SAP FICO MATERIALS GENERAL LEDGER

GENERAL LEDGER ACCOUNTING

1. Creation of GL Accounts
a. Share Capital Account
b. Cash Account
c. Surplus in P & L Account
2. FI Document Posting
3. Display of Documents
4. Change of Documents
5. Display Account Balances
6. GL Account – Display Line Item
STEP 1: Creation of GL Accounts (FS00)
Accounting – Financial Accounting – General Ledger – Master Records – GL Accounts –
Individual Processing – Centrally –
Click on Create Icon
a. Share Capital Account
GL Account No. = 100000
Company Code = TATA
Main Menu – GL Account – Create
Account Group = Share Capital
Short Text = Eq. Share Cap A/c
Long Text = Equity Share Capital Account
 Only Balance in Local Currency
 Line Item Display
Sort Key = 001 (Posting Date)
Field Status Group = G001 (General – With text, allocation)
SAVE

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SAP FICO MATERIALS GENERAL LEDGER

b. Cash Account
GL Account No. = 200100
Company Code = TATA
Main Menu – GL Account – Create
Account Group = Current Assets
Short Text = Cash A/c
Long Text = Cash Account
 Only Balance in Local Currency
 Line Item Display
Sort Key = 001 (Posting Date)
Field Status Group = G005 (Bank Accounts – Obligatory Value Date)
 Relevant to Cash flow
SAVE
c. Surplus in P & L Account
GL Account No. = 100100
Company Code = TATA
Main Menu – GL Account – Create
Account Group = Reserves & Surplus
Short Text = Surplus in P&L A/c
Long Text = Surplus in Profit & Loss Account
 Only Balance in Local Currency
 Line Item Display
Sort Key = 001 (Posting Date)
Field Status Group = G001 (General – With text, allocation)
SAVE

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SAP FICO MATERIALS GENERAL LEDGER

STEP 2: FI Document Posting (F-02)

PATH: Accounting – Financial Accounting – General Ledger – Posting – General Posting
Document Header
Document Date = 25.11.2012
Posting Key = 40 (Debit)
Account = 200100 (Cash A/c) (Press Enter Key)
Amount = 2,00,000
Business Area = TBAN
Value Date = 25.11.2012
Text = Equity Share Capital Receipt
Posting Key = 50 (Credit)
Account = 100000 (Eq. Share Cap A/c) (Press Enter Key)
Amount = *
Business Area = TBAN
Text = +
OVERVIEW
SAVE
NOTE: Document 1 was posted in Company Code TATA
STEP 3: Display of Documents (FB03)
Accounting – Financial Accounting – General Ledger – Document – Display – Document List
Company Code = TATA
Fiscal Year = 2012
Document Type = SA
EXECUTE

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SAP FICO MATERIALS GENERAL LEDGER

STEP 4: Change of Documents (FB02)

Accounting – Financial Accounting – General Ledger – Document – Change – Document
List
Company Code = TATA
Fiscal Year = 2012
Document Type = SA
EXECUTE

STEP 5: Display Account Balances (FS10N)

Accounting – Financial Accounting – General Ledger – Account – Display Balances –
Execute
GL Account Number = 100000 (Equity Sh. Cap A/c)
Company Code = TATA
Fiscal Year = 2012
EXECUTE

STEP 6: GL Account – Display Line Item (A/c Balances) (FBL3N)

Accounting – Financial Accounting – General Ledger – Account – Display/Change Line
Items
GL Accounts = 100000 (Equity Sh. Cap A/c)
Company Code = TATA
EXECUTE

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SAP FICO MATERIALS GENERAL LEDGER

OPEN ITEM MANAGEMENT

1. Creation of GL Accounts
a. Salary A/c
b. Rent A/c
c. Outstanding Expenses A/c
2. Due Entry Posting
3. GL Account – Display Line Item
4. Full Payment Scenario Posting
5. Due Entry Posting
6. GL Account – Display Line Item
7. Partial Payment Scenario Posting
8. Due Entry Posting
9. GL Account – Display Line Item
10. Residual Payment Scenario Posting

STEP 1: Creation of GL Accounts (FS00)

Accounting – Financial Accounting – General Ledger – Master Records – GL Accounts –
Individual Processing – Centrally –
Click on Create Icon
a. Salary Account
GL Account No. = 400200
Company Code = TATA
Main Menu – GL Account – Create
Account Group = Administrative Expenses
Short Text = Salary A/c
Long Text = Salary Account
 Only Balance in Local Currency
 Line Item Display
Sort Key = 001 (Posting Date)
Field Status Group = G001 (General – With text, allocation)
SAVE

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SAP FICO MATERIALS GENERAL LEDGER

b. Rent Account
GL Account No. = 400201
Company Code = TATA
Main Menu – GL Account – Create
Account Group = Administrative Expenses
Short Text = Rent A/c
Long Text = Rent Account
 Only Balance in Local Currency
 Line Item Display
Sort Key = 001 (Posting Date)
Field Status Group = G001 (General – With text, allocation)
SAVE
c. Outstanding Expenses Account
GL Account No. = 100500
Company Code = TATA
Main Menu – GL Account – Create
Account Group = Current Liabilities Account
Short Text = O/S Expns A/c
Long Text = Outstanding Expenses Account
 Only Balance in Local Currency
 Open Item Management --------------------------------------VERY IMPORTANT
 Line Item Display
Sort Key = 001 (Posting Date)
Field Status Group = G001 (General – With text, allocation)
SAVE

