List the various ways in which you may receive coming mail.

Mailing Tips Envelopes, Boxes and Packaging Letters, bills, greeting cards, and other
documents can be sent in standard white, manila, or recycled paper envelopes. These envelopes,
along with stationery and prepaid First-Class™ Mail postcards and envelopes, can be purchased
at most post offices. Priority Mail Express and Priority Mail envelopes are available at your Post
Office or can be ordered online and delivered right to your door by visiting www.usps.com/store.
Larger items can be mailed using your own box, a box provided by the USPS, or Readypost®
boxes available for purchase in post office lobbies. Items needing extra protection can be sent in
bubble-lined, padded paper, or waterproof envelopes. For most mailing needs, our Readypost®
line of mailing products can resolve the most unique mailing issues and are available for
purchase online and in our post offices.

Addressing for Success Recipient Address Print or type your recipient’s name, including
organization name if applicable. Print or type the recipient’s street address. Use a post office box
or street address, but not both. Be sure to use a specific directional (for instance, NW for
Northwest), if it is included in the address. There may be more than one Main Street. Print or
type the apartment or suite number (if applicable). The correct apartment or suite number helps
to ensure delivery to the right location. Return Address Your return address lets the Postal
Service and your recipients know where a mail piece originates. A return address is required in
specific mailing circumstances. However, to ensure the proper handling of any return mail, it is
recommended a return address be placed on your mail piece. Preparing your envelope or
package’s return address: Print or type your return address in the upper left corner on the front of
the envelope or package. Print the delivery and return addresses on the same side of your
envelope or card.

Type or print clearly with a pen or permanent marker so the address is legible from an arm’s
length away. Do not use commas or periods. If you are using a Priority Mail product, print or
type your return address in the ‘From’ space of the box or USPS-provided address label. Need a
Label? If you are not at a Post Office, you can print and pay for your Priority Mail Express and
Priority Mail postage labels online using Click-N-Ship. International labels with postage may be
purchased online for Global Express Guaranteed, Priority Mail Express International, Priority
Mail International, and First-Class Package International Service using Click-N-Ship. Some
items may require Customs forms. Learn more about Click-N-Ship at www.usps.com/cns.
Package Tracking Need to follow the progress of your package? USPS Tracking is provided free
for domestic priority mail items with a tracking number.

You can elect to have updates sent by mail or text message. You can also set delivery
instructions for incoming packages with tracking numbers using your free My USPS account. In
addition, you can arrange for free package pickup online for most packages. Military Mail
Sending to a military address? Military addresses must show the full name with middle name or
initial. The delivery line (the second line from the bottom in the address) must show the word
“UNIT”, “CMR” or “PSC” and number; and box number assigned. Replace the city name with
APO, FPO or DPO, and the state with AA, AE, or AP. Be sure to include the ZIP+4 Code.
Military mail that is sent to overseas stations may require Customs forms. Please see Military
Guidelines. City, State, and ZIP Code Using the correct ZIP Code helps to direct your mail
efficiently and accurately. ZIP Codes are a snap to look up online or with our mobile app.
Simply visit USPS.com on your mobile device or download our app, USPS Mobile®. Once
there, you can find the correct spelling of a city name and other abbreviations for commonly
used state and street names. Remember, employees at your local post office are happy to assist
you with your shipping needs.

Types of mail
What is Standard Mail?

Standard Mail are mail items that are in standard envelope sizes: C4, C5, C6 and DL or specified
Standard Mail sizes. Other conditions of Standard Mail are:

Letter, printed paper or paper based items in a rectangle paper-based envelope.

Postcards or mail items in card form, not exceeding 240mm (Length) x 162mm (Width) with
paper quality of at least 230gsm.

The envelopes should be sealed.

Not smaller than 140mm (Length) x 90mm (Width) x 0.2mm(Thickness).

Not larger than 324mm (Length) x 229mm (Width) x 14.0mm (Thickness).

Mail items should be in white, cream, pastel or light colour.

Pressure sealed and pagmail items

Standard Regular Mail

Envelope Size (Length x Width):

C6 - 162mm x 114mm

DL - 220mm x 110mm

C5 - 229mm x 162mm

Size Width Length Thickness Weight

Minimum 90mm 140mm 0.2mm 2g

Maximum 162mm 240mm 6.0mm 40g

Standard Large Mail

Envelope Size: Up to C4 - 324mm (Length) x 229mm (Width)

Size Width Length Thickness Weight

Minimum 90mm 140mm 0.2mm 2g

Maximum 229mm 324mm 14.0mm 500g

What is Non-Standard Mail?

