Class 9 Chapter 3 Office Automation Question Answers
Class 9 Chapter 3 Office Automation Question Answers
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Chapter No.3 - Office Automation
The Page Layout Tab allows user to control the look of document and personalize it.
Location:
It lies on the Ribbon between Insert and Reference Tab of the MS word processor.
User can set margins, apply themes, control page, orientation and size, add sections and line breaks, display line
numbers,
and set paragraph indentation and lines.
The Page Layout tab has five groups of related commands namely:
1. Themes
2. Page Setup
3. Page Background
4. Paragraph
5. Arrange
A theme is a predefined set of formatting, colors and settings that changes the overall design and look of the entire
document. Applying themes to our work gives it a professional look.
There are different themes available relevant to the type of document being composed. This group includes following
buttons namely:
Theme
Color
Fonts
Effects
Page Setup settings help us set the page layout properties such as margins, orientation and size. The settings in this
section are often applied throughout the document.
Margins
Orientation
Size
Columns
Breaks
Line Numbers
Hyphenation
(iii) Page Background Group:
These settings are used mostly for special documents such as certificates, invitations, brochures, essays, etc.
Watermark:
Page Color and
Page Borders
(iv) Paragraph Group:
The Paragraph Group is where we can modify all the settings of the paragraphs that appear in our document. This allows
us to set a few basic paragraph styles and also adjust the indents and spacings.
Indent Left
Indent Right
Space Before
Space After
(v) Arrange Group:
The buttons in Arrange Group help the users to quickly arrange graphical and other elements of the document in relation
to the main textual content.
Position
Wrap Text
Bring Forward
Send Backward
Selection Pane
Align
Group
Rotate
Q.2: Define and explain Table of Contents (ToC)?
A Table of Contents (ToC) is an organized listing of the sections, groups and headings of content in a document and
identified by page numbers where they are placed.
Importance:
It provides an overview of the document and allows readers to go directly to specific section or content in the document.
Location in a Document:
To create a Table of Contents in MS Word document, Go to the References Tab (or File Tab in MS Word
2010) where Table of Contents button appears as the first option of that tab.
MS Word provides several options of creating a ToC that include Automatic Table creation, Manual Table
creation or the user can even create a Customized Table of Contents based on the requirements of the
document.
Types OF ToC:
1. An Automatic table or
2. A Manual table
Automatic Table creates a Table of Contents automatically based on the content used as Heading presets
of MS Word.
Based on the type of Heading, Automatic Table of Contents will create the appropriate levels and show
page numbers where those Headings are placed.
MS Word 2010 provides an advanced feature for automatically creating a ToC.
The only difference between Automatic Table 1 and Automatic Table 2 is the title of the table that is
“Contents” or “Table of Contents”.
Choosing Manual Table from the Table of Contents menu will create a template of a generic table of
contents.
This table will need to be edited and defined manually by providing all the headings, sub-headings and page
numbers.
To extend the table, simply copy and paste the template lines and edit them to preserve proper formatting.
MS Word 2010
Q.3: Demonstrate the installation of multiple languages like Urdu and Sindhi in Microsoft Windows? How can we
compose in Urdu and Sindhi languages in MS Word.
To be able to write in other languages like Urdu and Sindhi, the keyboards for those languages have to be installed in
Microsoft Windows, as:
1. To do so, first adding languages from the Regional Settings of Windows Control Panel.
2. Installation of these languages also installs their keyboard layouts and enables the ability to type text in those
languages.
MS Word 2010 helps in writing letters, applications, CVs, question papers and books in default language set
by Microsoft Windows (that is usually English).
MS Word 2010 also supports typing text in various other languages like Urdu and Sindhi.
3. MS Word also need to bring changing and setting its default language.
6. Now choose one of the available languages as the default language for MS Word 2010.
Q.4: What are the basics of MS Excel? OR What is an MS Excel? Write down its features?
Microsoft Excel (MS Excel) is a software that uses spreadsheet system to organize, display, format and calculate data
using advanced features and formulas. MS Excel is a part of Microsoft Office Suite and integrates with other applications
in the Office Suite.
