Key combination Function Key combination Function

Navigation Shortcuts Select Cells

Move to the edge of next data region (cells that
Ctrl+Arrow Keys Shift+Space Select the entire row.
contains data)
Ctrl+Home Move to the beginning of a worksheet. Ctrl+Space Select the entire column.
Ctrl+End Move to the last cell with content on a worksheet. Ctrl+Shift+* (asterisk) Select the current region around the active cell.
Select the entire worksheet or the data-containing
Display the Find and Replace dialog box (with Ctrl+a (or ctrl+Shift+space
Ctrl+f area. Pressing ctrl+a a second time then selects
Find selected). bar)
entire worksheet.
Display the Find and Replace dialog box (with Select the current and previous sheet in a
Ctrl+h Ctrl+Shift+Page Up
Replace selected). workbook.
Display the AutoComplete list e.g. in cell with
Alt+Arrow Down Ctrl+Shift+o Select all cells with comments.
dropdowns or autofilter.
Manage Active Selections Shift+Arrow Keys Extend the selection by one cell.
Turn on extension of selection with
Extend the selection to the last cell with content in
F8 arrow keys without having to keep Ctrl+Shift+Arrow Key
row or column.
pressing shift.
Add another (adjacent or non-adjacent)
range of cells to the selection. Shift+Page Extend the selection down one screen /up one
Shift+F8
Use arrow keys andshift+arrow keys to Down/Shift+Page Up screen.
add to selection.
Select only the active cell when Extend the selection to the beginning of the
Shift+Backspace Ctrl+Shift+Home
multiple cells are selected. worksheet.
Ctrl+Backspace Show active cell within selection. Select inside cells
Move clockwise to the next corner of Shift+Arrow Left/ Select or unselect one character to the
Ctrl+. (period)
the selection. Right left / to the right.
Move active cell down / up in a Ctrl+Shift+Arrow Left Select or unselect one word to the left /
Enter/Shift+Enter
selection. / Right to the right.
Move active cell right / left in a Shift+Home/Shift+E Select from the insertion point to the
Tab/Shift+Tab
selection. nd beginning / to the end of the cell.
Ctrl+Alt+Arrow Move to the right / to the left between
Right/Ctrl+Alt+Arr non-adjacent selections (with multiple Undo / Redo Shortcuts
ow Left ranges selected).
Esc Cancel Selection. Ctrl+z Undo last action (multiple levels).
Work with Clipboard Ctrl+y Redo last action (multiple levels).
Ctrl+c Copy contents of selected cells. Edit Active or Selected Cells
Insert a table (display Create Table
Ctrl+x Cut contents of selected cells. Ctrl+l
dialog box).
Paste content from clipboard into
Ctrl+v Ctrl+- Delete Cell/Row/Column Menu
selected cell.
If data exists in clipboard: Display the
Ctrl+Alt+v Ctrl+- with row / column selected
Delete row / delete column.
Paste Special dialog box.
If data exists in clipboard: Display the
Ctrl+Shift+[+] Ctrl+Shift++ Insert Cell/Row/Column Menu
Insert dialog box to insert blank cells.
Edit Inside Cells Ctrl+Shift++ with row / column selected
Insert row/ insert column.
Edit the active cell with cursor at end of
F2 Shift+F2 Insert / Edit a cell comment.
the line.
Alt+Enter Start a new line in the same cell. Shift+f10, then m Delete comment.
Create and insert chart with data in
Ctrl+Delete Delete text to the end of the line. Alt+F1 current range as embedded Chart
Object.
Create and insert chart with data in
Ctrl+; (semicolon) Insert current date. F11 current range in a separate Chart
sheet.
Ctrl+Shift+: (colon) Insert current time. Ctrl+k Insert a hyperlink.
Format Cells Hide and Show Elements
Ctrl+1 Format cells dialog. Ctrl+9 Hide the selected rows.
