Create a new document CTRL+N

Open a document CTRL+O

Close a document CTRL+W, CTRL + F4
Split a document ALT+CTRL+S
Save a document CTRL+S
Quit Word ALT+F4, CTRL+W
Find text, formatting, and special items CTRL+F
Repeat find ALT+CTRL+Y
Replace text, specific formatting, and special items CTRL+H
Go to a page, bookmark, footnote, table, comment,
graphic, or other location CTRL+G
Go back to a page, bookmark, footnote, table,
comment, graphic, or other location ALT+CTRL+Z
Browse a document ALT+CTRL+HOME
Cancel an action ESC
Undo an action CTRL+Z = f4
Redo or repeat an action CTRL+Y
Switch to page layout view ALT+CTRL+P
Switch to outline view ALT+CTRL+O
Switch to normal view ALT+CTRL+N
Move between a master document and its subdocuments CTRL+\

2. Keys for formatting characters and paragraphs

2.1. Format characters

Change the font CTRL+SHIFT+F

Change the font size CTRL+SHIFT+P
Increase the font size CTRL+SHIFT+>
Decrease the font size CTRL+SHIFT+<
Increase the font size by 1 point CTRL+]
Decrease the font size by 1 point CTRL+[
Change the formatting of characters CTRL+D
Change the case of letters SHIFT+F3 = Ctrl + Shift + A
Format letters as all capitals CTRL+SHIFT+A
Apply bold formatting CTRL+B
Apply an underline CTRL+U
Underline words but not spaces CTRL+SHIFT+W
Double-underline text CTRL+SHIFT+D
Apply hidden text formatting CTRL+SHIFT+H
Apply italic formatting CTRL+I
Format letters as small capitals CTRL+SHIFT+K
Apply subscript formatting (automatic spacing) CTRL+EQUAL SIGN
Apply superscript formatting (automatic spacing) CTRL+SHIFT+PLUS SIGN
Remove manual character formatting CTRL+SPACEBAR
Change the selection to Symbol font CTRL+SHIFT+Q
Display nonprinting characters CTRL+SHIFT+* (asterisk)
Review text formatting SHIFT+F1
Copy formats CTRL+SHIFT+C
Paste formats CTRL+SHIFT+V

2.2. Format paragraphs

2.2.1 When setting line spacing,

Single-space lines CTRL+1

Double-space lines CTRL+2
Set 1.5-line spacing CTRL+5
Add or remove one line space preceding a paragraph CTRL+0 (zero)

2.2.2 When setting paragraph alignments and indents,

Center a paragraph CTRL+E

Justify a paragraph CTRL+J
Left align a paragraph CTRL+L
Right align a paragraph CTRL+R
Indent a paragraph from the left CTRL+M
Remove a paragraph indent from the left CTRL+SHIFT+M

Create a hanging indent CTRL+T

Reduce a hanging indent CTRL+SHIFT+T
Remove paragraph formatting CTRL+Q
3. Keys for performing a mail merge

Preview a mail merge ALT+SHIFT+K

Merge a document ALT+SHIFT+N
Print the merged document ALT+SHIFT+M
Edit a mail-merge data document ALT+SHIFT+E
Insert a merge field ALT+SHIFT+F

3. Others

Update a excel linked object ALT+SHIFT+U

Update field, link F9
Print preview CTRL + F2, or, CTRL + ALT +
I
Create auto text ALT + F3
Go to Style combo box CTRL + SHIFT + S
Apply Normal style CTRL + SHIFT + S
Go to next page CTRL + PAGE DOWN
Go to previous page CTRL + PAGE UP
Insert Hyperlink CTRL + K
Spelling F7
Enlarge document window CTRL + F10
Reduce document window CTRL + F5
Go to next opened document CTRL + F6
Go to previous opened document CTRL + SHIFT + F6

TYPICAL SHORT-CUT KEYS FOR MS EXCEL USERS

1. Edit data by using shortcut keys

To Press

Edit the active cell F2

Cancel an entry in the cell or formula bar ESC
Paste a name into a formula F3
Complete a cell entry ENTER
Enter a formula as an array formula CTRL+SHIFT+ENTER
Display the Formula Palette after you type
a valid function name in a formula CTRL+A
Insert the argument names and parentheses for a function,
after you type a valid function name in a formula CTRL+SHIFT+A

2. Insert, delete, and copy a selection by using shortcut keys

Copy the selection CTRL+C

Paste the selection CTRL+V
Cut the selection CTRL+X
Clear the contents of the selection DELETE
Insert blank cells CTRL+SHIFT+PLUS SIGN
Delete the selection CTRL+ –
Undo the last action CTRL+Z

