01 02 02 02 03 03 02 01 20
ACTUAL
SCORE

EXERCISE 16

16.a) The table below is showing the records of animals owned by six farmers in Masaka District for
sales. Use Microsoft word processing program to answer these questions:
Farmer

Animal
Numbe

Numbe
Name

Total
Dogs
pigs

r of
r of
of

Surajo Tanko 200 50

Muhammad Garba 140 55
Nura Adamu Yahuza 150 60
Auwal Yusuf Idiris 120 70
Mariam Kiconco 100 200
Godfrey Mathew 112 56

a) Design the table as is with the provided records. (03 marks)

Simplified approach to ict practical P a g e | 34
 b) The border line weight should be 3pt with the line style shown. (02 marks)
c) Create a row below and compute the averages of pigs and dogs. (03 marks)
d) Compute also the total numbers of animals in the district. (02 marks)
e) Transfer a copy of the table to page 2. (01 mark)
f) Let the table on page 2 be placed at the bottom of that page. (02 marks)
g) Draw a column chart to represent the two kinds of animals. (03 marks)
h) Transfer the column chart to page 3. (01 mark)
i) Include your names, number as header and footer respectively. (01 mark)
j) Save the file as animals and print your work. (02 marks)

SCORESHEET FOR TEST 16

TASK Creating Border Create a row Compute Table to Table Draw Chart to Insert Saving n Total
a table line=3p below,averages Totals page 2 at column page 3 headers printing
t bottom chart and
footers
SCORE 03 02 03 02 01 02 03 01 02 01 20
ACTUAL
SCORE

EXERCISE 17

17.(a) Using a word processing application of your choice typeset the following text as it appears and
save as ‘flow chart ” (06 marks)
A Data Flow Diagram (DFD) is a graphical representation of the "flow" of data through an information
system, modelling its process aspects. A DFD is often used as a preliminary step to create an overview
of the system, which can later be elaborated.

In the late 1970s data-flow diagrams (DFDs) were introduced and popularized for structured analysis
and design. DFDs show the flow of data from external entities into the system, they showed how data
moved from one process to another, as well as its logical storage.

There are only four symbols:

(a) Squares representing external entities, which are sources or destinations of data.
(b) Rounded rectangles representing processes, which take data as input, do something to it, and output it.
(c) Arrows representing the data flows, which can either, be electronic data or physical items.
(d) Open-ended rectangles representing data stores, including electronic stores such as databases or XML
files and physical stores such as or filing cabinets or stacks of paper.

Below is a sample of a data flow chart showing what happens when you make a phone call.

Simplified approach to ict practical P a g e | 35

 (b) Present your work on an A4 paper size, margin dimensions as 2cm top, bottom, left and right
respectively. (02 marks)
(c) Insert a heading DATA FLOW CHART (01 mark)
(d) Centre the heading, bold and apply a text boarder. (02 marks)
(e) Group your diagram to appear as one image (01
mark)
(f) Include a hyperlink in such a way that when you click, it takes you to the top of the document .
(01 mark)
(g) Include a text water mark as your subject combination (01 mark)
(h) Add a caption to appear at the bottom of your flow chart to read “Phone call flow chart”. (01
mark)
(i) Italicize the word ‘data’ wherever it appears and change it to colour Blue. (02 marks)
(j) Include your Header and footer as your Name and Index Number (02 marks)
(k) Print a copy of work (01 mark)
SCORESHEET FOR TEST 17

TASK Typin Size=A4,Margins= Heading Centre,Bold Grouping Hyperli water Capti Italics,c Header Total
g and 2cm ,Boreder nk mark on olor n
saving blue Footer
SCORE 06 02 01 02 02 01 01 01 02 02 20
ACTUA
L
SCORE

Simplified approach to ict practical P a g e | 36

 EXERCISE 18

18.a) Using a suitable word processor, design the specimen of a sign post below and save it as your
name and personal number (4marks)

St francis nursery school, nakavule

p.o box 1234
iganga
‘Fear of God is the Source of wisdom’
‘With day care facility’
1½ km

Required:

a. Bold , change the heading and the address to Upper case ( 2marks)
b. Change the font name of the heading to Castellar and fontsize to 13.5 (2marks)
c. Change the background of your signpost with light color and poles with black color (2 marks)
d. Change the font color of the heading to red color and rest of the text to light green (1mark)
e. Group your shapes to appear as one block ( 1mark)
f. Insert your name as a header and center align, while your personal number as a footer and left align
it ( 2mark)
g. Insert the text ”YES WE CAN” as a diagonal watermark (01 marks)
h. Insert image4 from the support file in your sign post ( 1mark)
i. Center align your sign post (1mark)
j) Create an art page boarder of 10 pts on page 1 (01 mark)
k) Save your document as SIGNPOST and Print a copy of the merged document.(02 marks)
SCORESHEET FOR TEST 18

TASK Designing Bold,uppercase Font=casteller Background Heading Groupi Insert Wate Insert Centre Bord Tota
,size=13.5 color ng header r image align er l
n mark art=
footer 10
pt
SCORE 05 02 02 02 01 02 02 01 01 01 01 20
ACTUAL
SCORE

Simplified approach to ict practical P a g e | 37

EXERCISE 19

a) Using an appropriate word processing software typeset this information.

(08 marks)
b) Save it as Computer age. (02 marks)
COMPUTER HARDWARE

Computer hardware refers to the physical tangible electronic components of a

computer system. Hardware are computer equipment / components that are
used to perform input, processing, storage and output activities.

Categories of computer hardware

o Input devices
o Processing devices
o Output devices
o Storage devices
o Networking/ communication devices

INPUT DEVICES; a)Monitors i. Compact Discs

 OCR b)Speakers ii. Flash Disks
 OMR c)Printers iii. Hard disk
 MICR d)Multifunction iv. Blu-ray disc
 Barcode reader Machine
OUTPUT DEVICES STORAGE DEVICES

e) Highlight the definition of computer hardware with a green color. (02 marks)
f) Add a page border of your choice. (02 marks)
g) Add a watermark of your index number. (02 marks)
h) Insert a page break at the end of the list of categories of computer
hardware. (02 marks)
i) Insert page numbers in the format of Page X of Y. (02 marks)
SCORESHEET FOR TEST 19

TASK Type Text Page Border Water mark Page break Page Saving n Total
setting High numbers=x or y printing
n saving light
SCORE 8 02 03 02 02 02 01 20
ACTUAL
SCORE

Simplified approach to ict practical P a g e | 38

EXERCISE 20

20.(A) WORD PROCESSING

Mr. Damba is a house teacher in Kawanda Islamic Institute. His school will be holding its inter-house
MDD competition soon. Being a day school, Mr Damba needs to put in extra time to prefect most of
the activities. He intends to send special letters requesting parents to release their children on non-
schooling day for practice.

The contents of the letter will be the same for all parents except for the parents’ personal details and
titles;

Below is the letter to be sent and a table showing the personal details of the different parents

KAWANDA ISLAMIC INSTITUTE

P.O.BOX 1000,
Kawanda
8TH JULY 2015

THRU: THE HEADTEACHER

TO: Parent/Guardian of: STUDENT’S NAME

PARENT’S NAME
PHONE NUMBER

Dear TITLE

RE: REQUEST TO RELEASE YOUR CHILD ON SAT 11th AND 12th JULY 2015

As the annual Inter-House MDD competitions draw nearer, our house is devising means of increasing
time for practice.

I hereby request you to release your GENDER on the above mentioned date, to enable us polish his/her
performance as a CATEGORY.

We will be grateful for your positive response.

Yours faithfully,

……………………………..
Mr.Damba Faisal
HOUSE MASTER-AFRICA HOUSE

Simplified approach to ict practical P a g e | 39

 STUDENT’S NAME PARENT’S NAME CONTACT TITLE GENDER CATEGORY
NUMBER
Nampeera Latifah Mr.Kawuma Twaha 0702-546 879 Hajj Daughter Actress
Katuma Ali Mrs Namuli Hawa 0712-767 897 Mrs Son Dancer
Namatovu Hudah Mr.Kabogo Abaasi 0703-657 897 Mr. Daughter Singer
Sengendo Musa Mrs.Sengendo 0705-786 123 Mrs Son Actor
Mariam

a) Type the letter above and save it as release letter-your name(02 Marks)
b) Create the table and save it as address-your name (02 Marks)
c) Set the left and right margins to 3.81cm (03 Marks)
d) Insert a printed water mark of your house “AFRICA” in blue colour.(02 Marks)
e) Include a footer of your name and a header of the current time.(02 Marks)
f) Using an appropriate word processing feature link the table to the letter so as to generate five (5)
letters to the respective Parents. (08 Marks)

g) Print all the five (5) letters. (01 Marks)

SCORESHEET FOR TEST 20

TASK Typing Creating Left and right Insert Insert header and footer Link table to letter Saving n Total
data source margins=3.81c water printing
m mark
SCORE 02 02 03 02 02 08 01 20
ACTUA
L
SCORE

EXERCISE 21

21. (a). Use a Word processor of your choice to type the document below as it is (USE FONT
=  Courier New, Size = 13) 
The term computer HW refers to the physical components of a computer, namely keyboard,
monitor, Mouse, and printer, including the digital circuitry. Computer HW is an integral part
embedded in all day automobile, microwave ovens, electrocardiograph machines, compact disc
players, and other devices. The HW of a computer is not changed frequently, in contrast with
software and data. The present computers are much advanced in terms of processing speed and
have an efficient memory  structure. The present course aims at providing an insight into the
various HW concepts of a computer system.  

Below is the outline of the course outline: 

Course Course Name  Time needed  Period of   Tuition  
No  Schedule  Payable 

1  Introduction to   2 weeks  15 Jan to 

th
£25,000
computer hw  30 Jan 
th

2  Input hw  1 month  February  £35,000

Simplified approach to ict practical P a g e | 40

 3  Processing hw  3 weeks  1 March to 20 March 
st th
£30,000

MID TERM EXAMSINATION

4  Storage hw  1 month  April  £35,000

5  Output hw  1 month  April  £25,000

END OF TERM EXAMINATION

Required: 
i. Substitute all the occurrences of the word “hw” by the word “Hard ware”. 
ii. All text is justified 
iii. Set all margins to 0.6 inches 
iv. Centre the table but not its content  
v. Copy the table to page 5 of your document and covert it to text. 
vi. Add your name as footer on all pages except the first page. 
vii. Save your document as “Computer HW course outline” 
viii. Print page 1 and 5 on one paper back to back.
Expected Type   substitute  and align center   copy  table  Footer  save  Print  Total  Mark
skill  Set table

Expected   08  04  02  02  02  01  01  20

mark 

Actual mark

Simplified approach to ict practical P a g e | 41

 MS WORD EXERCISES (USING SUPPORT FILES)

1. Using a word processor of your choice, load a file called potato cakes from support files folder on 
your desktop and carry out the following. 
a) Copy your work to page two and apply a 6pt shadow text border around the typeset document.
b) Bullet the list of the ingredients.  
c) Apply colour green on the heading, centre it and change it to font 13.5 

d) Double space and justify the body of the text.  

e) Set the page margins to 1.8" left, 1.5" up and 1.6" bottom.  
f) Create another page of the same passage without re-typing. 
g) Apply page numbers in uppercase alphabets. 
h) Insert an image called youth from support files place it anywhere in the document
e) Wrap text square around the image. 
f) Insert a water mark "of the name of your school" on page 2 only of your document.
g) Put page color light green on page two of your document.  
h) Save a file with your name and index number.  

Score sheet(x/20)

Excepted   Load a   Copy work  Bullet   Color   Double   Set   Duplicate   Page   Insert  
score file (01) & shadow   listing   heading&   space &   margins   work  numbers   Image  
border (02) (02) size (02) justify (02) (02) (01) (01)
(02)

Mark  
scored

Simplified approach to ict practical P a g e | 42

2. Using word processing software, load the file Gambling.docx from your support files
folder and save it as your name and personal number.  
a) Apply font size 20, color purple, Centre, double underline on to the heading of the document.  

b) Make the rest of the text in the document to font size 13.  
c) Change the border width to a 3D-6pt.  
d) Insert the picture bet1.JPG as the header of the document.  
e) Insert your name and personal number as a footer of the document.  
f) Insert page numbers at the bottom of your document starting from 5. 
g) Insert a Decision auto shape at the bottom of the document  
h) Change the colour of the auto shape to green  
I) Add a centred text THE CHOICE IS YOURS” Send it back  
J) Drop Cap the first letter of the second paragraph to cover 2 lines and put a line in between
two cm  apart. 

K) Make the sub-headings standout as underlined with a 16 font size and Bradley hand ITC
font  style  
j) Make the word “addictive” in the fourth paragraph a hyperlink to
www.google.com.

k) Copy the document to another page.  

l) Save and print your work.  

Score Sheet (X/20)

Expected  Load a
file 
Font color 
Center  
Body  
font(02)
3D 6pt  
border(02)
Image  
header
Header 
(01)
Page number 
(02)
Insert  
shape(02
Add text  
(01)
Score (01) (01) (01) )

Score

drop letter  Heading   Hyperlink Copy to page2  Save  Total

(02) (02) (01)
(01) (01)

3. Using a suitable software package load the file ramathan.doc from your support files folder
and save it as Word  Processing.  

Simplified approach to ict practical P a g e | 43

i) Change the case of title to UPPERCASE and bold the title and change the font of all the 
text size 13.  
ii) Instead of word brother/sister put both your names. 
iii) Apply a header as your company name with word art. 
iv) Copy your two paragraphs to page two.  
v) Duplicate them to form eight paragraphs.  
vi) Put your eight paragraphs into three columns with a line between the three columns.
vii) Insert an auto text page X of Y aligned to the left.  
viii) Insert today’s date and time in the right footer section and update it automatically. 
ix) Drop cap to 2 lines in green colour with comic sans Ms Font style the first letter of every 
paragraph.  
x) Apply a three lines 3 pt page border around your document.  
xi) Apply a footnote on the first letter of the second page as Ramathan tips.  
xii). Insert a printed water mark of your first name diagonally. Make your water  Mark
appears in red color, font size 33, and small caps with comic sans font style
xiii) Insert an image IU Logo. JEPG in the third column after the last paragraph . 
xiv) Apply a caption below the image as “Wish You All the Best My Fellow Moslems” 
xv) Save changes and Print a copy of your work. 
Score sheet(x/25)
Expected  Load   Font Replace   Insert word  header Copy Duplicate  Date Drop   Boarder  
size  (02) to   &  
file  brother/sister  (02) cap 3pt. (02)
Score (01)
Bold
(02)
page time (02)
title   (02) (02)
(02)

Score

Footnote   Printed Water   Insert image   applying Caption Save 

(02)
(02) Mark (02) (02) (01)

4. (a) Using a word processor application, Load the file named storage input.doc from
support files folder and save it  as Computer Storage in your folder bearing your names.  

a. Copy this work and paste it onto page two of your document and take out the following  instructions.  

Simplified approach to ict practical P a g e | 44

b. Center, bold and capitalize the title of the document with font size as 18.5 with a 6pt  Shadow text
border surrounding it.  

c. Change the font style of the whole text to Tahoma with font size 11 for work on the pasted 
page  

Simplified approach to ict practical P a g e | 45

d. Use a word generated formula to calculate the Amount and the Total Amounts for QTY 
Bought Price and Amounts.  

e. Include your name as a text water mark diagonal in blue color and small caps. 
f. Include a 3-D 6PT page border only to page one.  
g. Apply a Preset Rainbow background color.  
h. Drop cap every First letter in each paragraph with an indent of 0.5cm to the right.  

i. Include your name and personal number as a centered footer. 

j. Include page numbers in the format of Page X of Y in the header. 
k. Draw a rounded rectangle below the table add text that reads “Technology  is Wonderful” bolded,
centered with font size 20.  
l. Save your work and make a print out of your two pages.  

Score sheet(x/25)
Expected  Load   Copy   Centre bold  font style  Total for  Insert   3d 6pt page 
Score (01) work italize (02) (02) price   water   border. (02)
(02) (02) mark
(02)

Score

Background   Drop cap  Centered   Pager   Draw   Save and  print  

color (02) (02) footer number   shape   (02)
(02) (02) (02)

5. Using a word processor load a file called “People” in a folder SUPPORT FILES on
your desktop and save it as your name. 
(i) Copy and paste the document to page 2.  
(ii) Using the copy on page 2, centre, bold and double underline the heading and make it font 
size 24.  
(iii) Shade/fill the second paragraph with a yellow colour and make it all italics. 
(iv) Insert a picture called “equator” in the background as a water mark. 
(v) Make the first letter of the second paragraph to drop two lines with “bookAntiqua” as font.  

(vi) Use, your name and index number as footer. 

Simplified approach to ict practical P a g e | 46

vii) Set the second paragraph to three columns with a line in the middle.

viii) Insert an all borders outline on the third paragraph.  

(ix) Below the source of the text on page two, draw a rounded rectangle with a text “ 
****Young People are interesting***” and fill the text box with a green color. (x)
Strike through in the last Paragraph and use the print screen feature, paste the image of
page  two of your document to page 3.  
(xi) Insert an endnote of “Young People” on the word Midnapore. 
(xii) save the document as Students pass out lists.  
(xiii) Insert page number one as (i) and page two as 2  
(xiv) Print your work.  

Score sheet (X/25)

Expected Load Copy Center, bold,  Page color  Picture   Drop   Footer  Insert   All  
a file work  (01) underline (02) text italics  water cap (01) Column  border 
Score (01) (02) mark  (02) (02) (02)  (02)

Score

Drawing   Strike through &  paste screen   Endnote  Insert   Print  

shape   (02) page   (01)
(02) (03) number  
(02)

6. Using a word processor load a file called “OUR FOCUS” in a folder SUPPORT
FILES  on your desktop and save it as your name.  
(i) Set the page size to A4  
(ii) Center, bold and double underline the heading and make it font size 14.  
(iii) Highlight the heading with a Pink color  
(iv) Drop cap the first letter of the first paragraph and give it red color.  
(v) Bold and underline the sub-heading of the second paragraph  
(vi) Apply another color to the title and sub – titles  
(vii) Change the numbering in the format of a, b, c ………  
(viii) Format the first paragraph into two equally spaced columns 

Simplified approach to ict practical P a g e | 47

(ix) Provide a line between the two columns  
(x) Insert a header of your name and personal number. 
(xi) Use the correct symbol for R the registered trademark.  
(xii) Insert an endnote in reference to the title with the words “This
document  here is very important for all”.  
(xiii) Insert an auto – text Page X of Y centered in the footer section  
(xiv) Apply a printed watermark (text watermark) diagonal, using your
surname  in red color and Comic sans MS small caps.  
(xv) In the empty text box provided below insert a picture Academician.jpg and
center it 
(xvi) Apply a background color of yellow  
(xvii) Save and Print your work.  
Score sheet (X/20)
Expected Load Page   Centre, bold  & Font Drop &   Bold Font color  Page   Columns  (01)
Score a   underline  (02) color   sub   (01)
size   font number  
file heading   color   heading  
(01) (01)
(01)
(01) red (02) (01) 

Score

Line in   Insert   Insert   End Page   Water   Insert   Back ground  color Save & print 
between   header symbol   note   number  (01) mark picture. (01) (01)
(01) (01) (01) (01) (01) (01)

7. Open a word processing file saved as computer system.rtf from support files folder and carry out
the following  tasks. Save your work as MY WORK 

(a) Adjust page orientation to portrait.  

(b) Change page size to A4.  
(c) Set margins to: top and bottom, 1.5 cm; left and right to 2.1 cm.  
(d) Find and replace the word “hardware” with “system” highlighted. 
(e) Change the heading to uppercase.  
(f) Centre align the headings  
(g) Adjust font size to 25.5 of the heading.  
(h) Apply a red double underline to the heading.  
(i) Insert page number in the format of “A” in the right header. 

Simplified approach to ict practical P a g e | 48

(j) Justify the two paragraphs with a line spacing of 1.5, font 14.  
(k) Apply a paragraph boarder around the first paragraph.  
(l) Change the table outside border to 6pt width and color red.  
(m) Shade the cell with the words “MID TERM EXAMINATION” with an orange 
color.  
(n) Insert a graphical image saved as secretary.jpeg between the first second paragraph. 
(o) Apply a caption as “Understanding the Computer System” below your  image.  
(p) Insert a footnote on the “A computer system is a group of components “  on the heading.  
(q) Add a footer of your name and a header of your index number.
(r) Make a screen shot of page one and paste it on page C.  
(s) Insert an automated file name and path in the header.  
(t) Save changes and Provide a print out for your work.  

Score sheet (X/20) 

Expected  Sav Page   Page   heading   Double   Insert page  Justify,   Paragraph  Table  
score e a   orientation  size  font underline  numbers   line boarder   border(01
file  (01) (01) size   (01) (01) space   (02) )
(01) (01) & font  
(02)

Score

Cell Insert   Apply   Footnote   Add   Copy screen  shoot   Automatic   Print  
Color   image   caption   (01) footer   (01) file name&   work 
(01) (01) (01) (01) path (02) (01)

8. (a) Using a word processing software of your choice load a file “Poultry Farming
from support files folder” 
(b) Copy your work to new document.  
(c) Using the copied document, perform the following actions.  
(d) Justify your work  
(e) Insert the heading “Poultry Farming”  
(f) Change the font type to Segoe UI, and font size 12.5, and 13 for the body text and
heading respectively.  

(g) Apply a first line indent on the second paragraph in your document 
(h) Insert the image “index3” before the first letter of paragraph one and wrap it around
text tight (square)  

(i) Adjust the image size to 6.3cm (height) and 5.35cm (width) 
(j) Format your document to 1.5 line spacing  

Simplified approach to ict practical P a g e | 49

(k) Apply highlight color of yellow to all occurrences of the word “Poultry” in
your document.  

(l) Double strike through the second paragraph of your document.

Simplified approach to ict practical P a g e | 50

(m) Format your benefits to a numbered list in the format; a), b)…  
(n) Bold and double underline all headings in your document.  
(o) Change the paper size to A5 of your document.  
(p) Insert page numbers in the format (i), (ii)  
(q) Save your work as “Revised Edition”  
(r) Insert a printed watermark of your name with font size 44  
(s) Save changes and print a copy of your work.  

Score sheet (X/20) 

Expected  Load Copy Justify   Font face &  size First Insert image  & Image   Line  Highlight  (01)
score a   work   (02) line   wrap it  
(01) size   spacing  
file (01) indent (02)
(01) (02)
(01) (01)

Score

Double Numbered list   Bold & double   Page Page numbers   Save work 
strike  (02) underline (02) size  (01) (01)
through (01) (01)

9. (a) Using a word processing application, load the file gardening.rtf and save it as spring 
garden.doc into your Folder from support files.  

