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Project Payroll Costs: Report Guide

This report lists payroll cost details for projects. It allows the user to enter criteria like business unit, date range, department, project ID, fund, and employee ID. The report output includes date, activity, source, employee information, budget reference, department, hours, amount, and analysis type. It has been enhanced to derive all related payroll costs from a new analysis group configured for each project costing business unit.

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lokeshgurjar
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40 views6 pages

Project Payroll Costs: Report Guide

This report lists payroll cost details for projects. It allows the user to enter criteria like business unit, date range, department, project ID, fund, and employee ID. The report output includes date, activity, source, employee information, budget reference, department, hours, amount, and analysis type. It has been enhanced to derive all related payroll costs from a new analysis group configured for each project costing business unit.

Uploaded by

lokeshgurjar
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOC, PDF, TXT or read online on Scribd
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STATE OF CONNECTICUT

_____________________________________ Report Guide

Project Payroll Costs


CTPCR106

Section 1. Introduction

Purpose of the Report

The report is used to list payroll cost details for a project.

This report will allow the user to enter required criteria such as Business Unit and Date Range. Also, it
has other optional criteria such as Department, Project ID, Fund and SID. The report can be subtotaled
and sorted either by activity or department, dependent upon the user’s selection on the run control.
Report output includes date, activity, source, employee ID, employee name, fund, SID, budget reference,
department, program, account, hours, amount and analysis type.

This report has been enhanced to derive all related Payroll Cost from a new analysis group (PC106)
which will be configured for each Project Costing business unit. Examples of analysis types within this
analysis group may include Fringe Allocations, GL expense, along with Time and Labor actuals (i.e.
Payroll). This Analysis Group will be configured differently for each agency depending upon the
functionality and analysis types being used. You can confirm the list of analysis types configured for your
Agency by querying the Analysis Group.

6/25/2008 – New criteria added: Fund, and SID. Source and Analysis Type columns have been added.
Column headers now print on every page.

 USER MUST SPECIFY BUSINESS UNIT, FROM DATE, TO DATE, SUBTOTAL

Type of Report

Structured Query Report (SQR); Format - Portable Document Format (PDF) or CSV (MS Excel)

Legacy SAAAS/CAS Reports N/A

Role(s) Needed to Access the Report DOT Project Costing Report Viewer, Agency Project
Costing Report Viewer, Auditor of Public Accounts Report Viewer, Core-CT Production support

Navigation Path to the Report

Project Costing > Core-CT Reports > Project Payroll Costs

1
Flexible Ledger Detail

Suggested Run Times Ad hoc

2
Project Payroll Costs

Section 2. Report Request Parameters

General Notes:

• Select an existing Run Control ID or enter a new one


• For reports that are run on a regular basis, user should select a Run Control ID naming
convention that can be easily identified (e.g., Proj_Pay_Costs)
• This report subtotals by Department or by Activity based on your selection
• An asterisk * preceding the field name indicates input is required

Parameters see screenshots below


In This Field Enter Notes

type business unit or use


* Business Unit: user must specify agency PC business unit
the lookup to select

leave blank to display all departments for


specified report parameters
type Department ID or use
Department ID:
the lookup to select
enter Department ID to display a specific
department

type project ID or use the • to display one project - enter same


Project ID From:
lookup to select project in both fields

Project ID To:
type project ID or use the • to display a project range – enter
lookup to select beginning and end project

leave blank to display all Funds for


type Fund Code or use specified report parameters
Fund:
lookup to select
enter Fund to display a specific Fund

leave blank to display all SID for specified


type SID or use lookup to report parameters
SID:
select
enter SID to display a specific SID

type date or use the • to display one day - enter same date
* From Date:
calendar icon to select in both fields
• to display a date range – enter
beginning and end date
type date or use the
* To Date:
calendar icon to select • to display year to date – enter
07/01/YYYY and current date

3
Project Payroll Costs

Subtotal by user must select either subtotal by


select radio button department or subtotal by activity
Department

user must select either subtotal by


Subtotal by Activity select radio button
department or subtotal by activity

push the save button to save reports that you want to run on a
Save save report parameters regular basis

• click on the select box for report


• select server name (PSNT or
PSUNIX) from the dropdown list or
leave blank
push the run control button • select format – PDF and both
Run
PDF and CSV (MS Excel) formats
will be created

OK
• push the OK button

Report Request Parameters

4
Project Payroll Costs

Process Monitor

Process Monitor

In This Field Enter Notes

• to view the processing status


of the report

• push the refresh button until


the Run Status is “Success”
and the Distribution Status is
“Posted”
click the Process Monitor link
• click the Details link
Process Monitor
• click the View Log/Trace link

• click the report name link to


Refresh display results

Section 3. Example(s) of Report Output

Examples of rows generated for a Projects Payroll Costs report with the suggested parameters.

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Project Payroll Costs

Figure 1 – CTPCR106 in PDF format

Figure 2– CTPCR106 in csv (MSExcel) format


Note: employee ID and employee name fields are omitted intentionally for the purposes of this
job aid

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