3. Enter data by using shortcut keys

Complete a cell entry ENTER

Cancel a cell entry ESC
Repeat the last action F4 or CTRL+Y
Start a new line in the same cell ALT+ENTER
Delete text to the end of the line CTRL+DELETE
Move one character up, down, left, or right Arrow keys
Move to the beginning of the line HOME
Edit a cell comment SHIFT+F2
Create names from row and column labels CTRL+SHIFT+F3
Fill down CTRL+D
Fill to the right CTRL+R
Fill the selected cell range with the current entry CTRL+ENTER
Complete a cell entry and move down in the selection ENTER
Complete a cell entry and move up in the selection SHIFT+ENTER
Complete a cell entry and move to the right in the selection TAB
Complete a cell entry and move to the left in the selection SHIFT+TAB

4. Work in cells or the formula bar by using shortcut keys

Start a formula = (EQUAL SIGN)
Cancel an entry in the cell or formula bar ESC
Edit the active cell F2
Paste a name into a formula F3
Define a name CTRL+F3
Calculate all sheets in all open workbooks F9
Calculate the active worksheet SHIFT+F9
Insert the AutoSum formula ALT+= (EQUAL SIGN)
Enter the date CTRL+; (SEMICOLON)
Enter the time CTRL+SHIFT+: (COLON)
Insert a hyperlink CTRL+K
Complete a cell entry ENTER
Copy the value from the cell above the active cell into
the cell or the formula bar CTRL+SHIFT+"
Alternate between displaying cell values and
displaying cell formulas CTRL+`
Copy a formula from the cell above the active
cell into the cell or the formula bar CTRL+'
Enter a formula as an array formula CTRL+SHIFT+ENTER
Display the Formula Palette after you type
a valid function name in a formula CTRL+A
Insert the argument names and parentheses for a function,
after you type a valid function name in a formula CTRL+SHIFT+A
Display the AutoComplete list ALT+DOWN ARROW

5. Format data by using shortcut keys

Display the Style command (Format menu) ALT+' (APOSTROPHE)

Display the Cells command (Format menu) CTRL+1
Apply the General number format CTRL+SHIFT+~
Apply the Currency format with two decimal places
(negative numbers appear in parentheses) CTRL+SHIFT+$

Apply the Percentage format with no decimal places CTRL+SHIFT+%

Apply the Exponential number format with two decimal places CTRL+SHIFT+^
Apply the Date format with the day, month, and year CTRL+SHIFT+#
Apply the Time format with the hour and minute,
and indicate A.M. or P.M. CTRL+SHIFT+@
Apply the Number format with two decimal places,
1000 separator, and – for negative values CTRL+SHIFT+!
Apply the outline border CTRL+SHIFT+&
Remove all borders CTRL+SHIFT+_
Apply or remove bold formatting CTRL+B
Apply or remove italic formatting CTRL+I
Apply or remove an underline CTRL+U
Apply or remove strikethrough formatting CTRL+5
Hide rows CTRL+9
Unhide rows CTRL+SHIFT+(
Hide columns CTRL+0 (ZERO)
Unhide columns CTRL+SHIFT+)

6. Move and scroll on a worksheet or workbook by using shortcut keys

Move one cell in a given direction Arrow key

Move to the edge of the current data region CTRL+ arrow key
Move between unlocked cells on a protected worksheet TAB
Move to the beginning of the row HOME
Move to the beginning of the worksheet CTRL + HOME
Move down one screen PAGE DOWN
Move up one screen PAGE UP
Move one screen to the right ALT+PAGE DOWN
Move one screen to the left ALT+PAGE UP
Move to the next sheet in the workbook CTRL+PAGE DOWN
Move to the previous sheet in the workbook CTRL+PAGE UP
Move to the next workbook or window CTRL+F6 or CTRL+TAB
Move to the previous workbook or window CTRL+SHIFT+F6 or CTRL+SHIFT+TAB
Move to the next pane F6
Move to the previous pane SHIFT+F6
Scroll to display the active cell CTRL+BACKSPACE
7. Other shortcut

Select entire column CTRL + SPACE BAR

Select entire row SHIFT + SPACE BAR
Select a selection CTRL + SHIFT + *
Delete entire row or column: select the row/column then CTRL + -
Insert entire row or column: select the row/column then CTRL + +
Call quick menu SHIFT + F10
Reduce workbook window CTRL + F5
Maximize workbook window CTRL + F10
Save as F 12
Close all opened workbooks/documents at a time hold SHIFT key and select File
menu