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Kuali Time Quick Start Guide: Manual Entry: Open Timesheet

This document provides instructions for manually entering time into Kuali Time. It outlines how to open a timesheet, enter time, modify or delete time entries, view accrual balances and summaries, add notes, and get help. Key steps include selecting an assignment and earn code when adding a time block, entering in and out times or total hours worked, and viewing a summary of hours recorded by assignment, day, and earn code.

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Peter L. Montez
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© © All Rights Reserved
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104 views4 pages

Kuali Time Quick Start Guide: Manual Entry: Open Timesheet

This document provides instructions for manually entering time into Kuali Time. It outlines how to open a timesheet, enter time, modify or delete time entries, view accrual balances and summaries, add notes, and get help. Key steps include selecting an assignment and earn code when adding a time block, entering in and out times or total hours worked, and viewing a summary of hours recorded by assignment, day, and earn code.

Uploaded by

Peter L. Montez
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Kuali Time Quick Start Guide:

Manual Entry

Open Timesheet
1. Login to One.IU at https://one.iu.edu
2. Search for “Kuali Time” and click the Kuali Time tile in the search results

Enter Time
Timesheet opens to Time Detail tab; other functional tabs that are specific to your roles in Kuali Time will be displayed.

The “Time Detail” tab includes a calendar view of the 14 day pay period. Hours worked must be entered daily per Recording
of Timekeeping in Time Policy, IV-270.
1. Click on the day to enter time for that day.
2. ‘Add Time Blocks’ box opens.
• Enter date range to enter more than one day of PTO or sick (red box).
• If entry is for an overnight shift (e.g., 11:00 PM to 2:00 AM), change the date in second ‘Date Range’ field to
the next day, and uncheck the ‘Apply time to each day in range’ checkbox (red box).
• Select the appropriate ‘Assignment’ and ‘Earn code’ from the drop-down lists. If you only have one assignment,
you will not have the option to select another (green box).
• Enter ‘In’ and ‘Out’ time (blue box). Otherwise, enter total ‘Hours’ when prompted. The earn code selected
determines how your time should be entered.
3. Click Add button to complete time entry (added time blocks will display on the calendar).

Kuali Time Manual Entry Quick Start Page 1 of 4 8/25/2017


Modify Time Entry
1. On pay period calendar, click on underlined assignment name (red box).
2. This reopens the ‘Add Time Blocks’ box.
3. Make necessary corrections.
4. Click Update.

5. Verify that time blocks are correct in the Summary section

Delete Time Entry


1. On the pay period calendar, find the time block you want to delete, and click the red and white ‘X’ button in the
upper right-hand corner of the time block.
2. Verify the hours are correct in the Summary section.

View Summary of Hours Worked


On the “Time Detail” tab there is a section showing a summary of hours recorded for that timesheet.
• Displays hours entered by assignment, by day, and by earn code. Assignments are color-coded for easy viewing.
• Displays a running weekly and pay period total.

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View Leave Accruals
If your position earns benefit time (PTO, vacation, sick), click on Leave Accrual tab at top of the Kuali Time application to
view these accruals.
• Balances are imported from the HRMS Payroll System, so they may not reflect your current totals.
• You will receive a warning on your timesheet if you attempt to use more than your available balance.
• Check with your supervisor or departmental payroll processor if you have any questions about your accrual balances
or how you can use them.

Important note: “Hours Adjust” column will populate if you accrue more hours than you are allowed to take in a year. It
also populates, and may show negative hours, when you transfer hours from one leave bank to another (PTO to SCK, SCK to
VAC), or take sick, vacation or PTO hours coded as FMLA (SFL, PFL, VFL, etc.).

Add Timesheet Notes


1. Click on the “Note” section to expand it.
2. In the Note textbox that appears, type a note and click Save.

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Once a note has been added, the timesheet displays that note and provides a blank textbox where you can enter and save a
new note. You can also add an attachment, such as a Word, Excel or email file to a note:
1. In the “Attachment” field just below the Note textbox, click Browse...
2. If you are using Internet Explorer, this opens the 'Choose File to Upload' dialog box. If you are using Firefox, this
opens the ‘File Upload’ dialog box. If you are using Chrome, this opens the ‘Open’ dialog box.
3. Select the name of a file to upload and click Open.
4. Verify the Attachment field shows the selected file is ready to upload, then click Save. The title of the file you
attached will appear next to a download link.
Other Kuali Time users, such as your timesheet approvers, can click the download link to view the attached file.

Get Help and Report Problems


1. Click the Help tab on your timesheet to view video demonstrations and online documentation.
2. Contact your supervisor if you have questions, can’t log in, or need corrections to your timesheet.
3. Submit a question via the Time Support form if further assistance is needed: https://fms.iu.edu/support

Log Out

Click Logout at top right of page.

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