REQUEST FOR QUALIFICATIONS

Issued: September 3, 2020

Design-Build for
Smith Reynolds Airport New Corporate Hangar Project

Pursuant to N.C. Statute Sec. 143-128.1(A), the County of Forsyth is soliciting proposals from
qualified design-build teams interested in providing professional design and construction services for
the Smith Reynolds Airport New Corporate Hangar Project. This 21-page RFQ provides complete
information on the services being sought, the submittal requirements and timeline.

Interested firms are responsible to obtain any addenda that may be posted or issued by contacting
[email protected]. The County is not responsible for any firm’s failure to heed this notice.

Questions, requests for information and responses to this RFQ shall be made in writing by the End of
Question period deadline of 5:00 pm, September 25, 2020 and addressed to:

James Anderson, Design and Construction Manager

General Services Department, Construction Management Division
201 North Chestnut Street, Winston-Salem, NC 27101
ph. (336) 703-2205 e-mail: [email protected]

Proposals shall be complete and comply with the requirements listed herein.

Statement of Qualification Proposals must be submitted electronically by 2:00 pm, October 2,

2020 to the attention of James Anderson at [email protected]. Responses received after this
date and time will be deemed non-responsive and will not be considered.

The Forsyth County reserves the right to reject any or all proposals; to waive minor irregularities in
the RFQ process or in the submittals; to re-advertise this RFQ; to postpone or cancel this process;
select and procure parts of services; and to change or modify the RFQ scope or schedule at any time.
This RFQ does not obligate the County to pay any cost incurred by respondents in the preparation
and submission of a response, nor does it obligate the County to accept or contract for any
expressed or implied services. This RFQ will in no manner be construed as a commitment on the
part of the County to award a contract.

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 TABLE OF CONTENTS

TABLE OF CONTENTS……………………………………………………………….…….......................p.2

SECTION ONE - DEFINITIONS………………………………………….…………………………..…….p.4

1.01 Definitions of Terms in RFQ

SECTION TWO – BACKGROUND INFORMATION……………………………………………………..p.6

2.01 Project Background, Goals and Objectives

SECTION THREE – SCOPE OF WORK ………………………………………………………………….p.7

3.01 Purpose of the RFQ and Lead Design-Builder Responsibilities

3.02 Location of the Project
3.03 Scope of Work
3.04 Project Budget
3.05 Anticipated Schedule
3.06 Pre-Construction Project Planning
3.07 Project Delivery and Objectives

SECTION FOUR – DESIGN-BUILDER EVALUATION AND SELECTION CRITERIA……………..p.11

4.01 Design-Build Team Experience Requirements and Capabilities

4.02 Design-Build Team Minimum Qualifications
4.03 Statement of Qualifications Evaluation Criteria and Scoring
4.04 Clarifying Qualification During Evaluation
4.05 Design-Build Firm / Team Final Selection
4.06 E-Verify Compliance
4.07 Exceptions

SECTION FIVE – QUALIFICATIONS SUBMITTAL REQUIREMENTS AND FORMAT……………p.15

5.01 Physical Submittal: Department Contact, Deadline for Receipt of Qualifications, Format
5.02 Statement of Qualifications Provisions
5.03 Minimum Number of Responses

SECTION SIX – CHECKLIST FOR QUALIFICATIONS SUBMISSION………………………………p.16

6.01 Required Statement of Qualifications Items

SECTION SEVEN – DESIGN BUILD TEAM DECLARATION STATEMENT……………………......p.23

SECTION EIGHT – APPENDICES………………………………………………………………………..p.26

10.01 Appendix A – Insurance Requirements

**End of Table of Contents**

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 SECTION ONE
DEFINITIONS

1.01 Definitions of Terms in RFQ

Unless the context suggests otherwise, the terms “Firm/Team”, “Contractor”, “Proposer”, “Bidder”,
“Submitter”, “Consultant”, or “Vendor” as used in this RFQ (whether capitalized or not) shall refer to
the same legal entity that submits qualifications and is responsible for responding to this RFQ.

Whenever the term “County” is used, it means the County of Forsyth, Winston-Salem, North Carolina.

Similarly, unless the context suggests otherwise, the terms “Bid”, “Qualification”, or “Bid/Qualification”
shall refer to the formal response given to this RFQ by the submitting entity incorporating all required
elements of this RFQ necessary for the County to determine whether the submitting entity is a
responsible, responsive Firm/Team.

Whenever the term “RFQ,” is used, the reference is to this Request for Qualifications or portions
thereof, together with any exhibits, attachments, or addenda it may contain.

1.01.1. Whenever the terms “shall,” “will,” “must,” or “is required” are used in the RFQ, the referenced
task is a mandatory requirement of this RFQ. Failure to meet any mandatory requirement will be
cause for rejection of a submittal.

1.01.2 Whenever the terms “can,” “may,” or “should” are used in the RFQ, the referenced specification
is discretionary. Therefore, though the failure to provide any items so termed will not be cause for
rejection, the Selection Committee may consider such failure in evaluating the quality of the submittal.

1.01.3 Whenever the terms “apparent successful” or “top-ranked” or “highest ranking” firm/company or
offerer are used in this document, the reference is to the firm that the Selection Committee ultimately
judges to have submitted the case best satisfying the needs of the Owner in accordance with the
RFQ. The selection of an apparent successful firm/company does not necessarily mean the Selection
Committee accepts all aspects of the firm’s submittal or proposal.

1.01.4 Whenever the term “submittal” is used in the RFQ, the reference is to the response offered by
a firm, person or corporation in accordance with the RFQ. The submittal responds only to the RFQ.