All mail items not meeting the Standard Mail Conditions. These includes:

Mail items containing merchandise, plastic cards, non-paper based enclosures, bulky items,
stapled items, metal, hard, inflexible or sharp objects (eg. paper clips, audio tapes, CD/VCD etc.)

Odd-shaped mail (circular, triangular, roll form etc.)

Mail items in non-paper cover (eg. Plastic envelolpes, pillow case envelopes etc.)

Mail set or mail with sprocket holes or computer printouts

Mail items smaller than 140mm x 90mm x 0.2mm and lighter than 2g.

Mail items in envelope form larger than 324mm x 229mm and thicker than 14mm.

Mail items with watermark, dark intense colours, background design, patterning, embossing or
security printing.

Mail items/boxes/packages must not exceed maximum dimension of 240mm x 340mm x 70mm
and weigh not more than 2kg.

Packages that do not fit in the letterbox will be forwarded to a designated post office for
collection.

Use good quality packaging with cushioning materials such as bubble wrap, foam peanuts or
waterproof paper to protect the contents.

Pack the items tightly to prevent shifting.

Always use tape designed for shipping. Do not use wrapping paper and string.

Use clear tape to secure carton boxes of all sizes. Seal your box with H-shape taping for
maximum strength.

Received mail not meant for you? Please drop it into the Returned Mail Letterbox or any posting
box. If you know that the recipient has moved out, please strike off the front of the envelope and
state the cause e.g. Recipient moved out.

What is equipment or resources should have at your desk before opening the
mail?

There are many types of equipment used in the mailing and printing industry. The most
common are address and envelope printers, tabbers, folder/inserters and pressure sealers. All For
Mailers is proud to offer you industry leading software and equipment built specifically to
improve the accuracy of data processing and the speed and efficiency of tabbing, folding,
inserting and printing of mail pieces. Give one of our knowledgeable sales associates a call and
they can help find the right piece of mailing equipment for you.

Address & Envelope Printers

All For Mailers is proud to offer you industry leading Address & Envelope printing equipment
built specifically to improve the speed and efficiency of printing mailpieces. These cost efficient
Address & Envelope printers feature HP® inkjet ...

Wafer Sealers / Tabbers

Wafer Sealers and Mail Tabbing equipment save time and money in the mailroom! These
machines automatically apply mail tabs / wafer seals to a wide range of media including mail
pieces, folded stock, double postcards, newsletters, and booklets. Secure...

Feeders

Easy to use and designed to maximize Printing, Tabbing/Labeling and Stamp Affixing
operations. Designed for in-line operations and ease of use, once set-up they require very little
user interaction aside from keeping the material bin full. Feeders ca...

Folders & Inserters

A folder inserter folds a sheet of paper, inserts it into an envelope, and then seals the envelope.
Machines like this save a great deal of time and money by automating the folding and inserting
process. Folder inserters eliminate the need for having...

Label Appliers & Stamp Affixers

Label Appliers & Stamp Affixers help automate the process of addressing and personalizing mail
pieces saving time and money in the mailroom! These machines automatically apply address
labels for mailing or peel and stick address labels for customer...

Envelope Sealers
Envelope Sealers automate the sealing process. Pieces are transported through where the gum
flaps is moistened and the flap pressed closed. There are manual as well as automatic envelope
sealers varying by speed, piece size, and bin capacity. Call an...

Walco & Other Production Systems

Console Systems are engineered for the high volume demands of today’s commercial mailing
and printing environments. Rugged, versatile and modular in design a production console system
may include a conveyor, feeder, dryer, tabber, bump turn and is ...

Pressure Sealers

Press and Seal is a common method of delivering mail pieces without an envelope. Unlike other
types of sealing options Press and Seal applications require no moisture or heat, just pressure.
Two glued flaps are pressed together between rollers and an ...

Conveyors & Dryers

All For Mailers offers a variety of dependable Conveyors and Dryers that add value to any
printing and mailing operation. The addition of an Infrared or Near Infrared dryer that will
improve ink cure times, reduce smears and smudges and improve productivity...

Mailing Software

Mailing software is designed to save you money by preparing and sorting your data according to
current USPS® regulations so you can obtain the lowest postage rate available. Researching and
comparing CASS and PAVE certified software can be a time...

How would you deal with a letter that has a strange smell?

