Name: __________________________________ Grade & Section: ___________________

Subject: Empowerment Technologies Quarter: 1 Week: 2

Competency:
 Uses common productivity tools effectively by maximizing advanced application techniques. (CS_ICT11/12-ICTPT-
Ic-d-4)
Reference Materials (Tx/LMs):
 Region IX, Regional Office SLM, Empowerment Technologies Quarter 1, Module 2

MODULE 2: APPLIED PRODUCTIVITY TOOLS WITH ADVANCED APPLICATION

TECHNIQUES

DEVELOPING ICT CONTENT FOR SPECIFIC PURPOSES

Productivity Tools. It refers to the software that people use to create and produce documents, presentations, databases,
charts, and graphs. Productivity tools helps you create professional quality documents, presentation, graphics, and more.

Why should you learn productivity tools?

While there are a wide range of benefits of using productivity tools, the best reason is that it just makes essential,
every day we use computer to do different task for more efficient.
Common productivity tools
1. Microsoft Word
2. Microsoft Excel
3. Microsoft PowerPoint
4. LibreOffice

In this activity sheets, we are going to learn the following tools/techniques:

Tools/Techniques Use Case
1. Mail Merge and Label Generation Mass email or printed letters
2. Custom animation and timing Enhance viewer experience
3. Hyperlinking in presentations Optimizes use of related content and references. Applies to
Word/Write document too.
4. Integrating images and external materials in word Enriches textual content. Also useful in presentation slides
processor and sometimes in spreadsheets.
5. Embedded files and data Seamlessly integrates related files
6. Advanced and complex formulas and computations Simplifies and automates common tasks.

MAIL MERGE. It is a Word’s way of generating mass mailings. It involves combining a list of names and addresses to
individually address to each person / receiver on the list. You can use Mail Merge to create envelopes or address labels, as well
as form letters.
Mail Merged involved the following documents:
 Main document – this document contains text and graphics. Example body of the letter.
 Mailing list – this is your data source that is used to populate information in the letter. It contains names and address
of the recipients.
 Merged document - this document the combination of the main document.
ACTIVITY 1 – MAIL MERGE
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Getting Started:
1. Opening Microsoft Word Program. (Click Start button, type
Word and click OK.)
2. On the Mailings tab, click Start Mail Merge, and then select
Letters. This will allow you to send letters to a group of
people and personalize, the result of the letter that each
person receives.
3. In Word, type the body of the letter (example below) that
you want to send to everyone.
4. Set Mailing List – The mailing list is your data source. It can
be a n Excel spreadsheet, a directory of Outlook contacts,
and Access database, or an Office address list. It contains the
record that Word uses to pull information from to build your
letter. In this activity we will focus on MS-Access database.

BODY OF THE LETTER, refer to no. 3

5. Link your mailing list to your main document.

 On the Mailings tab, in the Start Mail Merge group,
choose Select recipients, and then click Type New
List and create new list (input atleast 10 recipients
and click OK and Save).
 In the Mail Merge Recipients dialog box, you can
make any changes if needed, and then click OK.

6.Adding personalized content to letter.

 Click Mailings tab, in the Write & Fields group, click
Address Block.
 In the Insert Address Block dialog box, select a
format for the recipient’s name that you want to will appear in the letter and choose OK.
 In the Write & Insert group, click Greeting Line > select format that you want to use and click OK.
7. Finally, save your document in My Documents or Flash Drive. [click save icon in the Quick Access Toolbar or click
Office Button, click save in its full down menu.
CUSTOM ANIMATION
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 Animation is a simulation of movement created by displaying a series of pictures, or frames. Animation on computers
is one of the chief ingredients of multimedia presentations. There are many software applications that enable you to create
animations that you can display on a computer monitor. One of this application software are presentation software that you
can use to create a slide show for your presentation. Some of the popular software that are available online for free or for
purchase are WPS Office, LibreOffice, and MS-PowerPoint.

HYPERLINK
A hyperlink or simply a link, is a reference data that the reader can directly follow either by clicking or tapping.
Hyperlinks are found in nearly all Web pages, allowing users to click their way from one page to another. In text hyperlinks are
often color blue and underlined. When you move the cursor over a hyperlink, whether it is text, button or an image, the arrow
cursor should be change to a small hand pointing to the link.

