Emergency Response Plan COVID19 V2.6 Supplementary 2

Marine Department
Emergency Response Plan

COVID 19 Supplementary 2 ERP”
3/24/2020
Document Number: NA
Rev N: 2020 (2.6)
Controlled
Saudi Aramco: Company General Use

COVID19 Emergency Response Plan
1
Table of Contents
Table of Contents ...................................................................................... 1
1.0 Introduction ........................................................................................ 4
1.1 Purpose .................................................................................................... 4
1.2 Scope ....................................................................................................... 4
1.3 Definitions ................................................................................................. 4
1.4 Reduce Exposure ......................................................................................... 5
2.0 “COVID19” EMERGENCY REPORTING ............................................................ 6
2.1 Symptoms .................................................................................................. 6
3.0 ALL OTHER EMERGENCIES ........................................................................ 6
3.1 How to Report Emergencies “Saudi Aramco (911) land-line”; ..................................... 6
3.2 How to Report Emergencies “VHF and Port Control” ............................................... 7
4.0 MARINE EMERGENCY CALL OUT LIST ............................................................ 8
5.0 SUPPORT SERVICES CALL OUT LIST ............................................................. 8
6.0 MARINE PROPONENT CALL OUT LIST ............................................................ 8
7.0 Sources of Information ........................................................................... 9
7.1 General Information...................................................................................... 9
7.2 Communication Protocol ................................................................................ 9
7.3 Business Continuity Requirements ..................................................................... 9
7.3.1 Business Continuity Activation Triggers: ............................................................ 9
8.0 CREDIBLE INCIDENTS AND CAUSES ............................................................ 10
8.1 Travel .................................................................................................... 10
8.3 Credible Emergency Scenarios ........................................................................ 10
8.3.1 Onshore ................................................................................................ 11
8.3.1.1 Supply Base and Administration Offices ................................................................... 11
8.3.1.2 Administration ................................................................................................. 11
8.3.1.3 Special Work Arrangements .................................................................................. 12
8.3.1.4 COVID-19 Suspected or Confirmed Cases .................................................................. 12
8.3.1.5 Procurement of PPE for COVID-19 .......................................................................... 12
8.3.1.6 Hygiene and Protection Requirement for COVID-19 ..................................................... 13
8.3.1.7 Office Requirements .......................................................................................... 13
8.3.2 Offshore Vessel ....................................................................................... 13
8.3.2.1 Outbreak Management Plan ................................................................................. 13
8.3.2.2 Vessels and crews ............................................................................................. 14
8.3.2.4 Cleaning and Disinfection .................................................................................... 15
8.3.2.5 Management of Contacts ..................................................................................... 15
8.3.2.6 High Risk Exposure ............................................................................................ 16
8.3.2.7 Transportation of Suspected Cases ......................................................................... 16
8.3.2.8 PPE ............................................................................................................... 16
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8.3.2.9 Vessel Boarding Information ................................................................................. 16
8.3.2.10 Crew Temperature Checks ................................................................................. 17
8.3.2.11 Galleys and Mess ............................................................................................. 17
8.4 Training .................................................................................................. 18
9.0 EMERGENCY MANAGEMENT ORGANIZATION.................................................. 18
Appendix A: ERP Scenario Checklists ............................................................. 19
SCENARIO 1: Suspected Case of COVID19 on board a vessel .......................................... 19
SCENARIO 2: Confirmed Case or Multiple Cases of COVID19 on board a vessel .................... 20
SCENARIO 3: Suspected Case of COVID19 of shore based personnel or multiple cases of COVID19
of shore based personnel .................................................................................. 21
SCENARIO 4: Confirmed Case or multiple cases of COVID19 of shore based personnel ........... 22
Appendix B Marine Department COVID19 Emergency Response Chart ....................... 23
Appendix C Marine Department COVID19 Emergency Response Credible Scenario ........ 24
Medevac – Viral/ Disease Infection ....................................................................... 24
Appendix D Patient Declaration Form ............................................................ 29
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Document Control
Document Information
Document Title: COVID19 Supplementary Emergency Response Plan
Version: V 2.6
Status: Final
Author: Justin Martin
Issue Date: 9th April 2020
Document File Name: COVID19 Supplementary Emergency Response Plan
Physical Location: Emergency Response Plan COVID19 V2.5 Supplementary 2.docx
Change History
Version Date Author Changes Reviewer
V 1.1 03/11/20 Brian Rennie Page 8: Contact numbers for Justin Martin
“MARINE PROPONENT CALL
OUT LIST” should be updated.
Jeddah Refinery to be de-
leted and “WR Distribution
Dept.”, “WR Terminal Opera-
tions Dept.” and “Yanbu Re-
finery Dept.” to be added.
V 1.2 03/12/20 Justin Martin Appendix A, B & C added. Brian Rennie
V 2.1 03/16/20 Justin Martin Scenario Checklists Updates Brian Rennie
V 2.2 03/17/20 Justin Martin Appendix A updated to reflect Brian Rennie
return to work
V 2.3 03/19/20 Justin Martin Appendix D added and Ambu- Brian Rennie
lance Transfer clarified
V2.4 03/23/20 Justin Martin HR added to notification list Brian Rennie
in Scenario Checklists
V2.5 04/02/20 Justin Martin EPD added to notification list Brian Rennie
in Scenario Checklists.
V2.6 04/09/20 Brian Rennie Passenger Face Masks require- Justin Martin
ment added to 8.3.2.9
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1.0 Introduction
This Annexure to the Saudi Aramco Marine Department Emergency Response Plan (ERP) is a docu-
mented operational plan for how the Saudi Aramco Marine department will mitigate, respond and
move to the Business Continuity Phase if required to continue providing services to the organization
when there is a widespread outbreak of a life-threatening, and infectious disease (COVID19). The
Marine Department will protect employees and contractors minimizing the transfer of infectious
diseases that results in, or could lead to, a significant business disruption, loss, or emergency. MD
will commit resources to ensure safety of its personnel and minimize impact to Saudi Aramco busi-
ness relying on Marine Services.
1.1 Purpose
The purpose of this instruction is to establish a procedure for response to the COVID19 virus
emergencies that is anticipated to occur within the offshore and onshore marine environ-
ment. This instruction will explain the various types of potential responses.
1.2 Scope
This document is for internal use only and is applicable to all Marine activities conducted
by Saudi Aramco personnel and contractors within the Marine Department both onshore and
offshore. This document does not override Corporate, JHAH or government procedures.
1.3 Definitions
Emergency: Any situation likely to result in injury to personnel or damage to equip-
ment or facilities which can be dealt with entirely by the Marine De-
partment.
Marine Incident: The Marine Department has primary responsibility for the resolution
of emergency events occurring within Marine facilities or on-board
Marine Department controlled vessels.
COVID19: Coronavirus that was first detected in China and now been detected
in locations internationally, including in Saudi Arabia. The virus has
been named “SARS-CoV-2” and the disease it causes has been named
“coronavirus disease 2019” (abbreviated “COVID-19”).
WHO: World Health Organization
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1.4 Reduce Exposure