Features Of MS Excel:
1. MS Excel offers advanced features to perform calculations, visualize data in graphs and create pivot tables.
2. It efficiently makes use of spreadsheets to organize, analyze and store data in tabular and graphical forms.
3. It is the most widely used spreadsheet system and has a high demand in many organizations for keeping records
of data and presenting them as tables and graphs.
2. Title Bar:
i) It lies next to the quick access toolbar or on top of the excel window.
3. Ribbon:
i) The Ribbon contains all the commands need to perform common task. It has multiple tabs. ii) Ribbon Tab: is a
tab that organizes commands by topic. Each tab will have one or more groups.
iv) Dialog Box Launcher: Some groups have a small arrow called a dialog box launcher. It contains more options
or additional commands.
4. Name Box:
5. Formula Bar:
i) View, enter, or edit data, a formula or a function that will appear in specific cell.
i) It lies between Name box and formula bar and represented by fx.
b. The rows
ii) Columns:
a. A column is a group of cell that runs from the top of the page to the bottom.
iii) Rows:
a. A row is a group of cell that runs from the left of the page to the right.
8. Worksheet tabs:
i) Excel files are called workbooks. Each workbook holds one or more work sheets (also known as spreadsheets).
iv) Tabs in bottom used to select individual worksheets or add new worksheet.
i) Select all button lies at the upper left of all worksheets, at the origin of row and column labels.
i) They are used to navigate through work sheet to view more data on the screen all at once.
ii) The number to the left of the slider bar reflects the zoom percentage.
a. Normal View: is selected by default and shows unlimited numbers of cells and columns.
Ans: Sorting:
Sorting is the process of rearranging or reordering data based on different criteria like size, quality, value and quantity.
MS Excel has the ability to sort data according to the needs of the user.
Example:
To help better understand this concept, take or create a list of products with their unit prices and quantities as:
1. The objective is to sort given list of products with prices and quantities, in alphabetical order based on the names
of the products.
2. To achieve this, rst select all the rows and columns which make up given product list then go to the Data tab and
select the Sort option.
3. In the Sort dialog box, choose Product from the Sort by dropdown list and make sure that in the Order dropdown
list, A to Z is selected.
4. Given Data will be rearranged and sorted alphabetically based on the values in Product column and their
respective prices and quantities will also be rearranged as sorted data.
5. This data can also be sorted in terms of unit price and quantity.
Q.7: What are the common calculation performed in MS EXCEL? Also define formulas with example?
MS Excel 2010 allows its user to perform numerous calculations on data. Common calculations include addition,
subtraction, multiplication and division. Comparison of two numbers and finding their average is also possible.
Formulas:
Example:
To understand this concept, take an example of two numbers, which are 220 and 87 placed in columns A2 and B2,
respectively. The objective is to add these two numbers using MS Excel formula.
Likewise subtraction, multiplication, division and other mathematical functions can be applied with the help of formula.
Q.8: What do you mean by charts or graph in MS Excel? What are its different types? With the help of example display
data with different charts?
Ans: Charts:
A chart is used to represent data graphically. Charts are also known as graphs. They include diagrams and tables.
Charts feature in MS Excel allows the users to present a set of data visually. A huge set of data may not succeed in
presenting its meaning to the reader whereas visual information helps better understand those data values at a glance.
There are many types of Charts. Four most common types of chart used are:
1. Column Charts
2. Line Charts
3. Bar Charts
4. Pie Charts
2. Line charts: are ideal for showing trends. The data points are connected with lines, making it easy to see whether
values are increasing or decreasing over time.
3. Bar charts: work just like column charts, but they use horizontal instead of vertical bars.
4. Pie charts: make it easy to compare proportions. Each value is shown as a slice of the pie, so it's easy to see
which values make up the percentage of a whole.
5. Area charts: are similar to line charts, except the areas under the lines are filled in.
6. Surface charts: allow you to display data across a 3D landscape. They work best with large data sets, allowing you
to see a variety of information at the same time.
Example:
To understand this concept, take an example of the average monthly temperature for Larkana in 2018 as shown below:
From the bar chart, we can easily derive the hottest and the coldest months and compare them with each other.
The same data, if displayed as a graph or chart, will give more meaning and a user can easily derive an understanding of
such values at a glance.
Bar Chart
Line Chart
Making this chart is very easy . All we need to do is to select the table and click at chart button.
on
February 28, 2021
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