ASSIGNMENT 2

SECTION A
1. A word processor is a device or computer program that provides for input, editing,
formatting, and output of text, often with some additional features.
Early word processors were stand-alone devices dedicated to the function, but current
word processors are word processor programs running on general purpose
computers.Word processors have many advantages over handwriting and manual
typewriters. Word processing is faster and easier than writing by hand and you can
store documents on your computer, which you cannot usually do on a typewriter. This
makes it easier to review and rewrite your documents.
2.Information
If you’re just creating a simple document, you can use headers and footers to include
information such as company names and author names. You can even take this a step
further and include fields that will automate this information.
Word has Header and Footer Styles that you can edit to change the formatting of the
text in your headers and footers. Bear in mind that any formatting changes will affect
every header and footer in your document. We use custom header and footer styles
and this works perfectly when you have a combination of landscape and portrait pages
and need your header or footer to adjust to suit.
Organisation
You can use headers and footers to include information such as page numbers, dates,
and chapter headings to help organise longer documents and improve readability.
Inserting page numbers within shapes is an easy way to add visual appeal to your
documents.
Branding
Headers and footers can also contain images and graphics, such as company logos.
This is one of the easiest ways to quickly and easily reinforce your brand on your
documents.
It’s also really easy to do – just make sure the header or footer is open (editable) and
then go to the Insert tab and add an image the way you normally would in Word.
There are a couple of things to bear in mind when doing this. Take note of the text
wrapping settings (we suggest you set images for example to “behind text”), you can
set the exact placement of the image here too. Logos would normally be set to “In line
with text” as a text wrapping setting.

Professionalism
There’s just something about chapter headings and page numbers that make
documents look that much more polished. Even basic memos are instantly more
appealing with orderly page numbers and a company name at the top.
This translates into readers being a) more willing to read your content, and b) more
likely to take you seriously.There are a multitude of options we don’t have space to
 cover here, such as adding page tabs, using section breaks to alternate between
different headers and footers, and more.
If you’re putting together an important document, such as an annual report, contact
our team – we know how to get the most out of Word’s advanced capabilities and
how headers and footers can help improve the overall design.

3.You can add hyperlinks to your document that give your readers instant access to
information in another part of the same document. The hyperlink can be text or graphics. By
using hyperlinks, you can provide information to your readers without repeating the same
information on different pages. To add links that jump from one part of a document to
another part of the same document, mark the destination and then add a link to it.

4. Business analysis , project and people management , managing operations and

performance reporting.

5. The benefits of security and protection are self-explanatory. The model developer can
ensure the ongoing integrity of the structure and content of a spreadsheet by limiting
inadvertent or deliberate modification – a potentially crucial function if a model is to be
disseminated widely for use and/or the model output is central to decision-making processes.
Further, they can also limit unauthorized access to potentially sensitive information and/or
the calculation formulas that derive it.

In summary, the two primary benefits of protecting workbooks and sheets are:

 Controlling data entry into worksheets; and

 Controlling model changes.

6. Businesses have many uses for graphs and charts. There are many types of graphs and
charts, making it easy for a business to choose the one that fits their needs the most. Let's take
a look at some choices of graphs and charts available to businesses. The first that we will
look into is called a column chart. This type of chart has vertical columns. The height of
each column, for example, tells you how much the corresponding item is. If, instead of
columns, the chart has horizontal bars, that is called a bar chart. Businesses can use column
or bar charts to compare products or to show how much is used each day. This type of chart
lends itself well as a comparison tool, as it's easy to visually see which item's column or bar is
taller or longer.

7. Design

 Quick and Easy: the basic features are easy to master and can make you appear to be
organized, even if you are not.
 Simple bullet points: it can reduce complicated messages to simple bullet points.
Bullet points are a good basis for the presentation and remind the speaker of main
points and the organization of the message.
 Easy to create a colorful, attractive design: using the standard templates and themes,
even if you do not have much knowledge of basic graphic design principles .
 Easy to modify: when compared to other visual aids such as charts, posters, or
objects, it is easy to modify.
  Easily re-order presentation: with a simple drag and drop or using key strokes, you
can move slides to re-order the presentation.