Avoid all contact with individuals who may have the disease and please remember when you
cough and sneeze to use cough etiquette, wash your hands frequently or use a hand sani-
tizer.
Clean surfaces regularly with disinfectant – for example kitchen benches and work desks.
In addition, practice personal hygiene:
 Hand hygiene: wash hands often with soap and water for at least 20 seconds to avoid
spreading the virus to others. Use an alcohol-based hand sanitizer if soap and water
are not available.
 Cough etiquette: cover your mouth and nose with a tissue or your sleeve (not your
hands) when coughing or sneezing.
 Avoid contact with others; do not travel while sick. Please wear a mask.
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2.0 “COVID19” EMERGENCY REPORTING

2.1 Symptoms
According to the WHO common signs of infection include:
• Respiratory symptoms
• Fever
• Cough
• Shortness of breath
• Breathing difficulties
In more severe cases, infection can cause pneumonia, severe acute respiratory syndrome,
kidney failure and even death. Infection from humans to humans may occur during the in-
cubation period (before persons show signs of sickness). Coronavirus can cause more se-
vere symptoms in people with weakened immune systems, older people, and those with
long-term conditions like diabetes, cancer, heart disease and chronic lung disease.
All employees should report any suspected symptoms of the COVID-19 novel virus to
the Marine Shift Superintendent in order that necessary emergency response and
business continuity arrangements can be implemented. Please make sure all infor-
mation in Declaration Form (Appendix D) is available.
The Marine Shift Superintendent can be contacted by:

Telephone: +966 053-904-4237 or +966 (013) 378-9000 (24 hours on call)
Email: [email protected]
3.0 ALL OTHER EMERGENCIES

All other emergencies are to be reported as per normal company requirements.
3.1 How to Report Emergencies “Saudi Aramco

(911) land-line”;
EMERGENCY SERVICES '911' Fire, Ambulance, Security
FROM A SAUDI ARAMCO TELEPHONE CALL: 911
FROM AN OUTSIDE PHONE OR MOBILE CALL:
Area RSCC New 911 number Emergency location
(013) 872-0911 Dhahran
(013) 876-0911
(013) 880-0911
Central Area RSCC (013) 578-0911 Shaybah
(013) 875-0911 Turaif
(013) 877-0911 Al-Jawf
(013) 572-0911 Abqaiq
(013) 576-0911 ‘Udhailiyah
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Southern Area (013) 577-0911 Mubarraz

(013) 862-0911 Shedgum
RSCC
(013) 873-0911 South Ghawar
(013) 378-0911 Tanajib
(013) 379-0911 Manifah
(013) 679-0911 Khursaniyah
Northern Area (013) 673-0911 Ras Tanura
RSCC (013) 677-0911
(013) 678-0911
(011) 285-0911 Riyadh
Central Region (013) 574-0911 Pump stations
RSCC (013) 578-1911 Khurais
(013) 878-0911
(013) 874-0911 Hawtah
Western Region (012) 427-0911 Jiddah
(014) 397-0911 Yanbu’
RSCC
(014) 397-1911 Madinah
3.2 How to Report Emergencies “VHF and Port

Control”
In any Marine Emergency situation or threat, the method of Reporting/Receiving should
follow as per the form below:
LOCATION TELEPHONE V.H.F. RADIO
West Pier Shift Coordinator 678-1405/1475 Fax. 678-1779 Channels 11 or 80 & 16
678-1475
Abu Ali Pier Shift Coordinator 677-3701/3702 Fax. 677-3708 Channels 11 or 80 & 16
677-3702
Tanajib Port Control 378-9613/9009 Fax. 378-9355 Channels 11 or 69 & 16
Tanajib Shift Coordinator 378-9321
Marine Quality Assurance Mobile 24hrs 050-478-8770
ISM DPA Mobile 24hrs 050-480-4583
Rig Move Coordinator 378-9350 / 053897352
Diving Unit, Tanajib, 378-9347 / 0532740151
Jeddah, Shift Coordinator 012 427-5444 / Fax. 427-8133 Channels 16 or 11
Jizan, Shift Coordinator 012 427-9385
Duba, Shift Coordinator 012 427-7750
Shift Superintendent 378-9000, 0506849253
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4.0 MARINE EMERGENCY CALL OUT LIST

Refer to: Marine Department (Weekly Duty Roster),
On Duty Marine Superintendent (Monthly Roster),
Marine Shift Superintendent (013-3789000, 0539044237),
5.0 SUPPORT SERVICES CALL OUT LIST

