USER MANUAL

ZKTime.Net 3.0
Version: 1.0
Date: February, 2015
3 Before Use

3.1 Installation and Register

3.1.1 Installation

• Note:

(1) The demonstration figure below maybe different from your actual installation, the actual software
installation shall prevail.

(2) You must install .Net Framework 4.0 first. Otherwise, you cannot install this program. (Tips: The installation
CD contents the .Net Framework 4.0 setup file. You can install it as required.)

(3) If you have installed this program before, please uninstall it first, and restart your computer.

(4) It is better to turn off all the other applications before installation, to avoid any conflict in
installing procedure.

(5) During the installation, the computer firewall software may prevent the service from this program, please
selects “Allow all”, or temporarily stops the firewall software before installation.

1. Put the installation CD into the CD driver, the

installation program will run automatically.

2. Click [Next] button on the Installation Guide

window to enter to the END-USER LICENSE
AGREEMENT FOR THIS SOFTWARE window.

6 ZKTime.Net 3.0
3. Read the license carefully; select
I accept the agreement, and then
click [Next] button to enter to the
Installation Path Setting window.

• Tips: Click [Cancel] button to cancel the

installation operation.

4. Click button, select the

installation path in the pop-up
window. Click [Next] button to enter
to the Select Components window.

5. Ticking the component as required, and

then click [Next] button to continue.

• Tips: means selected.

ZKTime.Net 3.0 7
 6. Click button, select the path
for creating the program’s shortcuts. Click
[Next] button to enter to the Installation
Confirmation window.

7. Click [Install] button to continue with the

installation; or click [Back] button, if you
want to review the change of any setting.

• Note: If you selected the Fingerprint reader

driver at step 5, the following window will
pop-up.

8 ZKTime.Net 3.0
(1) Click [Next] button to enter to the
Installation Confirm window.

(2) Click [Install] button to continue

with the installation of Fingerprint
reader driver.

(3) Click [Finish] button to close

the setup window.

ZKTime.Net 3.0 9
 8. After finishing the installation,
the complete wizard window
will pop-up.

• Note: After successfully installing

the program, this icon will

display. Double- clicks this icon to

run ZKTime.Net 3.0 program.

9. Click [Finish] button, the Software

Register window will pop-up.

3.1.2 Register

In order to use the system appropriately,

please install the authorized software.

1. Send the Unique product code

to the software provider to get
the Registration Code.

10 ZKTime.Net 3.0
 2. Enter the Registration Code in
the License box.

3. Click [Register] button to register.

4. Click [OK] button to close the

Information prompt box.

3.2 Uninstall

• Method 1

If you are no longer using this software and wish to delete it, remove it as follows: Click [Start] > [All
Programs] > [ZKTime.Net 3.0] > [Uninstall ZKTime.Net 3.0].

• Method 2

1. Exit the ZKTime.Net 3.0 program.

2. Choose [Start] > [Control Panel] > [Uninstall a Program] > right-click [ZKTime.Net 3.0], and click
[Uninstall] button.

ZKTime.Net 3.0 11
 3. Click [Yes] to remove the
ZKTime.Net 3.0 program.

3.3 Login

Double click the desktop shortcut, or choose [Start] > [Programs] > [ZKTime.Net 3.0] to pop-up the
Login window.

1. If you log in to the system for the first time

(this means the system has no users), the
system displays the register administrator
interface. Type-in the User Name, Password,
Repeat Password and User Email Address as
required, and then click [Register] button to
register user.

2. If you have previously logged in to the

system, enter the correct registered User
Name and Password. For more information
about setting the User Name, Password, and
user privilege (Role), please refer to “4.4 User
Management”. Click [Login] button to log in
to the system, or click [Quit] button to exit.

12 ZKTime.Net 3.0
3. You can log in to different
system interfaces based
on different user privileges
(Role). The administrator
will enter to the Employee
Card interface by default.

• Note: Click icon to view as

Grid, and display the Employee
Management interface.

ZKTime.Net 3.0 13
3.4 User Interface and Main Menu

Main Menu Bar:

Provides six main functional menus of the system. The clear classification management
and powerful functional structures help you to manage the staff attendance of your
company smoothly.
The Secondary Menu Bar:
Simplifies functions and helps you to perform operations more effectively.
Operation area: Allows you to view and use various functions.

Shortcut Icons:
Allows you to perform operations conveniently, including fast access to navigation,
system registration and checking of the system version.

Information Bar:
Displays the Employee Card, Device Card, Report Card and the current Login User.

• Main Menu and Function Instruction

The system menu bar lists all the operation options. The user can click different menus to select different

14 ZKTime.Net 3.0
operations on the bar. If the user clicks one menu, the tiling submenu will display.

System Management: Allows you to manage the system’s configuration, including Configuration, Sender
Settings, Role and User management, Database management, and check the Operation Logs.

HRM (Human Resource Management): Sets Company Structure, types in Employees; and sets Pay Code for
salary payment.

Attendance Setting: Sets attendance Rule, Timetable and Shift; Schedule (contains Temporary Schedule);
does Exception setting, namely Vacation and Sick Leave setting.

Device Maintenance: Allows you to manage the attendance check device and the employee information and
attendance records on the device; including Device management, Area setting, Data Sync; SMS, Work Code
and U Disk management.

Access Control Management: Sets the parameters of the electronic locks and related access device. Including
AC Time Zone, AC Group, AC Unlock Combination and Employee AC Privilege setting and Upload AC Privilege,
and so on.