(b) Justify the main body text in page 1 from This is a new gardening fact sheet… to … the 
spring and summer months.  

(c) Select all the text in the document and change the font to Arial.  
(d) Select all the text from This is a new gardening fact sheet… to … the spring and
summer months and apply 6 point spacing after (below) each paragraph and save.  

(e) Underline the title text gardening for amateurs.  

(f) Change the title text gardening for amateurs to uppercase and save.  
(g) Insert a center aligned field below the text gardening for amateurs to display today’s date. 
(h) Apply the italred style to the text Gardening tips for spring.  
(i) Apply automatic numbering date and time as a header, it should be updated automatically.    

(j) Insert a page break between paragraph one and paragraph two. 
(k) on page 2, Create a table with two columns and four rows below the text Special Offers 
This Week and insert text into the table as shown below.  
Plant  Price €

Simplified approach to ict practical P a g e | 51

 Crocus  2.99

Pansy  4.99

Lily  3.50
(I) Change the width of all the cell borders of the table to be 3pt and change the color of
the cell borders to a color of your choice.  

(m) Right align all the text and numbers in column 2 (Price €) in the table. 

(o) Change the top margins in the document to 2.5cms and save.  
(p) Use a spell-check program and make changes if necessary.  
(q) Add your name and personal number as a centered footer.  
(r) Save and print the file spring garden.docx.  

Score sheet (X/25)

Expected  score Load &   Justify   Font face  Paragraph  spacing   Underline  Change   Display   Apply   Header  
save (01) (01) (02) (02) upper   date (02) italics   (02)
(02) (01) (01)

Score

Page Create   Table width  & color (03) Align   Page   Spell check  (01) Footer   Save &  
break   table (02) (01) margins (01) (01) print (01)
(01)

11. Using a word processing software of your choice load a file “Hardware”from support
files folder and apply the instructions below.  

a) Make all your text appear with Tahoma font style size 13.  
b) Make the top most heading font size – 20, centered, bolded and double  Underlined with a Blight
green shading / fill effect  
c) Shade the first and third columns of the table with Yellow and Green color respectively 
d) Drop cap to the first letter of each paragraph to 2 lines. 
e) Insert an Octagon auto shape in paragraph two, fill it with dark blue color and make it 
appear behind text.  

f) Insert a picture "clouds" from the folder support files. Place it at the bottom of your text 
with width 13.23cm and height 5.69cm respectively. 

g) Copy paragraph 3 and paste it on the next page three times.  

h) Apply a two column layout on the middle paragraph.  
i) Insert a header of your name and personal number as footer 
j) Insert an end note in the last paragraph as document source: http://www.develoment.com 
Simplified approach to ict practical P a g e | 52
k) Create a page boarder of 6pts on only PAGE 1 of the article.  
l) Insert a 4.5pt line at the end of the page and header of your name.  
m) Add current date and time at the bottom right corner of page two.  

n) Save your document as Hard-Your name and print a copy.  

Score sheet (X/25)

Expected  Load &   Tahoma  Heading   Shading   Drop cap  Auto   Insert   Copy   Apply  
save (02) (01) (01) columns  (02) shape  pict (02) paste  columns 
score (02) (01) (01) (02)

Score

Header (01)  Insert   Page border  (03) Line   Current date  and time   Save (01)  Total 
end note   (01) (01)
(02)

10. Enter the table below into a word processing as it is (16 marks) 
Computer College, Kalugu.

ADMINISTRATION  KITCHEN  COMPUTER   DORMITORY  SICKBAY

DEPARTMENT

∙ Headmaster’s   General  24 computers  ‘O’ level boys  First class 

office
Catering 
Medical  
∙ Deputy  Headmaster’s   12 modems  ‘A’ level boys
office Course to  
Cater for   Facilities  
and  
All.
∙ Accounts office 6 sets of   ‘O’ level girls
Speakers
Care

∙ Examination   ‘A’ level 

office. 
∙ Director of  
studies  Sports complex

Simplified approach to ict practical P a g e | 53

 Swimming Pool  Gym

(ii). Insert your name and index number as your header (02 marks) (iii). Save
the document on a diskette as my doc.  
Score sheet (X/25)
Expected  score enter table   Index number   Save   Total(20)
(16 marks) (02) (02)

Score

11. Enter the the information below into a word processing software as it is (16 marks) 

M
Deepening energy crises 
ost Kampala residents have shifted from using electricity to charcoal, previously regarded  as a cheap
source of energy for the poor. But the charcoal prices have doubled within less  than a year. 

“The country is already neck – deep in the firewood crises”, says Ditch. “Now,  people are paying for
not taking action”. 

However, Ditch says the energy crisis is localized meaning that some areas have been hit by the 
scarcity, while others have in abundance. 
To cope with the crises, some people especially low income earners now buy cooked food from 
the evening roadside markets. 

Adapted from the New Vision Monday, December 22 2008 

(i) Insert the following table after the second paragraph of the text above. 
Sources of fuel in Innovations
Uganda 

∙ Firewood  Improved stoves Hydro

∙ Charcoal 
∙ Kerosene 
∙ Gas

Simplified approach to ict practical P a g e | 54

(ii) Copy and paste the last two paragraph onto the second page of this file and do the following
on  the copied text: 
a) Insert a title ‘effects of the crises’ and make it italic, underline and font type Arial
Black.

Simplified approach to ict practical P a g e | 55

b) Change the font size of the body to size 14. 
c) Change the left indention of the last paragraph to 0.5” (inches). 
d) Change the table borders to red. Fill the columnar cells with a red
shading.
e) Insert your name and class as footer of your document. 
f) Save your work as ‘illustrations’. 
g) Print out your document. 

20. Using a suitable word processing application of your choice, typeset the following as it  appears as
save as ‘classification’. 

COMPUTER CLASSIFICATION 
Computers are put in different classes depending on many factors. This can be by processing
speed,  size, number of users, method of access, e.t.c. today, many people prefer to categorize
computers  depending on size, from the biggest to the smallest, they are: - 
i) Supercomputers. 
ii) Mainframe computers. 
iii) Mini computers. 
iv) Micro computers. 
Micro computers are common at every work place and at home. At home, one can interact
with the  following:  
Type of computer  Purpose at a home

Desk top computer  To play music and well animated videos.

Pocket computer  To play music and send sms.

Mobile phone  To send sms and call friends

Laptop computer  To use the internet, facebook activities daily, sms,  e.t.c.

Instructions: 
a) Underline, bold and italicize the word computer everywhere it appears. 
b) Change the heading to appear in font size 16 and the rest of your work in font
size 13.
c) Apply a double underline on your heading. 
d) Replace the word sms with SMS in your entire document. 
e) Spell check your work. 
f) Bold and centre all columnar headings in your table. 

Simplified approach to ict practical P a g e | 56

g) Set your work to appear in Arial Narrow font style. 
h) Save your work and print two copies.  

Score sheet 
Expected  score Type   Underline  bold (01) heading  Replace  Spell   Bold (01)  Set work  Save   Total
Text (01) (02) check  (02) (01)
(02) (02)

Score

21. (a) Find an appropriate word processing program and prepare the following extracted document  from
http://www.manutd.com/en/Welcome-new-manager as it appears: (08 marks) 

Win for sanity 

Gary Neville believes the appointment of David Moyes as Sir Alex Ferguson’s managerial
successor  at Manchester United is a “result for sanity in football”. 
He Everton manager will take over at the end of this season after the Reds boss announced his
shocking retirement on Wednesday, bringing down the curtain on a glorious 26-year reign that
saw 38 major  honors head to Old Trafford during an unprecedented era of dominance. 
“I’d welcome the appointment and it makes sense,” Gary said. “You can read David Gill’s
comments  about wanting somebody who respects the history and traditions of the club,
somebody who is there  for the long-term, to know this is not a club that goes for quick fixes. It
hasn’t worked that way  through history. 

“Sir Matt Busby was given time throughout  the 1950s and 60s. Even Ron Atkinson, and 
other managers who maybe weren’t as  successful as you might have expected, were  given
time. I think this will be a result for  sanity in football; the appointment of the  next
Manchester United manager. 

"I’ve seen some appointments in the last two  years which, for me, show the nature of the 
modern world – a populist, short 
term fix," he continued. ”Manchester United  do not operate that way. They have an  element of
sense and they have always had  that throughout the last 50 to 60 years.” 

“People ask how the next manager will be  able to replace him because of the  comparison. It’s
quite simple: play attractive  football, bring young players through and  win a championship. 

“The fans and club will support you. This is not a stupid football club. This is not one of
those crazy  clubs that changes its manager every 10 minutes. The new manager will need
time and the club will  need time to move on, but there are sensible people there.” 

Simplified approach to ict practical P a g e | 57

Source: http://www.manutd.com/en/Welcome-new-manager. 

(i) Create another copy of the same document on page two without retyping. (02 marks) 
(ii) Centre align, and underline the heading of the pasted document with 16 points, and stencil font face
(04 marks) 

(iii) Indent sentences 2 and 3 by 1.2 inches on either side, and italicize them. The rest of the document
should be 1.5 spacing and justified. (04 marks) 
(iv) Provide your index and name in the right hand side of the footer. (01 mark)

(v) Save your document with your name. (01 mark) 

ICT PRACTICAL STUDENT’S WORK BOOK Page 28 

22. Load the file Malaria.doc from the support files and save it as Malaria-Your First Name in
your  working folder.  
a. Copy your document to Page Three and carry out the following; (01 mark) 
b. Include an Art page border except Page One. (01 mark) 
c. Bold, center, capitalize the title of the document with font size as 18.5 with a 6pt Shadow text
border  surrounding it. (01 mark) 
d. Apply a purple shading to the heading. (01 mark) 
e. Justify the rest of the text with Arial Narrow font style with font size 14 and a line spacing of 1.5 on 
paragraph two. (01 mark) 
f. Convert paragraph 1 into equally spaced three columns with a line in between the columns. (01
mark)
g. Drop cap the first letter of the second paragraph and give it a red colour. (01 mark)
h. Add a watermark: This Page is Blank in Page 2 of your document. (02 marks) 
i. Press Enter Key 7 times between paragraph one and two and draw an Oval shape centered with
height  5.27cm and width 6.43cm. (02 marks)
j. Fill the Oval shape with image Nutrionist.png. (01 mark)
k. Insert a caption below the image as “How Malaria is Transmitted” with a dotted underline and
font  size 14, Adjust your caption. (01 mark) 
l. Insert an automated file name and path using Uppercase and your class in the footer section. (02
marks)
m. Apply a header of your names and Page X of Y to the right. (01 mark)
n. Draw a rounded rectangle at end of the last paragraph with a text “***Malaria is Dangerous  
Please!!!!***” bolded in font size 18. (01 mark) 
o. Provide a 4.5 Green border to the auto-shape and fill it with a yellow color. (02 marks)
p. Save changes. (01 mark) 

Score sheet (X/25)

Expected  Load &   copy to   Art   Format   shading   Justify   column   Drop cap  Water  
score save page 3   border   title (02) purple  (01) (02) (01) mark(02)
(02) (01) (01) (02)

Score

Simplified approach to ict practical P a g e | 58

 Oval Shape  Fill shape  (02) Insert   File Path   Header (01)  Rectangle (01) Fill Auto  Save &  
(01) Caption (03) (01) shape print (01)
(01)

23. In this activity, you are going to edit a document about the development of a new book.  a. Using
a suitable software package, load the file S16PORT from support files folder. (01 mark)
b. Set the page size to A4. (01 mark)
c. Set the page orientation to portrait. (01 mark)
d. Set all margins to 2 cm. (01 mark)
e. Insert your name and personal number in the header section of the document. (01 mark) f. Insert
a blank line at the start of the document and enter the title Doc- facilities at Port Mwanza.  (01
mark) 
g. Below the title, add a sub title Report by: and add your name. (01 mark)
h. After the sub title, format the rest of the document as body text into two equally spaced columns with
a  1cm gap. (01 mark) 
i. In the left column before the first paragraph of the document enter the sub heading A major regional  Report.
(01 mark)
j. Identify all sub headings in the document and apply the subheading style to each one. (01 mark) 
k. Find the table in S16Export and insert it at the end of the document. (01 mark)
l. Merge the cells in the top row of the table across the five columns. (01 mark)
i. Format only this row to be center aligned and underlined  
m. Apply light grey (20-40%) shading to only the top two rows of the table. (01 mark) 
n. Set all borders of your table to have a 6point width style. (01 mark) 

o. Import the image S16SHIP.jpg. (03 marks)

i. Resize the image to a height of 3cm and maintain the aspect ration  
ii. Place this image on the first page, below the subheading “A major regional port” 
iii. Make sure the text wraps around the image  
p. Use the information in the table that you placed in your document to come up with a bar chart
showing  the actual export compared to planned export volumes. (You may need to take the data into
another package to produce the chart). (01 mark) 
q) Label the chart with the title car export volumes. (01 mark)
r) Label the axis titles as Number of cars and Year respectively. (01 mark)
s) Save your work as Mwanza port and print your work. (01 mark)
Expected  Load Page size  Page   Margins  footer   Enter   Enter   change to  Regional 
&   (01) orientation (01) (01) title subtitle   columns  (01)
score save (01) (01) (01) (01)
(01)

Score

Sub –H style  (01) Insert   Merge   Shade top (01)  all borders   Import   label   Save &   Total (20)
table rows (01) (01) image (02) print
(01) (03) (01)

Simplified approach to ict practical P a g e | 59

Simplified approach to ict practical P a g e | 60
 SPREADSHEETS SOFTWARE
A spreadsheet is a grid of rows and columns that accepts entry of data, allows editing, formatting and
manipulation of numeric data. Spreadsheets can also display data graphically with the help of charts and
graphs.

TYPES OF SPREADSHEETS

1. Manual spreadsheets. The manual spreadsheet is the most commonly used type by book keepers as a
ledger book with many sheets of papers divided into rows and columns on which various amounts of
money are entered manually using a pen or a pencil and manipulated manually with the help of a
calculator.
2. Electronic spreadsheets. An electronic spreadsheet is a spreadsheet prepared using a computer
program that enables the user to enter values in rows and columns and to manipulate them
mathematically using formulae and functions automatically.

Examples of electronic spreadsheet programs include; ViscCalc, Lotus 1-2-3, Microsoft Office Excel,
Quattro Pro, Microsoft Works, Multiplan, View sheet, Lucid 3D, etc.

Advantages of Manual Spreadsheets

1. They are easy and cheap to acquire

2. They are easily portable
3. They are suitable for draft or rough work
4. They are not electronic, thus, can be used without electric power
5. No skills are needed, hence, even a computer illiterate can use manual spreadsheets

Disadvantages of Manual Spreadsheets

1. They require a lot of manual effort and time

2. Many errors are bound to be made
3. Rubbing out to correct errors makes the work untidy
4. They do not have pre-existing tables as opposed to electronic spreadsheets
5. They are very small in size
6. They are not durable. They can easily wear and tear out
7. They do not have automatic formulas that would otherwise quicken the work
8. You cannot easily insert or delete extra columns and rows

Advantages of Electronic Spreadsheets

1. They have pre-existing tables, thus, no need to draw gridlines

2. They have in-built formulas and functions, enabling automation in calculations and work manipulations
3. There are minimal errors and in case of any, they are easily corrected
4. They have very large worksheets that can store a lot of work easily and for long
5. Extra columns and rows can be inserted and deleted without any bad effect
6. The work can be protected with passwords thus ensuring security
7. Work can be enhanced to look very attractive with various formats to suit the user’s needs
8. The records can be sorted and filtered to get only those that you want
9. They allow printing of multiple copies without re-creation

Disadvantages of Electronic Spreadsheets

1. They are expensive to buy and maintain

2. They are electronic, thus cannot be used without electricity
3. They require computer skills and continuous training

Simplified approach to ict practical P a g e | 61

4. There is data loss due to virus attacks and system failure
5. There are privacy problems like unauthorised access over networks
6. Health related hazards as they are associated with use of computers

FEATURES OF ELECTRONIC SPREADSHEET SOFTWARE

1. Workbook. This is a collection of multiple worksheets in a single file

2. Worksheet. This is a single page of a workbook. It is an equivalent of a work area in Microsoft Word. A
worksheet is made up of rows and columns which intersect to form cells. Worksheets are labelled
sheet1, sheet2, sheet3 by default, but they can be renamed. A workbook by default has 3 worksheets,
however, these can be increased in the user’s interest and renamed
3. Columns. These are vertical lines which run through the worksheet. Worksheet columns are labelled by
letters; A, B, C, D, E… which are displayed in grey buttons across the top of the worksheet
4. Rows. Are horizontal lines across a worksheet. Worksheet rows are labelled by numbers; 1, 2, 3, 4, 5…
which are displayed in grey buttons across the left of the worksheet
5. A cell. This is an intersection of a column and a row. Each cell on the spreadsheet has a cell address. A
cell address is a unique name of a cell. It is given by the column letter and row number, e.g. A1, B5, G6,
D12, C1, A4, B3, etc. Cells can contain; text, numbers, formulas, etc.
6. Range. It is a group of adjacent cells defined as a single unit. A range address is a reference to a
particular range. It has a format of top left cell address : bottom right cell address. e.g. D5:G10
7. Value. This is a numerical entry in a cell. All values are right aligned in a cell by default.
8. Labels. This is a text entry in a cell. All labels are left aligned in a cell by default
9. Name box. This displays the address of the selected cell or cells. Also you can rename a selected cell or
cells using the name box
10. Formula bar. Is a bar at the top of the Excel window that you use to enter or edit values or formulas in
cells or charts.
11. Autofill. This is the feature that allows you to quickly fill cells with repetitive or sequential data such as
chronological dates or numbers, and repeated text. To use this feature, you type one or two initial
values or text entries, and then Autofill does the rest using the fill handle, which is the small black
square in the lower-right corner of the selection. When you point to the fill handle, the pointer changes
to a black cross. Autofill recognises series of numbers, dates, months, times and certain labels.
12. Sorting data is to arrange records in either ascending or descending order.
13. Filtering data is the displaying of records that satisfy the set condition from the parent list.
14. Database. These are data values that can be entered in the cells of the spreadsheet and managed by
special spreadsheet features found on the data menu. The special spreadsheet features include; cell
referencing, data replication, automatic recalculation, formulas and functions, data filtering, copy, cut
and paste, clip art.
15. Graphs. A graph is a pictorial representation of the base data on a worksheet. Most spreadsheets refer
to graphs as charts. A chart is a graphical representation of data. A chart may be 2-D or 3-D
16. What-if analysis. Is a process of changing the values in cells to see how those changes affect the
outcome of formulas on the worksheet. For example, varying the interest rate that is used in the
paying-back table to determine the amount of the payments.
17. Freezing panes. This is where rows and columns are frozen such that they remain visible as you scroll
through the data especially if the database is too big to fit on one screen.

Uses/Applications of Spreadsheets

1. Preparation of budgets
2. Preparation of cash flow analysis
3. Preparations of financial statements
4. Processing basic business information, like, job costing, payment schedules, stock control, tax records
5. Analysis of data from questionnaires
6. Presentation of information in tabular form, graphical or charts forms

Simplified approach to ict practical P a g e | 62

7. Mathematical techniques and computation like trigonometry
8. Statistical computations like standard deviations.

OPERATORS

Operators specify the type of calculation that you want to perform on the elements of a formula. There is a
default order in which calculations occur, but you can change this order by using brackets.

Types of Operators
There are four types of calculation operators: arithmetic, comparison, text concatenation, and reference.

Arithmetic operators
These are used to perform basic mathematical operations such as addition, subtraction, division or
multiplication; combine numbers; and produce numeric results.

Arithmetic operator Meaning Example

+ (plus sign) Addition 3+3
– (minus sign) Subtraction 3–1
Negation –1
* (asterisk) Multiplication 3*3
/ (forward slash) Division 3/3
% (percent sign) Percent 20%
^ (caret) Exponentiation 3^2

Comparison Operators
These are used to compare two values, and the result is a logical value either TRUE or FALSE.

Comparison operator Meaning Example

= (equal sign) Equal to A1=B1
> (greater than sign) Greater than A1>B1
< (less than sign) Less than A1<B1
>= (greater than or equal to sign) Greater than or equal to A1>=B1
<= (less than or equal to sign) Less than or equal to A1<=B1
<> (not equal to sign) Not equal to A1<>B1

Reference Operators combine ranges of cells for calculations. Examples include;

Reference operator Meaning Example

: (colon) Range operator, which produces one reference to all the B5:B15
cells, between two references, including the two references
, (comma) Union operator, which combines multiple SUM(B5:B15,D5:D15)
references into one reference
(space) Intersection operator, which produces one reference B7:D7 C6:C8
to cells common to the two references
& (ampersand) Connects two values to produce one continuous text value ("North"&"wind")

CELL REFERENCES

A Cell reference is an address given to a particular cell or group of cells on a worksheet. e.g. A2, B6, B3.

There are three types of cell references;

1. Relative cell reference. Here, the address of a cell is based on the relative position of the cell that
contains the formula and the cell referred to. If you copy the formula, the reference automatically
adjusts. A relative cell reference takes the form: A1, B17, G20, C2.

Simplified approach to ict practical P a g e | 63

2. Absolute cell reference. Here, the exact address of a cell is used in the formula, regardless of the
position of the cell that contains the formula. An absolute cell reference takes the form: $A$1, $D$6,
$B$3, $E$6.
3. Mixed cell reference. This is a type that uses both relative and absolute cell references at once. It may
use an absolute column reference and a relative row reference or vice versa, e.g. $G17, B$14, D$2, $E2.

FORMULAS

Formulas are equations that perform calculations on values in your worksheet and return a value in a
chosen cell, e.g. =A2+B2, =(A3+B3+C3+D3)/4, =A6*B4, =C4-D4, =E10/G10

LOGICAL FUNCTIONS
Function Description
AND Returns TRUE if all of its arguments are TRUE; Returns FALSE if any argument is FALSE
FALSE Returns the logical value FALSE
IF Specifies a logical test to perform
IFERROR Returns a value you specify if a formula evaluates to an error; otherwise, returns the result
of the formula
NOT Reverses the logic of its argument
OR Returns TRUE if any argument is TRUE
TRUE Returns the logical value TRUE

re
ERROR ALERTS
Microsoft Excel displays an error value in a cell when it cannot properly calculate the formula for that cell.
Below are some common error values and their meanings.

