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Assignment: (Project Mananement On Mis)

1. Management Information Systems (MIS) integrate computer systems with organizational aims and objectives to assist executives and workers in processing information for decision making. 2. MIS systems collate large amounts of business data into coherent reports that help identify patterns, assist strategic planning through simulations, and enable faster decision making. 3. An example of using MIS for a government program is a disaster management information system that contains hazard assessments, vulnerability data, infrastructure maps, and response resources to help with preparedness planning and emergency response coordination.

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Swapnil Bhele
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112 views9 pages

Assignment: (Project Mananement On Mis)

1. Management Information Systems (MIS) integrate computer systems with organizational aims and objectives to assist executives and workers in processing information for decision making. 2. MIS systems collate large amounts of business data into coherent reports that help identify patterns, assist strategic planning through simulations, and enable faster decision making. 3. An example of using MIS for a government program is a disaster management information system that contains hazard assessments, vulnerability data, infrastructure maps, and response resources to help with preparedness planning and emergency response coordination.

Uploaded by

Swapnil Bhele
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOCX, PDF, TXT or read online on Scribd
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ASSIGNMENT

(PROJECT MANANEMENT ON MIS)


Management Information Systems (MIS) is the term given to the
discipline focused on the integration of computer systems with
the aims and objectives on an organization.

The development and management of information technology tools


assists executives and the general workforce in performing any tasks
related to the processing of information. MIS and business systems are
especially useful in the collation of business data and the production of
reports to be used as tools for decision making.

Applications of MIS
With computers being as ubiquitous as they are today, there's hardly any
large business that does not rely extensively on their IT systems.
However, there are several specific fields in which MIS has become
invaluable.
 Strategy Support

While computers cannot create business strategies by themselves


they can assist management in understanding the effects of their
strategies, and help enable effective decision-making.

MIS systems can be used to transform data into information useful


for decision making. Computers can provide financial statements
and performance reports to assist in the planning, monitoring and
implementation of strategy.

MIS systems provide a valuable function in that they can collate


into coherent reports unmanageable volumes of data that would
otherwise be broadly useless to decision makers. By studying
these reports decision-makers can identify patterns and trends that
would have remained unseen if the raw data were consulted
manually.

MIS systems can also use these raw data to run simulations –
hypothetical scenarios that answer a range of ‘what if’ questions
regarding alterations in strategy. For instance, MIS systems can
provide predictions about the effect on sales that an alteration in
price would have on a product. These Decision Support Systems
(DSS) enable more informed decision making within an enterprise
than would be possible without MIS systems.

 Data processing

Not only do MIS systems allow for the collation of vast amounts
of business data, but they also provide a valuable time saving
benefit to the workforce. Where in the past business information
had to be manually processed for filing and analysis it can now be
entered quickly and easily onto a computer by a data processor,
allowing for faster decision making and quicker reflexes for the
enterprise as a whole.

Management by Objectives
While MIS systems are extremely useful in generating statistical
reports and data analysis they can also be of use as a Management
by Objectives (MBO) tool.

MBO is a management process by which managers and


subordinates agree upon a series of objectives for the subordinate
to attempt to achieve within a set time frame. Objectives are set
using the SMART ratio: that is, objectives should be Specific,
Measurable, Agreed, Realistic and Time-Specific.

The aim of these objectives is to provide a set of key performance


indicators by which an enterprise can judge the performance of an
employee or project. The success of any MBO objective depends
upon the continuous tracking of progress.

In tracking this performance it can be extremely useful to make


use of an MIS system. Since all SMART objectives are by
definition measurable they can be tracked through the generation
of management reports to be analyzed by decision-makers.

Benefits of MIS
The field of MIS can deliver a great many benefits to enterprises
in every industry. Expert organizations such as the Institute of
MIS along with peer reviewed journals such as MIS Quarterly
continue to find and report new ways to use MIS to achieve
business objectives.
Core Competencies
Every market leading enterprise will have at least one core
competency

– That is, a function they perform better than their competition. By


building an exceptional management information system into the
enterprise it is possible to push out ahead of the competition. MIS
systems provide the tools necessary to gain a better understanding of the
market as well as a better understanding of the enterprise itself.

Enhance Supply Chain Management

Improved reporting of business processes leads inevitably to a more


streamlined production process. With better information on the
production process comes the ability to improve the management of the
supply chain, including everything from the sourcing of materials to the
manufacturing and distribution of the finished product.

Quick Reflexes

As a corollary to improved supply chain management comes an


improved ability to react to changes in the market. Better MIS systems
enable an enterprise to react more quickly to their environment, enabling
them to push out ahead of the competition and produce a better service
and a larger piece of the pie.

Further information about MIS can be found at the Bentley College


Journal of MIS and the US Treasury’s MIS handbook, and an example
of an organizational MIS division can be found at the Department of
Social Services for the state of Connecticut.
Management Information System for a
government program:
Information Needs In Disaster Management

The information needs of disaster managers fall into two distinct, but
closely related, Categories of activities viz:

 pre-disaster activities: analysis and research (to


improve the existing knowledge base), risk
assessment, prevention, mitigation and preparedness;
and

 Post-disaster activities: response, rehabilitation and


reconstruction. Accordingly, there are two categories of
disaster-related data
1. Pre-disaster baseline data
about the country and risks;
and

2. Post-disaster real-time data


about the impact of a disaster
and the resources available to
combat it

The ability of leaders and administrators to make sound disaster


management decisions – to analyze risks and decide upon appropriate
counter-measures - can be greatly enhanced by the cross-sect oral
integration of information. For example, to understand the full short and
long-term implications of floods and to plan accordingly requires the
analysis of combined data on meteorology, topography, soil
characteristics, vegetation, hydrology, settlements, infrastructure,
transportation, population, socio-economic and material resources. This
information comes from many different sources and at present it is
difficult in most countries to bring it all together. There are two essential
preliminaries to establishing a disaster management information system:
Defining the purpose of the system

Ask who will be the main users and what end product do they require?
The system must be appropriate to the level of management at which it
is used. Failure to have a very clear idea of the purpose of the system is
likely to lead to the creation of an unnecessarily elaborate one which
attempts to do more than is really necessary, with the attendant risks of it
being costly, time consuming to maintain, the data being out of date and
the system itself being inappropriate to the real needs of its users.

Investigating the existing databases and integrating


with them

Often the information needs of disaster managers overlap those of other


organizations and the data may, therefore, already be stored elsewhere.
Disaster managers should resist the temptation to establish their own all
embracing database. At the national level there are almost certainly
existing databases for a wide variety of purposes. An example of a
disaster-related international database is a commercially developed one
on hazardous substances. UNEP is planning to introduce a similar one
for environmental matters.

Components of a National Disaster


Management Information System
Key components of a Disaster Management Information System would
be a database of

i. Hazard Assessment Mapping


ii. Vulnerability Assessment
iii. Demographic Distribution
iv. Infrastructure, Lifelines and Critical Facilities
v. Logistics and Transportation Routes
vi. Human and Material Response Resources
vii. Communication Facilities

The usage of Disaster Management Information Systems (DMIS) would


be in 3 contexts

i. Preparedness planning
ii. Mitigation
iii. Response & recovery

The hazard and vulnerability assessments and mapping components of a


DMIS are the cornerstone of preparedness planning as well as planning
and implementation of a mitigation program. All data is of critical use in
the preparedness plan as well as in the actual response operations. It
must be recognized that the development of these databases in country
has to be built bottom up from the lowest administrative unit in country
i.e. the sub-district and district corresponding to the level of the disaster
preparedness plan. The district databases would feed into the
state/provincial database and then into the national database.

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