Reports Management: Allows you to process and manage reports by two categories: employee info and
attendance record. You can calculate the attendance records by specifying the scope of employees and time,
and output reports. You can import or export the attendance data as required by using a U Disk.

• Instruction of Shortcut Icons

1. Home

If you encounter any problem

when performing operations in
the system, you can click icon
to return to the system navigation,
which will help you to complete
attendance management quickly.

ZKTime.Net 3.0 15
2. License

For the specific operation method, please refer to “3.1.2 Register”.

3. About

You can click [About] to check the system version.

• Instruction of Information Bar

1. Device Card

Click icon, the system will

enter to the Device Card interface
automatically. An overview of added
devices info and current connection
status are shown.

The system will pop-up the prompt box, and display

the connect procedure and status for all devices at
the bottom right corner of the screen.

16 ZKTime.Net 3.0
2. Employee Card

Click icon, the system will

enter to the Employee Card
interface automatically.

3. Reports Card

Click icon, the system will

enter to the Reports Card
interface automatically.

• Tips: For the method of

checking report, please refer to
“9.3 View Reports”.

ZKTime.Net 3.0 17
4 System Management
The System Management function contains adding system User (such as Company Manager, Registrar,
Attendance Statisticians Allows, and so on); assigning role as required. Doing (System) Configuration, Sender
Settings, check Operation Logs and Database Management, etc.

4.1 Configuration

Click [System] > [Config] to enter to

the (System) Configuration interface.

1. Basic Setting

• Records Download Options

Delete record(s) from the terminal after downloaded: If tick ( ) this option, after downloading attendance
records by Download Records operation, the system will delete the records in the devices automatically.

Auto Download record(s) from terminal(s) when ZKTime.net is on: If tick ( ) this option, after starting
this software, the system will download records from the online devices which have been added into
the program automatically.

• Download records every (Mins): If tick ( ) and enable Auto Download records when ZKTime.Net starts to
function, you can choose whether to tick ( ) and enable the Download records every function. The default
time is 5 minutes, you can modify as required.

• Date and Time Format

Set the system’s Date and Time format. This format will decide the date and time’s display way for the reports
and software. You can set them as habits and required.

18 ZKTime.Net 3.0
• Function Options

You can tick ( ) the option to enable the function as required.

• Calendar Type

Set the display type of calendar, the default type is Normal. You can select as Iran or Arabia calendar as
required.

2. Data Transfer Setting

• Note: If tick ( ) and enable the

Transfer photo via Http function,
after setting the following
options correctly, the ZKTime.
Net 3.0 program will download
the attendance photos via Http
from device automatically.

• Transfer photo via Http

Photo directory: Click icon, select the photo storage path in the pop-up window.

Port: Enter the port number which has set in the ADMS menu of device.

Time zone: Click button, and select Time zone in the drop-down list.

Add Terminal to system automatically: If tick ( ) and enable this function, when the
push device requests connection, the program will automatically add the device.

Transaction: Set the way for uploading attendance photo. Supports Real Time, Interval
and Times. Choose and set as required.
• Note: If tick ( ) and enable the
• WDMS Data Sync Setting WDMS Data Sync Setting function,
after setting the following options
Domain/IP, Port: Enter WDMS’s Domain/IP address and Port NO.
correctly, the system will automatically
Client Name: Enter the client name. synchronize the changed data to
WDMS or ZKTime.Net 3.0.
3. After setting, click [Save] button to save.

ZKTime.Net 3.0 19
4.2 Sender Settings

After setting the sender, the system will automatically send data to the user-defined email address, according
to the selected data type.

1. Click [System] > [Sender Settings] to enter to the Sender Settings interface.

• Sender Info

Email Address: Enter the email address for receiving data.

Password: Enter the correct password of this email address, and click [Test Connection] button to check
whether connects to the email server successfully.

Display Name, SMTP Server: Generate automatically via entering email address.

Port: The default value is 25, modify as required.

• Need Credentials, Enable SSL: Enable as required, tick ( ) means enable the function.

• Send Data

Send early out data automatically, Send late data automatically, Send absent data automatically: Tick ( )
and select the send data as required, multiple choices.

2. After setting, click [Save] button to save.

20 ZKTime.Net 3.0
4.3 Role Management

During the daily use procedure, the administrator needs to assign different kinds of privilege users. To avoid
the repeat setting up for each user, you can assign different kinds of roles. After that, assign the decent role
directly to the user while adding user. There are six privilege modules, which are System, HRM, Attendance,
Terminal, Access Control, and Reports.

Click [System] > [Role] to enter to the Role management interface. You can add, delete, edit and query
roles as required.

• Note: The system has one role

(Administrator) by default. This
role has all privileges.

1. Click [Add] button to enter to

the Add Role interface.

2. Set the general information

and assign the privilege for
role as required.

• General

Role Name, Remark: Enter the role

name and remark info.
• Add Role
• Assign Privilege

Tick ( ) and select privileges in the

Privilege Type Tab; or directly tick
( ) and select the highest privilege
to select all sub-privileges.

For example, if you tick ( ) and

select the highest privilege HRM,
then the sub-privileges of HRM,
such as Company, Employee,
Pay Code, etc. will be selected
automatically as shown above.

3. After setting, click [Save] button

to save.

ZKTime.Net 3.0 21
• Edit Role
1. Click and select the role in
which you want to edit in
the Role list on the Role
Management interface.