Most know through the media what constitutes a "suspicious envelope." Authorities now cite
some of these indicators: letters that are hand-addressed, perhaps with misspellings; with no
return address; with a return address that doesn't match the postmark. Other causes for concern
are wires protruding from a package or envelope, an oily stain on the outside; an oddly shaped
package or one of unusual weight given its size; powder or granules in or on an envelope or
package; excessive postage.

What should I do?

General:

Common sense and care should be used in inspecting and opening mail or packages.

Examine unopened envelopes for foreign bodies or powder.

Do not open letters with your hands: use a letter opener.

Open letters and packages with a minimum of movement to avoid spilling any contents.

Types of letters that may be suspect:

Any letter or package that has suspicious or threatening messages written on it.

Letters with oily stains.

Envelopes that are lopsided, rigid, bulky, discolored, or have a strange odor.

Envelopes with no return address.

Unexpected envelopes from foreign countries.

No postage, non-cancelled postage, or excessive postage.

Hand-written address, perhaps improper spelling of common names, places, or titles.

For suspect envelopes:

DO NOT OPEN THE ENVELOPE OR PACKAGE.

LEAVE it and EVACUATE the room.

DO NOT shake, empty, or disturb the contents.

KEEP others from entering.

WASH your hands with soap and water.

For packages that are opened and which contain powder:

DO NOT PANIC. Anthrax organisms can cause skin infection, gastrointestinal infection, or
pulmonary infection. To do so, the organism must be able to enter the skin through a cut or
scrape or be swallowed or inhaled as a fine, aerosolized mist. It does not leap into the body. All
forms of disease are generally treatable with antibiotics.

Gently close the suspicious letter or package and place it on the nearest flat surface.

Do not shake, empty, or disturb the contents of any suspicious envelope or package.

Do not attempt to smell or to closely examine any powder or suspicious substance.

Do not carry the letter or package for others to examine.

Do not place the letter or package in a plastic bag or other container.

Do not attempt to clean up any spilled powder.

Do not attempt to cover any spilled powder.

Leave the room immediately and close the doors.

Wash your hands with soap and water if a sink is available. Do not use bleach or disinfectants on
your skin.

Wait in an adjacent area until responders arrive.

Do not allow others to enter the area.

Do not touch your eyes, nose, or any other part of your body.

If clothing is heavily contaminated, don't brush vigorously.

Obtain modesty garments from Security and remove contaminated clothing and place in a plastic
bas as soon as possible. Shower with soap and water.

Make a list all of the people who were in the room or area when the suspicious letter or package
was recognized.
 Mail and Post

The mail or post is a system for physically transporting postcards, letters, and parcels.[1] A
postal service can be private or public, though many governments place restrictions on private
systems. Since the mid-19th century, national postal systems have generally been established as
a government monopoly, with a fee on the article prepaid. Proof of payment is usually in the
form of an adhesive postage stamp, but a postage meter is also used for bulk mailing. Modern
private postal systems are distinguished from national postal agencies by the terms "courier" or
"delivery service".

Postal authorities often have functions aside transporting letters. In some countries, a postal,
telegraph and telephone (PTT) service oversees the postal system, in addition to telephone and
telegraph systems. Some countries' postal systems allow for savings accounts and handle
applications for passports.

The Universal Postal Union (UPU), established in 1874, includes 192 member countries and sets
the rules for international mail exchanges

Why should mail be collected at the start of the business day?

Do not check your mail! Plenty of people with fancy credentials will tell you to avoid your
mail at all costs in the morning. Time management consultant Julie Morgenstern wrote a whole
book about it. She told The Huffington Post that if you give in to the temptation, “you will never
recover.” Personal development writer Sid Savara gives seven reasons not to check it. For
starters, the requests in your mail aren’t on your agenda of “things to do” yet. If you add them to
your plate, you will be distracted from the important things already on your to-do list. Do you
want to lose the bliss that accompanies ignorance? On the other hand, just as many experts will
tell you to check your mail at the beginning of the day. Here’s what they have to say.

Why you should check mail

Get it out of the way

The biggest reason to check your mail in the morning is simply to get it out of the way. Life
hacker reports the personal experience of Harvard Business Review contributor Dorie Clark:
“Pushing mail correspondence to the end of the day, I found that I consistently avoided
answering certain messages because they required hard choices that my brain found taxing. I
realized that if I finally wanted to vanquish those messages straggling at the bottom of my inbox,
what I needed most wasn’t simply time to respond; it was the willpower and discernment to
make good judgments and respond accordingly.” She recommends setting aside twenty-minute
periods throughout the day to handle mail correspondence.