1.01.5 Whenever the term “Selection Committee” or “Review Committee” is used in the RFQ, the
reference is to the Owner’s representatives responsible for administering and conducting the
evaluation and selection process of the RFQ.

1.01.6 “Design-Build” refers to the construction project delivery method in which, among other things,
the Owner holds a single contract with a business entity that has responsibility both to design and to
construct a project, and that holds the trade contracts.

1.01.7 “Lead Design-Builder” refers to the design-build team member that will contract with the Owner
for all work and holds all responsibility of project success, performance, and completion.

1.01.8 “Design Professional” (an inclusive term for all licensed building professionals), “Architect of
Record,” and/or “Engineer of Record” all refer to the project's architect(s) and/or engineer(s), whose
responsibilities generally include programming, design, code compliance, and detailing of the facility.
Under the Design-Build delivery methodology, the Design Professional is an integral part of the

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Design-Builder entity under single contract with the Owner. These entities also operate under legal
definitions of the State of North Carolina with statutory liability and responsibility.

1.01.11 “Owner’s Criteria” is a written document that details the specific and functional requirements
of a project, sustainable objectives and the expectations of how the project will be used and operated.

1.01.12 “Qualifications Submittal” and “Initial Written Submittal” both refer to a firm’s response to the
RFQ.

1.01.13 “Qualifications-Based Selection” and “QBS” both refer to a procurement process for the
selection of professional construction services for public projects. It is a competitive contract
procurement process whereby consulting firms submit qualifications to a procuring entity (Owner) who
evaluates and selects the most qualified firm, and then negotiates the project scope of work,
schedule, budget, and price.

1.01.14 “Firm” shall be interpreted as referencing the design entity, the construction entity, or the
combined (e.g., joint venture) entity, as is reasonable.

1.01.15 “Fixed Fee” shall be proposed by the Design Builder and shall be defined as a specific dollar
amount (stated as a lump sum) and agreed upon by all parties at the time of Contract Negotiation.
This fee shall not be a percentage of the cost of the work.

**End of Section One**

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 SECTION TWO
BACKGROUND INFORMATION

2.01 Project Background, Goals and Objectives

Modern corporate hangar space is needed at Smith Reynolds Airport and a site has been selected.
Based upon the market and space available, the County is looking at demolishing two facilities and
constructing two new 20,000 square foot corporate hangars adjacent to the Terminal Building. The
project is to include the hangars and ramp improvements.

In addition, the Design/Builder should work with County Staff, Airport Management and Planners to
determine the exact location and height of the hangars to avoid any imaginary surfaces that may
impact existing or future runway protected surfaces (FAR Part 77). The hangars may be located south
of existing structures to allow for additional aircraft parking ramp and to avoid imaginary surfaces.
Relocating existing utilities such as electrical poles and underground pipes would be beneficial to
improving safety and aesthetics.

With the design and construction of the new corporate hangar space, the County has the following
goals:
1. Complete the project in a timely fashion without undue delays and within the County’s funding
resources available for the project.
2. Design and construct a structure that is safe and accommodates the needs of Forsyth County
and as described within this RFQ.

The County of Forsyth intends to utilize best commercial practices to accomplish the goals of this
project, expects the Design-Builder to proactively address risks and challenges in the process and
participate in improvement activities to achieve project success. The County also expects to work
with the Design-Builder to devise and implement appropriate processes for this project that will
maximize efficiency, overall quality, cost savings and efficiencies.

   
**End of Section Two**

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 SECTION THREE
SCOPE OF WORK

3.01 Purpose of the RFQ and Lead Design-Builder Responsibilities

The Design & Construction Management Division of Forsyth County’s General Services Department is
soliciting Qualifications for Design-Build project delivery services for the Smith Reynolds Airport New
Hangar Project.
The lead Design-Builder will be expected to provide concurrent design and construction turnkey
activities for this project resulting in a finished, fully usable facility that satisfies all project requirements
and contract terms. The Design-Builder, as the sole responsible source for total project compliance
and construction related performance (including architectural programming, design, and construction
services) will hold all design professionals, testing services (with the exception of Special Inspections
by Owner), trade contractors and trade supplier contracts.

3.02 Location of the Project

The location of the work is at Smith Reynolds Airport, 3801 North Liberty Street Winston-Salem, NC
27105.

The proposed site is just North of the Terminal and adjacent to Taxilane K.

NOTE: Throughout the duration of the project, the County WILL NOT provide workspace for the Firm/
Team. The selected Design-Build Team is responsible for/ must provide its own workspace.

3.03 Scope of Work

The following is a preliminary scope of work that may be modified during contract negotiations with the
selected Design-Build Team.
Site Inventory and Evaluation of Owner’s Criteria Confirmation
1. Site investigations, including survey, subsurface utility investigations, geotechnical
investigations, environmental engineering, to verify existing conditions if necessary.
2. Preliminary evaluation of proposed site use, material selection, building systems and
equipment and provide recommendations on constructability, time, labor and scheduling
factors related to project cost.
3. Prepare written report summarizing Owner’s Criteria.

Schematic / Preliminary Design (SD)

1. Prepare site, architectural, structural, mechanical, plumbing, fire protection and electrical
schematic design plans for County Staff consideration.
2. SD Phase plans and Preliminary Design report will minimally include:
a. Site Development and Design criteria including site access, easements, circulation and
vehicular access, setback requirements, general landscape concept, tree protection
measures, lighting areas, utility routing and connections and storm water measure
locations.
b. Building Design information including: reconfirming design intent, preliminary selection of
building systems and materials, utility load review, code compliance, security plan
expectations, building system integration with storm water plans and outline specification to
integrate systems, products and procedures for architectural, civil and landscape.
3. Work in digital format: AutoCAD or Building Information Modeling (BIM) software.