2. Modify the role info as required.

• Tips: The specific

operation method is the
same as Add Role.

3. After setting, click [Save] button

to save the role info.

• Delete Role

1. Click and select the role in

which you want to delete
in the Role list.

2. Click [Delete] button to

pop-up the following
Question box.

3. Click [Yes] button to

delete the selected role.

• Note: The default role

(Administrator) of the system
cannot be deleted.

22 ZKTime.Net 3.0
4.4 User Management

Add user and assign role (privilege) for system. Click [System] > [User] to enter to the User Management
interface. You can add, delete, edit and query users as required.

• Add User
1. Click [Add] button to enter to
the Add User interface.

User Name, Password, Email

Address: Enter the user name,
(login) password and email address
for new user.

Role: By ticking ( ) role in the

Role list to assign privilege for
user, single selection.

Remark: Enter the remarked

info as required.

2. After setting, click [Save] button

to save user info.
4.5 Operation Logs • Edit/Delete User

The program will record all uses’ operations logs automatically. • Tips: The operation methods
of editing/ deleting user are
Then you can check as required. the same as editing/ deleting
role. For the specific operation
method, please refer to “4.3 Role
Management”. Not repeating
the description here.

Click [System] > [Operation Logs]

to enter to the Operation Logs
management interface.

ZKTime.Net 3.0 23
 • Filter and Check Operation Logs

Select query option to filter and display the

operation logs as required.

• Delete Operation Logs

1. Click the icon before [Delete] button, the

date select box will pop-up.

2. Select date.

• (Tips: For the method of selecting date,

please refer to “1. Select Date” in Appendix 1
Common Operations chapter.)

3. Click [Delete] button to delete all operation

logs before the selected date.

• Note: It is irreversible once you have

removed the Operation Logs, please
• Export Operation Logs operate carefully.

Click [Export] button to export operation logs. For the specific operation method, please refer to “4. Export” in
Appendix 1 Common Operations chapter.

4.6 Database Management

Click [System] > [Database] to enter to the Database Management interface:

You can Initialize Database,

Backup Database and Restore
Database operations in Database
Management interface.

24 ZKTime.Net 3.0
4.6.1 Initialize Database

This function can restore system to the original installment status, please operate carefully.

The specific operation is shown as below:

1. Click [Initialize Database]

button, the Question prompt
box will pop-up.

2. Click [Yes] button to start

initializing database operation.

• Note: Click [No] button to

cancel operation.

4.6.2 Backup Database

In order to make sure the data security and to restore • Notes:

database, we suggest you to backup the database in a (1) Do not set the database
regular time. backup path and the
The specific operation is showed as below: system installation path
on the same drive.
1. Click [Backup Database] button, the Save As window will
pop-up. Choose backup path and enter the backup file (2) Do not set the backup
name in the File name bar. path under the root
directory of a drive.
2. Click [Save] button to start backing-up database operation,
is shown as below:

ZKTime.Net 3.0 25
 • Note: We suggest you to
backup the database after
building human resource
record, adding terminal info and
accessing control setting.

4.6.3 Restore Database

The specific operation is shown as below:

Click [Restore Database] button

on the Database Management
interface, the Open window will
pop-up. Choose the backup file in
which you want to restore; and click
[Open] button to start restoring
database operation.

26 ZKTime.Net 3.0
5 Human Resource Management
Before using the attendance function, you should do the human resource management. The first part is
Company Setting, namely, setting the company structure. The second part is employee management, namely,
typing-in employee and assigning department for the system and managing employee as required. The third
party is Pay Code setting.

5.1 Company Setting

Click [HRM] > [Company] to enter to the Company Setting interface. • Set Company Info

The system supports you to modify

the company’s basic info and the
name for the default department.
Click [Save] button to save settings.

• Tips: Double-click the

department name to enter to
the modify interface, and then
modify the name as required.

• Note: The parameter with *

means cannot be empty.

Country: Click button, and

then select country on the
drop-down list.

Logo: Click icon, double-

click the LOGO file in the pop-
up window, and then add
LOGO for company.

• Note: The size of the LOGO

file must be in the scope of
270*145. Moreover, you can
click icon to delete the
added LOGO.

Shown In Report: Tick ( ) and

select this option, the company’s
LOGO will display in the reports.
Otherwise, it will not display.

ZKTime.Net 3.0 27
• Add Department

1. Click icon to pop-up the Department Edit window is shown as below.

Parent: Click button behind Parent parameter, and then select parent department for the new department.

Department Name: Enter the department name.

2. After setting, click [Save] button to save the department info.

• Edit Department

The operation method of editing department is the same as editing role. For the specific operation method,
please refer to “4.3 Role Management”. Not repeating the description here.

• Delete Department

Click and the department in which you want to delete in the Company Structure list, and then click icon:

• If there are no employees in this department, directly delete this department.

• If there are employees in this department, the Question prompt box will pop-up.

Click [Yes] button to remove these employees from the default department.

Click [No] button to cancel the delete operation.

• Note: The default company and

department are undeletable, but you can
modify them as required.

5.2 Employee Management

Before using, you should add employee for system, or import employee info from other programs.

28 ZKTime.Net 3.0
 Click [HRM] > [Employee]
to enter to the Employee
Management interface.

You can add, delete, edit and

query employees as required
in this interface.

5.2.1 Add Employee

Add employee info, and enroll fingerprint and issue card as required.