INTEGRATING IMAGES
In Microsoft word processing you can do a lot of things to make your documents look good and presentable. One of its
functions is to integrate image. Word processing refers to an application program for manipulating text-based documents; the
electronic equivalent of paper, pen, typewriter, eraser, and most likely, dictionary and thesaurus. Word processors run the
scope from simple through complex, but all ease the tasks associated with editing documents (deleting, inserting, rewording,
and so on).

ELECTRONIC SPREADSHEET
According to emerald.com electronic spreadsheet is probably the most useful general-purpose software for the
microcomputer user. Almost all spreadsheets are now packaged in combination with other applications, such as database
system and graphic capabilities. Electronic spreadsheet refers to a collection of text and numbers laid out in a rectangular grid.
It is an application program commonly used for budgeting, inventory management, decision making, forecasting and other
finance-related tasks.
It replaces the traditional financial modeling tools, the accountant’s columnar pad, pencil and calculator. It a
spreadsheet program, data and formulas used to calculate those data are entered into ledge-like forms (Spreadsheets or
Worksheets) for analysis, tracking, planning, or “what-if” evaluations of the impact of real or proposed changes on an
economic strategy. A great free alternative spreadsheet program is LibreOffice Calc, and OpenOffice spreadsheet program.

Arithmetic Operations
ARITHMETIC OPERATORS/SYMBOLS OPERATION EXAMPLE
+ (Plus Sign) Addition =A1+A2
- (Minus Sign) Subtraction =A1-A2
* (Asterisk) Multiplication =A1*A2
/ (Forward Slash) Division =A1/A2
^ (Exponentiation) Raises a number to a power =3^2
- (Negation) Negative -11
% (Percent Sign) Percentage =90%

FORMULA – is an equation that performs operation on worksheet data. A formula in Microsoft Excel always begins with an
equal sign (=).

COMMON ERROR VALUES THAT YOU CAN ENCOUNTER FROM FAULTY FORMULAS
1. #DIV/0! appears when entering a formula that performs explicit division by zero (0), using a reference to a blank cell
or to a cell that contains zero as the divisor in a formula or function that performs division or running a macro that
uses a function or a formula that returns the #DIV/0! error. The solution is to make sure that the divisor in the
function or formula is not zero (0) or blank or change the cell reference in the formula to another cell that does not
contain a zero or a blank value.
2. ##### - appears when the column is not wide enough to display the content and/or dates and times are negative
numbers. The solution is to increase the column width.

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 3. #NAME? Appears when the formula refers to a range name that doesn't exist in the worksheet. This error value
appears when you type the wrong range name or fail to enclose in quotation marks some text used in the formula,
causing Excel to think that the text refers to a range name.
4. #N/A – appears when
a. an inappropriate value was given for the lookup_value argument in the HLOOKUP, LOOKUP, MATCH,
or VLOOKUP worksheet function,
b. the VLOOKUP, HLOOKUP, or MATCH worksheet function was used to locate a value in an unsorted
table,
c. an array formula (array formula: A formula that performs multiple calculations on one or more sets
of values, and then returns either a single result or multiple results. Array formulas are enclosed
between braces { } and are entered by pressing CTRL+SHIFT+ENTER.) is using an argument that is
not the same number of rows or columns as the range that contains the array formula,
d. one or more required arguments were omitted from a built-in or custom worksheet function,
e. a custom worksheet function that you use is not available and
f. a macro that you run enters a function that returns #N/A.
5. #NULL! Appears most often when you insert a space (where you should have used a comma) to separate cell
references used as arguments for functions.
6. #NUM! Appears when Excel encounters a problem with a number in the formula, such as the wrong type of argument
in an Excel function or a calculation that produces a number too large or too small to be represented in the worksheet.
7. #REF! Appears when Excel encounters an invalid cell reference, such as when you delete a cell referred to in a
formula or paste cells over the cells referred to in a formula.
8. #VALUE! Appears when you use the wrong type of argument or operator in a function, or when you call for a
mathematical operation that refers to cells that contain text entries. For example, the formula =A1+B1, where A1
contains the string "Hello" and B1 contains the number 3, returns the #VALUE! error.