Unhide any hidden rows within the
Ctrl+b (or ctrl+2) Apply or remove bold formatting. Ctrl+Shift+9
selection.
Ctrl+i (or ctrl+3) Apply or remove italic formatting. Ctrl+0 (zero) Hide the selected columns.
Unhide any hidden columns within the
Ctrl+u (or ctrl+4) Apply or remove an underline. Ctrl+Shift+0 (zero)
selection*.
 Alternate between displaying cell values
Apply or remove strikethrough
Ctrl+5 Ctrl+` (grave accent) and displaying cell formulas. Accent
formatting.
grave /not a quotation mark.
Number Formats Alt+Shift+Arrow Right Group rows or columns.
Apply the Currency format with two
Ctrl+Shift+$ Alt+Shift+Arrow Left Ungroup rows or columns.
decimal places.
Ctrl+Shift+~ Apply the General number format. Names
Apply the Percentage format with no
Ctrl+Shift+% Ctrl+F3 Define a name or dialog.
decimal places.
Apply the Date format with the day, Create names from row and column
Ctrl+Shift+# Ctrl+Shift+F3
month, and year. labels.
Apply the Time format with the hour
Ctrl+Shift+@ F3 Paste a defined name into a formula.
and minute, and indicate A.M. or P.M.
Apply the Number format with two
Ctrl+Shift+! decimal places, thousands separator, Manage Multipe Worksheets
and minus sign (-) for negative values.
Apply the Scientific number format with Insert a new worksheet in current
Ctrl+Shift+^ Shift+F11/Alt+Shift+F1
two decimal places. workbook.
Move to the next / previous worksheet
Formulas Ctrl+Page Down/Ctrl+Page Up
in current workbook.
Display Formula Window after typing Select the current and next sheet(s) /
Ctrl+a Ctrl + Page Up/Dowm
formula name. select and previous sheet(s).
Insert Arguments in formula after Rename current worksheet (format,
Ctrl+Shift+a Alt+o then h r
typing formula name. . sheet, rename)
Shift+F3 Insert a function into a formula . Alt+e then l Delete current worksheet (Edit, delete)
Ctrl+Shift+Enter Enter a formula as an array formula. Alt+e then m Move current worksheet (Edit, move)
Manage Multiple
Shift+F9 Calculate the active worksheet.
Workbooks
Calculate all worksheets in all open
workbooks, regardless of whether they
Ctrl+Alt+F9 Ctrl+F4 Close the selected workbook window.
have changed since the last
calculation.
Recheck dependent formulas, and
then calculates all cells in all open Create a new blank workbook (Excel
Ctrl+Alt+Shift+F9 Ctrl+n
workbooks, including cells not marked File)
as needing to be calculated.
Move to next / previous workbook
Ctrl+Shift+u Toggle expand or collapse formula bar.Ctrl+Tab/Ctrl+Shift+Tab
window.
Toggle Show formula in cell instead of Display the Control menu for Main
Ctrl+` Alt+Space
values Excel window.
Minimize current workbook window to
Various Excel
Ctrl+F9 an icon. Also restores ('un-maximizes')
Features
all workbook windows.
Maximize or restores the selected
Ctrl+o Open File. Ctrl+F10
workbook window.
Save the active file with its current file Move Workbook Windows which are
Ctrl+s Ctrl+F7
name, location, and file format. not maximized.
F12 Display the Save As dialog box. Alt+F4 Close Excel.
Open the Visual Basic Editor to create
f10 (or alt) Turn key tips on or off. Alt+F11
Macros.
Ctrl+p Print File (Opens print menu). Shift+F7 Display the Thesaurus dialog box.
F1 Display the Excel Help task pane. Alt+F8 Display the Macro dialog box.
F7 Display the Spelling dialog box. Auto Filter
On the field with column head, display
Alt+Arrow Down the AutoFilter list for the current column
.
Apply filter on selected column
Ctrl + Shift + L
headings.