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Lookup and Reference Functions: Practical - 6

This document discusses lookup and reference functions in Excel including VLOOKUP, HLOOKUP, and INDIRECT. VLOOKUP looks up values in the leftmost column and returns values from columns to the right. HLOOKUP searches for values in rows and returns values from the same column. INDIRECT allows VLOOKUP to locate values across multiple sheets using cell references. The document demonstrates using these functions to extract shipping mode, product container, and other details for order ID 2277 from a dataset containing sales information. It concludes that VLOOKUP, HLOOKUP, and VLOOKUP with INDIRECT help locate values within and across sheets.

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Abhiram
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86 views7 pages

Lookup and Reference Functions: Practical - 6

This document discusses lookup and reference functions in Excel including VLOOKUP, HLOOKUP, and INDIRECT. VLOOKUP looks up values in the leftmost column and returns values from columns to the right. HLOOKUP searches for values in rows and returns values from the same column. INDIRECT allows VLOOKUP to locate values across multiple sheets using cell references. The document demonstrates using these functions to extract shipping mode, product container, and other details for order ID 2277 from a dataset containing sales information. It concludes that VLOOKUP, HLOOKUP, and VLOOKUP with INDIRECT help locate values within and across sheets.

Uploaded by

Abhiram
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOCX, PDF, TXT or read online on Scribd
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Practical – 6

Lookup and Reference Functions

INTRODUCTION:
In this report we will be looking at Vlookup and Hlookup functions. The VLOOKUP function
always looks up a value in the leftmost column of a table and returns the corresponding value
from a column to the right. HLOOKUP in Excel stands for 'Horizontal Lookup'. It is a function
that makes Excel search for a certain value in a row (the so called 'table array'), in order to return
a value from a different row in the same column. Also we will be looking at Indirect function in
Vlookup, report using Vlookup

ABOUT DATASET:

The data used for this report is an excel sheet with data on the distribution of a certain product
among different consumer segments in different provinces. The data contains details regarding
number of quantity of products sold, its total sales amount and the shipping cost for
transportation of the goods. The dataset contains 858 observations with 11 variables.

OBJECTIVES:

To demonstrate the following lookup and reference of Excel.


(a) Vlookup 
(b) Hlookup
(c) Indirect function in Vlookup
(d) Report using Vlookup

ANALYSIS:

1. VLOOKUP

The VLOOKUP function always looks up a value in the leftmost column of a table and returns
the corresponding value from a column to the right.

Procedure: -
1. Suppose if we want to separate out ship mode then we can use Vlookup.
2. This was used to return Ship Mode of order ID 2277. Here Order ID is the primary key.

The following syntax was used


=VLOOKUP(A2,Sheet1!A1:K859,4,FALSE)

3. Similarly we can do this to extract other columns as well.

2. HLOOKUP
HLOOKUP in Excel stands for 'Horizontal Lookup'. It is a function that makes Excel search for
a certain value in a row (the so called 'table array'), in order to return a value from a different row
in the same column.
Procedure: -

1. Here the variables are arranged in rows and if we want to extract out product container
then we can use Hlookup function.
2. Suppose if we want to separate out Product container then we can use Hlookup.
3. This was used to return Product Container of order ID 2277. Here Order ID is the
primary key.

The following syntax was used


=HLOOKUP(A2,Hlookup!$A$1:$AGA$11,5,FALSE)
4. Similarly we can do this to extract other columns as well.
3. Indirect Function in Vlookup

 Vlookup with indirect function helps in locating the values of a data from beyond the
active excel sheet. Using this function we can get the several values of different
parameters for one particular object from several excel sheets within the book.
 For using the vlookup with indirect, we have to arrange different parameters in different
sheets with one column remaining constant while the parameters keep changing. Also
name the sheets on the name of the parameters for convenience.
 The constant column should contain the object for which you will locate the different
parameters.
 Now, tabulate the different parameters in a table and keep the object for referencing in a
different cell.
Use the syntax for vlookup with indirect function to refer to the different values of parameter
stored in different sheets
Procedure:
 Open Excel sheet
 Name a column as “2277” and below it type the names of the Excel sheets from
where data needs to be extracted ie, “Sheet8”, “sheet5”, “sheet6” and “sheet7”.
 Name another column as “Details”
 Now in front of “Ship Mode” type the excel function VLOOKUP as follows:-
=VLOOKUP($N$10,INDIRECT(""&N11&"!A1:B859"),2,0)
Fill up the formula for others as well

4. Report using VLOOKUP

To create a VLOOKUP report for order ID 2277

Function used: VLOOKUP


We can use the Vlookup function to extract all the details pertaining to a single item. We will
find out all the details of the ORDER ID “2277”.
Procedure:

 Select a cell and copy paste the variable headers as needed.


 Select a cell next to it and enter the ORDER ID that needs to be looked up
 Enter the Vlookup Function for “Order Date”.
 Formula =VLOOKUP($C$2,Sheet1!$A$1:$K$859,2,FALSE)
 Do the same for the rest of the variables.

CONCLUSION:

We have seen the usage of vlookup, hlookup functions and how they can assist the user in
locating the different values within a data sheet. With the introduction of indirect function the
barrier of locating the functions within the active sheet got removed and we were able to locate
the values of different parameters for a single object from multiple sheets using the combination
of vlookup with indirect function.

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