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Time Management 1

This document outlines a curriculum for a 1-2 hour time management session. It includes an introduction to time management, the importance of time management, creating to-do lists, and scheduling. Activities include discussing a pre-researched topic, analyzing a video on the Mayo jar activity, spending imaginary money to represent time allocation, creating a to-do list, and an activity called "Time Squared" to identify time wasters and opportunities to improve time management. The goal is for participants to understand time management strategies and apply them to improve efficiency.

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Krishna Gavali
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120 views8 pages

Time Management 1

This document outlines a curriculum for a 1-2 hour time management session. It includes an introduction to time management, the importance of time management, creating to-do lists, and scheduling. Activities include discussing a pre-researched topic, analyzing a video on the Mayo jar activity, spending imaginary money to represent time allocation, creating a to-do list, and an activity called "Time Squared" to identify time wasters and opportunities to improve time management. The goal is for participants to understand time management strategies and apply them to improve efficiency.

Uploaded by

Krishna Gavali
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOC, PDF, TXT or read online on Scribd
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Time Management

CURRICULUM OUTLINE

TIME MANAGEMENT
PART 1
Session Duration: 1h-1.5 h

Introduction of Topic
How to Improve Time Management - To-Do list and Scheduling?
Time Management
1

Objectives
1. Understand the concept of Time Management
2. Methods to improve Time Management

Pre-reading for Mentee


1. What is Time Management?
2. To-Do List
3. Scheduling
4. Read up about either one of the following topics, and present your views for 10
minutes along with a powerpoint presentation or a short note on the same
• Bhopal Gas Tragedy
• PL 480 Food Programme

Session Flow
Action Item Time

10 min
Mentee to present views on the pre-researched topic
along with a Powerpoint presentation or note

1 5 min
Introduction Activity - The Mayo Jar (video)
https://www.youtube.com/watch?v=p-2isH-SgHA&list=PL
wPa3VfH7fIjfIfyEfIo6gVfArDG5_hzK

2 5 min
Debrief the activity -
a. Why were the objects placed in the particular order ?
b. How is it related to Time Management?

3 5 min
Discuss the following topic - (content provided)
a. Introduction to Time Management

4 ● Activity on Importance of Time Management 15 min


● Debrief and discuss - (content provided)
a. Importance of Time Management

5 Discuss the following topics - (content provided) 25 min


a. To-Do list
b. Scheduling

6 Session Wrap Up 5 min

7 Session Feedback Post Session


Time Management
1

ACTIVITY 1 : THE MAYO JAR Time: 10 mins


The Mayo Jar - Watch this video with your mentee and debrief the
same.

What is Time Management?

Time Management is the conscious effort put in by an individual for planning and
controlling the amount of time that is spent for a particular task.
or in simpler terms
Time management is the process of organizing and planning how to divide your
time between specific activities.

DISCUSSION
1. Mentee’s understanding of Time Management (reference to article and
activity)

ACTIVITY 2 : Rs.86,400 Time: 15 mins


Supplies - Paper and Pen

● Tell mentee that they have Rs. 86,400.00 to spend anyway they wish.
The only restrictions are that they cannot bank any money and if they do
not use any of the money they lose it.
● Later discuss why and how they spent the money the way they did. Then
tell them that 86400 are the number of seconds we have each day
and that as often as possible they should consider spending their time on
things that are important to them as they did with their money.
Time Management
1

Why is Time Management Important?

● Time management improves one's efficiency, effectiveness or


productivity with respect to both your career and personal life.
● It helps you complete tasks without cluttering too many tasks till the
end.
● Helps you reduce stress as you have your days tasks.
● It helps you set up priorities.

DISCUSSION
1. The importance of time management (refer the article and activity
above)

How to Manage Time?


1.To - Do list (discussed in this module)
2.Scheduling (discussed in this module)
3. Urgent- Important Matrix
4. Avoiding Procrastination
Time Management
1

TO - DO List Time: 15 mins

Mentee should have completed the pre-work of reading the article


and be prepared with pointers to discuss with the mentor.

It is often possible for one to feel overwhelmed by the number of tasks


he/she has to complete within a day and sometimes missing out on
important deadlines because of the same. This can be managed by creating a
To-Do list for oneself. The list should include all the tasks that you are
expected to complete with the most important ones on the top to the least
important ones at the bottom. By doing this you will be prioritising as well
as completing all your tasks.

ACTIVITY 3 : CREATE A TO-DO LIST

Mentee- Mentor should have their To-Do list Template printed and ready.

● Prepare a To-Do list.


● List the tasks (different lists – personal, work, studies) and compile them
on the different to-do lists.
● Run through the tasks and re-categorize them based on their importance
with A being the most important or urgent and F being least important
or urgent. You could also priorities tasks based on your interest or
level of motivation which can help finish later tasks faster.
● How to use the template? (video)
● Template for To-Do list for reference.
Time Management
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DISCUSSION
1. Understanding and the importance of a To-Do list.
2. How to create a To- Do list.
3. Points to remember while creating a To-Do List (video)

SCHEDULING Time: 15 mins

Mentee should have completed the pre-work of reading the article and be
prepared with pointers to discuss with the mentor.
Time Management
1

Scheduling is the art of planning your activities so that you can achieve your
goals and priorities in the time you have available. When it's done effectively, it
helps you:
- Understand what you can realistically achieve with your time.
- Make sure you have enough time for essential tasks.
- Add contingency time for "the unexpected."
- Avoid taking on more than you can handle.
- Work steadily toward your personal and career goals.
- Have enough time for family and friends, exercise and hobbies.
- Achieve a good work-life balance.

Scheduling helps you think about what you want to achieve in a day, week or
month and it keeps you on track to accomplish your goals.

ACTIVITY : 4 TIME SQUARED


Mentee should have 3 pages with 24 squares (representing 24 hours of a day)
ready.
Time Management
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1) On the 1st page ask them to fill the squares (based on the time they
spend) and label them with routine activities of their regular day like
sleeping (6 hours = 6 squares), bathing, eating, travel, TV time etc.

2) On the 2nd page and this time, ask them to fill the squares based
on the time they spend on non-productive time in their college like tea-
breaks, water cooler chats, travel, social-media and emails etc.

3) In the end, on the 3rd page ask them to collate the data from “Page1” and
“Page 2” and these empty squares represent their productive time. Using
the 3rd page mentee has to identify the activities from which they can
Mine Time to increase their productive time.

Learning outcome : Identify time wasters and time spent on routine activities and
where to mine time.

DISCUSSION
What is scheduling, why is it important and the understanding of the
activity

ASSIGNMENT
Take the following quiz and save a screenshot of your test score and score
interpretation. Upload and share it with mentor.

How Good Is Your Time Management?

REFERENCES
1. Mind Tools

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