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 4. Develop preliminary estimate of construction cost setting forth in detail quantities of materials,
labor, profit, overhead, insurance etc. for the project including all site work.
5. Attend owner and user meetings to coordinate and resolve value engineering, constructability,
construction phasing and scheduling issues in the preliminary design.
6. Prepare Preliminary Design Report (PDR) confirming design criteria, agreed upon program
elements, alternative schemes, recommended scheme with construction phasing options and
cost model.
7. Develop Design-Builder’s Proposal detailing contract sum, estimated trade costs, proposed
date of substantial completion and list of key Design-Build personnel and suppliers.
8. Conduct regular, biweekly, design meetings.
9. Attend two Board meetings (if required.)
10. Update the design schedule.
11. Present to required departments/agencies for review; Responsible for all FAA, Federal, State,
County, and City permit applications and approvals.

Design Development (DD)

1. Based on the approved SD plans, satisfactorily resolve all review comments from prior design
phases and further refine the design to include the following revised and additional information:
a. Site Design: demolition and clearing plans, grading and drainage plans, sedimentation
and erosion control plans, layout and staking plans, elevations and sections, construction
details, lighting and signage, planting plans and details.
b. Structure Design: review and confirm building plan configuration and elevation elements
including exterior building skin materials and colors, foundation, structural systems,
building fenestration and openings, overall dimensions, materials testing requirements,
review MEP design including systems, equipment and calculations, review and coordinate
systems integration to include all utilities and controls.
2. Expand outline specification to Design Development level and integrate systems, controls,
products and procedures for architectural, civil and landscape
3. Documents produced in digital format: AutoCAD or Building Information Modeling (BIM)
software.
4. Conduct regular, biweekly, design meetings.
5. Review and confirm total original budget from Schematic Design phase review. Review any
proposed V-E items, final strategy and reconcile variances.
6. Review, update and confirm project schedule.
7. Attend owner and user meetings to coordinate and resolve value engineering, constructability,
construction phasing and scheduling issues in the preliminary design.

Permitting, Reviews and Approvals

1. Review and / or present design concepts to the City of Winston-Salem Planning Department
and any other regulatory agencies whose approval is necessary for the development of the
site.
2. Submit plans and applications to regulatory agencies
3. Secure approvals from all other local and state agencies as required for the site development.
4. Coordinate the construction or relocation of privately owned utilities if necessary.
5. Attend meetings as necessary for all approvals. Provide responses and modifications to
regulatory comments.

Construction Documents (CD)

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 1. Based on the approved DD plans, satisfactorily resolve all review comments from prior design
phases and prepare and finalize all construction drawings and specifications to minimally
include: building systems, site utilities and components that will form the basis for the project’s
Construction Documents sufficiently complete to support the prepared budget, obtain
necessary permits and construct the project.
2. Documents produced in digital format: AutoCAD or Building Information Modeling (BIM)
software.
3. Prepare a construction documents level cost estimate and updated project schedule; reconcile
cost estimate with construction estimate.
4. Incorporate bid alternates as necessitated by the project budget.
5. Conduct regular, monthly, design meetings.

Construction Administration

1. Provide construction administration and observation associated with the site improvements
including a preconstruction conference, weekly site observation and meetings for processing
pay requests.
2. Provide interpretations of prepared drawings and specifications, shop drawing review and
approval as well as preparation of change orders and construction change directives.

Construction

1. Site work to include but not be limited to:

a. Clearing and rough grading with excess dirt and material removed from the site. Tree
protection and erosion control measures to be immediately put into place.
b. Site utilities including fire line and domestic water, sewer, natural gas and electrical
service and site lighting.
c. Concrete paving, walkways, utilities, and landscaping.
d. Ramp improvements.
2. Building construction to include but not be limited to:
a. The structural composition of the Hangar(s) is to be pre-engineered steel building on
concrete foundations.
b. Each hangar is to be approximately 20,000 sq ft for an aggregate of 40,000 sq ft of
useable hangar space.
c. MEP systems and controls (as required).
d. Fire protection systems.

Post Construction Phase/Deliverables

1. Prepare as-built documents based on information received from the contractor in AutoCAD or
in such a format as the owner requires.
2. Assist in project closeout, establishment of warranties and guarantees.
3. Present to required departments/agencies for review; Responsible for all State, County, and
City permit applications and approvals.

3.04 Project Budget

The Global Project Budget is $6 million dollars for completion of this project including design,
construction, and all other costs and fees. Total costs include construction related expenses; architectural
programming, design and construction related services; testing services; public jurisdiction fees and
charges; permits; and other building related professional service fees necessary to fully complete the
project.

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3.05 Anticipated Schedule
The County reserves the right to make adjustments to this schedule as necessary.

Anticipated Project Schedule: Date Time

Issue/Advertise RFQ in official advertising publications September 3, 2020
Deadline for written questions and clarifications on RFQ September 25, 2020 5:00 p.m.
Deadline for submission of Statement of Qualifications October 2, 2020 2:00 p.m.
Owner completes qualification evaluation to establish a October 9, 2020
shortlist of firms remaining. Owner notifies shortlisted
firms and schedules interviews (if required)
Complete interviews of short-listed firms October 19, 2020

Notify selected Design-Build firm, begin contract October 23, 2020

negotiations
Complete contract negotiations with selected firm November 6, 2020
Board of Commissioners award contract December 3, 2020
Contract Approval December 10, 2020
Notice to Proceed December 14, 2020
Project Substantial Completion December 31, 2021

3.06 Pre-Construction Project Planning

The Design-Builder, as a part of its design and its preconstruction services, will assist with developing
a strategy for the best approach for the successful completion of the project including guidance and
assistance in the preparation of a schedule and a reliable, preliminary cost estimate along with
evaluations of any value engineering measures. At an appropriate point during the project and prior to
contracting, the Owner will ask the Design-Builder to commit to a Lump Sum price for all its design
and construction services.