ORDER OF OPERATIONS
EXCEL FORMULAS MEANING
=A12 Assigns the vale in cell A2 to the active cell.
=10 + 3^2 Assigns the sum of 10 + 9(or 19) to the active cell.
=3*D5 or D5*3 or Assigns the product of 0.50 times 20 (or 10) to the active
=(3*D5) cell.
Assigns the product of 0.50 times 20 (or 10) to the active
=50% * 20
cell.
Assigns the negative value of the product of the values
-(F3 * J25)
contained in cells F3 and J25 to the active cell.
Assigns the product of 6 times the difference between the
=6*(G5-P7)
values contained in cells G5 and P7 to the active cell.
Completes the following operations, from left to right:
exponentiation (A3^F3), then division (B4/D8 –E3 * M10) +
=B4/D8-E3*M10+A3^F3 (A3 ^F3). If cells A3=2, F3=4, E3=6, B4=3, M10=4, and D8=3,
then Excel assigns the active cell the value 18; that is,
3/3 – 6 * 4 + 2 ^ 4 = -7

WHAT I HAVE LEARNED

Synthesizing your Learning. Direction: Answer the following questions based on your learning. Be brief and concise.
1. Based on your reading of the discussion, give at least three (3) types of productivity tools.
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 a. ________________________________________________________________________
b. ________________________________________________________________________
c. ________________________________________________________________________
2. In the list that you provide in number 1, Which productivity tool you used frequently? Why?
_______________________________________________________________________________________________________________________________________
_______________________________________________________________________________________________________________________________________
_______________________________________________________________________________________________________________________________________
_______________________________________________________________________________________________________________________________________
_______________________________________________________________________________________________________________________________________.

ASSESSMENT
I. Multiple Choice. Directions: Read and answer the questions below. Select the letter of the best answer from
among the given choices.

_________1. What button allows you to see the result of your mail merge even before you print or send it out?
a. Address book c. Greeting line
b. Preview Results d. Start Mail Merge
_________2. The following are formulas that MS-Excel can understand, EXCEPT.
a. =Sum(a1+a2) c. =a1+b2
b. =average(a1+a2) d. =1a+b2
_________3. Which of the following button do you select if you want to Open a new document?

a. c.

b. d.
_________4. This error value refers to a cell that contains 0 value or blanks.
a. #N/A c. #NULL!
b. #VALUE! d. #DIV/0
_________5. Which of the following arithmetic operators is use for exponentiation?
a. + c.^
b. - d. *
_________6. Which of the following software are commonly used for presentation that contains animation?
a. Microsoft Word c. LibreOffice Calc
b. Microsoft Excel d. PowerPoint
_________7. Which of the following errors will appear if Excel encounters invalid cell reference?
a. #REF! c. #Value!
b.#N/A d. ######
_________8. Which of the following errors will appear if Excel encounters invalid cell has inappropriate value was given
for the lookup value argument?
a. #REF! c. #Value!
b. #N/A d. ######
_________9. Which of the following set of effects that can be found in PowerPoint apps?
a. Mailings c. Layout group
b. Custom Animation d. Hyperlink
_________10. A function used to count the number of cells that contains something if the criteria are met.
a. COUNT c. COUNTING
b. COUNTNOW d. COUNTIF

II. TRUE OR FALSE. Directions: In your paper, write the word TRUE if the statement is correct, and write FALSE if
the statement is wrong.
___________ 1. LibreOffice is a free and open-source software.
___________ 2. Main document is a data source that is used to populate information in the letter.
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___________ 3. The default orientation of the document is a Landscape.
___________ 4. You can change the color of display text in a hyperlink.
___________ 5. Formula is an equation that performs operation on worksheet data.
___________ 6. The hyperlink can be a website address at the same time display text.
___________ 7. The default number of worksheets in an excel is 3.
___________ 8. Times New Roman is the default font style in Microsoft Office 2016.
___________ 9. The data source in a mail merge is your mailing document.
___________ 10. The mouse pointer becomes different shapes depending on the task you are performing.