The specific operation is shown as below:

1. Click [Add] button

to enter to the Add
Employee interface.

• Note: The parameter

with * means cannot
be empty.

• Basic Info

Status: Tick ( ) and select Enable, means this employee is in-service, otherwise, means demission.

Emp ID: Enter employee ID, the setting range is 1~999999999, unrepeatable.

First Name, Last Name, Email Address: Enter employee’s first name, last name and email address as required.

ZKTime.Net 3.0 29
Department: Click button, and select the subordinate department in the drop-down department list.

Hire Date: Display the current date in default. Click button, and select hire date in the drop-down date box
as required.

Salary Mode: Click button, and select the salary mode in the drop-down list, can select as Hours or Salary
as required.

Terminal Zone: Click button, and select the subordinate (attendance) zone in the drop-down area list. For
the Terminal Zone setting, please refer to “7.2 Zone Setting”.

Privilege: Click button, and select privilege in the drop-down list. You can select as User, Enroller, Manager
or Administrator as required.

Photo: Supports two kinds of method to add photo info for employee:

• Method 1: Click icon, double-click and select file in the pop-up window, add photo for employee.

• Method 2: If the computer is connected with video camera, you can click icon, and add photo for
employee via camera photograph.

Password: Enter password as required. When the employee has password verification privilege, then he/ she
can punch via password on the device.

Card: Enter the card No. to issue card for employee.

FP Count, Face Count: Display the enrolled count of fingerprint and face.

• Others Setting

Click Others tag to enter to the

Others setting interface.

Set employee info as required.

2. After setting, click [Save]

button to save employee info.

• Tips: The size of the

employee photo must be in
the scope of 200*200. You
can click icon to delete the
added employee photo.

30 ZKTime.Net 3.0
5.2.2 Fingerprint Management

The program supports Terminal or FP Sensor to enroll fingerprint for employee.

• Enroll FP

Take enrolling fingerprint via terminal as an example to describe the specific operation of enrolling fingerprint.

1. Click and select employee in the

Employee list, and click Enroll
FP tag to enter to the Enroll
Fingerprint interface.

2. Select the Terminal Type as

Terminal.

3. Click button behind the

Device, select the device in
which will be used for enroll FP
in the drop-down device list.
Click icon to connect device.
After successful connection,
the interface will prompt Please
select the finger.

• Tips: means successful

connection to the device.

• Note: The selected device must

have online enroll FP function,
otherwise, you cannot do the
enroll operation.

ZKTime.Net 3.0 31
 • Tips:

(1) For the specific operation

of adding device, please
refer to “7.1.1 Add Device”.

(2) The device being used for

enrolling FP must connect
to the network, and
make sure the network is
unobstructed. Otherwise,
you cannot enroll FP.

4. Click and select finger,

the selected one will
display in green.

5. Press the finger on the

fingerprint collector correctly for
three times.

When the fingerprint enrolls

successfully, the interface will
prompt Enrolled Successfully. The
enrolled finger will display the
green fingerprint pattern.

• Notes:

(1) You can repeat the step 4

and step 5 to enroll more
fingerprints for employee.

(2) After enrolling successfully, the

system will save the enrolled
FP info automatically.

(3) You can click [Cancel enroll]

button to cancel operation.

32 ZKTime.Net 3.0
• Delete FP

1. In the Enroll FP interface, click the enrolled finger, the Question box will pop-up.

2. Click [Yes] button to delete the selected FP template, or click [No] button to cancel operation.

5.2.3 Employee Maintenance

• Edit Employee

1. Click and select employee in the Employee list.

2. Modify the employee info as required, and click [Save] button to save settings.

• Delete Employee

1. Click and select employee in the Employee list.

2. Click [Delete] button, the Question prompt box will pop-up.

3. Click [Yes] button to delete the selected employee, or click [No] button to cancel operation.

• Import/Export Employee Info

Import: The system supports importing function to import employee info from other programs. For the
specific operation, please refer to “3. Import” in Appendix 1 Common Operations chapter.

Export: The system supports exporting function to export employee info as Excel, Text or CSV format file. For
the specific operation, please refer to “4. Export” in Appendix 1 Common Operations chapter.

• Batch Update

ZKTime.Net 3.0 33
 1. Tick ( ) and select multi
employee in the Employee list,
and click [Batch Update] button
to pop-up the Batch Update
window.

2. Batch update the employees’

Department, Hire Date, Salary
Mode, and Terminal Zone as
required; and click [Save] button
to save settings.

• Delete Passwords/Delete Cards/Delete Fingerprints/Delete Faces

The software supports (batch) to delete passwords, cards fingerprints,

and face operation.

Take Delete Password as an example to introduce the specific

operation method.
1. Select employee in the
Employee list. (Multiple choices)

2. Click behind [Batch Update]

button and click and select
Delete Passwords in the drop-
down menu list. The system will
delete the selected employees’
password. The result will display
in the pop-up window, is shown
at the bottom right corner of
the PC screen.

34 ZKTime.Net 3.0
5.3 Pay Code

Define the type of salary payment which is used for payroll calculation.

Click [HRM] > [Pay Code] to enter

to the Pay Code setting interface.

1. Click [Add] button to enter to

the Add Pay Code interface.

• Note: The parameter with *

means cannot be empty.

• Add Pay Code

Name: Enter the pay code name.

Export Code, Report Sign: Enter

the export code and the report
sign for this pay code.

2. After setting, click [Save] button

to save info.