NAME POSITION OFFICE MOBILE
GOVERNMENT Ras Tanura 678-5007 Emergency Mobile
AFFAIRS 678-6610 055-658-7890
FIRE STATION Ras Tanura Main 673-5216 Fire Marshal
Ras Tanura Terminal 678-1435 050-480-9782
Tanajib 378-3612
MEDICAL Ras Tanura Emergency 678-4882 Chief EMS Physician
SERVICES Tanajib Emergency 378-3291 050-587-5187
AVIATION RT Helicopter Dispatch 673-4118 050-678-3146
Tanajib Helicopter Dis- 378-3673 & 050-686-3096
patch 378-2007
OFFSHORE Superintendent 678-1340 055-600-1458
SECURITY 673-0000
673-3333
LOSS RTALP Superintendent 673-3488 050-682-5296, 050-789-9127
PREVENTION TALP Superintendent 378-3147 050-685-1101 (Jeddah)
JALP Superintendent 427-1611 050-385-4168 (Yanbu)
6.0 MARINE PROPONENT CALL OUT LIST

NAME/DEPARTMENT POSITION WORK MOBILE
TERMINAL OPERATIONS MANAGER 678-6090 050-3855184
PORT CAPTAIN 678-6016 050-5817118

SAFANIYA OFFSHORE MANAGER 378-4000 050-6863179
PRODUCING
RT PRODUCING MANAGER 677-1111 054-8827027
REFINERY OPERATIONS MANAGER 678-6020 055-0500476
JUAYMAH GAS PLANT MANAGER 678-9100 050-5531497
DRILLING TANAJIB SUPERVISOR 378-9192 055-9354174
WR Distribution Dept. MANAGER 427-6390 050-3853472
WR Terminal Operations Manager 397-7333 050-6743748

Dept.
Yanbu Refinery Dept. Manager 397-9100 055-0512497
WESTERN REGION SECURITY SUPERINTENDENT 427-5304 050-6851175
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WR FIRE PROTECTION SUPT. FIRE 427-5565 055-5833281
OPERATIONS
WR SAUDI ARAMCO AFFAIRS MANAGER 427-1292 050-5628878
WR MATERIALS SERVICES SUPT. WRMSD 427-5805 050-7899110
DIVISION 4 397-3544
WR MEDICAL FACILITY ON CALL PHYSICIAN 427-5405 055-6001492
(Refinery Clinic)
7.0 Sources of Information

The JHAH.com COVID-19 webpage provides health education and awareness material in
Arabic and English, as well as links to trusted third parties, such as the World Health Or-
ganization (WHO). Also refer to the JHAH weekly COVID-19 email updates.
7.1 General Information

A no handshake policy and customary greetings that require contact should be avoided dur-
ing the COVID19 crisis. Employees should also consider the need for face-to-face meetings
and larger gatherings of people and consider alternative methods such as conference calls
or video conferencing.
Whilst most external conferences are being cancelled or postponed, external conferences
should be avoided if possible or if attendance is required, this should be authorized by the
Marine HR Unit. If employees do attend, a fourteen (14) day quarantine may be required or
until medical clearance has been provided (JHAH and Government Agency Requirement).
Internal conferences/trainings/meetings and events should be reviewed in context with the
travel, business need, and ability to reschedule at a later date.
7.2 Communication Protocol

Communication will be either informational or directive and will come from:
 John Hopkins
 Marine Department Manager and/or/ Human Resources Unit
 Corporately.
Marine Department recommends not sharing information from un-approved sources.
7.3 Business Continuity Requirements
7.3.1 Business Continuity Activation Triggers:
The decision to activate this Departmental Business Continuity Plan should be dictated by
the incident’s impact, or potential impact, on the Aramco business. A scenario constitutes
an activation trigger if:
 Its impact caused or can cause a disruption of IS Services that affects Aramco busi-
ness at a scale that justifies activation per the SACCP crisis levels dictated in Section
7.5 of the Business Continuity Plan; and,
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 The disruption is anticipated to last longer than the business-defined Recovery Time
Objectives (RTOs).
Activation triggers include, but are not limited to, the following scenarios:
 Work location is unavailable
 Network is unavailable
 Infrastructure is unavailable
 Application is unavailable
 MD Personnel are unavailable or cannot perform their work
The three highlighted scenarios are the most credible during the COVID 19 crisis.
8.0 CREDIBLE INCIDENTS AND CAUSES

8.1 Travel
Non-essential travel to countries/areas with community transmission of COVID-19
virus, shall be postponed. Alternative method such as conference calls shall be
considered for meetings during the outbreak. If the travel is essential, the travel
application should be submitted Marine HR Unit. Due to travel restrictions by the
Saudi Government, you are requested to avoid traveling to high risk areas. When
planning for personal travel, please exercise best judgment, including travel to low
risk destinations. Consult national travel advice related to COVID-19 before vaca-
tions, to ensure timely entry into/out of your destination, as well as entry back
into the Kingdom. CONTACTS: Personnel Helpdesk or call 874-8000.
8.2 Declaration of Recent Travel

If you or any of your dependents have travelled to or through a high risk area, as
identified by the Saudi Government, in the past 14 days, it is mandatory to im-
mediately do the following:
 Obtain medical clearance — for yourself and/or dependents — from JHAH, or

your in Kingdom medical provider, prior to reporting to work
 Notify Personnel through the following email COVID-19 Travel Declaration,
specifying location and dates of travel, and any relevant information about
your trip
Failure to do the above actions, or providing false information, may result in se-
vere disciplinary action as established by Company policies and procedures.
8.3 Credible Emergency Scenarios