3.07 Project Delivery and Objectives

At all times and project stages the Design-Builder shall act in the best interests of the Owner and use
their best efforts to deliver the project in an expeditious and cost-effective manner consistent with the
Owner’s project requirements, time constraints and budget. The Design-Builder shall develop a
contractually obligated overall project schedule and will be responsible for methods of construction,
safety, scheduling and coordination of all construction work in addition to miscellaneous contracts
required for completion of the project within its predetermined budget limits and schedule.

The Owner expects all parties to this project to work closely together and deal appropriately with
project conditions to finish the job successfully. A spirit of cooperation, collaboration and a
commitment among professional design and construction services providers to work in the
best interests of the project is of utmost importance.

  **End of Section Three**

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 SECTION FOUR
DESIGN-BUILDER EVALUATION AND SELECTION CRITERIA

4.01 Design-Build Team Experience Requirements and Capabilities

Responders should identify their Team’s experience with public or privately bid hangar design-build
projects and specifically describe those projects that best characterize the proposers’ capabilities
including work quality and cost control measures. These projects must have included the completion
of construction drawings, technical specifications and construction estimates that led to a complete
constructed project currently in operation. Completed public sector projects and experience with the
public bidding process is preferred.

At a minimum, successful submittals shall demonstrate experience and technical competence with the
following requirements:
1. Responsively and successfully designing to a user compliant program employing a prototype
basis of design.
2. Demonstrated history of successful collaboration constructing facilities utilizing a Design-build
methodology.
3. Obtaining permits through the City of Winston-Salem’s permitting processes and/or
Inspections/Building Permit Department.
4. Incorporating environmentally responsible building practices and
5. Effectively providing contract and construction administration services utilizing effective team
communication and working methods.
See the Qualifications Submittal Checklist section of this RFQ for additional information which
should be included.

4.02 Design-Build Team Minimum Qualifications

Firms must meet the criteria in the bullet points immediately below. Firms that do not meet
these criteria are automatically disqualified.
1. Firm’s “Designer(s) of Record” MUST have a current North Carolina Architectural and/or
Engineering license(s) as appropriate for their portion of the design work. A copy of the
license(s) is to be included in the appendix.
2. Firm’s “Builder” MUST have a current North Carolina Contractor’s license with an unlimited
building classification. A copy of the license is to be included in the appendix.
3. Lead Design-Build firm MUST have bonding capacity to provide a Labor and Material
Payment and Performance bonds with coverage each equal to the total cost of the project.
4. Lead Design-Build firm MUST be able to get a Builder’s Risk Insurance Policy for this project
with coverage equal to the total cost of the project.
5. Lead Design-Build firm MUST agree to keep and maintain insurance for the duration of this
Agreement including but not limited to commercial general liability, automobile liability, workers’
compensation, employer’s liability, and umbrella coverage with at least the minimum limits
shown below. The Contractor shall furnish the County with certificates of insurance for each
type of insurance described herein. The Owner reserves the right to negotiate different limits
and coverage in the final contract.)

Commercial General Liability: $1,000,000 per occurrence

Commercial Auto Liability: $1,000,000 combined single limit
Excess (Umbrella) Liability: $1,000,000

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 Workers' Compensation: Statutory
Employer's Liability: $1,000,000 each accident/total disease/employee disease
Professional Liability (Errors & Omissions) coverage for Architect of Record and Engineer(s) of
Record shall provide coverage not less than $5 million per claim. (The Owner reserves the right
to negotiate different limits and coverage in the final contract.)

All insurance companies must be authorized to do business in North Carolina with a Best rating
A-VIII or higher.
NOTE: In order to be deemed eligible for evaluation, the submitting lead Design-Build firm
must include the Declaration Statement (signed) included in this RFQ attesting to the
above requirements and coverages in its submittal.

4.03 Statement of Qualifications (SOQ) Evaluation Criteria and Scoring (100 Total Points)
Submitting Design-Build Teams’ responses to this RFQ will be evaluated and ranked by an RFQ
Evaluation Team comprised of County Employees appointed to assess submitted qualifications. Each
submitter will be evaluated and short-listed based on their SOQ score (100 points maximum) as
determined through the qualification review process and criteria noted in this section.

Design-Build Team Experience and Qualifications - 30 Points

Points for this criterion will be awarded based on an evaluation of the qualifications and experience
of the proposed lead Design-Builder and Design-Builder’s General Contractor/Builder (if a different
entity.) Evaluation criteria will focus on the submittals’ clear identification of each proposed
Firm/Company, the expertise each will bring to the Design-Build process, their track record with
‘on-time and on budget’ projects and achieving acceptable levels of quality, any current, pending or
past project legal matters or litigation and submitting Firm/Company safety records and
professional reputation credentials.

Proposed Design & Engineering Professionals’ Experience and Qualifications - 25 Points

Evaluation points for this criterion will be awarded based on the qualifications, experience and
demonstrated availability of the proposed Project Personnel. Responses should have identified
each key individual, their experience with the overall Design-Build process (including specific
experience with the team’s lead General Contractor) as well as experience with similar projects.
Also of importance are individuals’ litigation and/or arbitration records and the design/engineering
professionals’/firms’ reputation, references and referrals. Submittals should also have included a
listing of other firms proposed Personnel have worked for along with specific project phases, tasks
and activities they are expected to contribute to this project.