Error message Meaning

1. ##### Column is not wide enough, or a negative date or time is used.
2. #DIV/0! A number is divided by zero
3. #N/A! A value is not available to a function or formula
4. #NAME? Microsoft Office Excel does not recognise text in a formula.
5. #NULL! You specified an intersection of two areas that do not intersect
6. #NUM! The numeric values used in a formula or function are invalid
7. #REF! The cell reference is not valid, e.g. 6E instead of E6
8. #VALUE! An argument or operand used is of wrong type

FUNCTIONS

A function is a prewritten formula that takes a value or values, performs an operation, and returns a value
or values in a chosen cell. Examples of functions in MS Office Excel include the following:

Function Description Example

SUM Adds all the numbers in a range of cells =SUM(B2:G2)
PRODUCT Multiplies numbers given as arguments to return =PRODUCT(A2:D2)
product
MAX Returns the largest value in a set of values =MAX(D4:D10)
MIN Returns the smallest number in a set of values =MIN(A2:A12)
LARGE Returns largest value in a data set, e.g. 5th largest value =LARGE(B1:B9,5)
COUNT Counts number of cells in a range that contains numbers =COUNT(A1:E9)

Simplified approach to ict practical P a g e | 64

 COUNTIF Counts number of cells in a range that meet given =COUNTIF(A1:C9,”<10”)
criteria
COUNTBLANK Counts number of empty cells in specified range of cells =COUNTBLANK(A2:H8)
AVERAGE Returns the average (arithmetic mean) of the =AVERAGE(B2:B15)
arguments
MEDIAN Returns number in the middle of the set of given =MEDIAN(D4:D10)
numbers
MODE Frequently occurring value in a range of data. =MODE(C2:C9)
RANK Returns the size of a number relative to other values in =RANK(F3,$F$3:$F$11,0)
a list of numbers.
SQRT Returns a positive square root =SQRT(B5)
IF Returns one value if a condition you specify evaluates to =IF(A2<50,”fail”, “pass”)
TRUE and another value if it evaluates to FALSE.
VLOOKUP Searches for a value in the first column of a table array =VLOOKUP(lookup_value,l
and returns a value in the same row from another ookup_table, column )
column.
HLOOKUP Searches for a value in the top row of a table array and =HLOOKUP(lookup_value,
returns a value in the same column from a row you lookup_table,
specify in the table or array column_index )

Simplified approach to ict practical P a g e | 65

 SPREADSHEETS (THEORY QUESTIONS)
1(a) Define the term “a spreadsheet”.
This is an application program with imaginary rows and columns for manipulation of numeric data

(b) Give four examples of spreadsheet applications.

 Microsoft excel
 VisiCalc
 Lotus 1 2 3,
 Pegasus
 Quattro Pro
 View Sheet
 SuperCalc etc.
(c) What is the difference between a work book and a worksheet?
A workbook is a file containing several worksheets where work is manipulated from. A workbook is
made up of worksheets whereas a worksheet is a single electronic workplace in a workbook made up
cells where actual data is entered.
(d) Give any four types of data used in a spreadsheet application.
o -Text (label)
o -Numbers
o (values)
o -date
o -time
o -percentages, currency, fraction etc.
(e) What is a cell reference?
Cell reference means the name of the cell in a worksheet shown by the column letter and row
number e.g. A2
(f) Explain the three difference types of cell references.
Relative cell reference is a type of cell reference which changes when copied and pasted to a new
location e.g. A7.
Absolute cell reference is a type of cell reference which does not change when copied and pasted to
a new location e.g. $A$7. Mixed cell reference is a type of cell reference where one part of the
reference changes whereas the other remains constant e.g. $A7 or A$7
(g) Under what circumstances can a user apply an absolute cell reference?
An absolute cell reference is used where the user is referring to a certain constant cell which should
not change.
(h) Demonstrate how a shopkeeper can use a spreadsheet in his business to determine profits.
A B C
1 ITEMS BUYING PRICE SELLING PRICE Profit
2 Shirts 30000 50000 20000
3 Dresses 40000 50000 10000
4 Trousers 45000 60000 15000
Total profits 45000

Simplified approach to ict practical P a g e | 66

 (i) List five different inbuilt functions in a spreadsheet clearly showing their uses in data manipulation.
Sum function for Adding values in a given range
Average function for determining mean of a set of values
Mode for determining a value which appears more times in a given range
median for determining the middle value in a given range
if function for making logical comparisons between a value and what you expect
Max function for returning the highest value in a given range
Min function for returning the lowest value in a given range.
(j) What is the difference between sorting and filtering as used in spreadsheets.
Sorting means rearranging values in a given order whereas filtering means displaying only values
which fulfill a given condition
(k) Define the term “cell alignment?” as it is used in spreadsheets. Cell alignment shows/determines the
side on which the contents in the cell are put
(l) Mention any four types of charts used in a spreadsheet.
Column graph, Pie chart, Line graph, Area graph, stock graph, Combo graph, Radar, surface graph
etc.
(m) State two components of a good graph in a spreadsheet program.
Components of a good graph include: Legend, Axes i.e. x and y axes, the chart title.
(n) What are the benefits of a business using a spreadsheet application to manage its business as opposed
to ordinary ledger book management.
- They have large worksheets which can accommodate any amount of data.
– They automatically adjust the results when changes are made.
– They have better editing and formatting features,
- easy way of entering data with auto fill,
-They have inbuilt charts which present data graphically.
(o) Give any four areas where spreadsheet applications can be used.
- In homes to do family budgeting,
- in manipulating statistical data, business forecasting.
- In accounting to determine profits and losses.
– Mathematical calculations.
(p) Name a spreadsheet functions used to perform the given task.
- Counting the number of cells which fulfill a given condition……Countif
- Determining the total of values in a given range…Sum
- Determining the middle value when values have been arranged in alphabetical order…
Median
- Determining the number which appears more times in a given range..Mode
- Assigning a given value is the condition is true and another if the condition is false…IF
function
- Determining the lowest value in a given range……Min
- Determining the highest value in a given range……Max or Maxa
- Determining the mean of values in a given range…Average

Simplified approach to ict practical P a g e | 67

(q) Using the example given below, answer the questions that follow:
A B C D
1 Names CPT ENG AVER Mark
2 John 55 66
3 David 76 54
- Write down the function syntax that would calculate Average Mark for John in
Cell D2=Average(B2:C2)
- What type data is in cell A3?Text
- What type of data is in Cell C2?Number

(r) Define the term the following terms as they are used in spreadsheet

- Formular. This is an expression which calculates the value of a cell e.g.=A2+A3 -

Functions. A function is an inbuilt formlar in a spreadsheet E.g = Sum(A2:A3) - Cell.
A cell is an intersection of a row and a column in a spreadsheet.
- Text wrap. This is where an long line is divided into multiple lines
- Shrink to fit. This is where the content in a cell is automatically adjusted to fit in the cell
- Cell merge. This is where two or more cells are combined into one cell.
- Auto fill. This is a feature in spreadsheets that lets you enter a series of numbers or
characters in
a specified range, and have the software complete the entry you started typing.

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 SPREADSHEET EXERCISES (MS EXCEL)
EXERCISE 1

1.(a) Enter the data below is a spreadsheet application of your choice starting from cell A2.

ITEM NUMBER NUMBER OF PRICE PER TOTAL

OF BOXES ITEMS PER ITEM
BOX

Soap 15 10 700/=

Pens 6 12 300/=

Books 12 12 200/=

Toothpaste 15 6 1200

Shoe Polish 4 5 2500/=

(a) Enter a function in cell E3 which will obtain the total values as a product of values in column B, C
and D.

(b) Format columns D and E to /= currency format.

(c) In cell E8, generate the sum of column E. Redefine the cell reference for E8 to ‘GRANDTOTAL’

(d) Add a title “2ND TERM REQUREMENTS FOR STUDENTS” In blue font Tahoma 12 bold, in cell
A1 merged across columns A to E.

(e) Insert your name and index number tn the footer section of your spreadsheet.

(f) Print your work.

69 | P a g e
EXERCISE2

2 a) From the payroll of KAMPALA COMPUTER ENTERPRISES, for the month of February,
enter the following data in a worksheet and save as ‘KLACOMPUTERENT’
(5 marks)
EMPLOYEE AGE POSITION AUG SEP SEP SEP SEP
NAME WAGES WAGES PAYE NSSF NET PAY
Amuges Patrick 30 General Manager 416,000/=
Pamela Phindi 33 Chief Accountant 380,000/=
Mukalele Wycliffe 25 Training Manager 400,000/=
Recknock 27 Marketing Manager 300,000/=
Catherine
Irene Ayebare 25 Production Manager 250,000/=
Asiimwe Joan 24 Advertising Manager 200,000/=
Nsiita Jacquiline 26 Public Relations 188,500/=
Officer
TOTALS
(b) Due to inflation, the management increased the wages of employees who earn 300,000 and below
by 10% and for those who earn above 300,000 by 5% for the month of September. Using an
appropriate function, compute the new wage for each employee in the month of September.
(4 marks)
(c) Calculate the Pay As You Earn (PAYE) tax given that its rate is 15% of the Gross wage. (2
marks)
(d) NSSF is calculated at 2% of the Gross wage. Calculate the NSSF savings for September per
employee.(2 marks)
(e) Use a suitable formula to generate the NET PAY that will be available for each employee. (2
marks)
(f) In the TOTALS row, compute the Totals for all the columns having currencies. (2 marks)
(g) Add your name and index number as a right aligned footer. (2 marks)
(h) Print your work. (1 mark)

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EXECISE 3

3 (a) The information below is driven from MUFTI Limited from some few selected staff. The staff include
JACKIE, KENT, PAULINE, UNICE, XAVIER, LEONALD, SONNY, CHRISTINE, PHILIPER and INNOCENT. They earn the
following amount as basic salary respectively: 660000, 760000,870000, 580000, 600000, 610000, 630000,
640000, 650000 and 555000.

(i) Enter the above information using Microsoft Excel. (02mark)

(ii) Lunch allowances for all employees is 22% of their basic pay. (02mark)
(iii) Housing allowances are 62% of lunch allowances. (02mark)
(iv) All employees are paid transport allowances of 59,000 (02mark)
(v) Compute the employees’ gross pay. (02mark)
GROSS PAY=Basic Pay+Lunch Allowance +Housing Allowance +Transport
(vi) PAYE is 2.5% of basic salary. (02mark)
(vii) National social security fund is calculated at 18% of gross pay. (02mark)
(viii) Compute the employees’ net pay. (02mark)
Net pay=Gross Pay-[PAYE+NSSF]
(ix) Plot a line graph of net pay against basic salary in worksheet 2. (02mark)
(x) Save your work in your name and registration number on the desktop. (02mark)

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EXERCISE 4

4. Below is an income and expenditure for ABD trading company limited. Enter the data in a worksheet and
attempt the instructions that follow. (04 marks)

ABD TRADING COMPANY LTD INCOME AND EXPENDITURE

ITEMS JAN FEB MAR

INCOME

Coffee 240000

Cotton 300000

Tobacco 180000

Labour 400000

Total

EXPENDITURE

Advert 24000

Operating Expenses 13000

Utilities 9000

Tax (5% of total Income)

Total

PROFITS

(a) Calculate the total income and total expenditure. (02 marks)
(b) Calculate the tax at 5% of the total income. (02 marks)
(c) Assuming the income for month of February increased by 10% compared to January and the
expenditure increased by 12% compared to January’s expenditure.
(i) Calculate the incomes for February exports for each item. (01 mark)
(ii) Calculate the expenditure for February. (01 mark)

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(d) The income and expenditure for each item in March is expected to reduce by 5% and 10%
compared to Feb respectively.
(i) Calculate the income for March for each item. (01 mark)
(ii) Calculate the expenditure for March for each item. (01 mark)
(iii) Calculate the totals for all the months for both income and expenditure. (01 mark)
(iv) Calculate the profits for all the months, given that profits are the difference between total
income and total expenditure. (02 marks)
(e) Represent the values of incomes for January items on a pie chart. Show data labels as Category
Name in a pie chart and provide an appropriate title for the pie chart. (03 marks)
(f) Save your work as ABD Company and print a copy. (02 marks)

EXERCISE 5

5.(A). Enter the data in the table below in a spreadsheet application starting from cell A1 and save as
‘PLEResults1’ (5 marks)

INDEX FIRSTNAM
NUMBER SURNAME E DOB ENG SST MTC SCI

JC001 Musoke Alfred 03/02/2000 46 78 73 76

JC002 Oto James 04/06/2000 85 75 64 73

JC003 Magoola Michael 17/05/2000 48 68 75 75

JC004 Busingye Anne 23/04/2000 57 46 76 72

JC005 Lokeris Ali 10/12/2000 84 85 73 76

JC006 Kafifi Sarah 16/09/2000 76 94 72 49

JC007 Atine Sabiti 05/08/2000 49 58 73 76

JC008 Tenywa Alex 09/01/2000 44 28 76 72

JC009 Mirundi Joel 18/01/2001 78 68 76 76

JC010 Muhindo Rodgers 25/11/2000 46 76 73 71

JC011 Nakakinda Alice 18/05/2000 48 58 50 64

JC012 Lubaale Musa 17/08/2001 48 38 48 66

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 JC013 Were Denis 12/05/2000 54 40 66 36

JC014 Oyesa Gerald 19/03/2001 36 50 38 44

JC015 Atukwatse Bill 15/04/2000 46 66 50 44

JC016 Lulenzi Samuel 19/07/2000 38 54 44 46

JC017 Kiromi Oliva 23/07/2000 50 44 48 62

JC018 Kanku Ahmed 19/12/2000 54 50 44 76

JC019 Dembe Kevin 16/07/2000 60 48 58 50

JC020 Yimula Saul 19/08/2000 48 56 76 68

(b) Rename the worksheet to P72011 and change its sheet tab color to red. (2 marks)

(c) Add the TOTAL, AVERAGE, and POSITION columns and use suitable functions to calculate the total mark,
average mark and position in class; for each student. (7 marks)

(d) Add a Comment Column to and use the IF function to automatically generate the comment “PASS” for the
students with average 55 and above and “FAIL” for students with average below 55. (2 marks)

(e) Apply ‘all borders’ outline to all cells with data. (1 mark)

(f) Setup your page to landscape orientation and add a footer of your name and index number.(2 marks)

(f) Print your work.

EXERCISE 6

6.(A) Study the results of S4 candidates of Parbo S.S. in major subjects and use it to
answer the following questions.
A B C D E F G
1. Name Math English Physics Chemistry Biology
2. Nelson Kato 70 77 67 80 55
3. Peter Pello 68 58 89 78 78
4. Annet Nakato 90 70 65 60 68
5. Joan Akot 80 76 70 55 59
6. Paul Naku 64 80 65 67 70
7. ZZiwa Pius 93 68 79 79 81

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 (i) Enter the data above into an electronic spreadsheet starting from A1
(03marks)
(ii) Calculate, by use of formula the total mark scored by each candidate in
column G (02marks)
(iii) Use function to calculate the average mark for each candidate in
column H. (02marks)
(iv)In Parbo SS, the students are awarded for best performance as seen in
the table. Use IF function to assign the rewards to each candidate in
column I. (02marks)

Average Mark Reward in Uganda shillings

85 - 100 20,000
75 – 84 10,000
60 – 74 50,000
0 – 59 Not Applied

(v) How many candidates will benefit from this award scheme in column J.
(02 marks)
(vi)Use function to position these candidates in column K. (02 marks)
(vii) Insert a column Graph to represent the scores of the students in all
the subjects. (03 marks)
(viii) Insert your name and personal number as a header and page number
as footer on both grids and the graph. (02 marks)
(ix)Save your work as ‘Your name (01mark)
(x) Print the work in landscape’ (01mark)

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EXERCISE 7

7.(a) The table below shows details of water meter readings for five different
customers of UNWSC (U) limited at the beginning and end of the month of May, June
and July 2017.
Serial No. Customer’s Meter Reading Meter Reading Meter Reading
Name as at 1st May as at 1st June as at 1st July
0119 Kibumba Adam 87649 23000 36578
0121 Kakima Moses 12874 23900 23890
0140 Muluni Tony 38021 36789 98361
0122 Babirye Cate 18923 26738 26781
0194 Kijambiya Brian 45890 12098 67890
0877 Nabugato Vicky 20093 12700 63241

Additional information:
The cost of one unit of water is shs.70, and each customer pays a constant service fee of shs.3000,
regardless of the number of units of water consumed per month.

Required:
(a) Enter the above table on worksheet1 as it is (with heading texts wrapped
and superscripts included), beginning from cell A1. (03 marks)

(b) Copy the data on sheet1 and paste it onto sheet 4. (Rename the sheet to Final bill).
(02 marks)
(c) Insert a blank row above the table on sheet 4 and enter the label, unit cost
in cellA1 with a corresponding value, 5000 in B1; and the label, service
fee in D1 with a corresponding value, 5000 in E1. (02 marks)

(d) Use columns F and G to calculate the number of units used in May, and
the number of units used in June. Assign these columns suitable headings.
(02 marks)
(e) Use columns H and I to compute the water bill for May and June for all
customers. Assign the columns suitable headings. (02 marks)

(f) Format all currencies to have the symbol UGX, before the values. (01 mark)
(g) Re-arrange the data to have the customers’ names in alphabetical order. (01 mark)
(h) Insert a centered footer of your name and print your work on paper size
A4 landscape. (02 marks)

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 EXERCISE 8

8.(a) The following records were extracted from national waters and sewerage Corporation for the
Month of May, 2014.

Name of customer Old metre reading New metre reading

Katongole David 2010 8011
Matovu Patrick 3124 9442
Kirunda Samuel 6011 010124
Zawede Ambrose 0015 0701
Safari John 0149 0945
MbedhaMoureen 7000 17011
Kisubi Anthony 5114 1224
Odong James 1117 1317

Required:

ix) Using a suitable spreadsheet program of your choice, enter the above data in a worksheet starting
from cell A1 and save as ‘water’. (05marks)

x) In column D, insert a column label ‘Unit used’; hence, determine total unites consumed by each
customer. (02marks)

xi) If a unit is sold shs. 28, create a column labeled ‘amount paid’ in column E. Determine the amount
due to each customer. (02marks)

xii) Insert a header, (your name) and footer (your index number) (02marks)

xiii) Create a pie chart to represent units of water consumed by each customer. Insert the chart as an
object in sheet 4 of your workbook. (03marks)

xiv) Rotate the tittles to angle of 90 degrees. (02marks)

xv) Rename sheet 1 as ‘Data’, sheet as ‘chart’. (02marks)

xvi) Save your workbook as ‘national waters’. (01mark)

xvii) Print two copies of your work. (01mark)

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EXERCISE 9

9) The information below is drawn

A B C D E F G
1 SNO Name Science Maths Computers Total Average
2 1 Chemutai 70 80 87 -- --
3 2 Sango 90 98 89 -- --
4 3 Neelu 90 90 98 -- --
5 4 Roberta 60 76 79 -- --
6 5 Serugo 50 45 67 -- --
7 Max --
8 Total --

a) Enter the above information using Microsoft Excel. (02 marks)

b) To calculate the Total Marks as sum of Science, Maths& Computers for each student and
display them in column F. (02 marks)
c) To calculate the average marks for each student and display them in column G. (02 marks)
d) To calculate the highest marks in Computers and display it in cell E7. (02 marks)
e) To calculate the total number of students appearing for the Science test and display it in cell
C8. (02 marks)
f) insert a column for position in H and rank the students according to their total marks.(02
marks)
g) Plot a bar graph of showing subjects against students in worksheet 2 include the right labels.
(04 marks)
h) Insert your full names to the left header section and of the worksheet. (02 marks)
i) Rename the worksheet containing the chart to “Chart sheet” (01 mark)
j) Save and print your work as “Exams” in your folder. (01 mark)

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 EXERCISE 10

(b). Open a spreadsheet program of your choice and enter the following details in sheet1.
Save your work as canteensales2018. (04 marks)

i. Copy this work to sheet2 of your workbook.(02 marks)

Carry out the tasks below in sheet2
ii. Insert a well centered heading in your work to read: WEEKLY SALES FOR XYZ
CANTEEN. (02 marks)
iii. Insert a new column between C and D for Gross Sales. In this column, compute Gross
Sales which is a product of Quantity and Unit Price (Shs).(03 marks)
iv. Using the value in cell E2, determine VATfor each product using Gross Sales.
(03 marks)

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 v. Create a pie chart to represent Item Name and VAT for the canteen. (04 marks)
vi. Add a footer of your name. (01 mark)
vii. Print a copy of your work. (01 mark)

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EXERCISE 11

11(a) (i) (Using any spreadsheet application of your choice). Enter the data records below

and save as saving. (04 marks)

A B C D E F G

FIRST INCOME EXPENDITURE SAVINGS

1 LAST NAME SEX Position
NAME (shs) (shs) (shs)

2 Caleb John 8000000 M 2000000

3 Nakintu Joan 7000000 F 600000

4 Alowo Joy 900000 F 460000

5 Okello John Patrick 3000000 M 1200000

6 Kafeero Jack 700000 M 280000

7 Rukundo Desire 960000 F 300000

8 Totals

9 COUNT

(ii) Provide a title to your work as AGALYAAWAMU SAVINGS. (02 marks)

(iii) Use formulas and functions to compute
- Savings. (Hint: Difference between income and expenditure.) (02 marks)
- Total Incomes, Expenditures and savings. (03 marks)
- Saving position of each member. (02 marks)
- Number of members whose income is above shs.5000000 in cell C10. (02 marks)
(iv) Filter out female members only and have their duplicate copy in sheet 2.Name
the sheet female workers. (02 marks)
(v) Using names, income, expenditure and savings, present the data graphically in a bar chart to
be saved on sheet 3. Rename sheet 3 as chat (03 marks)
(vi) Insert a footer of your name to sheet1 as your name. (01 mark)
(vii) print all your work. (01 mark)

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EXERCISE 12

12(A) Study the results of S4 candidates of Parbo S.S. in major subjects and use it
to answer the following questions.
A B C D E F G
1. Name Math English Physics Chemistry Biology
2. Nelson Kato 70 77 67 80 55
3. Peter Pello 68 58 89 78 78
4. Annet Nakato 90 70 65 60 68
5. Joan Akot 80 76 70 55 59
6. Paul Naku 64 80 65 67 70
7. ZZiwa Pius 93 68 79 79 81

(i) Enter the data above into an electronic spreadsheet starting from
A1 (03marks)
(ii) Calculate, by use of formula the total mark scored by each candidate in
column G (02marks)
(iii) Use function to calculate the average mark for each candidate in
column H. (02marks)
(iv) In Parbo SS, the students are awarded for best performance as seen in
the table. Use IF function to assign the rewards to each candidate in
column I. (02marks)
Average Mark Reward in Uganda shillings
85 - 100 20,000
75 – 84 10,000
60 – 74 50,000
0 – 59 Not Applied

(v) How many candidates will benefit from this award scheme in column J.
(02 marks)
(vi) Use function to position these candidates in column K. (02 marks)
(vii) Insert a column Graph to represent the scores of the students in all the
subjects. (03 marks)
(viii) Insert your name and personal number as a header and page number
as footer on both grids and the graph. (02 marks)
(ix) Save your work as ‘Your name (01mark)

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 x) Print the work in landscape’

EXERCISE 13

13)Paul is a business man who buys domestic animals and birds from villages at
lower prices. He then sells them in the city for profits.

a) Load the file animal-bird.xls using Spreadsheet application of your choice.