 Suspected case of COVID19 on board a vessel
 Confirmed case or multiple cases of COVID19 on board a vessel
 Suspected case of COVID19 of shore based personnel
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 Confirmed case or multiple cases of COVID19 of shore based personnel
Checklists for Credible Scenarios are located in Appendix A
8.3.1 Onshore
8.3.1.1 Supply Base and Administration Offices
A temperature screening process using infrared thermometers for all contrac-

tors entering the site and employees will be deployed. The process shall in-
clude how to measure, report and follow up any suspected case with COVID-
19 related symptom. Communication of the temperature screening process
should be shared with all employees as well as the entrance of the Supply
Base and Administration offices.
8.3.1.2 Administration
Divisions shall prepare a Management Plan that covers critical activities that
must continue to support the operations with back up plans for these activi-
ties identified. This should include preparation of assessments for immediate
business continuity, as well the development of a plan to manage the busi-
ness should the COVID-19 outbreak last:
 30 to 90 Days
 Up to 6 months
 6 months or longer
 Continuity of Crewing and Vessel Operations
 Continuity of Supply Chain and Logistics
 Requirement for the stocking of supplies and spares that might be im-
pacted by long supply times
 Review of critical equipment spares.
 The identification of critical personnel to support these activities – back
up personnel should be identified.
 Which of these critical functions can be conducted remotely or require an
alternative location.
 Maintaining open communications between vendors, suppliers and key
customers regarding impacts on their operations.
 Identification of non-essential functions that can be suspended during the
duration of the threat
 Plan for remote working
 Plan for the management of commercial activities and charter parties re-
motely
 Initiate and be prepared to support a virtual Emergency Operations Cen-
ter
 Develop local procedure that makes it safer for an employee to come to
work
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 For personnel in direct contact with suppliers and the public develop
ways to limit the contact
 Identifying trusted sources of information for worldwide and local health
information related to infectious diseases
8.3.1.3 Special Work Arrangements
Marine HR shall develop a special work arrangement plan to be enacted by

the Marine Manager to reduce the COVID-19 exposure risk, including avoid
taking transportation at peak time and reducing density of office personnel.
The Corporate HR shall be contacted for consulting if required. The following
special work arrangement shall be considered and documented, based on the
situation:
 Work from Home: Arrange employees to work from home in order to mini-
mize the risk of infection.
 Flexible Working Hour: Provide flexible working hour to minimize the risk
of infection of the disease or
 Alternative Working Day: Separate the employees into different teams
and report duty to office by team according to the roster assigned by the
Supervisor.
8.3.1.4 COVID-19 Suspected or Confirmed Cases
Under the following situations, employees/contractors shall be under self-

quarantine for at least 14 days or subject to government requirement,
whichever is stricter. The employees/contractors shall report the health sta-
tus to his/her direct supervisor in daily basis for determining a reasonable re-
turn date:
 Employee or contractor, and his/her family member(s) visited coun-

tries/areas with community transmission of COVID-19 virus
 Employees are living in the same buildings with confirmed case(s).
 If employee has symptoms of COVID-19, such as fever (37.5 degree Celsius
or above), dry cough, or weakness, he/she shall immediately report to
the direct supervisor by phone and the treated as a suspected case and do
not come into work.
 Person in suspected / confirmed case shall not enter Supply Base or Ad-
ministration Offices until he/she has provided medical diagnostic report
and fulfilled applicable requirement in local return-to-work policy.
8.3.1.5 Procurement of PPE for COVID-19
Marine Department Divisions shall immediately secure procurement sources

of the PPEs related to the COVID-19, including, but not limited to, surgical
facemasks, hand sanitizers, soap, disposable towels and household bleach.
Regional resources shall be leveraged if necessary.
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Should PPE not be available through B2B ordering process, Supervisors
should contact Marine Manager for MBS approval.
Each BU shall have PPE stock in place for at least two months based on daily
consumption, till the outbreak is over.
8.3.1.6 Hygiene and Protection Requirement for COVID-19
Divisions should be compliant with local government requirement on personal

protection. Employees with frequent person-to-person contact, such as re-
ception shall wear facemasks. Divisions should communicate personal hy-
giene instruction to all employees and contractor via posters, email, tool box
meeting etc.
8.3.1.7 Office Requirements
Each locations shall implement an office cleaning / disinfection process. The

process shall include how to clean and disinfection of floor, door handles,
handrails and other high-contact surfaces, and frequency. There will be an
increased supply and location of bacterial hand washes in common areas.
Each location must designate someone responsible to ensure the above

measures and supplies are adequate on an ongoing basis. Infrared tempera-
ture readings should be taken of office staff twice daily and recorded.
8.3.2 Offshore Vessel
8.3.2.1 Outbreak Management Plan
All vessels require a written disease outbreak management plan covering as

minimum the definition of a suspect case of COVID-19, the definition of close
contacts, and an isolation plan describing the following aspects:
• The location(s) where suspect cases should be isolated individually until
disembarkation and transfer to a health care facility, this should if possible
be well ventilated with an open window.
• Necessary communications between units/personnel (medical, housekeep-
ing, laundry, room service, etc.) alerting personnel about the person/s in
isolation.
• Medical management of the suspect case/s whilst on board.
• Cleaning and disinfection procedures of potentially contaminated areas in-
cluding the isolation locations.
• Management of the identification of close contacts of the suspect/ case
• Procedure to collect suspect should a medical emergency present
• Provision of food service, waste management, laundry, utensils to the iso-
lated person/s.
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All crew shall be familiar with the plan. If it is determined that there is a
suspect case of COVID-19 on board, the outbreak management plan on board
should be activated. The suspect case should be instructed to immediately
wear a medical mask and follow cough etiquette and practice hand hygiene
and be isolated in a pre-defined isolation location with the door closed. The
master of the vessel must immediately inform Marine Shift Superintendent of
any suspect case of COVID-19.
The Marine Manager will make the final decision whether to quarantine the
entire vessel.
8.3.2.2 Vessels and crews
Adherence to the following recommendations should a suspected case or