Project Understanding and Approach - 20 Points

This criterion will award points for the Firm/Team’s understanding of the goals and objectives for
the project and their proposed methodology for meeting those goals and objectives.
Firm/Teams must have provided a comprehensive narrative statement illustrating their clear and
concise understanding of the requirements of the project, potential issues (and proposed solutions)
and a preliminary overall project schedule.
The Team should also have clearly addressed their approach to dealing with key tasks, activities
and issues (including the permitting process) required to complete each project phase including
deliverables, proposed construction schedule and project coordination issues.

Statement of WHY the Design-Build Team should be selected- 10 points

Points for this criterion will be awarded based on an evaluation of the Design-Builder’s statement
indicating why they should be selected, which should illustrate specific professional capacities or
unique qualifications relating to this project that differentiates the Design-Builder from other
qualified submitters.
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 Minority and Women Owned Business Enterprise (MWBE) Participation- 5 points
Evaluation of Design-Build team’s proposed participation in MWBE program and strategy to
achieve the County’s MWBE goal of 10 percent per North Carolina General Statute 143-128.1.

Deliverable Quality, Project Schedule and Safety Controls - 5 Points

Points for this criterion will be awarded based on the Firm/Team’s proposed approach to project
controls including milestone scheduling, quality control and management for deliverables and the
design and construction processes, and submitted cost budgets and safety plans.

SOQ Quality and Responsiveness – 5 Points

Points for this criterion will be awarded based on the extent to which the RFQ instructions were
followed and qualities including accuracy, responsiveness, organization, clarity and completeness
of the submitted Statement of Qualifications. Respondents are encouraged to prepare high quality
documents that make it clear to the Evaluation Team what value their Firm/Team/Products have to
offer the County.

4.04 Clarifying Qualification During Evaluation

During the evaluation process, the County has the right to require any clarification it needs in order to
understand the Firm/Team's view and approach to the project and scope of the work. Any
clarifications to the Qualification made before executing the contract will become part of the final
Firm/Team contract.

4.05 Short List Ranking

After evaluating the responses to this RFQ, the County will rank the three most highly qualified
candidates for ranking and these Short-Listed Teams may be asked to interview to help determine
final ranking. If the County determines that fewer than three firms are qualified, it will re-advertise the
RFQ pursuant to Section 143-128.1A(d) of the North Carolina General Statutes.

4.05 Interviews of Short-listed Firms/Teams

Prior to ranking the short-listed Firms/Teams for final selection, the County may elect to interview
those three Firms/Teams. The purpose of this interview will be to meet the proposed Project team (if
applicable), become familiar with key personnel and/or with the selection strategy proposed by the
submitter and to understand the Firm/Team’s project approach and ability to meet stated objectives
for the project. Short Listed Firms/Teams should be prepared to discuss with specificity their capacity
to conduct this work in compliance with the project timeframe, budget and good-faith obligations. The
County will notify each short-listed firm to schedule individual times for the interviews.

4.05 Design-Build Firm/Team Final Selection

After making final Team selection and taking into consideration quality, performance and the time
specified in the Qualifications for performance of the contract. The County will begin contract
negotiations with the selected responsible, responsive Firm/Team. If successful, the Firm/Team and
County will enter into a contract for the work. If negotiations are unsuccessful, the County may
negotiate with the next best firm based upon evaluation.

All respondents are considered fully informed as to intentions of County regarding the timeframe to
prepare and complete contract negotiations. Respondents should be prepared to provide a detailed,
written Proposal to include scope of work, staffing plans, action plan, CPM Schedule and fee proposal
to Forsyth County during negotiations.

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The County may withdraw this RFQ, reject qualifications or any portion thereof at any time prior to an
award, and is not required to furnish a statement of the reason why a particular qualification was not
deemed to be the most advantageous to the County.

4.06 E-Verify Compliance

The design-build contract will require that the design-build team and its subcontractors comply with
the requirements of Article 2 of Chapter 64 of the North Carolina General Statutes (NCGS) consistent
with state law requirements for municipal contracts.

4.07 Exceptions
It is the County’s intention to use the AIA Document A141 – 2014 Standard Form of Agreement
Between Owner and Design-Builder, As Amended. Any Firm/Team that objects to any element of the
contract should state those objections in the submittal.

  **End of Section Four**

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 SECTION FIVE
QUALIFICATIONS SUBMITTAL REQUIREMENTS AND FORMAT

5.01 Physical Submittal: Department Contact, Deadline for Receipt of Qualifications, Format
Submitters must submit five (5) total copies of their written Qualification in a sealed package (including
one unbound original suitable for photocopying and one in PDF digital format) to the General Services
Department Contact by the submission deadline noted in this RFQ. The name and address of the
submitter should appear on the outside of the submittals and the package should include the RFQ title
and reference the project; i.e. “RFQ for Design-Build Services for Forsyth County Courthouse Parking
Structure”
5.01.1 Each submittal copy shall be identical in content. Submitters shall follow in their responses the
checklist outlined in this RFQ. Responses should be concise, clear, and relevant. Submitter's cost
incurred in responding to this RFQ is the submitter’s alone and the Owner does not accept liability for
any such costs. The Owner will not and shall not be required to return any item submitted.
5.01.2 In order for the County to evaluate Qualifications fairly and completely, Firm/Teams should
concisely follow the format set out herein and provide all of the information requested:
a. SOQ’s shall be bound, numbered consecutively, double-sided, on 8-1/2” x 11” sheets with
maximum of 30 pages {not including the coversheet, back cover, cover letter, Table of
Contents, Resumes and other County required attachments.
b. Up to a maximum of two (2) sheets may be 11” x 17” for schedules or other information
necessary to depict the proposed Project Approach/Action Plan.