(01 mark)
b) Indicate Each Cost, Total Cost, Each Sale, Total Sales, Profit, Tax and Net
Profit on cells C1, D1, E1, F1, G1, H1 and I1 respectively.
(02 marks)
c) Insert a row before row 1 and the Title: “Business as at end of May 2019”, bold,
Merge and center the title. (02 marks)
d) Enter the following amount in shillings under the Each Sale column as: Cow:
880,000, Goat: 330,000, Pig: 550,000, Sheep: 275,000, Dog: 770,000, Cat:
55,000, Bull: 990,000, Chicken: 33,000, Dove: 55,000 and Horse: 5,500,000
(02 marks)
e) Use formula to calculate the
i. Total Cost and Total Sale of Paul’s animal/bird in May 2019.
(02 marks)
ii. Profits made when these animals/birds are sold. (02 marks)

f) Use function to compute Tax. Note that profits are Taxed as follow:

i. Profit of less than or equal to 250,000 is not taxed.

ii. Profit of less than or equal to 500,000 is 2% taxed.
iii. Profit of less than or equal to 250,000 is 4% taxed
iv. Otherwise its 8% taxed. (02 marks)

g) Draw a column chart to represent the Net Profits made in selling Animal/birds in
the month of May 2019. Name the Title , Axes and Legend clearly on the chart
(03 marks)

h) Include your name and number on the footer of your chart. (01 mark)
i) Save the file as may2019 and print your work. (01 mark)
j) Print the grids and chart on separate papers. (02 marks)

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EXERCISE 14

14.) KB Computer Enterprises agreed to maintain an electronic spreadsheet to keep track of

business books for the various branches country wide. The following is a worksheet used to
extract records from business partner’s vendors.
(a) Enter the following in any available spreadsheet software of your choice and save as KB
enterprises. (04 marks)

Branch Cost of Sales Gross Expenses Reserves Net Remarks

Name Sales (shs) profit (shs) (shs) profit (shs)
(shs) (shs) (shs)

KB_Soroti 700,000 350,000 45,000

Branch

KB_Lira 400,000 70,000 50,000

Branch

KB_Hoima 200,000 95,000 2,500

Branch

KB_Muni 300,000 175,000 10,000

Branch

KB_Wakiso 650,000 320,000 55,000

Branch

KB_koboko 555,000 47,800 73,000

Branch

Additional information:
 Reserves is 10% of Gross Profit.
 Net profit = Gross profit – (Expenditure + Reserves)
(b) Use appropriate formulae/function to calculate:
i. Gross profit for each member branch (02 marks)
ii. Reserves for each member branch (02 marks)
iii. Net profit for each member branch (02 marks)
(c) With use of an appropriate IF function, use the following criteria to include remarks.
(02 marks)

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  If net profit > = 500,000, then “V.good Branch ”
 If net profit >400,000,  then “Good Branch”.
 If net profit < = 300,000  then “Dormant Branch”.
(d) Format your worksheet as follows
i. Include an appropriate title on top of the worksheet well cantered and bold
(02 marks)
ii. Format the figures in the sale column to 2 decimal places with 000’s seperators
(01 mark)
0
iii. Colunm headers should all be aligned to 45 (01 mark)
(e) Use columns for cost of sales and sales to insert a line graph, keep the title of the graph to be
PRODUCTIVE ANALYSIS, format it and place it in a separate sheet. (04 marks)

EXERCISE 15

15. (A)
The information below was extracted from Net-line technologies limited (NTL)
from a few selected staff. The staff included:- Namubiru, Kasawuri, Namudu, Mustafa,
Nakamanya, Akello, Damulira, Lumu, Byaruhanga and Basoga. They earn the following amount as
their basic salary respectively: 770,000/=, 860,000/=, 960,000/=, 480,000/=, 700,000/=, 710,000/=,
720,000/=, 730,000/=, 740,000/= and 540,000/=

i). Save your file as NTL-your names. (01 Marks)

ii). Enter the above information in a spreadsheet application (02 Marks)
iii).Lunch allowances for all employees is 25% of their basic pay
(01 Marks)
iv). Housing allowance is 60% of lunch allowances. (02 Marks)
v). All employees are paid transport allowances of 59,000 (01 Marks)
vi). Compute the employees’ gross pay. (02 Marks)
vii).PAYE is 2.5% of basic salary above 650,000/= and 1.5% below
650,000/= (02 Marks)
viii).Compute the employees’ net pay (02 Marks)
ix). Plot a line graph of net pay against basic salary in worksheet2. (04 Marks)
x). Insert your full names and registration number to the left and right header
section of the worksheet. (02 Marks)
xi). Print your worksheet and graph. (01 Marks)

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86 | P a g e
 PRESENTATION SOFTWARE
This is application software used to create presentations, which can communicate ideas and other
information to a group of audience. The presentation can be viewed as a slide show, which usually
displays on a large monitor or projected screen. Some presentation software can convert an existing
slide show into a format that can be accessed on the web.

Examples of popular electronic presentation software include; Microsoft PowerPoint, Corel

Presentations, Lotus Freelance Graphics, Microsoft Producer, Open Office Presentation, etc.

Applications of Presentation Software

1. Presenting learning materials to students in schools (CAL)

2. Presenting speeches and minutes in meeting
3. Used in training sessions
4. Used in presenting campaign manifestos
5. Used in conferences and seminars
6. Used in sales promotions to market products
7. Used in business shows, mobile kiosks and clinics

Principles of a Good Presentation

When preparing a presentation, you must consider the following principles. This improves the quality
of your presentation, makes it more effective and enjoyable and in the long run saves you time and
effort.

o Simplicity of the presentation. The best slide is usually simple, easy and to the point. The audience
may need more time to understand complicated slides while time is always limited during
presentations.
o Know the audience and their expectations in order to give the right message to the right people.
e.g. are they children, matures or a mixture. Are they clients or seniors of the organisation
o Relevance of the content. Ensure that the content of your slides is relevant to the topic of
discussion in order to capture the attention of the audience
o Use of images, graphics and diagrams. Slides are visual aid to help you explain complex ideas in an
easy way. Therefore, use the right and relevant images, graphics and charts to represent your
ideas visually.
o Make the right choice of colours, font styles, font sizes, transitions, animations, links which suit
the viewers

Advantages of Presentation Software

1. Presentation software usually provides a wide variety of presentation formats and layouts for the
slides

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2. Multimedia components such as clip art images, video clips and audio clips can be incorporated
into slides
3. The timing of the slides can be set so that the presentation automatically displays the next slide
after a predetermined period of time.
4. Special transition effects can be applied between each slide
5. The presentation can normally be viewed and printed in different formats

FEATURES OF ELECTRONIC PRESENTATION SOFTWARE

1. Presentation. This is a PowerPoint file made up of a series of slides, audience hand-outs, speaker’s
notes and outline among others.
2. Slide. Is an individual page of a presentation
3. A slide master. Is the top slide in a hierarchy of slides that stores information about the theme
and slide layouts of a presentation, including the background colour, fonts, effects, placeholder
sizes, and positioning.
4. A PowerPoint template. This contains layouts (layout: The arrangement of elements, such as title
and subtitle text, lists, pictures, tables, charts, shapes, and movies, on a slide.), theme
colours (theme colors: A set of colors that is used in a file. Theme colors, theme fonts, and theme
effects compose a theme.), theme fonts (theme fonts: A set of major and minor fonts that is
applied to a file. Theme fonts, theme colors, and theme effects compose a theme.), theme
effects (theme effects: A set of visual attributes that is applied to elements in a file. Theme effects,
theme colors, and theme fonts compose a theme.), background styles, and even content.
5. Animation. Refers to special effects for introducing text in a slide during a slide show.
6. Placeholder. Placeholders are the containers in layouts that hold such content as text (including
body text, bulleted lists, and titles), tables, charts, SmartArt graphics, movies, sounds, pictures,
and clip art.
7. Transition effects. This refers to different styles in which slides come and leave the screen during a
presentation. Slide transition is a special effect for introducing an entire slide during a slide show
8. Graphics. A general term used to mean pictures, images, charts, photo, tables, etc, that you can
add to a presentation
9. ClipArt. A general term for a library of pictures in the computer.
10. Presenter’s notes, these contain ideas you want to discuss for each slide in your presentation.
11. Action buttons. Are ready-made buttons that can be inserted into your presentation. These enable
you to perform actions upon clicking or moving mouse over them
12. Auto content wizard. This is a presentation wizard that contains data from which one can select
and edit to create a personalised or customised presentation.
13. Slide layout. Slide layouts contain formatting, positioning, and placeholders for all the content
that appears on a slide. Layout contains the theme (colours, fonts, effects, and the background) of
a slide. Master layout is a term applied to a presentation’s overall design.
14. Timing. Is a technique by which slides or text appear on the screen during a presentation, i.e. on
mouse click or automatically after a defined period.

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PowerPoint Views

1. Normal view. Is a Tri-pane window that provides the text outline of the entire presentation on the
left, the current slide on the upper-right, and speaker’s notes on the lower-right. This is the
default PowerPoint view
2. Outline view. This enables one to edit and display all presentation text in one location instead of
one slide at a time. It appears without the objects or images in the slide.
3. Slide view. Shows a graphic view of the current slide for editing and viewing
4. Slide sorter view. This displays the entire presentation so that one can add, delete and move slide.
5. Notes page. Provides a large area to view or type speaker’s notes on a slide
6. Slide show. Is a collection of slides moving in a defined sequence at a present timing that one can
control and change with special effects

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 PRESENTATION SOFTWARE (PAPER1 QUESTIONS)
1 (a) What is presentation software.

Presentation software is an application which is used in preparation and creation of animated

slides with transitions which help in the enhancement of the speaker’s presentation.
(b) Give four areas where presentation software can be used.

– In business to advertise
– In homes to watch movies,
- In meetings to communicate to audiences,
- In Education circles during teaching and learning process.
c) What are the advantages of using a presentation program to communicate to the audience?
– Ease of handling big numbers,
- Capturing the attention of the audience,
- It allows the speaker to prepare in advance and this increases his confidence.
– Handouts can be printed to the consumption of the audience.
– presentations can be shared on line during online presentations.
d) List down any four examples of presentation software .
- Microsoft PowerPoint,
- Libre Impress,
- Apple Keynote,
- Harvard graphics,
- Lotus Freelance,
- Prezi etc.
e) Give any five considerations when designing a presentation .
– Use of relevant graphics,
- use of animations,
- use of transitions
– Good background designs,
- Good contrast i.e. background colour and font colour.
– The layout used.
- The font size of the characters should be big enough to allow easy reading.
f) Why are animations and transitions necessary when presenting to the audience.

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 -They impress the audience.
–They increase the attention of the audience
– They make the presentation lively
g) Give two activities that can be done under the following presentation views:
- Normal view. Editing, formatting, adding slides, deleting slides etc.
- Slide sorter view. Rearranging slides, duplicating slides, cutting slides, copying
slides, deleting slides etc.
- Slide show view. Viewing slide content and navigating through the slides
- Slide master view. Formatting background for all the slides, inserting objects to
appear on all the objects.
- Reading view. Displaying the contents of slides. – Reading the contents of the
presentation.
- Outline view. - Editing text without graphics. - Formatting text in slides. -
Viewing text in slides.
h) Define the following terms as they are used in a presentation program -
Animations. The moving effect shown in the contents of the slide.
- Transitions. The effect which takes place when slides are changing from one to
another during the show. The effect shown when on slide is leaving and another
slide come on the screen.
- Formatting. Enhancing the appearance of the presentation.
- Slide layout. The manner/order in which the content is organized on the slide.
- Slides. A page in a presentation which contains content about a particular topic.
- Place holder. A dotted rectangular structure which appears on the slide in which
content is entered.
- Headers and footers. Information which repeatedly appears at the top or bottom
of the slides and handouts.
- Slide numbers. Numeric values used to identify different slides in form of
numbers.
- Master slide. A slide which controls the general formatting of all the slides at
once.
- Notes page/speaker’s notes. The presenter can add his personal information not
to be viewed by the audience during the show. These notes form his private
summaries
- Slide sorter view. All slides are presented in a tabular form. The presenter can
cut, copy, paste, duplicate, rearrange and delete slides.

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 - Normal view. This is the editing mode where the user /presenter can add slides,
content and even format as he desires.
- Slide show. This is the full screen mode when the presenter is communicating to
the audience. In this mode, the presenter navigates through his presentation by
moving from one slide to another.
- Rehearsing timings. Setting specific time for each slide to last on the screen
during the slide show.
- Looping. Where the presentation runs continuously without stopping until escape
key has been pressed.

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 PRESENTATION EXERCISE
EXERCISE 1

1. The School Nurse is planning a student’s workshop shortly this month. He has requested you to prepare a
presentation entitled ‘Typhoid with the following sub – heading.

Instructions:

a) Insert one slide (Slide one) to contain a title: Typhoid. On this slide, write your name as a presenter. Lay out
your text to create better slide usage. You are free to vary the font sizes. (02 marks)
b) Insert a slide (Slide two) to contain a title: How Typhoid is spread. On this slide, list five possible causes of
Typhoid. This list should be ordered (03 marks)
c) On slide three, provide a title: Symptoms of Typhoid outbreak in an environment (03 marks)
d) On slide four, mention the ways of preventing Typhoid outbreak in an environment (03 marks)
Provide for the following.
e) Insert relevant graphics and simple background (02 marks)
f) Use today’s date and time on each slide. (it should update automatically (01 mark)
g) Include slide numbers (01 mark)
h) Re – arrange slide such that slide 3 comes first than slide two (01 mark)
i) Entry animation of diamond for the first three slides and fly in for the last slide (02 mark)
j) Loop your slides (01 mark)
k) Save your work as ‘Typhoid’. (01 mark)
l) Print a copy of your work (01 mark)

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EXERCISE 2

2) Uganda’s economy is transforming into a cashless economy where people use phones to send,
receive, and borrow, save their money.

Make four slide presentations on cashless economy as follows

(a) In slide 1: Introduce what cashless economy is, name of presenter and current time in
DD/MMM/YY format. [05 marks]

(b) In slide two: Show four benefits of sending money using mobile phone [05 marks]

(c) In slide three: Insert a suitable clip art that will cover the whole slide but brings out the meaning of
the topic [04 marks]

(d) In slide four: Give four reasons why cashless economy is adopted slowly in Karamoja area.
[04 marks]

(e) In the last slide add this [04 marks]

ECOMMERCE
TRADE ICT

(f) Use same suitable design, animation and transition in all slides [04 marks] (g) g)Save
your presentation as CASHLESS ECONOMY [02 marks] (h) Print in
hand-out mode of 4 slides per page [02 marks]

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 EXERCISE 3

3. COMERADE Computers deal in computer related accessories. You the marketing personnel of the
enterprise and you are required to prepare a four-slide presentation that you will use to market items in
your promotions. Use Title and Content slide layout on all

Slide one: hardware (2marks)

One this slide, include a list of 10 hardware accessories the COMERADE Computers deals in.
Consider generating them in a table of 2x5
Slide two: Software (2marks)
On this slide include a list of popular software /programs that you will be marketing.
Slide three: Repair and Maintenance (2marks)
On this slide, include range and maintenance activities you are capable of handling in the workshop
section of COMERADE Computers.
Slide four: Conclusion slide (2marks)
On this slide, include that COMERADE Computers has other services that can be of help but
outside the computer arena and include:

 Book printing
 Sorting and printing
 Calendar, magazines, fliers, brochures, etc.
 Large format printing and item customizing

b) Insert relevant graphics on each slide from the support file to the top left corner of each
slide(2mark)
c) Insert the current date on each slide as footer (1mark)
d) Set your slides to run automatically after 3 seconds (2marks)
e) set animations of your choice for all the slides (1mark)
f) Apply different color for each slide (3marks)
g) Insert your name and personal number as a header (1mark)
h) Make a printout of your presentations (1mark)
i) Save your presentation as your name and personal number (1mark)

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EXERCISE 4

4.)As a student of computer studies, you have been appointed by your teacher to talk to S.1s about
the subject called computer studies on their first careers day in the orientation week. The topic is
“Computer Studies”

(a) Prepare a five slide presentation to deliver your content to the senior ones considering the
following:
(i) Slide one is a title slide. (02 Marks)
(ii) Slide two contains a description of computer studies (02 Marks)
(iii) Slide three should have key topics in computer studies plus their importance.
(02 Marks)
(iv)Slide four should have a tabulated evidence of how
candidates have been performing in the subject in the last four years.(not real
statistics assume). (04 Marks)
(v) Slide five advantages of doing computer studies in your
school.(04 Marks)
(b) Let your slide have an airplane transition effect from right (04 Marks)
(c) The slides should be able to convey the appropriate message to community.
(04 Marks)
(d) Apply a swivel animation effect to all slides titles and checkerboard for the other sections of
the slide. (02 Marks)
(e) Insert the current date and your names as footer on the left and right hand side respectively.
(02 Marks)
(f) Save your presentation with your “index number and name”
(02 Marks)
(g) Print your work. (02 Marks)

EXERCISE 5

5.)Your family has requested you to present a show about the services offered in a
supermarket called “ Family Supermarket”

(a) Make a five –slide presentation to enhance your show.

SLIDE I – Opening slide to include the

- Title (name of the supermarket)

- Location and address
- E-mail address (4marks)

SLIDE II – Goods offered. (4marks)

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 SLIDEIII – Discount on imported fruits and foods. (4marks)

SLIDE IV - Services offered

- Transportation of goods offered if they exceed Shs 50,000

- Foreign exchange
- Telephone services. (4marks)

SLIDE V- Make a new company logo and the motto

- A list of other branches and their addresses (4marks)

(b) Save your work as your name. (1mark)
(c) Insert your index number and surname as a footer (2marks)
(d) Link all your slides (1mark)
(e) Use appropriate clip art, word art graphics and colour (4marks)
(f) Print your slides. (2marks)

EXERCISE 6.

6: (a) Create a presentation with 5 slides with a topic ‘computer literacy’.

First Slide: a brief definition of computer literacy. (02 marks)

Second Slide: an outline of the advantages of being computer literate. (03 marks)

Third Slide: summary of the disadvantages of being computer literate. (03 marks)

Fourth Slide: a list of topics you have covered during the computer course. (03 marks) Fifth Slide 5: a
table with two columns displaying various components of computer hardware and computer software.
(03 marks)

(b) Save your work as computer literacy in your folder. (01 mark)

(c) Your presentation should consider the following:

(i) Use appropriate animation schemes for viewing your presentation. (02 marks)

(ii) Use of clip art and word art where applicable. (02 marks)

(iii) Use of suitable transition scheme such that every slide in the show slowly replaces another
every 5 seconds. (02 marks)
(iv) (iv) Use a suitable design template which will allow you to format your background with two
colours. (02 marks)
(v) Insert your names in the header and personal number in the footer in the hand-out. (02 marks)

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 (vi) Use action buttons to ease navigation of slides during the slide show. (02 marks) (vii) An active
hyperlink connecting the first slide to the last slide. (02 marks)
(e) Save and print all your slides on one page. (01 marks)

EXERCISE 7

7.)Create a presentation about malaria in uganda. (03marks)

(a) Slide 1:to have the Title and Include your name in slide one as the presenter.
(01mark)
(b) Slide2:what causes malaria.
(c) Slide 3:Effects of malaria
(d) Insert more two slides in the presentation (slide 4 and slide 5).
(i) Slide 4 should have your own opinion/suggestions on what we should do to have
Uganda free malaria. (02marks)
(ii) Slide 5 is to have your own conclusion on the presentation. (02marks)
(e) Use a master slide to crate enhancement to the presentation as follows:
(i) All headings to have Font style Arial Unicode ms, Font colour Red, Font size 15
(03marks)
(ii) All headings to be centre align. (01marks)
(iii) Insert a clip (picture) of a mosquito to the top right corner. (02marks)
(iv) Swivel entrance animation to the headings. (01mark)
(v) Medium transition speed. (01mark)
(f) Set and automatic slide show after 05(five) seconds. (01mark)
(g) Include transition sound of your choice to all slides. (02marks)
(h) Format all your slides with an appropriate background style. (01mark)

EXERCISE 8

8.) Your school has been invited for a computer seminar. You are to prepare a
presentation about computer network topology.

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 You are required to
(a) Create four slides
Slide 1: Should include the title, your name and registration number. (04 marks)
Slide 2: Should include definition of network topology and three type of network
topology. (04 marks)
Slide 3: Should include three advantages and three disadvantages of networking computers.
(04 marks)

Slide 4: Should have a conclusion. (04 marks)

(b) Include your name at the top left hand corner and slide numbers at the
bottom of the right corner. (02 marks)
(c) Use minimal graphical effects to make the presentation attractive. (02 marks)
(d) Insert a uniform background colour. (02 marks)
(e) Include speaker notes “we are to take on computer networks” on the last
slide. (03 marks)
(f) Run the slides automatically after 4 seconds. (03 marks)
(g) Save your work as “Topology” .and print all your work. (02 marks)
EXERCISE 9.

9.) In Uganda we have different types of transport. As a student pf computer studies you are required to
create a five-slide presentation about transport save it transport (02 marks)

Slide one: Definition of transport, include a date and your name as the presenter
(04 marks)
Slide two: Types of transport (04 marks)
Slide three: Advantages of one type of transport (04 marks)
Slide four: Disadvantages of the type of transport mentioned in slide three.(04marks)
Slide five: Organization chart show the types of transport (04 marks)

EXERCISE 10.