cases be on board:
• Suspected case is to be placed in a well ventilated room with toilet and
limited to this room until disembarkation.
• No crew should enter this room unless it is an emergency and if required
should maintain a distance of 1.5m from the suspected case
• Assign one person (care giver) who is in good health and has no underlying
chronic or immunocompromising conditions to monitor the room
• Perform hand hygiene after any type of contact with patients or their im-
mediate environment. Hand hygiene should also be performed before and
after preparing food, before eating, after using the toilet and whenever
hands look dirty. If hands are not visibly dirty, an alcohol-based hand rub
should be utilized. For visibly dirty hands, use soap and water.
• When washing hands with soap and water, it is preferable to use disposable
paper towels to dry hands.
• To contain respiratory secretions, a medical mask should be provided to
the patient and is to be worn at all times.
• Materials used to cover the mouth and nose should be discarded or cleaned
appropriately after use, and they are singular use.
• Caregivers should wear a tightly fitted medical mask that covers their
mouth and nose when in the same room as the patient. Masks should not
be touched or handled during use. If the mask gets wet or dirty from se-
cretions, it must be replaced immediately with a new clean, dry mask.
Remove the mask using the appropriate technique – that is, do not touch
the front, but instead untie it. Discard the mask immediately after use and
perform hand hygiene.
• Avoid direct contact with body fluids, particularly oral or respiratory se-
cretions, and stool. Use disposable gloves and a mask when providing oral
or respiratory care and when handling stool, urine and other waste. Per-
form hand hygiene before and after removing gloves and the mask.
• Do not reuse masks or gloves
• Use dedicated linen and eating utensils for the patient; these items should
be cleaned with soap and water after use and may be re-used instead of
being discarded.
• Clean and disinfect daily surfaces that are frequently touched in the room
where the patient is being cared for, such as bedside tables, bedframes
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and other bedroom furniture. Regular household soap or detergent should
be used first for cleaning, and then, after rinsing, regular household disin-
fectant containing 0.5% sodium hypochlorite (i.e., equivalent to 5000 pm
or 1 part bleach5 to 9 parts water) should be applied.
• Clean and disinfect bathroom and toilet surfaces at least once daily. Reg-
ular household soap or detergent should be used first for cleaning, and
then, after rinsing, regular household disinfectant.
• Clean the patient’s clothes, bed linen, and bath and hand towels using reg-
ular laundry soap and water or machine wash at 60–90 °C with common
household detergent, and dry thoroughly. Place contaminated linen into a
laundry bag. Do not shake soiled laundry and avoid contaminated materials
coming into contact with skin and clothes.
• Gloves and protective clothing (e.g., plastic aprons) should be used when
cleaning surfaces or handling clothing or linen soiled with body fluids. De-
pending on the context, either utility or single-use gloves can be used. Af-
ter use, utility gloves should be cleaned with soap and water. Single-use
gloves (e.g., nitrile or latex) should be discarded after each use. Perform
hand hygiene before and after removing gloves.
• Gloves, masks and other waste generated during vessel patient care should
be placed into a waste bin with a lid in the patient’s room before being
disposed of as infectious waste
8.3.2.3 Disembarkation of Suspected Cases

During disembarkation of the suspect case/cases every effort should be made
to minimize exposure of other persons and environmental contamination.
Suspect cases should be provided with a surgical mask to minimize the risk of
transmission. Staff involved in the transportation of the suspect case should
apply infection control practices according to WHO guidance.
8.3.2.4 Cleaning and Disinfection

Medical facilities, cabins and quarters occupied by patients and close con-
tacts of a confirmed COVID-19 case should be cleaned and disinfected daily
and as a terminal cleaning/disinfection. in accordance with Section 8.3.2.1.
All other places on board should be cleaned and disinfected according to the
cleaning procedures available on board particularly when an outbreak oc-
curs.
8.3.2.5 Management of Contacts

Contact tracing should begin immediately after a suspect case has been iden-
tified on board without waiting for the laboratory result, in order to avoid
delays in implementing health measures when necessary. Every effort should
be made to minimise the exposure of the suspect case to other travellers and
the environment on board and to separate close contacts from others as soon
as possible. All persons on board should be assessed for their exposure and
classified as close contacts (high risk exposure) or as having low risk expo-
sure.
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8.3.2.6 High Risk Exposure
High Risk Exposure shall be considered in the following situations:
• A person who has stayed in the same cabin with a suspect/confirmed
COVID-19 case
• A person who has had close contact within one meter or was in a
closed environment with a suspect/confirmed COVID-19 case (for
crews this may include sharing a cabin; cabin steward who cleaned the
cabin; participating in the same immediate travelling group; dining at
the same table; for crew members this may include working together
in the same ship area);
• A healthcare worker or other person providing direct care for a COVID-
19 suspect or confirmed case
8.3.2.7 Transportation of Suspected Cases
There may be situations where a contractor, or Saudi Aramco requests to

transfer suspected cases of COVID-19. If this situation arises, whether
through Aviation, JHAH, etc.:
• A risk assessment shall be conducted
• This plan must be able to be followed at all times
• The suspected case/s are to confirm that they will wear mask and will
stay isolated in a room until disembarkation
• All crew shall be informed of the situation
• The transit involves collection of suspected case/s and their direct
transfer to shore based medical facility
Note: Transfers of suspected cases from offshore to onshore is to be organized

by Saudi Aramco Marine Department. Once patient/s are onshore, Saudi Ar-
amco Patients are to be transported by Ambulance to JHAH. Contractor staff
to be relocated to Contractor Medical Facility via Contractor Ambulance.
8.3.2.8 PPE
All vessels shall ensure they have adequate supplies of the following PPE:
• N95 Face Masks
• Nitrile Gloves
• Hand Sanitizer
8.3.2.9 Vessel Boarding Information