5.02 Statement of Qualifications Provisions

The Owner intends to limit the cost that submitters incur to respond to this solicitation, therefore,
submitters are encouraged to be brief and succinct. Thick volumes of background and general
marketing material are not desired. Instead, submitters should highlight their responsiveness to the
evaluation criteria. If multiple firms are proposed as one team, each component firm should describe
its own relevant qualifications within the same submittal.

Qualifications must confirm that the Firm/Team will comply with all of the provisions in this RFQ.
Qualifications must be signed by a company officer empowered to bind the company. A
Firm/Team's failure to include these items in their Qualifications may cause their Qualification to be
determined to be non-responsive and the Qualification may be rejected.

5.03 Minimum Number of Responses

In order to consider proposals, the County must receive at least three responses to its RFQ. If the
County receives fewer than three responses, it will re-advertise the RFQ in accordance with General
Statute requirements. After the second solicitation, the County may consider proposals even if three
are not received and will follow the same procedures used for the initial solicitation.

It is the sincere intention of the Owner to make every effort to be fair and equitable in its dealings with
all candidates for selection. If, however, the County should determine that none of the Design-Build
teams submitting are advantageous to the County of Forsyth, the County reserves the right to
accept or reject any or all Statement(s) of Qualifications with or without cause. Issuance of this
Request for Qualifications does not commit the County of Forsyth to award a contract, to pay any
costs incurred in preparation of a proposal or to procure or contract for related services or supplies.

**End of Section Five**

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 SECTION SIX
CHECKLIST FOR QUALIFICATIONS SUBMISSION

6.01 Required Statement of Qualifications items

Submitters must include the following mandatory checklist items ( ) as part of their SOQ:

Cover Letter – 1 page

Qualifications must include a Cover Letter with the complete name and address of the prime
firm/company and the name, mailing address, and telephone number of the person the County should
contact regarding the Qualification. If there are multiple firms proposed as one team, each firm must
describe itself accordingly in the RFQ submittal. Indicate on the first page of the submittal which
firm is the lead Design-Builder, any firm/company qualifying as a minority entity and the
individual whose signature grants authority to bind Submitter to the provisions of the RFQ.

Table of Contents – 1-2 pages

Must include corresponding tabs/dividers in the body of the submittal to identify each section.
Placing multiple tabs on a single page is perfectly acceptable. If more than one item in the table of
contents can be started on the same page then place all corresponding tabs on that page.

Executive Summary – 1 page

A brief narrative statement of understanding of the scope of work, key challenges and the
submitter’s overall vision and approach for the successful development of a high quality project
consistent with the minimum criteria requirements outlines in this RFQ.

Project Background and Understanding – 1 page

Include a brief description of the Firm/Team’s knowledge of the Project Background and
context.

Project Approach and Action Plan – 2-3 pages

Provide a detailed statement of the Firm/Team’s proposed Approach and Action Plan to
successfully complete the work. Firm/Team’s plan of action should include both functional
and personnel organization which indicates the Firm/Team’s specific approach to
accomplishing the Project Scope. Describe the challenges anticipated for performing the
requested services that may impact the scope, schedule or budget and the proposed
solutions to address these concerns. Include references where such solutions were utilized
in the past.

Firm/Team Qualifications and Experience – 4-6 pages

Section shall include a brief description and history for each firm/company on the proposed team
including number of years the firm/company has been in business and its growth history,
experience in projects with the County of Forsyth and any past or current experience with the
proposed Design-Build team. Please provide the following:

1. Company / Firm name.

2. Physical address- and if different, mailing address & zip code.
3. E-mail address and name of primary contact at each company/firm.
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 4. Main telephone number and direct telephone number for contacts.
5. Number of years in business for each company/firm.
6. Form of firm/company ownership including state of residency or incorporation. Include
description of the submitter/s company structure: i.e. sole proprietorship, partnership,
corporation, Limited Liability Company (LLC), joint venture or other structure.
7. Also briefly describe a minimum of three (3) projects that your firm/company has completed in
the past five years that also required design-build services and were valued at or above
$5,000,000. Also briefly describe the largest project your firm/company has completed within
the past five years and indicate the delivery method used on that largest project. These
projects may also be described in further detail in related experience section. (See following
section below for additional information.)
8. List any active or pending litigation with owners, subcontractors and other construction related
entities and explain.
9. List and briefly describe any and all legal actions for the past three years in which respondent
has been a debtor in bankruptcy, a defendant in a lawsuit for deficient performance under a
contract or agreement; a respondent in an administrative action for deficient performance, or a
defendant in a criminal action. Failure to fully comply with this item will be grounds for
elimination from the RFQ process.
10. Has the firm/company ever failed to complete any work awarded to it or has it been removed
from any project awarded to the firm? If so, explain.