10.). As a member of wildlife club, you have been appointed by your Patron teacher to address
Parents during PTA meeting about the subject called Climate Change. The topic is “Climate
Change”.

a) Prepare a five-slide presentation to deliver your content to the Parents considering the
following;

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I. Slide one is a title slide. (02 marks)
II. Slide two contains a description of Climate Change. (04 marks)
A change in global or regional climate patterns, in particular a change apparent from the mid
to late 20th century onwards and attributed largely to the increased levels of atmospheric
carbon dioxide produced by the use of fossil fuels.
III. Slide three should have causes of Climate Change and relevant pictures (04 marks)
Natural causes
The Earth's climate can be affected by natural factors that are external to the climate system,
such as changes in volcanic activity, solar output, and the Earth's orbit around the Sun.
Human causes
Climate change can also be caused by human activities, such as the burning of fossil fuels and
the conversion of land for forestry and agriculture. Since the beginning of the Industrial
Revolution, these human influences on the climate system have increased substantially.
IV. Effects of Climate change using unordered list. (04marks)
High levels of extinction.
Serious impacts on the world’s water systems through more flooding and droughts.
Melting glaciers 
Bleaching and death of the coral reefs.
Global sea level rise.

V. Slide four should have solutions to global warming using ordered list (04 marks)
Increased use of Renewable fuels instead of fossil fuels
Reforestation and green farming
Tougher Emissions and Efficiency Standards
Awareness campaigns

b) Let your slides have a fly-in transition effect from top left corner (03 marks)
c) The slides should be able to convey the appropriate message to the using clip art. (04 marks)
d) Apply a swivel animation effect to all slide titles and checkerboard for the other sections of the
slide. (02 marks)

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 e) Insert the current date as your footer. (02 marks)
f) Save your presentation with your “Full name” on a CD (01 marks)

EXERCISE 11.

11.)You are a member of your village computer club. You have been asked to prepare a
presentation that will be used to sensitize members about the dangers of computer virus.
Save your work as viruses and attempt tasks following. (02 marks)
Slide One: Include the topic: COMPUTER VIRUSES. (02 marks)
Slide Two: Include six ways computer viruses are transmitted in a computer laboratory.
(04 marks)
Slide Three: Include six control measures of controlling computer viruses.(04 marks)
Slide Four: Include six signs of computer viruses. (04 marks)
Slide Five: Include advice to users on how to deal with computer viruses. (02 marks)
Instructions:
a) Add minimal but excitinganimations and transitions in your work. (04 marks)
b) Let each slide have a different background colour. (02 marks)
c) Link your slides in the presentation. (02 marks)
d) Add a footer of your name. (01 mark)
e) Print all the work on one A4 paper size. (01 mark)

EXERCISE 12

12. As a games prefect, you have been asked to prepare a presentation about the importance of sports in
schools. In the presentation, you will also show the results of the previous inter-house completions in your
school.

(a) Create five slides as follows:

Title slide: Should have suitable title for your presentation, your name and your role in the school.

This slide should also have related graphics (from the clip art section) (5 marks)

Slide two: How can students benefit from participating in sports? (3 marks)

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 Slide three: Should have a bulleted list of at least ten sporting activities you know. (5 marks)

Slide four: Previous House Competition Results: Should have a column chart showing the number of points
that each of the five houses got. (5 marks)

Slide five: Should have a good summary and conclusion for your presentation. (3 marks)

(b) Set the following Master styles: Titles: Dark Blue, right aligned, font; Tahoma bold.

Text styles: Black, Arial Narrow bold. (2 marks)

(c) Apply a suitable slide background, animations and transitions. (3 marks)

(d) Include your name and index number in the header section of the handouts print preview. (1 mark)

(e) Print a handout of all slides scaled to one page. (2 marks)

(f) Save your work as 'Sports results'.

EXERCISE 13

13. Road accidents are very rampant in Uganda. Many people have lost their lives in road accidents. You are
required, using presentation software to educate Ugandans about road accidents. Create four slides as indicated in
parts (I)-(IV). Every slide should:

 Using minimal graphical effects to make the presentation entertaining.

 Be able to convey the appropriate message to the community.
 Run automatically.
 Have your name and index number as footer.
i) Slide I - should include the title, your name and your school name. (06 marks)
ii) Slide II- should include the actual causes of road accidents in Uganda. (07 marks)
iii) Slide III- should include the contribution of the traffic police in the prevention of road
accidents. (07 marks)
iv) Slide IV – should include the preliminary precautions to avoid road accidents.(07 marks)
v) Save the presentation as “ Road Accidents” (01 marks)
vi) Print your slides (02 marks)

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 DATABASES

Database is a collection of logically related data with descriptions designed to meet the information
needs of an organisation. Databank is an enormous/large collection of two or more databases for
several users within and outside an organisation.

Database management system (DBMS) is software system that allows multiple users to define,
create, store, maintain and control access to the database. Examples of DBMSs include; Microsoft
Access, Oracle, Microsoft SQL Server, Dbase, Fox Pro, Sysbase

TYPES OF DATABASES

1. Flat databases. These consist of one table

2. Relational databases. These consist of two or more tables and manipulate data by relating the
tables.

FUNCTIONS OF A DATABASE MANAGEMENT SYSTEM

1. Takes care of storage, retrieval and management of large data sets in a database

2. Used to creates a database structure to accommodate data that may be text, numbers, objects, video,
sound

3. It lets you easily add new records, delete out-dated records, update records

4. Allows one to organises records in different ways, i.e. sorted and indexed order

5. Helps to locate specific records, i.e. search, find and replace

6. Eliminates duplicate data say by editing, e.g. deleting and retyping

7. Used to create relationships between tables

8. You can ask questions about your data and get answers using queries

9. Used to create data entry forms

10. Used to create professional good-looking reports

11. Used to change appearance of information, i.e. perform some formatting, etc.

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ADVANTAGES OF DATABASE MANAGEMENT SYSTEMS

1. Sharing of data. Data is easily shared among different users and applications

2. Data persistence. Data exists beyond the scope of the process that it was created for.

3. Data security. Data is protected from unauthorised access using passwords. It also provides
protection of databases through security, control and recovery facilities

4. Data validity, integrity & correctness. Data should be correct with respect to the real entity that
they represent. Auditing or error check and correction are easily done

5. Consistency of data. The system always produces consistent values with respect to the
relationships

6. Data integrity. Refers to both correctness and consistency of data. Correctness is being free from
errors while consistence is having no conflicts among related data items

7. Large data storage. It is capable of storing enormous data amounts for personal and organisational
use

8. Non-redundancy. Eliminates or decreases duplication of data in the same container. No two data
items in a database should represent the same real-world entity.

9. Data independence. Both the data and the user program can be altered independently of each
other.

DISADVANTAGES OF DATABASE MANAGEMENT SYSTEMS

1. Complexity. The systems are complex, costly, and take much time to develop, e.g. they include
sophisticated software programs that may require special hardware.

2. Need for substantial conversion effort. Changing from a traditional file oriented system to a
computerised database system can involve large-scale reorganisation of data and programs. This
can create user resistance

3. Organisation security may be compromised since a database is used by many people, departments
or personnel who may cause havoc by leaking out vital secrets

4. They are difficult to thoroughly test and audit errors

5. Initial expense. Because of their complexity and efficiency, they include sophisticated database
systems which can be expensive to setup

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6. Requires special skills to handle. Being complex and enormous, databases require skilled
personnel to develop, establish and maintain

7. Vulnerability. Data in the database may be exposed to software and hardware failures, sabotage,
theft, destruction, virus attacks, etc.

8. Routine back-up. Requires back-up systems, which are inconveniencing, complex, tedious and
expensive

DISADVANTAGES OF PAPER/MANUAL/FILE-BASED/FLAT DATABASES

Before computerised databases management systems and even now data may be kept and managed
manually on paper files and filing cabinets. This system has the following drawbacks or deficiencies

1. Data redundancy. Data are often repeated in more than one file.

2. Updating difficulties. Keeping all files up-to-date can be problematic

3. Data dispersion. Scattered data are difficult for programs and people to share

4. Under-utilisation of data. Dispersed data cannot usually be used to full advantage

5. Not durable. Data on manual papers does not last for long

6. Exposed to risks. Data can be easily lost due to fire, rot, termites, rats, etc.

7. Data dependence. Programs may be dependent on the data formats and file organisation.

DATABASE OBJECTS

1. Table. Is a collection of data arranged and stored in rows and columns. It is the basic/primary
object where all other objects derive data from.

2. Query. Is used to ask questions on table data and find qualifying answers.

3. Form. Is a tool for displaying data from data tables easily and for entering & editing data in the
data tables.

4. Report. Is a summarised and good-looking display of data from tables and queries. It is for output
only.

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DEFINITION OF TERMINOLOGIES

1. File. Refers to the entire collection of data in the database.

2. Field. This is the entire column that contains similar data items

3. Field name. This is the name/title of a particular field

4. Field type. This refers to how particular data items are stored in a table

5. Field properties. This refers to specific characteristics of particular fields

6. Record. This refers to particulars within a file, or a set of entire data items in a row

7. Macro. This is an automated procedure of action in a computer

8. Attribute. This refers to a group of fields or columns in a table

9. Primary key. This is a unique record identifier in the table. It is used to ensure that there are no
duplicate fields in the table. It is also used to create relationships among tables.

10. A foreign key, is a copy of the primary key in another table

11. A view. Is a virtual table that does not necessarily exist in its own right but may be dynamically
derived from one or more base tables

12. Relationships. This refers to how two or more entities/tables share information in the database
structure. That is, how data in one table are related to data in another table. Relationships are of
three types; one-to-one (1:1), one-to-many (1:M) and many-to-many (M:M)

13. Datasheet view. This is a table view which allows you to update, edit, format and delete
information from the table.

14. Design view is a table view which provides tools for creating fields in a table, i.e. specify field
names, data types, field properties and descriptions (a view for creating the table)

CHARACTERISTICS OF DATABASE APPLICATIONS

1. Data is organised in rows and columns

2. Each column has a distinct name and represents an attribute of table entities

3. All values in a column must conform to the same data format or data type.

4. Each row represents a single entity occurrence (entity instance)

5. It contains tools known as database objects such as; forms, queries and reports

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COMPONENTS OF A DATABASE MANAGEMENT SYSTEM

1. Data dictionary. This is an automated or manual tool used to store and organise the data in the
database and defines each data field that will be contained in the database file including
characteristics of each item

2. Data definition language (DDL). It helps one to create and maintain the data dictionary and define
the structure of files in a database. It defines each term as it appears in a database, e.g. delete,
create, browse, zap, index, sort, etc.

3. Data manipulation language. This is used to manipulate data in the database. That is, it helps one
to; add, change, select, and delete data in the database and mine it for valuable information

DATA TYPES, FIELD PROPERTIES, VALIDATION CHECKS AND ERRORS

DATA TYPES

Data type specifies and determines the kind/category of values or information entered in the field
containers. There are various data types applied in Microsoft Access and these include;

1. Text. Are alphabetic letters or numbers that cannot be calculated. Examples of such fields are;
names, addresses, subject names, course names, telephone numbers, etc. it can contain up to 255
characters.

2. Number. Refers to numerical data you can calculate but not relating to money, e.g. age, height,
weight, course duration, score, number of items in stock. It can be whole number or fraction.

3. Currency. Are numerical monetary values that can be calculated and may have a currency symbol
or not such as £56000.05, 59000.89, $5362, €4563, etc. It is suitable for field like; salary, gross pay,
net pay, PAYE, school fees, amount paid, etc.

4. Memo. It is for lengthy descriptive text and numbers usually several sentences or paragraphs. It can
contain a maximum of 32,000 characters. It is suitable for fields like; remarks, comments,
particulars, descriptions.

5. Date/Time. For months, date and time values that are in the form; dd/mm/yy or dd-mm-yy, i.e.
date/month/year for dates and Hr:Min:sec, i.e. Hour:Minutes:Seconds for time values. It is suitable
for fields like; date of birth, date of joining, on/off set date/time, date/time of departure/arrival, etc.

6. AutoNumber. A number that automatically increments for each record you enter. It stores
sequential numbers entered automatically by Microsoft Access starting with one. They are unique
and can make a good primary key. It is suitable for fields like; registration number, ID number,
membership number, etc

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7. Yes/No. Here you can enter and store only one value or answer out of the available two options but
not both. It is suitable for fields like; true/false, on/off, smoker/non-smoker, Ugandan/Non-
Ugandan, in/out, etc.

8. Object linking and embedding (OLE object). For object data and other binary information such
as; sounds, symbols, graphics/pictures such as; signatures, thumbprints, company logos, one’s
photo, etc.

9. Hyperlink. Stores data in form of hyperlinks, which are the blue-coloured hotspots or connections
that can be clicked to open other pages or documents, e.g. e-mail address, website, bookmarks, etc.

10. Lookup wizard. Refers to a list of items in form of a list-box from which you can choose the
desired item during data entry, especially if that data exists in another table or form. It is suitable for
repetitive data such as marital status; single, married, separated, divorced, widowed, etc

11. Calculated data type. This new data type lets you create a field that is based on a calculation of
other fields in the same table. For example, you might create a Line Total field that contains the
product of a Quantity field and a Unit Price field. Then, if you update the Quantity or Unit Price
field, the Line Total is updated automatically

12. Attachment. This is the preferred data type for storing digital images and any type of binary file,
like; Pictures, Images, Office files

FIELD PROPERTIES

These are traits or characteristics defining data entered in particular fields. Common properties include

1. Field size. This specifies the maximum length of a field. That is, the maximum number of
characters to be stored in the field. e.g. if you specify field size as 5, only 5 or less characters will
be allowed in the column.

2. Format. Specifies the way that the field appears by default when displayed or printed.

3. Decimal Places. It is used to specify the number of decimal places to use when displaying numbers

4. Input Mask. Specifies the pattern or format for data to be entered in that field, e.g. (--/--/--) for
date.

5. Caption. Used to set the text displayed by default in labels for forms, reports, and queries.

6. Default Value. A value that appears in the field automatically even before you enter there anything.

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7. Validation Rule. An expression that must be true whenever you add or change the value in a given
field. e.g. >=10 for age, “married” or “single” for marital status, etc.

8. Validation Text. A message displayed when a value violates the expression in the Validation Rule
property. e.g. “please, marital status is either single or married”

9. Required. Specifies whether or not an entry must be entered in that field. That is, if yes, you must
type an entry, but if no, you may proceed without entering anything.

10. Allow Zero Length. A provision for a field to be left blank in case of unavailable data to be entered
later even if the setting for required is yes. Nulls indicate that data may exist but it is unknown. To
enter a null, leave the required property as no and leave the field blank, e.g. a company without a
fax number

11. Indexed. It specifies whether or not duplicates in the field should be allowed in order to speed up
the data search, sort, filter, etc.

12. Text Align. Specifies the default alignment of text within a control.

13. New Values. Specifies whether an AutoNumber field is incremented or assigned a random value
when a new record is added

14. Unicode Compression. Compresses text stored in this field when a small amount of text is stored
(< 4,096 characters).

15. IME Mode. Controls conversion of characters in an East Asian version of Windows.

16. IME Sentence Mode. Controls conversion of sentences in an East Asian version of Windows.

17. Smart Tags. Attaches a smart tag to this field.

18. Append Only. Tracks the history of field values (by setting the property's value to Yes).

19. Text Format. Choose the property's Rich Text value to store text as HTML and allow rich
formatting. Choose the property's Plain Text value to store only unformatted text.

DATA VALIDATION

Validation is the process of comparing the data entered with a set of predefined rules or values to check
if the data is acceptable. Validation is the name for the checks that detect incorrect data, display an
error message and request another input or just reject the data.

Data validation is the checking of input data for errors (e.g. of the correct data type) before processing.
Common data validation checks include; presence/existence or completeness check, range check, limit

110 | P a g e
check, data type check or character check or alphanumeric check, format check, consistency check,
control total check, and hash total check.

ERRORS

An error is a fault or an issue that arises unexpectedly causing the program not to function properly and
to close. Common types of errors include; transcription errors and transposition errors. Transpositions
errors include; error of omission, error of addition, random error, overflows error, rounding up error,
and truncation errors.

111 | P a g e
 DATABASE MANAGEMENT SOFTWARE (THEORY QUESTIONS)
a) What is a database?
This is a collection of related data in an organized manner.
b) What is the difference between a database and a database management system?
A database is a collection of related data whereas a database management system is a software
which allows one to organize and manipulate big amounts of data with a lot of ease.
c) Give three examples of organizations which need to maintain databases and the
nature of data kept by those organizations.
 Medical facilities keep the patients’ data as well as the workers’ data.
 Educational centers with students’ data and workers’ data.
 the government with the citizens’ data.
 Telecom companies keep the clients’ directories i.e. phone numbers and other
particulars, business keep track of inventory etc.
d) Differentiate between a flat database and a relational database.
A flat database is based on one table whereas a relational database is based on more than one
table. These tables must be related
e) Give five advantages and five disadvantages of an organization maintaining a
database.
– Data in a database can easily be shared between different users.
– Reduction in data redundancy
– Ensures data integrity
– Data can be kept for along time.
–There are automatic backups
– Data passes through different checks
– Reduction in costs
f) List four functions of a database management system.
- Storing data
– Sorting data
– Report generation
– Organizing data
g) What is a primary key?
This is a feature in database table which identifies record uniquely
h) Give three characteristics of a primary key?
- A primary key cannot contain null values,
- A primary key identifies records uniquely,
- A primary key cannot contain duplicated values.
i) What are the advantages of using a primary key in database management system.

112 | P a g e
 1.When you use a primary key, there cannot be null records.
2. Using a primary key will create only unique records in the table.
3. Searching a database (querying) using the primary key field will given exact results
e.g. searching the telephone directory using one’s telephone number will give only that
record unlike using his names
j) Why is a table referred to as the primary database object?
The table contains data for the database. In addition, all the objects in the database are
based on a table as the first object
k) Explain the use of the four database objects i.e. the table, query, form and report.
- A table is for keeping data for the database,
- A query is for retrieving specific records from the database following certain
criteria.
- A form is for entering data into the table. As well as displaying data from the
database.
- A report is for printing data from the database.
l) List any five examples of data types.
- Yes/No,
- Auto number,
- Number,
- Short Text,
- Long Text,
- Hyperlink,
- Attachment,
- OLE, Currency,
- Date/Time
m) What do you understand by the term “data type”?
It specifies the type of data a field can contain.
n) What is a field property?
It refers to specific characteristics of a particular field.
o) For the table given below, give the most appropriate data types for the asked fields.
StudName DateofBirth StudNumber FeesPaid Picture
Murangira 02/02/2000 SM/001 Shs 2000
Kabonge 03/01/1994 SM/002 Shs 7000
Maziba 08/08/2006 SM/003 Shs 4500
Data types.
StudName……Short text
DateofBirth…………Date/time
StudNumber………Short Text

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 Feespaid…………Currency
Picture……OLE

- Write down the formula one would use in a query to calculate the years for each
student .= year(Now)-year(DateofBirth)
- How many records are shown in the table given above? Three records
- How many fields are shown in the table given above? Five records
- Write down the date format shown in the table above? dd/mm/yyyy
- Write down the query criteria to produce records who have paid more than
Shs5000.The answer is >5000
- Write down the query criteria to produce records whose names begin with letters
“KA”The answer is KA*
- Write down the query criteria showing people in the table born before year
2000.The answer is <1/1/2000
- Which formular would be entered in a FORM to show the discount allowed
which is 10% of Feespaid. The answer is =10/100*[feespaid]
p) Give four examples of database management programs.
- MS. Access,
- Oracle,
- dBase I II III,
- SQL,
- Paradox etc.
q) Give three ways of ensuring that data is valid in database management system. –
- By setting a primary key
– Setting a specific field size
- Setting a validation rule
- Setting a specific data type
– Setting the required property where necessary.
r) Define the following terms as they are used in databases?
- Field. This is a column in a table which contains data of one category. Or a unit of data in a
database table.
- Record. This is a row in a database which contains details of a particular event, product,
item or person.
- Primary key. This is a feature which identifies records uniquely.
- Default value. The value which appears automatically for all the new records in the table.
- Field size. The maximum number of characters to be entered in the field.
- Caption. This is a label which is displayed for the field in datasheet view, form view or
report view.

114 | P a g e
 - Validation rule. This is an expression which limits values to be entered in the field.
- Validation text. This is the error message which is displayed when the validation rule
has been violated.
- Format. This is how data is displayed in the field after entering it .
- Input mask. The pattern to be followed by all the data entered in the field.
- Required. This is a field property which allows either YES or NO. Setting it to yes
means that the field cannot remain empty without a value and setting it to NO means
that it may or may not be empty.
- Criteria .This is the condition to be fulfilled by the records. E.g if I want to return all
male students in the database, “male” would be my criteria.

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 QUERY CRITERIOR

A query criterion is a rule that identifies the records that you want to include in the query result.
Not all queries must include criteria, but if you are not interested in seeing all the records that are
stored in the underlying record source, you must add criteria to a query when designing it.

Introduction to query criteria

Criteria for Text, Memo, and Hyperlink fields
Criteria for Number, Currency, and AutoNumber fields
Criteria for Date/Time fields
Criteria for other fields

Introduction to query criteria

A criterion is similar to a formula — it is a string that may consist of field references, operators,
and constants. Query criteria are also referred to as expressions in Microsoft Office Access 2007.

The following tables shows some sample criteria and explains how they work.

Criteria Description

>25 and <50 This criterion applies to a Number field, such as Price or
UnitsInStock. It includes only those records where the Price or
UnitsInStock field contains a value greater than 25 and less than
50.

DateDiff ("yyyy", This criterion applies to a Date/Time field, such as BirthDate. Only
[BirthDate], Date()) records where the number of years between a person's birthdate
> 30 and today's date is greater than 30 are included in the query
result.

Is Null This criterion can be applied to any type of field to show records
where the field value is null.

As you can see, criteria can look very different from each other, depending on the data type of
the field to which they apply and your specific requirements. Some criteria are simple, and use

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basic operators and constants. Others are complex, and use functions, special operators, and
include field references.

This topic lists several commonly used criteria by data type. If the examples given in this topic
do not address your specific needs, you might need to write your own criteria. To do that, you
must first familiarize yourself with the full list of functions, operators, special characters, and the
syntax for expressions referring to fields and literals. For more information, see the articles listed
in the See also section.

