Report 02 Feasibility Study Report

Report – 02
Feasibility Study Report

School App
1. Introduction
Digitalized communication system of parents and school authorities is a fundamental issue
for every educational institution. In this regard, manual communication way (Face to face
conversation or using mobile phone) is not efficient for this. The process of communication,
and academic information preservation of students’ such as examination results, students
class performance, shortcomings, co-curricular activities is tedious, time-consuming, and
error prone, most especially when not automatically handled and or when large number of
students are involved.The increase in students’ population over the years has made the work
of School Committee and parents as well as other personnel in charge of processing students’
all academic information is very annoying exercise. These processes are to be carried out
every class day and students overall performance may be updated any time. Consequently it
keeps the operators in an continuous and ever challenging cycle. Except for the use of an
accurate and effective system, manual communication way have tendency to convey
misleading information to parents. Hence, there is need to provide better and efficient
alternative means of processing, preserving and displaying students’ academic records, their
daily activities performance that is reliable than the traditional method currently in used
within the manual communication system.
The feasibility report is summarized through 7 sections. Section 2 describes the background
of the study. The outline of school app processing system is discussed in section 3. Section 4
describes the methodology used for the study. The complete overview of the alternatives are
described in section 5. Section 6 gives conclusion to the study. The recommendation based on
the study is given in Section 7.

2. Background
Accuracy and efficiency of giving information, measuring of student class performance and
presenting of students’ results and information have been major requirements of every
institutions and educational establishments since their creation. However, this has posed
several challenges and barriers to both students, teacher and parents. The current School App
Processing System provide students’ information with high accuracy and produce
inconsistent outputs, thereby making data integrity a big challenge. Also there are huge gap
between current communication system and modern communication system is to process the
communication way effectively and efficiently. That’s why, we study to propose a
computerized system to make the system robust, more efficient and thus reducing the gap
between parents and teachers.

3
Report 02 Feasibility Study Report

3. System Outline
The School App Processing System is a system to make the parent and teacher
communication way robust, reliable, efficient and cost effective. The complete outline of
the project is described in Table 3.1:
Table 3.1: System Outline

Serial No Item Description

1. School authority
1 Users
2. Parent

1. Time consuming and not user friendly

2. Requires huge manpower
3. Scope of absence and delay information
2 Existing Problems
4. Lack of security against intruder
5. No effective scope for updating information.
6. Process is not cost effective.

1. Lack of manpower.
2. Lack of verification.
3. Information are pass manually.
3 Reason of Problems 4. Information are stored in pen and paper.
5. Results are hand written in record book.
6. School authority can not easily interact with
parents about update notice.

1. Assigning database for every student.

2. Distributing information among the parents.
3. Keeping track of unique id against individual
student .
4. Collecting the information of individual student.
4 Performed Tasks
5. Integrating the overall student performance.
6. Calculating student rank.
7. Producing notice based on academic system.
8. Keeping track of students information updating
.

4
Report 02 Feasibility Study Report

1. Students’ personal information.

2. Students’ academic information.
5 Required Data 3. School authorities information.
4. Students’ cultural performance.
5. Previous record of results.

The logical model of the system is shown using DFD (Data Flow Diagram) in figure 3.1:

Login Information
Guardian See daily update
Observe notices
Get Results

Update

Exams
Co Result

Submit data
Delivered
Controller
Student

Teacher Course Name

Daily class works

Figure 3.1: Data Flow Diagram (DFD)

5
Report 02 Feasibility Study Report

4. Methodology
Feasibility study will help to determine whether to proceed with the project or not. It will also
determine if the problem is worth solving by considering the economical, technical and
operational aspects. It also helps to determine which alternatives should be taken to produce
most benefit using least expense. It will also make recommendation among proposed
alternatives.There are three methods of analysis for feasibility study namely - Economic
feasible study, Technical feasible study and operational feasible study.
By studying technical feasibility, we were able to know that if the required technology to
implement the alternatives is available or not. We were able to determine if the required
human resource is available to operate the system, by studying operational feasibility. The
economical feasible study we were able to predict the profit based on present investment. The
technical feasibility study and operationalfeasibility study were conducted in following
manner:
i. We sent a team of expert to observe the current communication way and
talked with parents and teachers.
ii. We held an interview with the chairman of the authority.
iii. We observed the workstations and servers available.
iv. We gathered knowledge about the culture, union agreement and rules of the
school.
v. We also talked with the students, parents and teachers and held an survey with
the help of questionnaires.
For the economic feasibility study, we do a financial analysis to compute the future benefit
for the investment of the project by using the following formula:
F
P= n …………………………… (1)
(1+ I )