Finally, PowerPoint is integrated with other products that allow you to include parts of
documents, spread sheets, and graphics.

Delivery

 Audience Size: PowerPoint slides are generally easier to see by a large audience when
projected than other visual aids.
 Easy to present: you can easily advance the slides in the presentation one after another
with a simple key stroke while still maintaining eye contact with the audience.
 No need for Handouts: they look good visually and can be easily read if you have a
projector and screen that is large enough for the entire room.

8. Pivot tables are one of Excel's most powerful features. A pivot table allows you to extract
the significance from a large, detailed data set.

 Querying large amounts of data in many user-friendly ways.

 Subtotaling and aggregating numeric data, summarizing data by categories and
subcategories, and creating custom calculations and formulas.
 Expanding and collapsing levels of data to focus your results, and drilling down to
details from the summary data for areas of interest to you.
 Moving rows to columns or columns to rows (or "pivoting") to see different
summaries of the source data.
 Filtering, sorting, grouping, and conditionally formatting the most useful and
interesting subset of data enabling you to focus on just the information you want.
 Presenting concise, attractive, and annotated online or printed reports.

9. COUNT function: The use of count function in MS Excel is to count numbers present in
the text data. For counting, you need to select a cell and then enter the syntax, =COUNT
(Range). Only the numbers of selected cells will be counted.

COUNTA function: The purpose of the COUNTA function is to count the cells ignoring all
blank cells. This function is not present by Default in Excel. You need to go to more
functions and search for COUNTA. You can also create direct syntax for it by using,
=COUNTA (Range).

COUNTIF function: In case you want to count certain cells with criteria then you need to go
with COUNTIF function. You can select the particular range/s for which you want the count.

COUNTBLANK: If you are in need of counting all blank cells in your datasheet then you
can use the COUNTBLANK function of MS Excel. It will also differentiate the cells which
are actually blanked or formula return blank.

10.

 Paragraph formatting (spacing, tabs, indents and hanging indents)

 Multilevel paragraph numbering
  Page and section breaks
 Page and section formatting (margins, paper orientation, headers and footers)
 Insert fields (page numbers and file names) into headers and footers.

SECTION B

2. Automatically applies format settings to the current table, including fonts, background and
borders.

To access the command:

 Place the cursor in the table

 Select Table ▸ AutoFormat Styles… from the menu.

To format a table automatically

1. Click in a table cell or select the cells to format

2. Choose Table ▸ AutoFormat Styles… and then click on the format you want to assign
3. Click OK.

3. f you need to sum a column or row of numbers, let Excel do the math for you. Select a cell
next to the numbers you want to sum, click AutoSum on the Home tab, press Enter, and
you’re done.

When you click AutoSum, Excel automatically enters a formula (that uses the SUM
function) to sum the numbers.

5.
I am a human 5

Hello hi! 4

See you tomorrow 2

Lets play 1

What are you doing 3

AFTER SORTING

Hello hi! 1

I am a human 2

Lets play 3

See you tomorrow 4

What are you doing 5

7.

1. Select the cells you want to create a PivotTable from.

Note:  Your data should be organized in columns with a single header row.

2. Select Insert > PivotTable.
 3. This will create a PivotTable based on an existing table or range.

Note: Selecting Add this data to the Data Model will add the table or range being
used for this PivotTable into the workbook’s Data Model.

4. Choose where you want the PivotTable report to be placed. Select New Worksheet to
place the PivotTable in a new worksheet or Existing Worksheet and select where you
want the new PivotTable to appear. 

5. Click OK

6.

The following are the steps to apply formatting to your presentation −

Step 1 − Select the content you want to copy the formatting from.

Step 2 − Go to the Clipboard group under the Home ribbon.

Step 3 − Click on the Format Painter icon.
Step 4 − Select the content you want to format.
Here are some key aspects about the Format Painter −

 If you click on the Format Painter icon just once, the formatting will be copied just
once.

 If you click on the Format Painter icon twice quickly, you can copy the formatting
multiple times.

 If you want to copy just the text formatting and not the paragraph features, ensure that
you select just the sample text and not the entire paragraph.

 If you want to copy paragraph and font formatting, you must select the entire
paragraph.