Here, you will see where and how you add the criteria. To add a criteria to a query, you must
open the query in Design view. You then identify the fields for which you want to specify
criteria. If the field is not already in the design grid, you add it by either dragging it from the
query design window to the field grid, or by double-clicking the field (Double-clicking the field
automatically adds it to the next empty column in the field grid.). Finally, you type the criteria in
the Criteria row

Criteria that you specify for different fields in the Criteria row are combined by using the AND
operator. In other words, the criteria specified in the City and BirthDate fields are interpreted like
this:

City = "Chicago" AND BirthDate < DateAdd("yyyy", -40, Date())

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 The City and BirthDate fields include criteria.

Only records where the value of the City field is Chicago will satisfy this criterion.

Only records of those who are at least 40 years old will satisfy this criterion.

Only records that meet both criteria will be included in the result.

What if you want only one of these conditions to be met? In other words, if you have alternate
criteria, how do you enter them?

If you have alternate criteria, or two sets of independent criteria where it is sufficient to satisfy
one set, you use both the Criteria and the or rows in the design grid.

The City criterion is specified in the Criteria row.

The BirthDate criterion is specified in the or row.

Criteria specified in the Criteria and or rows are combined using the OR operator, as shown
below:

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City = "Chicago" OR BirthDate < DateAdd("yyyy", -40, Date())

If you need to specify more alternatives, use the rows below the or row.

Before you continue with the examples, note the following:

If the criteria is temporary or changes often, you can filter the query result instead of
frequently modifying the query criteria. A filter is a temporary criterion that changes the
query result without altering the design of the query. For more information about filters,
see the article Filter: Limit the number of records in a view.

If the criteria fields don't change, but the values you are interested in do change
frequently, you can create a parameter query. A parameter query prompts the user for
field values, and then uses those values to create the query criteria. For more information
about parameter queries, see the article Use parameters in queries and reports.

Criteria for Text, Memo, and Hyperlink fields

The following examples are for the CountryRegion field in a query that is based on a table that
stores contacts information. The criterion is specified in the Criteria row of the field in the
design grid.

A criterion that you specify for a Hyperlink field is, by default, applied to the display text portion
of the field value. To specify criteria for the destination Uniform Resource Locator (URL)

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portion of the value, use the HyperlinkPart expression. The syntax for this expression is as
follows: HyperlinkPart([Table1].[Field1],1) = "http://www.microsoft.com/", where Table1 is
the name of the table containing the hyperlink field, Field1 is the hyperlink field, and
http://www.microsoft.com is the URL you want to match.

To include
records that... Use this criterion Query result

Exactly match a "China" Returns records where the CountryRegion

value, such as field is set to China.
China

Do not match a Not "Mexico" Returns records where the CountryRegion

value, such as field is set to a country/region other than
Mexico Mexico.

Begin with the Like U* Returns records for all countries/regions

specified string, whose names start with "U", such as UK,
such as U USA, and so on.

 NOTE    When used in an expression, the

asterisk (*) represents any string of
characters — it is also called a wildcard
character. For a list of such characters, see
the article Access wildcard character
reference.

Do not begin Not Like U* Returns records for all countries/regions

with the whose names start with a character other
specified string, than "U".
such as U

Contain the Like "*Korea*" Returns records for all countries/regions

specified string, that contain the string "Korea".
such as Korea

Do not contain Not Like "*Korea*" Returns records for all countries/regions
the specified that do not contain the string "Korea".
string, such as
Korea

End with the Like "*ina" Returns records for all countries/regions
specified string, whose names end in "ina", such as China
such as "ina" and Argentina.

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Do not end with Not Like "*ina" Returns records for all countries/regions
the specified that do not end in "ina", such as China and
string, such as Argentina.
"ina"

Contain null (or Is Null Returns records where there is no value in

missing) values the field.

Do not contain Is Not Null Returns records where the value is not
null values missing in the field.

Contain zero- "" (a pair of quotes) Returns records where the field is set to a
length strings blank (but not null) value. For example,
records of sales made to another
department might contain a blank value in
the CountryRegion field.

Do not contain Not "" Returns records where the CountryRegion

zero-length field has a nonblank value.
strings

Contains null "" Or Is Null Returns records where there is either no

values or zero- value in the field, or the field is set to a
length strings blank value.

Is not empty or Is Not Null And Not "" Returns records where the CountryRegion
blank field has a nonblank, non-null value.

Follow a value, >= "Mexico" Returns records of all countries/regions,

such as Mexico, beginning with Mexico and continuing
when sorted in through the end of the alphabet.
alphabetical
order

Fall within a Like "[A-D]*" Returns records for countries/regions

specific range, whose names start with the letters "A"
such as A through "D".
through D

Match one of "USA" Or "UK" Returns records for USA and UK.
two values, such
as USA or UK

Contain one of In("France", "China", Returns records for all countries/regions

the values in a "Germany", "Japan") specified in the list.
list of values

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 Contain certain Right([CountryRegion], Returns records for all countries/regions
characters at a 1) = "y" where the last letter is "y".
specific position
in the field value

Satisfy length Len([CountryRegion]) > Returns records for countries/regions

requirements 10 whose name is more than 10 characters
long.

Match a specific Like "Chi??" Returns records for countries/regions,

pattern such as China and Chile, whose names are
five characters long and the first three
characters are "Chi".

 NOTE    The characters ? and _, when

used in an expression, represent a single
character — these are also called wildcard
characters. The character _ cannot be used
in the same expression with the ?
character, nor can it be used in an
expression with the * wildcard character.
You may use the wildcard character _ in
an expression that also contains the %
wildcard character.

Criteria for Number, Currency, and AutoNumber fields

The following examples are for the UnitPrice field in a query that is based on a table that stores
products information. The criterion is specified in the Criteria row of the field in the query
design grid.

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To include
records
that... Use this criterion Query Result

Exactly 100 Returns records where the unit price of the product
match a is $100.
value, such
as 100

Do not Not 1000 Returns records where the unit price of the product
match a is not $1000.
value, such
as 1000

Contain a < 100 Returns records where the unit price is less than
value <= 100 $100 (<100). The second expression (<=100)
smaller than displays records where the unit price is less than or
a value, equal to $100.
such as 100

Contain a >99.99 Returns records where the unit price is greater than
value larger >=99.99 $99.99 (>99.99). The second expression displays
than a value, records where the unit price is greater than or equal
such as to $99.99.
99.99

Contain one 20 or 25 Returns records where the unit price is either $20

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 of the two or $25.
values, such
as 20 or 25

Contain a >49.99 and <99.99 Returns records where the unit price is between
value that -or- (but not including) $49.99 and $99.99.
falls with a Between 50 and 100
range of
values

Contain a <50 or >100 Returns records where the unit price is not between
value that $50 and $100.
falls outside
a range

Contain one In(20, 25, 30) Returns records where the unit price is either $20,
of many $25, or $30.
specific
values

Contain a Like "*4.99" Returns records where the unit price ends with
value that "4.99", such as $4.99, $14.99, $24.99, and so on.
ends with
the specified  NOTE    The characters * and %, when used in an
digits expression, represent any number of characters —
these are also called wildcard characters. The
character % cannot be used in the same expression
with the * character, nor can it be used in an
expression with the ? wildcard character. You may
use the wildcard character % in an expression that
also contains the _ wildcard character.

Contain null Is Null Returns records where no value is entered in the

null (or UnitPrice field.
missing)
values

Contain Is Not Null Returns records where the value is not missing in
non-null the UnitPrice field.
values
Criteria for Date/Time fields

The following examples are for the OrderDate field in a query based on a table that stores Orders
information. The criterion is specified in the Criteria row of the field in the query design grid.

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To include
records that ... Use this criterion Query result

Exactly match #2/2/2006# Returns records of

a value, such transactions that
as 2/2/2006 took place on Feb
2, 2006.
Remember to
surround date
values with the #
character so that
Access can
distinguish
between date
values and text
strings.

Do not match a Not #2/2/2006# Returns records of

value, such as transactions that
2/2/2006 took place on a day
other than Feb 3,
2006.

Contain values < #2/2/2006# Returns records of

that fall before transactions that
a certain date, took place before
such as Feb 2, 2006.
2/2/2006

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 To view
transactions that
took place on or
before this date,
use the <= operator
instead of the <
operator.

Contain values > #2/2/2006# Returns records of

that fall after a transactions that
certain date, took place after
such as Feb 2, 2006.
2/2/2006
To view
transactions that
took place on or
after this date, use
the >= operator
instead of the >
operator.

Contain values >#2/2/2006# and <#2/4/2006# Returns records

that fall within where the
a date range transactions took
place between Feb
2, 2006 and Feb 4,
2006.

You can also use

the Between
operator to filter
for a range of
values. For
example, Between
#2/2/2006# and
#2/4/2006# is the
same as
>#2/2/2006# and
<#2/4/2006# .

Contain values <#2/2/2006# or >#2/4/2006# Returns records

that fall outside where the
a range transactions took

Page 126 of 180

 place before Feb 2,
2006 or after Feb
4, 2006.

Contain one of #2/2/2006# or #2/3/2006# Returns records of

two values, transactions that
such as took place on
2/2/2006 or either Feb 2, 2006
2/3/2006 or Feb 3, 2006.

Contain one of In (#2/1/2006#, #3/1/2006#, #4/1/2006#) Returns records

many values where the
transactions took
place on Feb 1,
2006, March 1,
2006, or April 1,
2006.

Contain a date DatePart("m", [SalesDate]) = 12 Returns records

that falls in a where the
specific month transactions took
(irrespective of place in December
year), such as of any year.
December

Contain a date DatePart("q", [SalesDate]) = 1 Returns records

that falls in a where the
specific quarter transactions took
(irrespective of place in the first
year), such as quarter of any year.
the first quarter

Contain today's Date() Returns records of

date transactions that
took place on the
current day. If
today's date is
2/2/2006, you see
records where the
OrderDate field is
set to Feb 2, 2006.

Contain Date()-1 Returns records of

yesterday's transactions that
date took place the day
before the current
day. If today's date

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 is 2/2/2006, you
see records for Feb
1, 2006.

Contain Date() + 1 Returns records of

tomorrow's transactions that
date took place the day
after the current
day. If today's date
is 2/2/2006, you
see records for Feb
3, 2006.

Contain dates DatePart("ww", [SalesDate]) = DatePart("ww", Returns records of

that fall during Date()) and Year( [SalesDate]) = Year(Date()) transactions that
the current took place during
week the current week.
A week starts on
Sunday and ends
on Saturday.

Contain dates Year([SalesDate])* 53 + DatePart("ww", Returns records of

that fell during [SalesDate]) = Year(Date())* 53 + transactions that
the previous DatePart("ww", Date()) - 1 took place during
week the last week. A
week starts on
Sunday and ends
on Saturday.

Contain dates Year([SalesDate])* 53+DatePart("ww", Returns records of

that fall during [SalesDate]) = Year(Date())* 53+DatePart("ww", transactions that
the following Date()) + 1 will take place next
week week. A week
starts on Sunday
and ends on
Saturday.

Contain a date Between Date() and Date()-6 Returns records of

that fell during transactions that
the last 7 days took place during
the last 7 days. If
today's date is
2/2/2006, you see
records for the
period Jan 24,
2006 through Feb

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 2, 2006.

Contain a date Year([SalesDate]) = Year(Now()) And Returns records for

that belongs to Month([SalesDate]) = Month(Now()) the current month.
the current If today's date is
month 2/2/2006, you see
records for Feb
2006.

Contain a date Year([SalesDate])* 12 + DatePart("m", Returns records for

that belongs to [SalesDate]) = Year(Date())* 12 + DatePart("m", the previous
the previous Date()) - 1 month. If today's
month date is 2/2/2006,
you see records for
Jan 2006.

Contain a date Year([SalesDate])* 12 + DatePart("m", Returns records for

that belongs to [SalesDate]) = Year(Date())* 12 + DatePart("m", the next month. If
the next month Date()) + 1 today's date is
2/2/2006, you see
records for Mar
2006.

Contain a date Between Date( ) And DateAdd("M", -1, Date( )) A month's worth of
that fell during sales records. If
the last 30 or today's date is
31 days 2/2/2006, you see
records for the
period Jan 2, 2006.
to Feb 2, 2006

Contain a date Year([SalesDate]) = Year(Now()) And Returns records for

that belongs to DatePart("q", Date()) = DatePart("q", Now()) the current quarter.
the current If today's date is
quarter 2/2/2006, you see
records for the first
quarter of 2006.

Contain a date Year([SalesDate])*4+DatePart("q",[SalesDate]) = Returns records for

that belongs to Year(Date())*4+DatePart("q",Date())- 1 the previous
the previous quarter. If today's
quarter date is 2/2/2006,
you see records for
the last quarter of
2005.

Contain a date Year([SalesDate])*4+DatePart("q",[SalesDate]) = Returns records for

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that belongs to Year(Date())*4+DatePart("q",Date())+1 the next quarter. If
the next today's date is
quarter 2/2/2006, you see
records for the
second quarter of
2006.

Contain a date Year([SalesDate]) = Year(Date()) Returns records for

that falls the current year. If
during the today's date is
current year 2/2/2006, you see
records for the year
2006.

Contain a date Year([SalesDate]) = Year(Date()) - 1 Returns records of

that belongs to transactions that
the previous took place during
year the previous year.
If today's date is
2/2/2006, you see
records for the year
2005.

Contain a date Year([SalesDate]) = Year(Date()) + 1 Returns records of

that belongs to transactions with
next year next year's date. If
today's date is
2/2/2006, you see
records for the year
2007.

Contain a date Year([SalesDate]) = Year(Date()) and Returns records of

that falls Month([SalesDate]) <= Month(Date()) and transactions with
between Jan 1 Day([SalesDate]) <= Day (Date()) dates that fall
and today (year between Jan 1 of
to date records) the current year
and today. If
today's date is
2/2/2006, you see
records for the
period Jan 1, 2006
to to 2/2/2006.

Contain a date < Date() Returns records of

that occurred transactions that
in the past took place before

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 today.

Contain a date > Date() Returns records of

that occurrs in transactions that
the future will take place
after today.

Filter for null Is Null Returns records

(or missing) where the date of
values transaction is
missing.

Filter for non- Is Not Null Returns records

null values where the date of
transaction is
known.

Criteria for other fields

Yes/No fields  In the Criteria row, type Yes to include records where the check box is selected.
Type No to include records where the check box is not selected.

Attachments  In the Criteria row, type Is Null to include records that do not contain any
attachments. Type Is Not Null to include records that contain attachments.

Lookup fields  There are two types of Lookup fields: those that look up values in an existing
data source (by using a foreign key), and those that are based on a list of values specified when
the Lookup field is created.

Lookup fields that are based on a list of specified values are of the Text data type, and valid
criteria are the same as for other text fields.

The criteria you can use in a Lookup field based on values from an existing datasource depend
on the data type of the foreign key, rather than the data type of the data being looked up. For
example, you may have a Lookup field that displays Employee Name, but uses a foreign key that
is of the Number data type. Because the field stores a number instead of text, you use criteria that
work for numbers; that is, >2.

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If you do not know the data type of the foreign key, you can inspect the source table in Design
view to determine the data types of the field. To do this:

1. Locate the source table in the Navigation Pane.

2. Open the table in Design view by either:

 Clicking the table, and then pressing CTRL+ENTER

 Right-clicking the table, and then clicking Design View.

3. The data type for each field is listed in the Data Type column of the table design grid.

Multivalued fields  Data in a multivalued field are stored as rows in a hidden table that Office
Access 2007 creates and populates to represent the field. In query Design view, this is
represented in the Field List by using an expandable field. To use criteria for a multivalued field,
you supply criteria for a single row of the hidden table. To do this:

1. Create a query containing the multivalued field, and open it in Design view.

2. Expand the multivalued field by clicking the plus symbol (+) next to it — if the field is
already expanded, this is a minus symbol (-). Just below the name of the field, you will
see a field representing a single value of the multivalued field. This field will have the
same name as the multivalued field, with the string .Value appended.

3. Drag the multivalued field and its single value field to separate columns in the design
grid. If you want to see only the complete multivalue field in your results, clear the
Show check box for the single value field.

4. Type your criteria in the Criteria row for the single value field, using criteria that is
appropriate for whatever type of data the values represent.

5. Each value in the multivalued field will be individually evaluated using the criteria you
supply. For example, you may have a multivalued field that stores a list of numbers. If
you supply the criteria >5 AND <3, any record where there is at least one value greater
than 5 and one value less than 3 will match.

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 DATABASE EXERCISES (DB)
EXERCISE 1.

1.)Judith Primary School provides a database of students

Student Name Sex MTC ENG SCIE SST

ID
BFPS/001 Musubikaesther F 80 90 15 100
BFPS/002 Asiimwe Lillian F 90 90 45 89
BFPS/003 Zirintusa Andrew M 100 56 98 100
BFPS/004 Mukembo Moses M 100 100 58 97
BFPS/005 Nalubwama Amina F 89 89 56 41
BFPS/006 Naiga Sandra F 100 100 14 98
BFPS/007 WalusimbiSadam M 58 98 65 64
BFPS/008 GaliwangoImmaculate F 78 98 56 45
BFPS/009 Kayemba Florence F 89 98 89 100
BFPS/010 MusitaMoses M 100 56 89 74
BFPS/011 Ikendi Daniel M 56 89 74 51
BFPS/012 MawaloMoses M 56 89 74 51
BFPS/013 NsubugaKevin F 100 56 98 45
BFPS/014 WaiswaCryspus M 56 98 98 100
BFPS/015 MulenganiVicent M 96 56 100 56

Required:

(i) Using a suitable software program of your choice, create a database and name it
‘Judith. (03 marks)
(ii) Design a table named ‘child’ and insert a primary key. (04 marks)
(iii) Design a form named ‘child’ that should be used to enter the above data into a form.
(05marks)
(iv) On your form, create a provision for total, and use it to determine the total mark for
each student. (04marks)
(v) Create a query named ‘CHILDG’ to return records for all the girls in the class.
(04 marks)
(vi) Create a query named ‘CHILDM’ to return records for all the boys in the class.
(04 marks)
(vii) Create a report named Judith to return all the students. (04 marks)
(viii) Print a copy of your work. (02 marks)

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EXERCISE 2.

2. G4S is a security organisation that owns runs a saving scheme for its members. Your have
been asked to use a use a database management system (DBMS) to help the scheme
members maintain records of the association.
(a) Create a database file called G4S that has the following fields of data for each member .
(01 mark)

First Name L Membership DOB Age Membership Fully paid

(b) NO Fee (shs)

Kintu Mark 4321 12/11/1990 200,000 Y

Akullo Warren 5855 10/1/2015 50,000 N
Akongo Joshua 514 08/08/2003 12,000 N
Kifampa Bob 123 12/1/1999 10,000 N
Kaleb Peter 411 10/03/2014 70,000 N
Ondigo Sophie 868 12/12/2010 100,000 Y
Wakiaga Precious 654 14/1/2013 140,000 Y
Aketch Lucy 744 11/03/1992 60,0000 N

Assign an appropriate primary key and data types for your database (03 marks)
(c) Use a form to enter the records in your database save your form as data (06 marks)
(d) Use a query to compute
(i) Age of members of the association , save query as age (03 marks)
(ii) Create another query that would be used to display those whose first name starts with
letter A and aged 18 and above name it "Age 18" (03 marks)
(iii) For members born between 1990 and 2013, save it as born (02 marks)

e) Generate a report for age query, save report as Age report (03 marks)

f) Print your report (01 mark)

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EXERCISE 3

3.)Open a database program of your choice and key in the following records. Save your project as
point_of_sale.(02 marks)

ProductID Product_Name Section Shelf No. Quantity_In Unit_Price

MSM-012 Geisha Lower A12 2,500 3,800
MSM-200 Roll On (Rexona) Lower B14 1,000 4,000
MSM-150 Sausage (500ml) Upper A13 3,200 800
MSM-036 Tooth pick (tins) Lower B17 1,000 350
MSM-100 Rotatrim (reams) Upper A20 470 18,000
MSM-450 Nataraj black (pkt) Upper B11 560 12,000
MSM-362 Back bag (pcs) Lower C10 150 50,000
MSM-011 Conflex (pkt) Upper A15 2,000 4,000
MSM-098 Pencils (pkt) Lower A22 1,000 2,500

(a). Create a table and save as point_of_sale. Remember to use appropriate data types.(05 marks)
(b).Insert compose primary keys in your database table.(02 marks)

(c). Design a form you will use to enter the above records in the table. Save the form
as Point_Form.(02 marks)
(d).Create three queries that will return products whose:

(i). Shelf Number begins with letter A and Quantity_In is less than 2,500. Save

the query as lettera.(02 marks)

(ii). ProductID is between 001 and 200. Save the query as productid.(02 marks)

(iii). Unit_Price is more than 10,000. Save the query as morethan.(02 marks)

(e). Design a report that groups products by Sectionand sorts by Product_Name.

Save the report as groupandsort.(02 marks)

(f). Print all your database objects.(01 mark)

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EXERCISE 4

4.)The table below shows departmental records of a certain secondary school.

ITEM Table

ItemNo ItemName Quantity Arrival Price Per Departmen Total

Date Item t Price
1 PC 40 15/2/2015 Shs. 1,500,000 ICT
2 Chair 100 10/1/2015 Shs. 100,000 Academic
3 Microscop 05 5/1/2015 Shs. 2,000,000 Chemistry
e
4 Voltmeter 60 20/1/2015 Shs.80,000 Physics
5 Bible 100 4/2/2015 Shs.50,000 C.R.E
6 Atlas 200 30/3/2015 Shs.50,000 Geography
7 Rabbit 150 20/3/2015 Shs.26,000 Biology
8 Pure 2 300 4/4/2015 Shs.75,000 Mathematic
Math book s
9 Printers 10 10/3/2012 Shs.1,500,000 ICT
10 Smart 11 13/5/2012 Shs.10,000,000 Academic
Board

(a) Create a database called details. (01 mark)

(b) Design a table with appropriate primary key, data types in design view called Items.
(04 marks)
(c) Create a form called Item. (02 marks)
(d) Use the form created in (c) to enter the given records above. (02 marks)
(e) Compute the total Price of all item from the query and save it as price (03 marks)
(f) Create a query to display all details of items whose arrival date is not in the year 2015
save it as Not2015. (02 marks)
(g) Create a query to display all details of items for either Mathematics or Biology
departments. Save it as biomathematics (02 marks)
(h) Create a report to display the information in biomathematics query showing all
details and save as biomathematics (03 marks)
(i) Print the report called biomathematics (01 mark)

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EXERCISE 5.