Here P, F, n, I are present value, future benefit, year of benefit & expected rate of
return,
respectively.
On the basis of clients’ requirements, possible alternatives are proposed and then three types
of feasibility study are analyzed on each alternative ways.

5. Overview of Alternatives
A problem can be solved in many ways. Similarly, the problem of the existing
communication system can be solved in various way. By studying the current system we
propose three alternatives to the current system to make the current communication System
more reliable, efficient, robust and cost effective. They are –
(i) Proper task scheduling and record management. Maintain records, manage student
attendance and track student performance, improve communication with guardian. (ii)

6
Report 02 Feasibility Study Report

Appoint more employees and taking proper steps to remove laziness of employees.(iii)
Replacing the current communication way with a computerized and social networking system
A brief description of the alternative systems are shown in Table 5.1:
Table 5.1: Description of Alternatives

Item Alternative 01 Alternative 02 Alternative 03

Data Input Manually Manually Computerized
Data Entry Manually Manually Using school app
Required Extra
Android app None None
Hardware
Essential information
Least costly Not necessary to use
Advantages can be done quickly
approach modern technology
and easily.
Need face to face Requires more Very costly to
Disadvantages
communication manpower maintain

5.1 Economic Feasibility study for the alternatives:

Initial investment needed for alternative 1, alternative 2 and alternative 3 is shown in table
5.2, table 5.3 and table 5.4 respectively:

Table 5.2: Summary of cost for alternative 1

Serial No Item Amount (BDT)

1 Appointment employee 5,00,000
2 Initial Arrangement 10,000
3 Maintenance 10,000
4 Arrange meeting cost 80,000
5 Accommodation 30,000
6 Communication cost 20,000
7 Other facilities 10,000
Total 6,60,000

Table 5.3: Summary of cost for alternative 2

Serial No Item Amount (BDT)

1 Salary of employee 3,00,000
2 Advertisement 10,000
3 Interview 80,000
4 Viva 30,000
5 Appointment 20,000
6 Others facilities 20,000
Total 4,60,000

Table 5.4: Summary of cost for alternative 3

7
Report 02 Feasibility Study Report

Serial No Item Amount (BDT)

1 Application Software Development 1,00,000
2 Workstation PC 80,000
3 Database Server 30,000
4 Initial Data Entry 20,000
5 Web Server 40,000
Total 2,70,000

Financial Analysis of Alternative 01:

The investment of Alternative 1 is BDT 6,60,000 BDT which is one time initial cost.
Benefits and costs on yearly basis is described in Table 5.4:

Table 5.4: Benefits and Cost for Alternative 1

Benefits Cost
Sl. No. Particulars Amount(BDT) Sl. No. Particular Amount(BDT)
Maintenance
Better
1 3,00,000 1 and 1,75,000
Service
Stationary

2 Data Entry 5000

Net return per year(300000 – 175000 – 5000) 1,20,000

On the basis of table 5.4 investment analysis for Alternative 1 is shown in table 5.5.

Table 5.5: Investment analysis for Alternative 1

Year Saving(Lakhs Present Value (at 12%) Cumulative Value

BDT)
1 1.2 1.07 1.07
2 1.2 0.96 2.03
3 1.2 0.85 2.88
4 1.2 0.76 3.64
5 1.2 0.68 4.32
6 1.2 0.60 4.92
7 1.2 0.54 5.46
8 1.2 0.48 5.94
9 1.2 0.43 6.37
10 1.2 0.38 6.75

Financial Analysis of Alternative 02:

The investment of Alternative 2 is BDT 4,60,000 BDT which is one time initial cost.
Benefits and costs on yearly basis is described in Table 5.6:

8
Report 02 Feasibility Study Report

Table 5.6: Benefits and Cost for Alternative 2

Benefits Cost
Sl. No. Particulars Amount(BDT) Sl. No. Particular Amount(BDT)
Maintenance
Better
1 2,50,000 1 and 1,25,000
Service
Stationary

2 Data Entry 10000

Net return per year (250000 – 125000 – 10000) 1,15,000

On the basis of table 5.6 investment analysis for Alternative 2 is shown in table 5.7.