Related Design-Build Project Experience – 3 pages

Provide 1/2 page descriptions for five (5) reference projects for which the Firm/Team has
provided professional design and construction services of a nature, quality, size and scope
specifically similar to those required in this RFQ. Include:
1. Name of the organization to which services were provided.
2. Project location.
3. Start and complete dates during which services were performed.
4. Brief description of the project.
5. Cost description (which at a minimum must include: original project budget, final project cost
and an explanation of any difference in original and final costs if applicable, construction value,
fee for professional services)
6. Proposed team members that worked on the projects including their title and role on that
project.
7. Identification of a current contact reference including organizational title, address, telephone
numbers and e-mail address for each project.
Obsolete contact information will be grounds for elimination from the RFQ process.
8. List five (5) major trade contractor references (5 total not 5 per project.) Include company
name, contact name, e-mail address and telephone number.
9. Office Submitting Qualifications: If the firm/company has multiple offices, the qualification
statement should include information about the parent company and branch office separately.
Identify the office from which the project will be managed and that office’s proximity to the
project site. Parent company (or general office) financial information as totals will be
acceptable IF “parent” (or “general office”) means that it is financially responsible for the
liabilities of the branch office. If the parent company is not so responsible, meaning that its
financial resources are not available to the office that will perform the contract, it will be
misleading to the Owner to offer the financials of any office other than the one with the
prospect of a contract with the Owner.

Project Team Personnel Selection or Proposed Selection Strategy – 1-2 pages

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 Provide either of the following (and include MWBE goals / requirements where applicable):

1. An explanation of project team selection to accompany a list of licensed contractors,

licensed subcontractors and licensed design professionals whom the design-builder
proposes to use for the project’s design and construction as noted in Proposed Personnel
section below or
2. Provide an outline of the strategy the design-builder plans to use for open contractor and
subcontractor selection based upon the provisions of Article 8 of Chapter 143 of the State
of North Carolina General Statutes.

Proposed Personnel – 8-10 pages

Provide general information about personnel capability and a list of qualified and available
staff and resources including classifications, numbers of employees, respondent’s ability
to provide sufficient qualified personnel to this project upon award, the locations and
staffing of relevant offices and an organizational chart of staff including the percentage of
time they will be assigned to the project. Describe specific roles and responsibilities
identifying experience and ability for key personnel and the intended interface between
the design-build team, the General Services Department and any other potential
consultants involved in this project. (Note: any proposed subcontractor personnel must
also include additional submitted resume and/or project experience information per the
requirements listed in this section for similar disciplines/trades.)

1. Provide a list of licensed design professionals and, if already selected, the licensed
contractors and licensed subcontractors whom the Design-Build team proposes to
use for the project’s design and construction including a detailed list of key personnel
as noted below.
2. The key personnel, at a minimum, are the proposed Designer(s) of Record,
supporting project architects and engineers, project superintendent, Design-
Builder’s project manager, project director, estimator, preconstruction manager and
the executive in charge. Submit a resume for each individual with relevant
information as described below including title, education, previous work experience,
applicable training and certifications, previous projects with the firm/company and
length of service with the firm/company. At this stage, firms/companies may list
more than one person qualified and available for the proposed project.

Project Experience of the Designer should include:

Relevant experience on other Design-Build projects as designer especially with structures

comparable to this project in directly applicable ways. If the designer claims experience
acquired by hiring of or participation by personnel who were/are members of
another firm(s) at the time of the experience, please express that fact and disclose
the name of the other firm(s). Describe no fewer than five projects in order of most
relevant to least relevant that demonstrate the Designer/Team’s capabilities to provide
design services for the project at hand. Identify whether the projects involved any of the
firms/companies included in responder’s submittal for this RFQ. For each project, the
following information should be provided:

1. Project name.
2. Project location.
3. Dates during which services were performed.
4. Physical description (e.g., square footage, number of stories, site area).
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 5. Cost description (this description, at a minimum, must include: original project budget; final
project cost and explanation of any differences in the original and final costs, if applicable)
6. Brief description of project.
7. Services performed as Designer.
8. Statement of performance versus owner expectations in the areas of cost, quality, and
schedule.
9. Owner reference(s).

Relevant Project Experience of the Builder should include:

Description of project experience with similar structure types and Design-Build delivery method or
performing as a general contractor on comparable types and sizes of projects. If the builder
claims experience acquired by hiring of or participation by personnel who were members of
another firm(s) at the time of the experience, please express that fact and disclose the name of
the other firm(s). Describe no fewer than five projects in order of most relevant to least relevant
that demonstrate the Builder/Team’s capabilities to perform the project at hand. Identify whether
the projects involved any of the firms/companies included in responder’s submittal for this RFQ.
For each project, the following information should be provided:
1. Project name.
2. Project location.
3. Dates during which services were performed.
4. Physical description (e.g. square footage, number of stories, site area)
5. Brief description of project.
6. Cost description (this description, at a minimum, must include: original project budget; final
project cost; and why there exists a difference in the original and final costs, if any).
7. Services performed as Builder.
8. Statement of performance versus owner expectations in the areas of cost, quality, and
schedule.
9. Owner reference(s).

Firm/Team Financial Responsibility Information – 1 page

1. List total annual billings for each of the past three calendar years. If forming a partnership,
list separately by company/firm.
2. List the contact persons, addresses, and telephone numbers for your insurance carrier and
agent.
3. List the contact persons, addresses, and telephone numbers for the company/firm's
bonding company and agent.
4. What percentage of your company/firm's work has been negotiated during the past five
years?
5. Supply firm’s Current Ratio (Current Assets / Current Liabilities) experience for the last five
years, with a signed statement.

Project Controls / Deliverables - Quality and Schedule – 2-3 pages

Provide information on managing the quality of proposed deliverables including a proposed

milestone schedule that illustrates total project time (in weeks) from award of contract through
project completion, a quality budget including Professional Services Fee and Construction Costs
and a general Quality Assurance Plan and Safety Plan that identifies how quality control will be
implemented throughout the design and construction process.