5.) Create a database called MENTORSHIP and save the following tables
(4 Marks)

TABLE1: MENTOR

MENTORID LAST NAME FNAME RESPONSIBILITY SUBJECT

MD003 NERIMA SAUYA CLASS TEACHER GEOGRAPHY
MD004 AYESIGA PARKSY DEPUTY PHYSICS
MD005 MUGUME JUDA HM BIOLOGY
MD006 OPIO ELVIS DEPUTY CHEMISTRY
MD008 ABIGABA GRACE TEACHER BIOLOGY

TABLE2: MENTEE

MENTEEID MENTORID LNAME DATE OF DISTRICT

BIRTH
SP987 MD005 HAGUMA 23/12/2001 KIBAALE
SP097 MD004 OGALA 04/03/1999 LIRA
SP765 MD006 PAKACHA 14/07/1994 ZOMBO
SP432 MD003 KAKYO 12/09/2002 KIBAALE
SP908 MD008 KEITA 20/05/2000 LIRA

Set appropriate primary keys for each table (2 Marks)

Create a one to one relationship for the two tables (2 Marks)

Create a query to filter biology mentors whose FName possesses five characters. Save it as
“biology mentors” (2 Marks)

Create a query containing mentee’s LName, Date of Birth, Mentor’s FName and Subject to
filter out Mentees who were born before the year 2000. Save it as “Before 2000”
(2 Marks)

Create a query to extract out Mentees who do not come from Lira. Save it as “None Lira”
(2 Marks)

Create a form for each of the two tables with different background colours that can be used for
data entry (4 Marks)

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Create a report from the “Before 2000-Query” and save it as “Before 2000-Report”
(2 Marks)

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EXERCISE 6

6.). Using a suitable database program of your choice, design a database saved as
‘QQ computers. (02 marks)
And carry out the following instructions:
Table one: Hardware specifications and price
HD ID Price (shs) Quantity sold
QQC-001 175000 14
QQC-002 300000 21
QQC-003 148000 60
QQC-004 210000 290
QQC-005 800000 9

Table two: Hardware components

Hd Id Item Model D.O.M

QQC-001 Smart board Dell 10/02/2009
QQC-002 Memory cards San disk 17/04/2010
QQC-003 Data projector Accer 29/09/2011
QQC-004 Printer HP 30/12/2009

QQC-005 Monitor Dell 05/04/2011

(a) Create two tables with the table names used as above. (10 marks)
(b) Assign a primary key to an appropriate field. (04 marks)
(c) Create a table relationship between the two tables using HD ID. (04 marks)
(d) Using all the fields from the two tables, create a calculated query to
determine the amount of money received from the sales. Save the query
as Sales. (04 marks)

(e) Design a report to show items from the sales query using the following
fields: HD ID, Item, Quantity, price, and Amount. (04 marks)
(f) Print a copy of your work. (02 marks)

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EXERCISE 7

7.)Southern solutions is a computer hardware solutions provider dealing in a wide range

of electronic products. You have been hired to create a database for this company.
Table 1: Products list
Device Name Hardware Id Class Warrant period Quantity in
(years) stock
Printers PROD01 B 2 1,500
LCD screen PROD02 B 2 680
Laptops PROD03 A 4 640
Speakers PROD04 C 1 1,800
Projectors PROD05 A 5 750
External HDD (1TB) PROD06 B 1.5 1,450
Digital cameras PROD07 A 3 750
Flash disks PROD08 D 0.5 3,000
Compact discs PROD09 C 0.1 5,000

Table 2: Further details

Hardware Price Manufacturer Branch Total capital
Id Ug. Shs
PROD01 150,000 Hp Jinja
PROD02 220,000 Acer Jinja
PROD03 1,400,000 Samsung Arua
PROD04 90,000 Geepas Jinja
PROD05 2,540,000 Toshiba Arua
PROD06 190,000 Seagate Jinja
PROD07 190,000 Sony Arua
PROD08 55,000 San Disk Jinja
PROD09 2,000 Imation Jinja

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Required:
(i) Save the Database as “Southern solutions Company” (02 marks)
(ii) Create the two tables in design view and choose the appropriate primary key for each
table and name the first one “Product list” and the second one “Product details”.(08
marks)
(iii) Create a relationship between the two tables. (04 marks)
(iv) Create a form for each of the above tablesatleast having a clipart as logo and save it as
Products form and Further details form. (06 marks)
(v) Create a query to display Hardware Id, Device name, Manufacturer, Class, Branch for
products
in class A and are found at the Arua branch and name it “Arua branch”. (02 marks)
(vi) Create a query to calculate the total capital assume Total Capital = [Price in Ug. Shs]*
[Quantity in stock.] and name it “Total Capital” (02 marks)
(vii) Create a query to show Hardware Id, Device Name, Class, Price for products that are in
class A and are 750 or above in stock (02 marks)

EXERCISE 8

8.)Design a database for Musiima Traders’ Association that will be used to manage the
following records. Save the database as musiima2018. (02 marks)
WorkerID Workers' Name Date of Birth Basic pay Allowances

BBK-333 Kasigwa Joseph 1990-Nov-12 500,000  

BBK-306 Mukasa Ronald 1974-Nov-23 100,000  

BBK-313 Naiga Sandra 1980-Dec-25 250,000  

BBK-272 Akello Ruth 1980-Nov-03 365,000  

BBK-335 Zizinga Robinson 1974-Dec-12 450,000  

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 BBK-334 KetoAnnitah 1983-Jan-01 500,000  

BBK-305 Nansubuga Doreen 1987-Mar-03 1,000,000  

BBK-339 ApioJanefrancis 1997-Jun-06 256,000  

BBK-293 Mangeni Patrick 1986-Jan-19 365,000  

BBK-255 Wasswa David 1978-Aug-08 100,000  

BBK-337 Bato Paul 1986-Mar-03 560,000  

BBK-299 Mwaka Barns 1990-Feb-02 850,000  

Instructions:
a) Design a table to hold the above records. Save the table as musitraders.(06 marks)
b) Create a form that you will use to populate the database table created in (a) above.
Insert form numbers at the bottom of the database object. Save the form as
dataentry. Include a footer of your name on this form. (04 marks)
c) Without including the field for Allowances, create three queries that will return the
workers who / whose:
I.)Month of birth is November. Save the query as bornnovember.(04 marks)
II)Basic pay is between 100,000 and 800,000. Save the query as between. (04
marks)
III)Worker’s Name that begins with letters B to N. save the query as letter.(04
marks)
d) Create a report that will return all the records on one page. On this report, compute
allowances for each worker given that allowance is 15% of Basic Pay. Save the
report as allworkers. (04 marks)
e) Print all your work in the database. (02 marks)

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EXERCISE 9.

9.)The tables contain records of married couples in one of the Kampala Archdiocesan Catholic
Church in Uganda. Use it to answer the questions that follow:

Husband Table

HusbandID Husband Name Date Of Birth Husband Tribe

1 Kato Paul 3/4/1968 Muganda

2 Kinto James 5/6/1970 Musoga

3 Okot Peter 7/8/1974 Acholi

4 Mutebi Nelson 17/8/1976 Muganda

5 Kinene Nickolas 15/4/1978 Mutooro

6 Opiyo Andrew 19/1/1980 Acholi

7 Aronda Michael 3/5/1988 Munyangkole

Wife Table

WifeID Wife Name Date of Birth Wife Tribe HusbandID

W001 Aronda Susan 3/5/1990 Acholi 7

W002 Opiyo Mary 12/6/1985 Acholi 6

W003 Kinene Ann 5/10/1986 Mugisho 5

W004 Mutebi Joy 5/12/1980 Muganda 4

W005 Okot Peace 3/11/1982 Muganda 3

W006 Kinto Pearl 6/7/1976 Musoga 2

W007 Kato Nora 12/12/1975 Munyangkole 1

a) Create a database called “married” in your folder using any available database
management system (DBMS). (01 mark)

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b) Produce the Husband table with correct primary key and appropriate data types
for the given fields. (04 marks)
c) Construct the Wife table with correct primary key and appropriate data types for
the given fields. (04 marks)
d) Create a one-to-one Relationship between the two tables. (02 marks)
e) Use the forms for both Husband and Wife to enter all the records. (04 marks)
f) Design a query that can produce Husbands and Wives who married tribe mates.
Save the query as sameTribe. (02 marks)
g) Produce the report of sameTribe query with the following fields HusbandID,
Husband Name, Husband Tribe, WifeID, Wife Name and Wife Tribe. Save the
report as sameTribe. (02 marks)
h) Save changes and print the report created in landscape format. (01 mark)

Page 144 of 180

EXERCISE 10

Page 145 of 180

 EXERCISE 11.

11.) Makindye Mixed farm provides the following data mentioning a range of farm animals and
related data. Use it to attempt instructions attached below it.

TABLE ONE: Basic Information TABLE TWO: Other Information

Animalld status Water consumption (cm3)/Day Weight

AnimalId Animal Name Sex Date of NMF/001 Sickly 12 95
(kgs)
birth NMF/002 Normal 20 120
NMF/001 Waibi M 13/12/2000 NMF/003 Normal 10 455
NMF/002 Africa M 16/08/2000 NMF/004 Normal 42 370
NMF/003 Small M 17/02/1999 NMF/005 Sickly 65 210
NMF/004 Kyobika M 02/04/1999 NMF/006 Normal 23 456
NMF/005 Lillian F 04/10/2001 NMF/007 Normal 10 700
NMF/006 Kafupi F 27/02/2006 NMF/008 Sickly 25 654
NMF/007 Daudi M 23/07/2005 NMF/009 Normal 14 321
NMF/008 Patrick M 03/06/2004
NMF/010 Sickly 23 258
NMF/009 Aminah F 09/10/2004
NMF/011 Sickly 20 369
NMF/010 Fridah F 22/09/2007
NMF/012 S 36 147
NMF/011 Agnes F 03/09/2003
NMF/012 Wakitaka F 10/10/2008 NMF/013 S 18 102
NMF/013 Kamyuka M 22/02/2003 NMF/014 N 19 106
NMF/014 Walugembe M 26/12/2004 NMF/015 N 17 204
NMF/015 Sagna
+ F 30/01/2009 NMF/016 S 13 384
NMF/016 Fatuma F 20/06/2008 NMF/017 S 10 165
NMF/017 Terry F 12/12/2008 NMF/018 N 12 200
NMF/018 Kanu M 14/03/2007 NMF/019 N 14 500
NMF/019 Bugembe F 19/07/2009 NMF/020 N 15 413
NMF/019 Nduusi F 06/02/2001

a) Create a database using a suitable program and save it as ‘mixedfarm’. (05 marks)

b) Design two empty tables and use table headings as file name for each table and insert a primary key
using the field name AnimalId. (05 marks)

c) Design and use a form to enter data into the table designed in (b) above. (05 marks)

d) Create two queries using all field names to attempt the following conditions:

(i) All animals that were born between 10/09/1999 and 10/12/2006 that are normal and save as ‘one’.(05 marks)
(ii) Animals that have water consumption above 12 litres and have a weight that is above 200 kgs and save at ‘two’
(05 marks)
e) Create a simple report to indicate: AnimalId, Animal Name, Weight, Water consumption and save it as
‘report 1’. (05 marks)

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EXERCISE 12

12.)The tables contain record of Orders made by customers at PQR Hardware

Shop in Uganda. Use it to answer the following questions:

Order Table

ItemN Item Name Qnty Date of Cost

o Order per Total No.
Item Cost of
Day

C001 Cement 100 15/4/201 37,000

9

W001 Wheelbarrow 10 30/1/201 50,000

9

B001 Iron Bar 300 15/2/201 10,000

9

B002 40 gauge Iron 150 13/3/201 40,000

Sheet 9

N001 1 kg of Nails 130 14/4/201 60,000

9

T001 1 box of Tiles 17 16/3/201 300,000

9

F001 Fluorescent 25 10/5/201 20,000

Tube 9

a) Create a database called “pqr Order” in your folder using any

available database management system (DBMS). (01 mark)
b) Produce the Order table with correct primary key and appropriate
data types for the given fields. (04
marks)
c) Use the order form to enter all the records. (04
marks)

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 d) Use the design view of the form to automatically compute the total
cost for items ordered. Save it as total cost. (03
marks)
e) Design a query having item name, quantity, and cost per item,
total cost and No. of days that can produce number of elapse day
from the date of order. Save the query as elapse days. (03
marks)
f) Produce the report of elapse days query with all it fields. Save the
report as elapse days. (03
marks)
g) Save changes and print the report created in landscape format.
(02marks)

EXERCISE 13

13.(a) Create a database called “VIDEO STORE” to keep records of videos in an

ABC store in Kampala. (01 mark)

i. Create the following table in your database with appropriate fields and data
types. (04 marks)

ii. Choose an appropriate primary key. (02 marks)

Video Table

VIDNO Title Price (shs) Quantity Category

3445 African Queen 7500 4 Action

5644 Sitya Loss 9000 6 Horror

3566 Malaika 10000 10 Action

6576 Ojuelegba 8000 4 Comedy

2395 Fall 5000 1 Musical

7440 Short N Sweet 4500 15 Adventure

8354 Soco 5000 2 Comedy

1298 African Beauty 12000 8 Drama

(b) Create a form using the video table and save the form as “Candidates form”

(03 marks)

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(c) Use your form to enter above records. (06
marks)

(d) Create a query displaying all the Videos which Titles begin with letters ‘A’ or
‘S’. Save it as AS query. (04 marks)

(d) Create another query to include all the above fields. In the same query,
generate another field Total Cost = Price X Quantity. Name it “TotalQuery”
(04 marks)

(e) Generate a report for (d) above with Total Cost in ascending order. Name it
Totalreport” (04marks)

(f) Print a copy of your report in landscape.

EXERCISE 14
13.) Stanbic Bank is a bank with many banks (branches) across the country. It uses a

relational database to support its operations. Create a database named Stanbic Bank.
(02 marks)

ACCOUNTS TABLE:

Acct_no Customer_ID Balance Account_Type

171345090 987887982 $212 456 Deposit
171345087 977887983 $3 450 Current
345904570 456783356 $320 567 Deposit
435362728 987635218 $610 Current

CUSTOMERS TABLE:

Customer_ID Family_Name Phone

987887982 Kato 0782-121-632
977887983 Namusoke 0758-111-222
456783356 Birabwa 0791-520-630
987635218 Okello 0714-212-321

Instructions

a) Create two tables with appropriate data types to hold the above data. Save using the title names for
tables. (04 marks)

b) Insert a primary key for each table. (02 marks)

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c) Apply a suitable relationship for the above database. (01 mark)

d) Use forms to populate your databases. Save your forms as Accounts form and Customer form. Add
appropriate background color to your forms. (08 marks)

e) Include a header your name, footer your personal number and a print command button to the
customer form. (04 marks)
f) From the accounts table, calculate Total balance of monies held by Stanbic bank. (03 marks)
g) create a query to find the names of customers whose account balance is greater than
$200,000. Save query as above 200000 (03 marks)

h) Create a report from the “above 200000 query”. Save report as above 200000. (02 marks)

i) Print all your work. (01 mark)

Desktop Publishing (Microsoft Publisher )

Publisher is a program that helps you design professional publications such as newsletters,
websites, brochures, catalogs, flyers, signs, postcards, invitations, greeting and business cards,
letterheads, envelopes, business forms, banners, calendars, certificates, and more.

Starting Publisher 2010 with windows 7

1. Click the Start Button,

2. All Programs,
3. Microsoft Office,
4. Microsoft Publisher 2010

Introduction to Publisher: Things to Remember When Publisher opens, you are brought to a
New Publication screen. The appearance of Publisher will be very different. From this screen,
you will choose to either start with a blank template or select a premade template.

Starting a Publication with Templates If you are already in Publisher and you would like to
access this screen, click on File and select New.

Available Publication Types:

 Brochures

 Business Cards

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 Calendars

 Greeting Cards

 Letters

 Newsletters

 Postcards

 Advertisements

 Award Certificates

 Banners

 Flyers

 Gift Certificates

 Invitation Cards

 Letterhead

 Menus

 Paper Folding Projects

 Programs

 Signs

NOTE: You can choose a blank template and import Word documents from this screen.

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Microsoft Publisher 2010

Choose the publication type that you would like to use. The next screen will show you templates
for the publication you have chosen.

Each template is customizable. Click on a template from the center. On the right side of the
screen, you can change the template colors, fonts, and more.

Once you have found a template and customized

it, click Create. After you click create, you can
edit the text boxes, images, and shapes that have
been set up by the template as needed.

Starting with a Blank Publication From the New

Publication screen, select Blank 8.5 x 11 (either
Landscape or Portrait). If you would like to use a
different paper size, select More Blank Page
Sizes.

New Features After you have made your selection, Publisher will open to your publication. Here
you will see some new features. Once you get used to the new 2010 features, you will find it

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much easier to use as you create and edit your Publisher document. There are three features that
you should remember as you work within Publisher 2010:

the Quick Access Toolbar,

the Ribbon,

the File Window.

 Quick Access Toolbar The quick access toolbar is a

customizable toolbar that contains commands that you may want to use. You can place the quick
access toolbar above or below the ribbon. To change the location of the quick access toolbar,
click on the arrow at the end of the toolbar and click Show Below the Ribbon. You can also add
items to the quick access toolbar, simply click on any item and it will be added to your toolbar.

 Ribbon The ribbon is the panel at the top portion of the document it has six tabs: Home, Insert,
Page Design, Mailings, Review, and View. Each tab is divided into groups.

To view features in each tab, click the tab name. Below is the list of groups within each tab.
Home: Clipboard, Font, Paragraph, Styles, Objects, Arrange, Editing

Insert: Pages, Tables, Illustrations, Building Blocks, Text, Links, Header & Footer Page
Design: Template, Page Setup, Layout, Pages, Schemes, Page Background

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Mailing: Start, Write & Insert Fields, Preview Results, Finish

Review: Proofing, Language

View: Views, Layout, Show, Zoom, Window

To view additional features within each group, click the dialog box launcher (arrow) at the
bottom right corner of each group.

 File Window When you click on the File tab, you are brought to the Info screen. It looks like
your document is gone, but it is not. As you click on the options in the File tab, the screen will
change accordingly.

Save: Save the file as a 2010 file Save As: Allows you to choose a different file type (i.e. PDF,
Word)

Open: Browse to a Publisher file

Close: Closes the file but keeps Publisher running Info: Edit Business Information, use Design
Checker, and set Commercial Print Information

Recent: List of your recently used Publisher files

New: New Publication Screen

Print: Print Options

Save & Send: Options for emailing the file

Help: Microsoft Help

Options: Set default options Exit: Closes Publisher (file and program)

To go back to your document, click on the Home tab.

Viewing Pages in Your Publication There are three ways to view pages in a
publication:

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 Click on the thumbnails of the pages in the publication from the Page Navigation Window on
the left hand side of the screen

 From the View tab, you can switch from single page to two-page spread view as well as
choose other viewing options.

 On the bottom right corner of Publisher, you can change your view as well as zoom in and out
using the slider.

Adding Text

1. From the Home or Insert Tab, select Draw Text Box.

2. Place the cursor on the page where you would like to draw a text box.

3. Click and drag the cursor across the page to the desired size. The size of the text box can be
changed after you have drawn it.

4. When you let go of the left click on the mouse, you are brought to the format tab which gives
you more options for the text box.

5. Type in your text.

Editing Text

1. Highlight the text you would like to edit.

2. If you are not brought to the Text Box Tools Format Tab, select it.

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3. Text Group Options:

a. Text Fit- Defines how the text will fit in the text box: Best Fit, Shrink Text on Overflow, Grow
Text Box to Fit, Do Not Auto-Fit

b. Text Direction- Changes direction to horizontal or vertical

c. Hyphenation

4. Font Group Options: Style, Font Size, Bold, Italics, Underline, Text Spacing, & Color

5. Alignment Group Options: Text Box Alignment, Columns, Margins

6. Effects Group Options: Shadow, Outline, Engrave, Emboss

Mini Toolbar This floating toolbar appears when you select text or right click text. This toolbar
displays common formatting tools (ex. fonts, size, bold, italics, etc.)

Changing the Text Box Style

1. Click on the text box.

2. Click on the Drawing Tools Format Tab.

3. Shape Styles Group Options: Style, Shape Fill, Shape Outline, Change Shape

4. Arrange Group Options: Wrap Text, Bring Forward or Backward, Rotate

Saving your Publisher File

1. Click File.

2. Click Save As.

3. Navigate to where you would like to save your file.

4. Name your file. 5. Click Save.

6. After you have saved this way, you can click on the Save icon in the quick access window.

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Copy/Cut and Paste

Copy allows you to copy the original and paste it elsewhere.

Cut allows you to move the original and paste it elsewhere.

1. Highlight the text you wish to copy.

2. On the Home tab, click the copy icon.

3. Put the cursor where you want the text in the document.

4. On the Home tab, click the paste icon.

Undo and Redo

On the Quick Access toolbar, click the undo or redo icon

Spell Check

1. Click the Review tab.

2. Click the Spelling button.

Inserting Clip Art

1. Click on the Insert Tab.

2. Click Clip Art. The Clip Art window appears on the right side of the screen.

3. Type in a keyword.

4. Click Go.

5. Browse through the results.

6. When you find clipart you would like to use, click on the thumbnail from the Clip Art
Window.

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7. The Clip Art image will then appear on your page.

Text Wrapping

Text wrapping is the way your object is set on the page in reference to the text.

1. Select the Object.

2. Click on the Format tab (Text Box, Drawing, or Picture Format).

3. In the Arrange group, click on Wrap Text. This will determine how text will arrange around
the object. Options:

a. None

d. Top & Bottom

b. Square

e. Through

c. Tight

f. More Layout Options

Resizing Objects

1. Click on the object.

2. Click and drag the handles to resize.

a. The corner handles will resize the object proportionally.

b. The handles centered on the lines of the box will stretch the object vertically and horizontally.
c. The green handle allows you to rotate the object.

Moving Objects

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1. Click on the object.

2. Place your cursor over the solid line so that you see the crosshairs.

3. Click and drag the object to the desired location.

Deleting Objects

1. Click on the object.

2. Press Delete on your keyboard.

Grouping and Ungrouping Objects

Grouping allows you to arrange multiple objects (clipart, pictures, text boxes, shapes) and then
group them so that they can be manipulated as one object.

1. Select the first object.

2. Hold the CTRL key on the keyboard.

3. While holding CTRL, click on all other objects that you would like to group.

4. After all objects have been selected, right click on any of the objects selected.

5. Select Group.

6. If you need to ungroup the objects, right click on the group and then select ungroup.

Inserting WordArt

1. Click on the Insert tab.

2. Click the arrow underneath WordArt.

3. Choose one of the available Styles or Transform Styles

4. Type in your text.

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5. Choose your font style from the drop down menu.