• Note: The Pay Code which

• Edit/Delete Pay Code Export Code is greater than or
equal to 11, will be used for Pay
For the operation method of editing/deleting pay code, is the same as Code setting in the Exception
editing/deleting role. For the specific operation method, please refer Assign menu interface. For
to “4.3 Role Management”. Not repeating the description here.. details, please refer to “6.5
Exception Assign”.

ZKTime.Net 3.0 35
6 Attendance Management
To help enterprises performing information-based attendance management, this software implements
automatic collection, statistics, and query of employee attendance data. This improves the management of
human resource and facilitates the check-in of employees. This software enables the management personnel
to collect statistics and check the employee attendance, and enables the management department to query
and appraise the attendance of all departments, thus allowing enterprises to accurately acquire the employee
attendance data.

The data exchange between the attendance device and the program has to be performed in advance to
execute synchronous management of the attendance device and collect the employee attendance records
saved on the attendance device. For the attendance device setting, please refer to “7.1 Device Management”.

The Attendance menu mainly achieves the following function: Attendance Rule setting, Timetable and Shift
which are used for common attendance, Schedule (contents Temporary Schedule) and Exception Assign, etc.

6.1 Attendance Rule

The attendance system varies across companies, so you need to manually set attendance rules to ensure the
accuracy of the final attendance calculation. The attendance rule setting is a major way to demonstrate a
company’s attendance system.

Click [Attendance] > [Rule] to enter to the Attendance Rule setting interface. Set as required, and click [Save]
button to save settings.

6.1.1 OT & Weekends Setting

36 ZKTime.Net 3.0
 Click OT & Weekends Setting tag
in the Attendance Rule setting
interface, to enter to the OT &
Time 1 Time 2 Time 3 Weekends Setting interface.

• Weekends Setting
Select weekends based on the company's actual situation. (Multiple Choices)
• Overtime (OT) Setting

Set OT Levels 1, 2, and 3 to different lengths of work time.

Method of Overtime Level Calculation: (Calculated in subparagraph)

Assume that the values of T1 to T3 are specified as above. T represents the end point of working time.

• If an employee’s Actual daily working hours are greater than Time 1 but less than Time 2; then the
overtime at OT Level 1 is the Actual daily working hours minus Time 1.

• If an employee’s Actual daily working hours are greater than Time 2 but less than Time 3; then the
overtime at OT Level 1 is the Time 2 minus Time 1; the overtime at OT Level 2 is the Actual daily working
hours minus Time 2.

• If an employee’s Actual daily working hours are greater than Time 3; then the overtime at OT Level 1 is
the Time 2 minus Time 1; then overtime at OT Level 2 is Time 3 minus Time 2; the overtime of OT Level 3
is the Actual daily working hours minus Time 3.
The following example is used to explain how overtime is calculated by using the values which is specified in
the preceding figure.
• If an employee works 9 hours a day, he/she has 1-hour overtime (9 minus 8) at OT Level 1.

ZKTime.Net 3.0 37
• If the employee works 12 hours a day, he/she has a total of 4-hour overtime, 3-hour overtime (11 minus 8)
at OT Level 1 and 1-hour overtime (12-11) at OT Level 2.

• If the employee works 15 hours one day, he/she has a total of 7-hour overtime, 3-hour overtime (11 minus
8) at OT Level 1, 3-hour overtime (14-11) at OT Level 2, and 1-hour overtime (15-14) at OT Level 3.

Weekends work as: Specifies how the work time on weekends is calculated. The work time on weekends can
be included into the normal work time or one of the three types of overtime, whichever you select.

6.1.2 Holiday Setting

The required attendance time on holidays might differ from that on usual days. For ease of operation, the
system provides Holiday setting which allows you to set the attendance time and rules for holidays. After a
holiday is specified, the system will set attendance rules for the holiday and collect statistics and display the
attendance records on the holiday.

Click Holiday tag in the Attendance

Rule setting interface to enter to
the Holiday setting interface.

Click [Add] button to pop-up the

Holiday Edit interface.

38 ZKTime.Net 3.0
• Add Holiday

1. Click [Add] button to enter to

the Add Holiday interface.

Name: Enter the holiday name.

Count Work Time: You can select as Work, OT Level 1, OT Level 2 or OT Level 3 based on actual situation.
Circulation rules setting: You can select as Fixed Date, Cycle by Year or Cycle by Date as required.
-->When select as Fixed Date or Cycle by Year
Fixed Date: When select as Fixed Date, then this holiday will only apply to the selected date.
Cycle by Year: The holiday has a fixed date, such as the New Year’s Day in on January 1th. You can set the
holiday as Cycle by Year. After setting, the system will set this date as holiday automatically.
Start From: Click button, and then select the holiday start date in the drop-down date box.
Days: Supports manual input or by clicking / to increase or decrease to set continuous days for holiday.
-->When select ad Cycle by Date
Cycle by Date: The holiday has no fixed date. Such as the Thanksgiving Day is on every 4th Thursday of
November. Then you can set the holiday as Cycle by Date.

ZKTime.Net 3.0 39
Start From: Click button behind the Month, Week and Day one by one, and then select month, week and
day in the drop-down list.

Days: Supports manual input or by clicking / to increase or decrease to set continuous days for holiday.

2. After setting, click [Save] button to save settings.

• Edit/Delete Holiday

The operation methods of editing/deleting holidays are the same as editing/deleting the role. For the specific
operation method, please refer to “4.3 Role Management”. Not repeating the description here.