Due to the elevated risk level of Corona Virus (COVID-19), and to the inevita-
bility of the close proximity of multinational and multi area personnel, Ma-
rine Department has increased the preventive/protection requirements for
all Sea Bus/ crew transfer passengers.
Sea Bus/ crew transfer passengers will not be permitted to enter the Sea Bus
check-in/lounge nor to board the vessel unless they are wearing a protective
mask. In accordance with the standard provision of PPE, it is the responsibil-
ity of the passenger’s proponent/employer to provide this essential item of
PPE. No items of PPE or face masks are available at the Sea Bus Check-in.
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Proponents and Employers are reminded that all outbound passengers must
complete the Health Declaration Form with the required information which is
to be handed to the Sea-Bus Dispatcher prior to check-in. Off-signer passen-
gers must fill the Health Declaration Form with the required information and
hand it over to the Ship’s Master prior boarding the vessel.
The gangway is the only access to and from a vessel and the primary place to
prevent infected persons from boarding the vessel. Communication signs
shall be positioned at the gangway in local language stating the following:
• Any persons boarding the vessel with the following conditions shall
make themselves known to the gangway watch immediately:
• Entered a country with community transmission of COVID-19 virus (The
latest update on the outbreak could be found via www.who.int or your
local government website); or
• Has mild to severe respiratory illness with fever
• Cough and/or difficulty breathing
If any of the above conditions are met it is advised to not let that person
and any in close proximity onto the vessel. The Master as always has the
overriding authority on their vessel. The above shall also be included in the
vessel familiarisation. The Gangway Watch shall be provided with the fol-
lowing PPE at all times:
• N95 Face Protection is to be worn and user is to ensure that it is cor-
rectly fitted at all times
• Nitrile Gloves
• Hand Sanitizer
8.3.2.10 Crew Temperature Checks
If a visitor or crew member who has been on a vessel has been confirmed
with COVID-19 then twice daily temperature checks shall be conducted on all
crewmembers using an infrared thermometer, any temperatures of above
37.5 °C shall be reported immediately to the Master and Shift Duty Manager
8.3.2.11 Galleys and Mess
• It is recommended that each vessel shall develop and implement a

temperature screening process for all food preparation employees
prior to work and record the temperature every day. Any food workers
with any disease symptoms shall NOT work in food preparation, food
serving and utensil disinfection area.
• Each vessel shall develop and implement a disinfection process for gal-
leys and mess, including cleaning and disinfection facilities, surfaces
of table, and door handler, and frequency.
• Each vessel shall provide sufficient disinfection facilities at the en-
trance and throughout galley and mess.
• Each vessel shall not offer unsealed/ uncovered food in order to mini-
mize the risk of any cross-contamination.
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• Food handler shall wear surgical facemask and gloves during the food
preparation or serving the food.
8.4 Training
Each Division shall provide relevant training to persons who conduct body tempera-
ture measures, cleaning. The training shall cover, but not limited to:
• Personal hygiene requirement

• How to use temperature measure devices
• Infected signs and symptoms of COVID-19
• The emergency response Process if any suspected case identified
• BU-specific COVID-19 suspected case reporting process
• Collection and disposal process of used facemasks and contaminated
materials
9.0 EMERGENCY MANAGEMENT ORGANIZATION

Marine Manager is responsible for this ERP. Marine Manager or his designate is the ‘In-
cident Manager,’ responsible for the overall strategy of the ‘Emergency Response,’ and
coordination of efforts. He has the final decision authority for emergency response
actions.
Marine Manager is responsible for ensuring that this ERP undergoes a full review of all
sections. He will also ensure that, upon completion of review, the Plan is publicized
and distributed as required, and that it is complied with by all involved personnel.
Marine Manager will ensure that all Emergency Call-Out Lists are reviewed at least once
every month.
Marine Manager will ensure that all personnel listed on the Emergency Call-Out List who
may be required to respond to an emergency are readily available.
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Appendix A: ERP Scenario Checklists
SCENARIO 1: Suspected Case of COVID19 on board a vessel
Action to be carried out: Check
1. Suspected case to be immediately isolated and placed in well ventilated area.
2. Patient Declaration Form (Appendix D) to be completed.
3. Marine Shift Superintendent to be notified
4. Marine Manager and JHAH to be notified.
5. Marine Shift Superintendent MUST document and inform HR by emailing HR

Emergency Response Group
[email protected]
6. Marine Shift Superintendent to inform EPD by emailing
[email protected]
7. Assign one person to be carer who is in good health.
8. All personnel on board to be notified of quarantine procedure.
9. Cleaning and disinfecting to be carried out of the vessel including all common
areas.
10. Communicate to staff regarding suspected cases and notification of backup
staff allocation.
11. Twice Daily temperatures to taken of all personnel.
12. Identify HIGH Risk persons – persons that have been in close proximity with
suspected case.
13. Schedule testing for suspected case
14. Consider need to isolate / quarantine vessel – seek Marine Manager approval.
15. Communicate to external parties – coast guard, customs, port control etc.
16. Marine Shift Supervisor to organize removal of suspect person from vessel to
shore.
17. Saudi Aramco personnel to be transferred JHAH facility / Non Aramco person-
nel to be transferred as directed by Contractor Port Engineer.
18. Suspect Personnel not to report for duty until Mandatory Government require-
ments are met.
19.
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SCENARIO 2: Confirmed Case or Multiple Cases of COVID19 on board a vessel
1. Suspected cases to be immediately isolated and placed in well ventilated

area.
3. Marine Shift Superintendent to be notified.
4. Marine Manager and JHAH to be notified

[email protected]
[email protected]
7. All personnel on board to be notified of quarantine procedure.
8. Cleaning and disinfecting to be carried out of the vessel including all common
areas.
staff allocation.
10. Twice Daily temperatures to taken of all personnel.
11. Schedule testing for suspected cases
12. Consider need to isolate / quarantine vessel – seek Marine Manager approval
13. Communicate to external parties – coast guard, customs, port control etc.
14. Marine Shift Supervisor to organize removal of suspect person from vessel to
shore.
nel to be transferred as directed by Contractor Port Engineer
ments are met.
17.
18.
19.
20.
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SCENARIO 3: Suspected Case of COVID19 of shore based personnel or multiple
cases of COVID19 of shore based personnel
1. Suspected cases to be immediately isolated instructed to put a mask on
4. Marine Manager and JHAH to be informed.