6. Click OK.

7. The WordArt appears on the page, and you are brought to the WordArt Tools Format tab.
From this tab, you can edit the text, style, and more.

Inserting a Picture

1. Click on the Home or Insert tab.

2. Click on Picture.

3. Browse to the location of the picture you have saved on your computer.

4. Select the picture and click Insert.

Inserting Shapes

1. Click on the Home or Insert tab.

2. Click on Shapes

3. Select a shape from the drop down menu.

4. On the page, click and drag to create the shape.

5. The shape appears on the page, and you are brought to the Drawing Tools Format tab. From
this tab, you can edit the style, fill, outline, and more.

Inserting Page Parts (Heading, Pull Quotes, Sidebars, Stories, and more)

1. Click on the Insert tab.

2. Click on Page Parts.

3. Browse through the page parts. If you do not see what you need, click on More Page Parts.

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4. Select the page part you would like to use.

5. The page part will then appear on your page. You can edit it by going to the Drawing Tools
Format and Text Box Tools Format tabs. If you click on the table in the calendar, you can edit it
by going to the Table Tools Design and Table Tools Layout tabs.

Inserting Calendars

1. Click on the Insert tab.

2. Click on Calendars.

3. Browse through the Calendars (this month and next month). If you do not see what you need,
click on More Calendars.

4. Select the calendar you would like to use.

5. The calendar will then appear on your page. You can edit it by going to the Drawing Tools
Format and Text Box Tools Format tab.

Inserting Borders and Accents

1. Click on the Insert tab.

2. Click on Borders & Accents.

3. Browse through the borders and accents. If you do not see what you need, click on More
Borders and Accents.

4. Select the border or accent you would like to use.

5. The border or accent will then appear on your page. You can edit it by going to the Drawing
Tools Format tab.

Inserting a New Page

1. Click on the Insert tab.

2. In the Pages group, click on Page.

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3. Select one of the options:

a. Insert Blank Page

b. Insert Duplicate Page (duplicates the selected page)

c. Insert Page…(allows you to insert multiple pages)

Changing the Design of a Template

1. Click on the Page Design tab.

2. To change the entire template, click Change Template.

 Choose a template from the pop up window. If you are currently working in a template and
changing to a different template, the information you have entered will conform to the new
template.

. To change the color scheme, browse through the color schemes available in the Schemes group.
 Hover the mouse over the color scheme to preview.

 To select a color scheme, click on it.

4. To change the font scheme, click on Fonts in the Schemes group.

 Browse through the available font schemes.

 Hover the mouse over the font scheme to preview.

 To select a font scheme, click on it.

 If you would like to create your own font scheme, click Create New Font Scheme.

Printing Your Publication

1. Click on the File tab.

2. Click Print.

3. Select the number of copies.

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4. Choose your Print Settings:

a. What you want to print: All Pages, Selection, Current Page, or Custom Range

b. Manually enter page numbers you want printed

c. How many pages print per sheet of paper

d. Paper Size

e. 1-sided or 2-sided printing

5. Click Print.

DESKTOP PUBLISHING EXERCISES( DTP)

EXERCISE 1

1.(a) Using any publication software, design an invitation card for your graduation party.
(6marks)
(b) Insert minimal auto shape and order it behind the text. (2marks)
(c) Change the name of the venueto color Red (1mark)
(d) Italicize and bold contactname and phone number. (2marks)
(e) Use different font types to come up with a good design. (2marks)
(f)Change the background color to purple (1mark)

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 (g) Create a header as your graduation party. (1mark)
(h)Adjust the paper size to width and height of 6 and 8 inches respectively. (2marks)
(i) Align all contents center. (1mark)
(j) Save the card using your name and personal number. (1mark)
(k) Print your Card. (1mark)

EXERCISE 2

2.)Use a publication program of your choice to design an identity card for SSENKADWA JOB a student of
S.1 of PILILI HIGH SCHOOL.

Put into consideration; school name and contact, class, name of publication, date of birth.
(08marks)
(a) Use A5 landscape paper. (01mark)
(b) Date of issue of identity card is 10th /02/2018 and it is to expire after a period of four (4)
years. (02marks)
(c) Format the name of the school with size 17 and font colour green. (02marks)
(d) Insert an appropriate Logo to the publication. (02marks)
(e) Import the picture name “JOB” to the publication as the owner of the identity card.
(02marks)
(f) Give your publication a footer of your name. (01mark)
(g) Format the publication with an appropriate page boarder. (02marks)

EXERCISE 3

3.)Using any available publishing software, design an invitation wedding card with the
following:
a) Names of the couple to be married and respective parents (02 marks)
b) Picture of the couple (02 marks)
c) Mobile phone numbers of organizers (02 marks)
d) Date and location/church for the weeding of these couple. (02 marks)
e) The invitation message. (02 marks)
f) Venue of, church, reception and after party. (03 marks)
g) Attractive background and font text colours. (04 marks)
h) Save the file as wedding. (01 mark)
i) Print the work on a page of paper

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EXERCISE 4

4.)Using a publication application of your choice, design a book cover for a new book writer
in your community and save it as book-cover. The book should have the following
dimensions.

 Paper size A4. (01 mark)

 Page orientation in landscape (01 mark)
 Should have spine dimension of 2cm (03 mark)
 Book title is introduction to subsidiary ICT (02 mark)
 Author-your name (01 mark)
 Remember to vary your colors and fonts (03 mark)
 Add footer your name (01 mark)
 Show all necessary guides in your project (03 mark)
 Include a good illustration on the front cover (04
mark)
 Print one copy of your work. (01 mark)

EXERCISE 5.

5.) Kawomera Restaurant LTD has embarked on re-designing their Menu card offered to
customers.
As a Desktop Publisher expert, you have been appointed to assist the marketing team
in re-designing a menu card for the restaurant as a marketing and persuasive tool.
The fonts, borders and graphics used should be relevant to the publication as may be
available in your software.

a) Prepare a publication with the following paper specifications: (02 marks)

Paper size set to A4, Portrait

Set margins to 10mm (0.4”) all round

b) Include the following on your menu (09 marks)

- Name and address of the Restaurant
- Available food stuffs and drinks served at the restaurant in three phases – Breakfast,
Lunch and Supper.
- A logo at the Top Right
- Necessary Clip arts
c) Format your page as follows (03 marks)
- Simple background colour
- Bolden and centre the address
- Set the transparency of the fill colour to 25% for all the clips arts in the menu

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 d) Include a logo at the top left of your menu (02 marks)
e) Inlcude a Header  “your name” and a footer your “Index Number”  (02 marks)
f) Save your work as Menu and Print a copy (02 mark)

EXERCISE 6.

6.)Your family is planning to start a new primary school in wakiso district next year. As a
computer student in your family, you have been requested by the family to design a brochure of
the new school that will be used by the family to advertise and attract students to the new school.
a)Using a desktop publishing software ,Design a brochure for the school and save it in your
folder with a file name “brochure-your name”.[02 Marks]
b) Adjust the page size width and height to 11 inches and 8.5 inches respectively[03Marks]
c) Change the orientation of the pages in the file to landscape[02 Marks]
d) Add a 3 column guide to all the pages in the above file[02 MarKs]
e) Distribute the following information about the new school in all the two pages of your
brochure;
i) Schools name (using word art) and a budge.[01Mark]
ii) Location of the school and contacts[01Mark]
iii) Mission (add a mission of your choice)[01Mark]
iv) Curriculum i.e. subjects to be taught in the school[01Mark]
v) Clubs and associations that will be in the school. [01Mark]
vi) Payments i.e. fees, admission fee, application fee, development fee and uniform fees.(add any
values of your choice).[01Mark]
vii) Images showing the different departments in the school i.e. class rooms, school environment,
dormitories, bus and the computer laboratory.(use images [01Mark]
Viii) Add a suitable background and suitable font colours to make your brochure attractive.
[03Marks]
ix) Save and print the brochure and print all the pages in your brochure. [02 Marks]

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EXERCISE 7.

7.)Your friend is hoping to campaign as a Mess Prefect in your school. He has asked you to design a well
laid poster he will use during the campaign season saved as campaigns_2017. Remember to take note of
the following: (04 marks)

a). Paper size is A4. (01 mark)

b). Page orientation is portrait. (01 mark)
c). Campaign message shall include: (12 marks)

 Name of the candidate.

 Post of interest.
 Catch words like VOTE, e.t.c.
 Campaign theme e.g. ‘for good and timely meals’, e.t.c.
 A campaign symbol.
 Very good word organisation and font variation.

d). Add a footer of your name. (01 mark)

e). Print one copy of your campaign poster. (01 mark)

EXERCISE 8

8.)Use publication application software of your choice, study the sample

student’s Identity Card and use similar idea to make identity card.
Assume you are to design an identity card similar to one in Fig.1 to be used at
Universities and colleges. Use it to answer the following questions:

Fig.1

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 i. Insert a standard logo tree from the support file for the
University/College to study in 2020. Adjust the logo to fit the space
provided properly. (02 mark)
ii. Add one photo of these toys in support file to represent you. Adjust
the photo to fit appropriate. (01 mark)
iii. Include your Name, Level, Date of Birth, Blood Group and house.
(01
marks)
iv. Father’s Name, Student ID card No and Admission No should be
clearly seen. (02
marks)
v. Add Head the Principal’s Signature and Expiry Date. (02
marks)
vi. Also, include the arbitrary name of the University/College as seen
in the sample. (02
marks)
vii.The name of the university/College should be indicated with bold
texts. (02 mark)

b)  Group all the layout objects. (02

marks)

c) Type your name and personal number in the footer. (01 mark)

d) Vary the background to match your design appropriately. (01 mark)

e) Make sure your work can motivate with clear visual effects. (02
marks)

f) Save the file as id and print the work. (02 marks)

EXERCISE 9.

9.)You have been invited to attend a wedding meeting of one of your friends and the organizing
committee has asked you to design a nice look pledge card for use. Consider the details provided
below:

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 WEEDING MEETING

The organizing committee of Zadock Patrick and Walusaga Deborah, with

Name: ………………...
pleasure invite the company of:
Contact: ………………
Mr/mrs/miss/dr./prof./sis./rev./ps./ ……………………………………….
Collection date: ………
To the wedding preparatory meetings starting at 19/2/2017 to 15/10/2017.
Amount: ………………
You are encouraged to come with a friend.

R.S.V.P.
Instructions:

a. Use an A4, portrait paper size to lay your publication. (10 marks)
b. Below RSVP, add your name to work as the Chairman Organizing Committee. (02 marks)
c. Make four copies of the cards to appear on one page. (04 marks)
d. Add your name as the recipient of one of the cards. (02 marks)
e. Save your work as pledge card. (01 mark)
f. Print a copy of your publication. (01 mark)

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EXERCISE 10.

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EXERCISE 11

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 WEB DESIGN
Topic outline

Define basic terms in web publishing.

Identify the components of a web page
Identify the functions of websites.
Identify the characteristics of a good website.
Identify the operations of a web page.
Identify the importance if websites
Identify the steps taken to publish a website.
Be able to design and publish a simple web site.

WEBSITE PUBLISHING

Is the process involved in making information available on the World-Wide Web. Which
includes designing, organizing and uploading of web pages onto web servers.

IMPORTANT TERMS

Content management: The activity of acquiring, collecting, editing, tracking, accessing digital
content to include in a web site.

A content management system (CMS) - System with predesigned templates used to manage
the content of a Web site.

It allows the content manager or author, who may not know Hypertext Markup Language
(HTML), to manage the creation, modification or removal of content from a Website without
needing the expertise of a Webmaster

Examples of CMS include WordPress, Joomla, MS front page, Macromedia Dreamweaver.

Webmaster - is a person who Creates and manages the information content (words and
pictures) and organization of a Web site or Manages the computer server and technical
programming aspects of a Web site Or does both.

Website Hosting - Service that allows individuals and organizations to have their own websites
accommodated on a particular web server from which they are accessed by others on the
World Wide Web.

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Web hosts - are companies that provide space (web hosting) on a server they own for use by
their clients. A web site can also be hosted on a home or private server in a home or local area
network.

Website - Collection of related hyperlinked web pages hosted on a particular webserver on the
World Wide Web. Each Web site may contain one or more web pages. Each site has a home
page,

Webpage - Is a document, typically written in HTML that is accessible via HTTP (hypertext
transfer Protocol), a protocol that transfers information from the Web server to display in the
user's Web browser.

Hyperlink - is the reference or navigation element in a document to another section of the

same document or to another document that may be on a different website.

HTML - (Hypertext Markup Language) HTML uses blocks of text enclosed within angled brackets
which are referred to as HTML tags. These tags are codes which describe the structure and
formatting of the document (how the web page is displayed by the browser). The tags describe
normal text paragraphs, headings, bullet lists, etc. A user's Web browser reads and displays the
HTML document, according to the tags that were used to design the web page.

Home page - A home page is the first or introductory page of a website; it contains the
introductory information about the site. By default, it is names as the index page or index.htm
to indicate to the browser that this is the first page to open in the site.

CHARACTERISTICS OF A GOOD WEB SITE

 It should be easy to navigate with well arranged, easy to see navigation buttons.
 It should have a Simple and clear layout of sections and content which makes it user
friendly, that is, the visitors should be able to the find content easily.
 It must be pleasing to the eye to encourage visitors to the site.
 It should load quickly to avoid disappointing potential visitors to the site.
 It should have readable font, web safe eye pleasing colours so that visitors can read the
content easily.
 It should be interactive with contact information, possibility of e-mail, online
communication forum and chats. Message boards etc.
 It should have active links which enable visitors to access other references. Dead link
can frustrate visitors.
 It should be frequently updated and must have a dated of last update. The visitors to
the site expect to find up to date useful information.
 The web pages must have web page titles and brief summaries about the page or site.
 All pages in the web site should have a uniform layout. Consistent colors, layouts and
type enhance the image of the owners.

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USES OF A WEB PAGE OR WEB SITE

A web site is a Publicity tool or exposure to the public of organisations such as a business or
school.

It is a Communication tool for information exchange between an organization and the public or
a group of people.

A website provides a convenient and cheap base of operation for individuals and businesses.
For example, owners of websites can easily advertise on their websites.

A website is Useful in Marketing of products.

Web sites can be a source of income to advertisers and web site developers. Space can also be
hired for advertisements.

RELEVANCE OF SCHOOL WEBSITES

School academic work can be posted on a school website for students to access.

Homework assignments may be included along with web-based activities that students can
complete after school.

Web Quests and research activities may be posted on to a school web site, with relevant links
for the students to access. Then students can post the work they have completed based on
their research.

A Web Quest is an inquiry-based approach to learning involving students in a wide range of

activities that make good use of Internet-based resources. During this activity, questions or
problems are often researched, and learners work cooperatively to find solutions. Each learner
within a group can be given a "role," or specific area to research.

Teachers can share ideas with other teachers and make them available to everyone else on the
Website.

It is possible to Communication to parents and the general public.

Parents can have private access to their child’s class work and keep abreast of homework/prep
assignments, field trips and other events.

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The school website is used to show school information and policy. Such information as school
History, Mission, plans, alumni, anthem and address. School policy information might include
use of the Internet in school, promotion requirements, dress code, absences, and behavior
expectations.

The site can be used to encourage parent involvement in school activities by keeping them
informed of opportunities such as volunteering,

PTA meetings, and fundraising activities-enabling parents find the activities that fit their time
and schedule constraints as well as their interests.

It helps to develop school spirit by allowing Students to submit articles, reports on class trips,
and special school events in form of newsletters.

Involving students gives them a chance to share their thoughts in writing and build school spirit.

DESIGNING A WEB PAGE

Designing is the initial process of web publishing through which a web page is created.

A web page is created using a language called, Hypertext Markup Language, better known as
HTML Code. You can write your own coding within a plain text editor, such as Notepad, or use
an HTML editor, which will write the code for you.

HTML codes, also referred to as HTML tags, are enclosed by the less than (<) and greater than
(>) brackets (angled brackets) and may be written in capital or lower case letters.

The opening bracket is followed by an element, which is a browser command, and ends with
the closing bracket. For example, <font size=2>

an element may also be followed by attributes, which are words describing the properties of
the element, and further instruct the browser.

Attributes are only contained in the opening HTML tags to the right of the element and are
separated by a space and followed by an equal (=) sign.

STRUCTURE OF WEBPAGE DOCUMENT

<html>
<head>
<title>your document title goes here</title>

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</head>
<body>
your document text goes here
</body>
</html>

HEAD - The second tag in your document. Enclosed within the beginning tag: <HEAD> and the
ending tag: </HEAD> is information about the document that will not display in the body of the
document.

TITLE - The document title, which is enclosed with a begin title tag: <TITLE> and an end title tag:
</TITLE>, all of which is enclosed with the HEAD tags above. The title does not display as part of
the document itself, but appears in the browser window title. It is also what is used to name
your document in a bookmark list.

BODY - The complete text of your document is wrapped by a begin body tag: <BODY> and an
end body tag: </BODY>.

HTML EDITORS - An HTML editor is a software application for creating web pages. Although the
HTML markup of a web page can be written with any text editor such as Note pad, specialized
HTML editors can offer convenience and added functionality. For example, many HTML editors
work not only with HTML, but also with related technologies such as CSS, XML and JavaScript or
ECMAScript, and PHP. In some cases they also manage communication with remote web
servers via FTP and WebDAV, and version management systems such as CVS or Subversion.

There are many HTML Editors for purchase or download. Recent versions of Word and
WordPerfect have HTML Editors, or you can choose to use a dedicated HTML editor such as
FrontPage or Dreamweaver.
When using a word processing application to create an HTML file, open the word processed
document, then select the menu option FILE : Save As HTML or choose to use the MsWord web
page wizard.

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 WEB PUBLISHING (THEOR QUESTIONS)
a) What is web publishing?
This refers to the development and maintenance of a website
b) How is web designing different from web publishing?
Web designing is the process of creating a website to make it ready for uploading.
Whereas web publishing other than designing also involves maintenance of a
website online.
c) What is a website?
A website is a collection of related webpages.
d) A programmer who designs websites is known as?........ Web master
e) Give four advantages of a school having a website.

• Having a website will make promoting an organization less expensive.

• It boosts the ranking of website of an organization which quickly results in
increased sales and higher profits.
• Make it easy for customers to purchase from an organization since it is
available 24/7.
• A website helps an organization to generate more customers.
• Having a website builds better relationships with your customers. You can
send messages instantly to your customers through email.
• A website gives an organization the opportunity to prove their degree of
trustworthiness. You have to tell your customers why you deserve their trust
through your website.
• It enables the organization to store data Online.
• It enables clients to get quick feedback from the organisation.
• It enables quick communication by the organization to customers.
f) A standard language in which all websites are designed to enable them to easily
linkup with each other while on a network is called. The answer is HTML
g) What is web authoring software?
This is software used to create a website
h) Give two reasons why pictures are preferred when designing a website.
- Pictures make the website more attractive
– Pictures provide more information about the website.
i) Why isn’t it advisable to have many graphics on a website?
– Pictures make the website slow when loading
– Some pictures may not be supported by some monitor colour depths.
– Some pictures are not supported by some browsers.
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j) Give any four web authoring programs of your choice
- . Macromedia Dream weaver,
o Notepad (html),
o BlueVoda,
o Microsoft Publisher,
o Microsoft FrontPage
k) State any two advantages of web publishing over traditional publishing.
– Communication is made to the whole world after uploading
– Editing is very easy to make since information is digital
– Videos and animations can be used when advertising unlike traditional method
– It is cost effective in the long run.
l) State any three Qualities of a good website.
– Should have navigation buttons
- Should have page titles,
- Good contrast i.e. good background colour
– Should have hyperlinks connecting the user to different pages.
- Should have brief and direct content
m) What is the importance of a back slash in the following html tag
<html> content </html>
n) What do the following html tags do:
- <b>Bold the content between tags
- <title>Displays the content as the title for the web page
- <i>Italicizes the content between tags
- <marquee>Makes the content between marquee tags move from one
direction to another.
- <p>The content between these tags is formatted as a paragraph.

o) Define the following terms as they are used in web publishing.

- URL. This is the address of a resource/page on a network. E.g.
www.newvision.co.ug/sports/netball
- Webpage. This is a single electronic page in a website containing information
about a particular topic.
- Hyperlink. This is a point when clicked connects to another resource/page on a
website.
- Home page/index page. This is the first page of a website
- Navigation buttons. These are tools in a website which contain hyperlinks to
different pages. These buttons when clicked lead the user to another page.

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 - Web page banner. The top part of the website which contains broad
information about the website
- Web browser (Give different examples)A browser is an application
software which displays the contents of a website. Examples include
Google Chrome, Opera, Netscape Navigator, Internet explorer, Torch,
Konqueror etc.
- Search engine (Give different examples). This is an interactive program
which allows the user to search for information from the internet by
entering a search term in the search box. Examples of search engines
include; Google, Yahoo, Bing, Duckduckgo, Aliweb, Ask etc.
Html tags
- . This is an html code that defines every structure on an html page,
including the placement of text and images and hypertext links. Html tags
begin with the less than (<) character and end with greater than symbol
(>). These symbol are also known as angle brackets. E.g. <html>
- Page titles. How the webpage is identified by the browser. This will be the
name of the page
- WWW. World wide web is a combination of all resources and users on the
internet that
are using the hypertext transfer protocol (HTTP)
- Web server. A software/computer which responds to the requests of the
client computer on a network. The computer on which the websites are
hosted.
- Marquee The content which moves from one side to the other of the website
p) Define the term protocol.
A set of rules that manages the way data is transferred across a network
q) What is IP in full? Internet Protocol .Define the term IP. This is the address of
computer or any device on a network.
r) List any five protocols of your choice with their functions.
IP/TCP for detecting the address of the receiving device as well as sending the file
to the exact destination, breaking data into packets as well as assembling packets,
FTP for uploading and download files on the network,
HTTP for carrying html files across the network,
SMTP for carrying email across the network,
IPX internet packet exchange is a networking protocol from Novell that
interconnects networks that use Novell’s Netware and servers,
SPX (sequenced packet exchange) this is a protocol for handling packet
sequencing in Novel Netware network.

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s) Delivery of digital content across the internet is controlled using a special protocol
called The answer is HTTP
t) Mails over a network are transferred from one computer to another using a
protocol known as. The answer is SMTP(Simple mail transfer protocol)

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