6.1.3 Advanced Setting

Click Advanced Setting tag in

the Attendance Rule setting
interface to enter to the
Advanced Setting interface.

Time interval between two records: Sets the interval length for saving effective attendance record. The
default length is 5 minutes. You can set this parameter as required. For example, if an employee punches
at 08:30 a.m, his/her punch records in the following 5 minutes (08:30~08:35) are invalid and not stored in
the attendance device. Similarly, the attendance device will save only the valid punch records according
to this rule.

No check-in, count as Late Arrival / Absent: Tick ( ) and select this option, click button and select as Late
Arrival or Absent in the drop-down list as required. Then no check-in employee will be counted as Late Arrival
or Absent.

No check-out, count as Early Out / Absent: Tick ( ) and select this option, click button and select as
Early Out or Absent in the drop-down list as required. Then no check-out employee will be counted as
Early Out or Absent.

40 ZKTime.Net 3.0
Late exceed _ minutes, count as absent: The default value is 0 minute, you can modify as required.
After ticking ( ) and selecting this option, if the Check-In Time is 9 a.m, all punches after 9 a.m, will be
counted as absent.

Early leave exceed _ minutes, count as absent: The default value is 0 minute, you can modify as required.
After ticking ( ) and selecting this option, if the Check-Out Time is 18 p.m, all punches before 18 p.m, will be
counted as absent.

Active automatic schedule for no-shift employee: After ticking ( ) and selecting this option, the system will
use the default shift to schedule for no-shift employee automatically.

Active attendance status: If tick ( ) and select this option, the system will identify the attendance
status of the attendance records downloaded from the device according to the preset attendance
status on the device. If you do not select this option, the system will identify the attendance status of
the attendance records downloaded from the device according to the odd and even numbers of the
attendance records, where an odd number represents “Check-in’ and an even number represents “Check-
out”. Specifically, the first attendance record is “Check-in”, the second is “Check-out”, the third is “Check-in”,
the fourth is “Check-out”, and the like.

Active Round setting (Attendance > Timetable > Round Setting): By ticking ( ) and selecting this option,
to activate the Round Setting function, otherwise, to disable it.

6.2 Timetable Setting

You can set all timetables that may be used during the attendance procedure, and then set each option as
required. Such as Check-In /Out Time, Late Arrival/Early Out time, Break and Rounding setting, etc.

Before shift setting, you must set all the timetables that might be used. Only after employees are assigned to
shifts, you can collect and calculate employee attendance time based on the attendance parameters.

Click [Attendance] >

[Timetable] to enter to the
Timetable setting interface.

The system has a timetable named

Default by default. You can modify
it as required, but undeletable.

ZKTime.Net 3.0 41
6.2.1 Add Timetable

1. Click [Add] button to enter to the Add Timetable interface.

• General Setting

Timetable Name: Enter the timetable name.

Timetable Type: Click button and select timetable type (Regular or Flexible) in the drop-down list

-->When the Timetable Type is selected as Regular

The General Setting interface is shown as below:

• Regular Type

Check-In/Out Time: Set the Check-In and Check-Out time.

Color: Click icon, and select the display color for this timetable in the pop-up color box.

Active additional setting: If you want to manually modify the following parameters, tick ( ) and select this
option, and modify as required. Otherwise, use the default setting by unselecting it.

Check-In Start at: The default Check-In Start time is two hours before Check-In time. For example, the Check-
In time is 08:00, and the system set 06:00 as Check-In Start time automatically. The Check-In Start time must be
earlier or equal to Check-In time. All punches before Check-In Start time will be counted as invalid records.

Check-In End at: The default Check-In End time is two hours after Check-In time. For example, the Check-In
time is 08:00, and the system will set 10:00 as the Check-In End time automatically.

42 ZKTime.Net 3.0
• Note: The Check-In End time must be later or equal to the Check-In time plus allowable Later Arrival
time. For example, the Check-In time is 09:00 and the allowable Later Arrival time is 5 minutes, then
the Check-In End time must be later or equal to 09:05. All punches after the Check-In End time will
be counted as invalid records.

Check-Out Start at: The default Check-Out Start time is two hours before Check-Out time. For example, the
Check-Out time is 18:00, then the Check-Out Start time is 16:00. All punches before the Check-Out Start time
will be counted as invalid records.

• Note: If allowable Early Out time is greater than 0 minute, then the Check-Out Start time must be earlier
or equal to the Check-Out time minus the allowable Early Out time. For example, the Check-Out time
is 18:00 and the allowable Early Out time is 5 minutes, then the Check-Out Start time must beearlier or
equal to 17:55.

Check-Out End at: The default Check-Out End time is two hours after Check-Out time. For example, the Check-
Out time is 18:00, and the system will set the Check-Out End time as 20:00 automatically.

• Note: The Check-Out End time must be later or equal to the Check-Out time. For example, the Check-Out
time is 18:00, then the Check-Out End time must be later or equal to 18:00. All punches after the Check-Out
End time will be counted as invalid records.

Calculate As: Generate automatically after setting Check-In and Check-Out time.

Late Arrival, Early Out: Set the allowable Late Arrival/Early Out Time. The unit is Minute.

First Punch IN / Last Punch OUT function: After ticking ( ) and selecting this option, the system will only
record the first and last effective punch records; other punch records will be considered as invalid records. The
terminal will only store the effective punch records.

Break: Tick ( ) and select break in the Break list.