[email protected]

[email protected]
7. Investigation to be completed of whom person has been in close contact with
8. Isolate HIGH risk personal
9. Consider sending high risk personnel home for mandatory 14 day quarantine
10. Suspected person to be sent home for mandatory 14 day quarantine
11. Cleaning and disinfecting to be carried out of the office spaces including all
common areas in which suspect person has been in contact with
staff allocation.
13. Continue temperature monitoring all personnel twice daily.
14. Suspected Personnel not to return to work until medical approval presented
ments are met.
17.
18.
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SCENARIO 4: Confirmed Case or multiple cases of COVID19 of shore based person-
nel
1. Suspected cases to be immediately isolated instructed to put a mask on
4. Marine Manager and JHAH to be informed.

[email protected]
[email protected]
7. Investigation to be completed of whom person has been in close contact with
8. Isolate HIGH risk personnel
9. Consider sending high risk personnel home for mandatory 14 day quarantine
10. Suspected person to be sent home for mandatory 14 day quarantine
11. Cleaning and disinfecting to be carried out of the office spaces including all
common areas in which suspect person has been in contact with
staff allocation.
13. Continue temperature monitoring all personnel twice daily.
14. Suspected Personnel not to return to work until medical approval presented
15. Consider implementing COVID19 Specific Business Case Plan
16. Consider minimum staff requirements or working remoting options.
ments are met.
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Appendix B Marine Department COVID19 Emergency

Response Chart
SYMPTOMS COVID 19 SUSPECTED

According to the WHO CASE
common signs of infec-
tion include: PROVIDE FACE MASK
• Respiratory symp-
toms PLACE SUSPECT IN
• Fever ISOLATION
• Cough
• Shortness of breath
• Breathing difficulties
REPORT TO SHIFT INFORM ALL FACILITY / VESSEL
SUPERINTENDENT STAFF
TRANSFER SUSPECTED SANITIZE COMPLETE

CASE BY AMBULANCE OR FACILITY / HEALTH
DEDICATED VESSEL TO VESSEL CHECK
SHORE MEDICAL TRAVEL
DECLARATION
FACILITY
SA EMPLOYEE (JHAH) CONTRACTOR (CONTRACTOR

MEDICAL FACILITY via Contractor
Ambulance
NO CONFIRMED CASE YES
RETURN TO SERVICE QUARANTINE FACILITY / MOH INVESTIGATION

VESSEL
– Suspect or Confirmed Case not to return to

work location until medical clearance and all gov-
ernment requirements met.
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Appendix C Marine Department COVID19 Emergency

Response Credible Scenario
Medevac – Viral/ Disease Infection
SCENARIO ANALYSIS WORKSHEET
Plant/Unit/Equipment: Vessel/Shore Facility Scenario No.: 12-ON
Type of Emergency: _______ Flammable Vapour Release _______ Structural Collapse

_______ Fire _______ Toxic Vapour Release
_______ Search/Rescue _______ Explosion
_______ Hazardous Material _______ Confined Space
___X___ Medical _______ Natural Disaster
_______ Equipment Failure _______ Security
______ Other
A. Description of the Scenario:

(Provide a detailed description of units/equipment involved, as well as possible effects on
them, on personnel, on other units/equipment, outside the fence, etc.)
A suspected case of COVID-19 is reported on board a vessel/ at a Marine shore facility. The casu-
alty is reportedly suffering fever, dry cough and breathing difficulty. There is a potential of
spread of the condition to other personnel on the vessel or facility, contractors or other stake-
holders.
B. Possible Causes:
(List all possible causes; this will help in identifying preventive measures.)
1. Infection through travel to an infected area

2. Local transmission in the community
C. Expected Size, Areas Affected, and Duration:

(Provide estimates of the size, the areas affected, and duration of the emergency.)
1. Localized to asset of facility

2. Department
3. Company
4. National
D. Effect on Operations:
(List all possible effects on involved operations [including up & downstream] that may be af-
fected.)
1. Service disruption with outage of a vessel or restriction of service from a facility

2. Business disruption to oil export operations at Ras Tanura and Juaymah
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3. Business disruption to fuel supply chain imports in Jeddah and Jizan
E. Location-specific/Equipment-specific Notes:
(Identify specific locations and equipment involved and provide information on items that may
intensify the situation and information that may need to be known by responders [restricted ac-
cess; types, quantities, and locations of hazardous materials stored in the affected area; etc.)
Ras Tanura - MTOD – Tug Services – Restricted Security Access
Ras Tanura - MMD – Maintenance Services – Restricted Security Access
Tanajib - TMOD – Logistics and vessel services – Restricted Security Access
Tanajib/ Ras Tanura/ Jeddah - GOSRD – Oil Spill Response services – Restricted Security Access
Jeddah/ Jizan - MODWR – Tug and vessel services
Ras Tanura - RTMOD – Diving and vessel services
F. Preventive Measures:
(Identify existing preventive measures in place and determine additional measures
[engineering controls, etc.] that might be put into effect.)
Comments Recommendations
1. Provide COVID-19 awareness to all 1. Use all available media, including

employees, contractors and stake- face-2 face discussions.
holders
2. Implement Health / Travel Declara- 2. Utilise government templates and
tion process for all employees, con- customise specific to vessels.
tractors and visitors
3. Implement personal hygiene and 3. Procurement sanitisation equipment
sanitisation program in all vessels using EPD guidance.
and all facilities for employees and
assets.
4. Screen all employee and contractors 4. Request health / travel declarations
accessing marine facilities and ves- and restrict meetings to essential.
sels, restrict meetings to essential
5. Implement health status monitoring
(temperature – through laser ther- 5. Provide laser temperature thermom-
mometers) program on all vessel eters at all locations and ensure con-
and all facilities to be recorded tractors provide the same on board
twice daily. vessels and at camps.
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G. Initial Response:
Required Actions: 1. Identify symptomatic conditions asso-