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Equal Business Opportunity Program Forms

Participation Goals
The MWBE participation goal for this project is 10%.

Conclusion and Statement of Why the Proposing Firm Should Be Selected – 1 page

This section provides each Firm/Team the opportunity to provide specific information that
differentiates them from others in the RFQ process.

Qualification Appendix Attachments Include

copies of:

1. Signed Team Declaration form confirming certifications and submission items

2. Joint Venture agreement (if applicable)
3. A list of the licensed contractors, licensed subcontractors, and licensed design professionals
whom the design-builder proposes to use for the project’s design and construction. Copies
of licenses for those listed shall be provided.
4. Financial responsibility information with signed statement of Current Assets/Current
Liabilities.

**End of Section Six**

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 SECTION SEVEN
DESIGN-BUILD TEAM DECLARATION STATEMENT

(Include a signed copy of this form in the submitted Statement of Qualifications appendix section)
1. We (the submitting Design-Build entity) certify that each licensed design-build team member
including design professionals and sub-consultants included in this submittal was selected
based upon demonstrated competence and qualifications in the manner provided in the State
of North Carolina’s General Statute on procurement of construction services (G.S. 143-64.31.)
2. We certify that our Design-Build entity’s “Designer(s) of Record” have current North Carolina
Architectural and/or Engineering license(s) as appropriate for their portion of the design work.
3. We certify that our Design-Build entity’s “Builder” has a current North Carolina Contractor’s
unlimited license.
4. We certify that our firm/company will have and maintain liability insurance coverage for a total
of $1 million/occurrence & $1 million/general aggregate for commercial general liability, and not
less than $1 million per claim for commercial business automobile liability.
5. We certify that we will have coverage for professional liability and errors and omissions by all
Designer(s) of Record / Design Professionals of not less than $5 million per claim
6. We certify that our firm has sufficient bonding capacity to provide Labor and Material Payment
and Performance bonds with coverage of each equal to the total cost of the project.
7. We certify that our firm can and will obtain a Builder’s Risk Insurance Policy for this project with
coverage equal to the total cost of the project.
8. We certify that our firm/company/personnel have/has no potential or actual conflict of interest
to report and that no relationships, transactions, circumstances or positions held are believe to
contribute to any such conflict of interest.
9. I hereby certify that the information set forth in this declaration is true and complete to the best
of my knowledge.
 

(Authorized Signature, Title, Design-Build Entity Name and Date)

By signature on this Qualification, responders certify that they comply with:
a. The laws of the State of North Carolina
b. The applicable portion of the Federal Civil Rights Act of 1964
c. The Equal Employment Opportunity Act and the regulations issued there under by the federal
government
d. The Americans with Disabilities Act of 1990, and the regulations issued thereunder by the federal
government
e. All terms and conditions set out in this RFQ
f. A condition that the Qualification submitted was independently arrived at, without collusion, under penalty
of perjury
g. That their bids, if applicable, will remain open and valid for at least 120 days.
If any responder fails to comply with sections [a] through [g] of this paragraph, the County of Forsyth reserves
the right to disregard the Qualification, terminate the contract, or consider the Firm/Team in default.

**End of Section Seven**

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 Appendix A – Insurance Requirements

Firm/Team shall maintain insurance not less than the following:

Consultant agrees to maintain, on a primary basis and at it sole expense, at all times during
the life of this Contract the following coverage and limits. The requirements contained herein,
as well as County’s review or acceptance of insurance maintained by Consultant is not
intended to and shall not in any manner limit or qualify the liabilities or obligations assumed by
Consultant under this Contract.

1. Lead Design-Build firm must obtain a Builder’s Risk Insurance Policy for this project
with coverage equal to the total cost of the project.
2. Lead Design-Build firm must keep and maintain insurance for the duration of this
Agreement including but not limited to commercial general liability, automobile liability,
workers’ compensation, employer’s liability, and umbrella coverage with at least the
minimum limits shown below. (The Owner reserves the right to negotiate different
limits and coverage in the final contract.)
  Commercial General Liability: $1,000,000 per occurrence
  Commercial Auto Liability: $1,000,000 combined single limit
  Excess (Umbrella) Liability: $1,000,000
  Workers' Compensation: Statutory
  Employer's Liability: $1,000,000 each accident/total disease/employee disease
1. Professional Liability (Errors & Omissions) coverage for Architect of Record and
Engineer(s) of Record shall provide coverage not less than $5 million per claim. (The
Owner reserves the right to negotiate different limits and coverage in the final contract.)
2. Additional Insured- Consultant agrees to endorse Forsyth County, its officials, officers,
and employees as an additional Insured on the Professional Liability coverage.
3. All insurance companies must be authorized to do business in North Carolina with a
Best Rating A-VIII or higher.

Certificate of Insurance- Consultant agrees to provide the County of Forsyth with Certificates of
Insurance evidencing that all coverage’s, limits and endorsements required herein are maintained and
in full force and effect, and Certificates of Insurance shall provide a minimum thirty (30) day endeavor
to notify, when available, by Consultant’s insurer. If Consultant receives a non-renewal or cancellation
notice from an insurance carrier affording coverage required herein, or receives notice that coverage
no longer complies with the insurance requirements herein, Consultant agrees to notify the County
within five (5) business days with a copy of the non-renewal or cancellation notice, or written specifics
as to the coverage no longer in compliance. Certificate Holder address should read:

County of Forsyth
Forsyth County Risk Management
Attn: Teresa Everhart, Risk Manager
201 North Chestnut Street Winston-Salem, NC 27101

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