»» Add Break
(1) Click [Management] > [Add] to
enter to the Add Break widow.

(2) After setting, click [Save] button

to save info.

Break Name, Start Time, Ahead to: Enter the name and set this break’s start time and when the break
can advance to.

End Time, Delay to: Set this break’s end time and when the break can delay to.

ZKTime.Net 3.0 43
Break (Mins): Generate automatically after setting Start Time and End Time.

Auto Deduct: If tick ( ) and select this option, without punching, the system will deduct the break time from
the work time automatically.

Must Check: If tick ( ) and select this option, you must check before and end break.

Early return_ Mins forward to: means to active this function. Set the time as required. When comes back
early before this time, then forward to Work, OT Level 1, OT Level 2, or OT Level 3.

Break Exceed _ Mins forward to: means to active this function. Set the time as required. When comes back
exceeding this time, then forward to Late Arrival, Early Out, or Absence.

»» Edit / Delete Break

The operation methods of editing/deleting break are the same as editing/deleting role. For the specific
operation method, please refer to “4.3 Role Management”. Not repeating the description here.

-->When the Timetable Type is selected as Flexible

The General Setting interface is shown as below:

• Flexible Type

(Not to limit the Check-In and Check-Out time, but the time between Check-In and Check-Out need to be
greater than or equal to Daily Work Time.)

Daily Work Time: Enter the daily work time, namely, the minimum time that employees have to work
every day.

Color: Click icon, and select the display color for this timetable in the pop-up color box.

44 ZKTime.Net 3.0
Day Change at: Set the day change time, namely, the end time of day’s work time statistics. Fox example, the
Day Change time is 23 o’clock; the work time after 23 o’clock, will be counted as the second day’s work time.

Only consider first and last Records one day: After ticking ( ) and selecting this option, the system will only
record the first and last effective punch records; other punch records will be considered as invalid records. The
terminal will only store the effective punch records.

OT Level 1/2/3 Work Time Exceed: Set and select as required. The specific operation is the same as “6.1.1 OT &
Weekends Setting”.

• Rounding Setting

Click Rounding Setting tag to enter to the Rounding Setting interface:

Rounding Type: There are two types of rounding, namely, Regular and Custom.

-->When the Rounding Type is selected as Regular

»» Regular

Check-In/Check-Out Round Value: The minimum round-off unit of punch time. If the Round Value = 10, then
takes 10 minutes as the minimum unit when counting the punch time.

Check-In/Check-Out Round Down: The rules of rounding down. When punch time is greater than or
equal to the cutoff value, it gets rounded up; otherwise, it gets rounded down and not counted in the
attendance time.

Assume that Check-In/Check-Out Round-Off Value = 10 minutes; Check-In/Check-Out Cutoff Value = 5

minutes.

ZKTime.Net 3.0 45
For example, if an employee checks in at 08:02 and checks out at 17:55, his/her check-in time counts as 08:00
and check-out time as 18:00 after rounding-off. In other words, the period of 2 minutes after the requested
check-in time is not recorded as Late Arrival, and the period of 5 minutes before the requested check-out time
is not recorded as Early Out.

-->When the Rounding Type is selected as Custom

The user can manually add rounding type as required.

• Tips: Click icon to delete

the rounding type.

• Note: The Round Time

cannot be set as Check-
In or Check-Out Time.
The round rule’s Start
and End Time must meet
the either condition:

(1) The rounding type’s Start

and End time are earlier
than Check-In Time.

(2) The rounding type’s Start

and End time are later
Click button to add rounding type, and then set the Round Time,
than the Check-In Time
Start Time and End Time as required.
and earlier than the
The user-defined round rule must meet the following condition: Start Check-Out Time.
Time ≤ Round Time ≤ End Time. Any attendance time in the range of
(3) The rounding type’s Start
Start Time to End Time will be recorded as the Round Time.
and End time are later
For example: The Round Time is set as 07:05; the Start Time is set as than the Check-Out Time.
07:00; the End Time is set as 07:10; then the punches between 07:00
and 07:10, will be recorded as 07:05.
2. After setting, click [Save]
6.2.2 Edit/Delete Timetable button to save info.

The operation methods of editing/deleting timetable are the same as

editing/ deleting role. For the specific operation method, please refer
to “4.3 Role Management”. Not repeating the description here.
• Tips: The default timetable
cannot be deleted.

46 ZKTime.Net 3.0
6.3 Shift Management

The Shift consists of one or more preset timetables according to a certain sequence and cycle, and is a preset
work schedule. To monitor employee’s time and attendance, you must set shifts first.

Click [Attendance] > [Shift] to

enter to the Shift Management
interface. All shifts will be displayed
in the Shift list.

• Click and select shift in the Shift

list, the detailed timetable of
the shift will be shown as the
chart on the right.

The system has a shift named

Default by default. You can modify
it as required, but undeletable.
6.3.1 Add Shift

1. Click [Add] button to enter to

the Add Shift interface.

• Note: The parameter with *,

means cannot be empty.

Set the parameters as required, the specific operation is shown as below:

Shift Name: Any characters, unrepeatable.

Start Date: Click button and select start date in the drop-down list.

ZKTime.Net 3.0 47
Cycle Length: Click button and select cycle length in the drop-down list. There are two options, Day and
Week.

Cycle Value: Manually input or by clicking / button to increase or decrease the cycle value.