Train others to respect your time

Has anyone ever called you or sent you a message asking if you got their mail that they sent five
minutes ago? In today’s world of technology, people want things fast. But isn’t patience a virtue?
When you don’t reply instantly, you might irritate others at first. However, when they receive a
thoughtful reply, they might learn to appreciate your diligence. If your custom is to reply to mails
in the morning, you can respond within twenty-four hours. That’s a reasonable time frame that
gives you time to answer properly. Eventually, your frequent contacts will become familiar with
your routine. They will see that you are too busy to be at their beck and call, but you will get
back to them in due time. For real emergencies, they can call you on the telephone.

Give yourself time to cope

If you read your mails early, you have time to react. If you wait too late for an urgent mail, you
might miss an opportunity or not have enough time to meet a deadline. A morning review of
mails prevents you from holding up others. If someone needs your reply to progress, you can
help out your team productivity by doing your part as soon as possible.

You can avoid “mail pressure”

According to an article in The Guardian, London researchers from Future Work Centre reported
that workers feel pressured from constant streams of demanding mails. Employees who receive
mails on their mobile devices via apps are even more stressed. In Germany, the problem became
so concerning that the minister of employment began entertaining “anti-stress” legislation to
prohibit companies from contacting employees outside of business hours in non-emergency
situations. Though checking mail at the beginning and end of the day had the strongest
correlation with mail stress, the report suggested turning off automatic notifications of new
messages. If you check your account in the morning, handle the most important messages right
away, and then close the app, you might find that you stay on top of your mails without feeling
overwhelmed. Interestingly, personality also influenced how pressured people felt. What a
psychologist and a science writer found out about the effects of willpower may surprise you.

Willpower is finite

In the book Willpower, Roy F. Baumeister and John Tierney uphold willpower as one of the
greatest human feats. According to Tierney, “You only have a finite amount [of willpower] as
you go through the day, so you should be careful to conserve it and try to save it for the
emergencies.” How does this apply to mails? It’s easy to put off answering them if the responses
require research or a long reply. Delay too long, and you seem rude. Answering the tricky ones
requires willpower and you have the most of it in the morning, before you have depleted it
dealing with other challenges. Perhaps you won’t have weighty replies to write every day, but
when you do, the morning is a great time to address them. Tierney also says that willpower is
comparable to resistance training. The more you exercise willpower, the stronger your self-
control will become. Once you train yourself to handle key communications first thing in the
morning, you will have the discipline to avoid spending mental energy on the time-wasters.

How to do it right

Writer Laura Chin tells us how to check mails without zapping our mental energy. The process
starts before you even power up your laptop. She quotes NeuroLeadership Institute director
David Rock: “If you can’t recall what your goals are, it’s unlikely you’ll be able to scan the
environment for things relevant to your goals.” First, define your objectives. When you scan
your mail later, you will be able to zero in on important messages and make a decision how to
handle each one.

Next, open your inbox. Remember these two words discernment and willpower. Channel your
top priorities as you scroll through your new mails. Use your judgment to decide which messages
are most important. Open them and respond immediately or flag them as high priority. Next, use
your willpower to close your browser. Anything less than critical can wait until later in the day.

Do you feel that sorting critical from unimportant drains too much of your time? Try an mail
organization service, such as Unroll.me, which groups low priority messages together so that you
can concentrate on the important stuff. Outlook has recently implemented a similar service. It’s
called focused inbox. The system responds and adapts as it observes which contacts you interact
with the most. It also filters forwards, newsletters, and bulk mails into a separate tab that you can
read in your leisure time. Besides automatically deleting spam, you can set “rules” to keep only
the latest copy of overly frequent newsletters.

You will stress yourself out. You will get distracted from your daily objectives. You will waste
too much valuable time. These are some reasons people may tell you that you should never
check your mail before lunchtime. However, many experts have found that clearing away
important mails in the first part of the day will free up your brain for other matters. People will
learn that you are busy, but you will answer within a reasonable amount of time. And you will
build up your willpower as you answer only the key messages. What’s the bottom line? No one
can tell you which philosophy is best because you must take into account your personality and
circumstances. What time works best for your job? What method makes you feel the least stress?
When do you work most productively? No one will knock your choice if you are capable and
competent in your job.