(List all required initial response actions.) ciated with COVID-19: Fever, suspected
case thro
2. Report suspected case through Marine
Shift Superintendent
3. Provide face mask to suspected case(s)
4. Isolate suspected case(s)
5. Inform vessel/ facility staff
6. Sanitize vessel/ facility
7. Complete Travel/ Health declaration
with suspected case(s)
8. Transfer suspected case to shore medi-
cal facility (Aramco Employee) to JHAH.
Contractor to be transferred to con-
tractor medical service provider for
professional review.
9. Provide crew list/ facility staff list,
phone numbers of individuals and
badge numbers (where applicable)
10. If professional medical guidance pro-
pose test for COVID-19, suspected case
to be quarantined by medical facility
until test result available within 24-48
hours.
11. If test is positive, Marine Manager to
be informed and vessel/ facility to be
quarantined.
12. If positive test, Ministry of Health will
control further action including inter-
view process for individual and facility.
Prepare crew/ staff list with telephone
numbers and Saudi Aramco Badge
Numbers. Provide declaration of
Health and Travel for all personnel.
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H. Pre-Incident Plan Information:
(Information in this section shall be provided by the pre-incident plan team, which includes personnel
from applicable response and support organizations to develop and execute pre-incident plans. Iden-
tify all human and material resources required, as well as those available, and provide recommenda-
tions for upgrades as required.)
1. Marine Shift Superintendent

2. Division Head
3. Vessel Master
Resource Required Resource Available
1. Masks, coveralls and gloves 1. Yes (Onshore and offshore)

2. Isolation facility 2. Yes (Onshore and offshore)
3. Sanitization equipment 3. Yes (Onshore and offshore)
4. Transportation (vessels/ ambulance) 4. Yes (Onshore and offshore)
Recommendations:
I. Key Affected, Response, and Support Organizations Review:

(Add all organizations that should review the Scenario Analysis Worksheet for comments/input on
items A-H and for identification of needed responses.)
 MTOD
 MMD
 TMOD
 GOSRD
 MODWR
 RTMOD
 QACU
 MTSD
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J. Evaluation and Ranking:
(Assess risk [severity and probability of occurrence] and assign a ranking to prioritize scenarios.)
03/12/20 - There have been cases reported in industry but not in the company, with people suffering
minor health effects affecting work. There have been high fatalities in the demographic age group
65+, specific to those with pre-existing, heart and lung disease as well as those with chronic illness and
low immune systems. The risk is dynamic and claimed as a pandemic and must be frequently re-as-
sessed.
Probability Consequences Ranking

(1=most likely; 5=least likely) (1=most severe; 5=least severe) (Probability x Consequences)
2 3 6
Reviewed by: Date: 03/05/20

Approved by: Date: 03/05/20
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Appendix D Patient Declaration Form
29 | P a g e

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Marine Department

Emergency Response Plan

Saudi Aramco: Company General Use

Saudi Aramco: Company General Use

Saudi Aramco: Company General Use

Saudi Aramco: Company General Use

WHO: World Health Organization

Saudi Aramco: Company General Use

1.4 Reduce Exposure

Saudi Aramco: Company General Use

2.0 “COVID19” EMERGENCY REPORTING

The Marine Shift Superintendent can be contacted by:

3.0 ALL OTHER EMERGENCIES

3.1 How to Report Emergencies “Saudi Aramco

Saudi Aramco: Company General Use

Southern Area (013) 577-0911 Mubarraz

3.2 How to Report Emergencies “VHF and Port

Shift Superintendent 378-9000, 0506849253

Saudi Aramco: Company General Use

4.0 MARINE EMERGENCY CALL OUT LIST

5.0 SUPPORT SERVICES CALL OUT LIST

6.0 MARINE PROPONENT CALL OUT LIST

PORT CAPTAIN 678-6016 050-5817118

WR Terminal Operations Manager 397-7333 050-6743748

WESTERN REGION SECURITY SUPERINTENDENT 427-5304 050-6851175

Saudi Aramco: Company General Use

7.0 Sources of Information

7.1 General Information

7.2 Communication Protocol

Marine Department recommends not sharing information from un-approved sources.

7.3 Business Continuity Requirements

7.3.1 Business Continuity Activation Triggers:

Saudi Aramco: Company General Use

8.0 CREDIBLE INCIDENTS AND CAUSES

8.2 Declaration of Recent Travel

 Obtain medical clearance — for yourself and/or dependents — from JHAH, or

8.3 Credible Emergency Scenarios

Saudi Aramco: Company General Use

Checklists for Credible Scenarios are located in Appendix A

8.3.1.1 Supply Base and Administration Offices

A temperature screening process using infrared thermometers for all contrac-

Saudi Aramco: Company General Use

8.3.1.3 Special Work Arrangements

Marine HR shall develop a special work arrangement plan to be enacted by

8.3.1.4 COVID-19 Suspected or Confirmed Cases

Under the following situations, employees/contractors shall be under self-

 Employee or contractor, and his/her family member(s) visited coun-

8.3.1.5 Procurement of PPE for COVID-19

Marine Department Divisions shall immediately secure procurement sources

Saudi Aramco: Company General Use

8.3.1.6 Hygiene and Protection Requirement for COVID-19

Divisions should be compliant with local government requirement on personal

8.3.1.7 Office Requirements

Each locations shall implement an office cleaning / disinfection process. The

Each location must designate someone responsible to ensure the above

8.3.2 Offshore Vessel

8.3.2.1 Outbreak Management Plan

All vessels require a written disease outbreak management plan covering as

Saudi Aramco: Company General Use

Type of Emergency: _ Flammable Vapour Release _ Structural Collapse