Table 5.7: Investment analysis for Alternative 2

Year Saving (Lakhs Present Value (at 12%) Cumulative Value

BDT)
1 1.15 1.03 1.03
2 1.15 0.92 1.95
3 1.15 0.82 2.77
4 1.15 0.73 3.50
5 1.15 0.65 4.15
6 1.15 0.58 4.73
7 1.15 0.52 5.25
8 1.15 0.46 5.71
9 1.15 0.41 6.12
10 1.15 0.37 6.49

Financial Analysis of Alternative 03:

The investment of Alternative 3 is BDT 2,70,000 BDT which is one time initial cost.
Benefits and costs on yearly basis is described in Table 5.8:

9
Report 02 Feasibility Study Report

Table 5.8: Benefits and Cost for Alternative 3

Benefits Cost
Sl. No. Particulars Amount(BDT) Sl. No. Particular Amount(BDT)
Maintenance
Better
1 1,75,000 1 and 30,000
Service
Stationary

2 Data Entry 15,000

Net return per year (175000 – 30000 – 15000) 1,30,000

On the basis of table 5.8 investment analysis for Alternative 3 is shown in table 5.9.
Table 5.9: Investment analysis for Alternative 3

Year Saving (Lakhs Present Value (at 12%) Cumulative Value

BDT)
1 1.30 1.16 1.16
2 1.30 1.04 2.20
3 1.30 0.93 3.13
4 1.30 0.83 3.96
5 1.30 0.74 4.70
6 1.30 0.66 5.36
7 1.30 0.58 5.94
8 1.30 0.52 6.46
9 1.30 0.46 6.92
10 1.30 0.41 7.33

5.2 Technical Feasibility study for the alternatives:

Our alternative systems need only a computer which is already available to everyone. So,
all of the alternative systems are technically feasible.

5.3 Operational Feasibility study for the alternatives:

All of the alternatives are easy to use and user friendly. Also it is a robust system which
protects the security of the data. So all of the alternatives are operationally feasible.

6. Recommendation
After analyzing the alternatives in different sectors like economical, operational and technical
according to money and time constraints, we recommend the best one of them on the
basis of different features. The comparison between alternatives to develop School App
Processing System is illustrated in table 6.1:

10
Report 02 Feasibility Study Report

Table 6.1: Comparison between alternatives

Serial
Feature Alternative 01 Alternative 02 Alternative 03
No
1 Investment 6,60,000 BDT 4,60,000 BDT 2,70,000 BDT
2 System Life Cycle 7 Years All time All time
3 Return Value 5,46,000 BDT 5,25,000 5,94,000
4 Payback Period 10 Years Monthly Monthy

From Table 6.1 we can say that alternative 3 (Application with manual data input and Answer
Script Code entry) is more cost effective than any other alternatives. Also, Alternative 3 is
more preferable than all other alternatives as it returns the investment in least amount of time.
So, Alternative 3 can be taken up to continue the project.

7. Conclusion
Here we have proposed three alternatives-
Alternative 01: Proper task scheduling and record management. Maintain records, manage
student attendance and track student performance, improve communication with guardian.
Alternative 02: Appoint more employees and taking proper steps to remove laziness of
employees
Alternative 03: Replacing the current communication way with a computerized and social
networking system
All of the alternatives are both technical and operational feasible. But by Economical
analysis, we have found that, Alternative 3 is more beneficial than all other alternatives
according to time and money. Also it returns with a 3,24,000 BDT profit within system life
cycle. So finally, we have preferred Alternative 3 for our project.

11