ECDL Module 5

Course Outline
Syllabus Version 4 - DATABASES

1) USING THE APPLICATION  To add a field to an existing table.

 To add data to a record
 To modify data within a record
 To delete data within a record
DATABASE CONCEPTS  To use the Undo command
 What is data?  To navigate through a table to edit records
 What is a database?  To move to a field using the mouse
 What is a relational database?  To move through the table using the keyboard
 What is a table?  To move from record to record using the scroll bar and
 What is a record? mouse
 What is a field?  To move to a specific record using the Edit menu
 What is meant by 'Field data types'?  To move to a specific record using the keyboard
 What is meant by 'Field properties'?  To delete a table
 What is a primary key?  To save a table
 What is an index?  To close a table
 Why relate tables?
 Design and document your database! DEFINE KEYS
 Questions to ask yourself  To define a primary key (automatically when creating a
 Define your needs table)
 Basic design rules  To define a primary key (manually after a table has been
created)
FIRST STEPS WITH DATABASES  Modifying the way a field is indexed
 To start Access
 To close Microsoft Access TABLE DESIGN/LAYOUT
 To open a database  To change field format attributes.
 To create a new database  Make sure that your field size attributes are long enough!
 To save a database  To create a validation rule for a number
 To save a database file to a diskette  To create a validation rule for text
 What is the Microsoft Office Assistant?  To create a validation rule for a date or time
 To display the Microsoft Office Assistant  To create a validation rule for currency
 To hide the Microsoft Office Assistant  To change the width of a column
 To disable the Microsoft Office Assistant  To move a column(s)
 The Help drop down menu
 Help Menu Microsoft Access Help command
 Help Menu Microsoft Office Online TABLE RELATIONSHIPS
 Help Menu – Activate Product  To create a relationship between tables
 Help Menu Detect and Repair  To delete a relationship between tables
 Help Menu About Microsoft Access  To enforce referential integrity
 To close a database

ADJUST SETTINGS 3) FORMS

 To switch between views when using tables, forms or
reports
 To switch between Design and Datasheet View
 To display or hide a toolbar (using the View menu) WORKING WITH FORMS
 To display or hide a toolbar by right-clicking  To open a form
 To create a form using the AutoForm Wizard
 The Form Wizard
 To create a form using Form Wizard
2) TABLES  To enter data into a form
 To modify data using a form
 To delete records using a form
 To navigate through a form
MAIN OPERATIONS  To add text into headers or footers within a form
 To create a table and specify field data types.  To modify the header or footer text within a form
 To add records to a table.  To delete a form
 To delete records within a table  To save a form

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 To close a form SORT RECORDS
 Sorting records
 To sort records in a table datasheet
 To sort records in a form or query
4) RETRIEVE INFORMATION

5) REPORTS
MAIN OPERATIONS
 To begin a search
 To search using wildcard characters
 To find a specific value WORKING WITH REPORTS
 To find another occurrence of the same value after you  Introduction to reports
have closed the dialog box  To create a columnar report using AutoReport Wizard
 What is a filter?  To create a tabular report using AutoReport Wizard
 To filter records in a table datasheet by selection  To create a report using Report Wizard
 To filter records in a table datasheet by form  To select which fields to add to a report
 To apply the filter  To add grouping levels to a report
 To remove the filter  To sort records within a report
 To determine the layout of a report
QUERIES  To determine the style of a report
 What are queries?  To name a report
 To create a query using the Simple Query Wizard  To alter the position of fields and headings in a report
 To select fields which you wish to add to your simple  To group information in a report
query  To calculate statistics for groups in a report
 Create and name a two-table query with specified criteria  To add text to a report header or footer
 To create a query without the wizard  To modify text within a report header or footer
 To use the query grid  To delete a report
 To run a query  To save a report
 Logical operators in criteria  To close a report
 To search using wildcard characters
 Specifying more complex criteria
 Combining criteria
 To add criteria to a query 6) PREPARE OUTPUTS
 To remove criteria from a query
 To add a field to a query
 To remove a field from a query
 To move a field in a query PREPARE TO PRINT
 To hide a field in a query  To preview a table, form or report, prior to printing
 To show a field in a query  To change a reports orientation
 To run a query
 To delete a query PRINT OPTIONS
 To save a query  To set what you want to print
 To close a query  To print a query
 To print a table, query or report to a file

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