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SAP FICO MATERIALS GENERAL LEDGER

STEP 2: FI Document Posting (F-02)

PATH: Accounting – Financial Accounting – General Ledger – Posting – General Posting
Document Header
Document Date = 30.11.2012
Posting Key = 40 (Debit)
Account = 400200 (Salary A/c) (Press Enter Key)
Amount = 5,000
Business Area = TBAN
Value Date = 30.11.2012
Text = Salary Payment
Posting Key = 50 (Credit)
Account = 100500 (O/S Expns A/c) (Press Enter Key)
Amount = *
Business Area = TBAN
Text = +
OVERVIEW
SAVE
NOTE: Document xx was posted in Company Code TATA

STEP 3: GL Account – Display Line Item (A/c Balances) (FBL3N)

Accounting – Financial Accounting – General Ledger – Account – Display/Change Line
Items
GL Accounts = 100500 (O/S Expns A/c)
Company Code = TATA
 Open Items
EXECUTE

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SAP FICO MATERIALS GENERAL LEDGER

STEP 4: Full Payment Scenario Posting (F-07)

Accounting – Financial Accounting – General Ledger – Posting – Outgoing Payments –
Process Open Items
Document Date = 04.12.2012
Document Type = SA
Bank Data
Account = 200100 (Cash A/c)
Business Area = TBAN
Amount = 5,000
Value Date = 04.12.2012
Text = Salary Payment – Full
Open Item Selection
Account = 100500 (O/S Expns A/c)
PROCESS OPEN ITEMS
(Deselect all the amounts & select the respective amount for which the document is to be
cleared)
OVERVIEW
SAVE

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SAP FICO MATERIALS GENERAL LEDGER

STEP 5: FI Document Posting (F-02)

PATH: Accounting – Financial Accounting – General Ledger – Posting – General Posting
Document Header
Document Date = 30.11.2012
Posting Key = 40 (Debit)
Account = 400200 (Salary A/c) (Press Enter Key)
Amount = 7,000
Business Area = TBAN
Value Date = 30.11.2012
Text = Salary Payment
Posting Key = 50 (Credit)
Account = 100500 (O/S Expns A/c) (Press Enter Key)
Amount = *
Business Area = TBAN
Text = +
OVERVIEW
SAVE
NOTE: Document xx was posted in Company Code TATA

STEP 6: GL Account – Display Line Item (A/c Balances) (FBL3N)

Accounting – Financial Accounting – General Ledger – Account – Display/Change Line
Items
GL Accounts = 100500 (O/S Expns A/c)
Company Code = TATA
 All Items
EXECUTE

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SAP FICO MATERIALS GENERAL LEDGER

STEP 7: Residual Payment Scenario Posting (F-07)

Accounting – Financial Accounting – General Ledger – Posting – Outgoing Payments –
Process Open Items
Document Date = 04.12.2012
Document Type = SA
Bank Data
Account = 200100 (Cash A/c)
Business Area = TBAN
Amount = 6,000
Value Date = 04.12.2012
Text = Salary Payment – Full
Open Item Selection
Account = 100500 (O/S Expns A/c)
PROCESS OPEN ITEMS
 Deselect all the amounts (Double Click)
 Select Residual Payment tab
 Double Click on respective amount under Net Amount column
 Double click on Residual Item Column
OVERVIEW
SAVE

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STEP 8: FI Document Posting (F-02)
SAP FICO MATERIALS GENERAL LEDGER

PATH: Accounting – Financial Accounting – General Ledger – Posting – General Posting

Document Header
Document Date = 30.11.2012
Posting Key = 40 (Debit)
Account = 400200 (Salary A/c) (Press Enter Key)
Amount = 6,000
Business Area = TBAN
Value Date = 30.11.2012
Text = Salary Payment
Posting Key = 50 (Credit)
Account = 100500 (O/S Expns A/c) (Press Enter Key)
Amount = *
Business Area = TBAN
Text = +
OVERVIEW
SAVE
NOTE: Document xx was posted in Company Code TATA

STEP 9: GL Account – Display Line Item (A/c Balances) (FBL3N)

Accounting – Financial Accounting – General Ledger – Account – Display/Change Line
Items
GL Accounts = 100500 (O/S Expns A/c)
Company Code = TATA
 All Items
EXECUTE

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STEP 10: Partial Payment Scenario Posting (F-07)
SAP FICO MATERIALS GENERAL LEDGER

Accounting – Financial Accounting – General Ledger – Posting – Outgoing Payments –

Process Open Items
Document Date = 04.12.2012
Document Type = SA
Bank Data
Account = 200100 (Cash A/c)
Business Area = TBAN
Amount = 5,000
Value Date = 04.12.2012
Text = Salary Payment – Full
Open Item Selection
Account = 100500 (O/S Expns A/c)
PROCESS OPEN ITEMS
 Deselect all the amounts (Double Click)
 Select Partial Payment tab
 Double Click on respective amount under Net Amount column
 Double click on Payment Amount Column
OVERVIEW
SAVE

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