Timetable: Select timetable for this shift. Click and select timetable in the Timetable list, and drag it onto the
corresponding date, is shown as above figure. For the timetable setting, please refer to “6.2 Timetable Setting”.

• Tips: The Shift Cycle Period =

Cycle Length * Cycle Value.

2. After setting, click [Save] button

to save. The added shift info will
be displayed in the Shift list.

• Note: A shift is a cycling of a

user-selected timetable in the
user-defined cycle. The dates
that are without any specified
timetable are deemed as
holidays. When arranging a
schedule for employees, the
user only needs to select the
start and end time of the shift
6.3.2 Shift Maintenance without specifying the working
days or vacations. After selecting
• Edit Shift a shift, the system will determine
on which day the employees
need to work or taking time off
according to the predefined
cycle of the shift.

1. Click and select shift in the

Shift list to enter to the Edit
Shift interface.

2. Modify the parameters as

required, and click [Save] button
to save the shift info.

48 ZKTime.Net 3.0
 • Note: If you want to change
the timetable used by date,
you should click the select
the timetable on the date,
and then click [Delete] key
(on the keyboard) to delete
the old timetable. Finally click
and select timetable in the
Timetable list, and drag it onto
the corresponding date.

1. Click and select shift in

the Shift list, and then
• Delete Shift
click [Delete] button, the
Question box will pop-up.

2. Click [Yes] button to delete

the selected shift, or click [No]
button to cancel operation.

6.3.3 Shifts Assign Management • Note: After deleting the shift

info, the system will clear the
Assign shift for employee, namely, employee scheduling. schedules that are being used
in this shift automatically.

1. Click and select shift in the

Shift list.

2. Click [Assign] button, the Shift

Assign window will pop-up.

ZKTime.Net 3.0 49
Start/End Date: Select the start and end date for shifting assign. • Tips: For the method of selecting
date, please refer to “1. Select Date”
Employee: Tick ( ) and select employee. (Multiple choice) in Appendix 1 Common Operations
chapter.

• Note:

(1) If tick ( ) and select department, directly

select all employees in this department.

(2) The system supports search employee

via Emp ID or Name. Type in your query,
and click button to search and select
the corresponding employee info.

3. After setting, click [Save] button to save.

Right now, the system will schedule for
the selected employee.
6.4 Employee Schedule

After ticking ( ) and selecting Active automatic schedule for no-shift employee option in the Attendance
Rule setting interface, the system will use the default shift to schedule for no-shift employee automatically.

If an employee is not assigned with any work schedule, the system cannot collect statistics on the
employee’s attendance. If an employee is not assigned with any shift, the system cannot determine
whether the employee’s attendance record is Check-In or Check-Out and also cannot collect the
employee attendance data.

Click [Attendance] >

[Schedule] to enter to the
Employee Schedule interface.

You can query and check employee

schedule records, and assign
temporary schedule for employee
as required.

50 ZKTime.Net 3.0
6.4.1 Query and Check Employee Schedule

Tick ( ) and select employee in the Company Structure list to check the employee’s schedule.

To facilitate administrators to locate a employee quickly from a large number of employees, the system
supports querying via Emp ID or Name to search and check employee schedule records.

The specific operation method is

shown as below:

1. Enter Emp ID or Name in the

search bar.

2. Click button to search and

display the corresponding
employee’s schedule record.

6.4.2 Temporary Schedule

• Add Temporary Schedule

(If one (or several) employee needs to change his/her work hours
temporarily, his/her shift can be arranged temporarily.)

1. Tick ( ) and select employee in

the Company Structure list.

ZKTime.Net 3.0 51
 2. Select the year and month of the
date when the employee needs
a temporary schedule and then
click and select date. (Click and
hold the Ctrl key to select more.)

• Note: Click [Today] button, it

will turn to the current month,
the red one is the current date.

3. Tick ( ) and select Pay Code

option, click button, and select
the pay code for the temporary
schedule in the drop-down list.

4. Click button under the

Timetable option, and select
the timetable for the temporary
schedule in the drop-down list.

5. After setting, click [Assign]

button to add temporary
schedule for the selected
employee.

• Note: After a temporary

schedule is added on the
day with a fixed schedule,
the system will be subject
to the temporary schedule
for collecting employee
attendance data.

52 ZKTime.Net 3.0
• Clear Temporary Schedule
1. Click and select employee in the
Company Structure list.

2. Select the year and month of the

date when the employee needs
to delete temporary schedule;
and then click and select date.
Click and hold the Ctrl key to
select more.

• Note: Click [Today] button, it

will turn to the current month,
the red one is the current date.

3. Click [Clear] button to

delete the employee’s
all temporary schedules
within the selected date.

6.4.3 OFF Setting

You can clear the schedule info and add OFF settings by adding temporary schedule. The specific operation
method is shown as below:

ZKTime.Net 3.0 53
 1. Tick ( ) and select employee in
the Company Structure list.

• Tips: If tick ( ) and select

department, directly select all
employees in this department.

2. Select the year and month of the

date when the employee needs
to clear schedule, and click and
select date. Press Ctrl key to
select more.

• Note: Click [Today] button, it

will turn to the current month,
the red one is the current date.

3. Click button under the

Timetable option, and select
OFF in the drop-down list.

4. Click [Assign] button to clear

employee schedule for the
selected date, and set the date
as OFF.

6.5 Exception Assign

It is possible for the employee to apply for leave when he/she encounters serious problems. Due to different
reason, applying for leave can be an automatic statistic in the system.

54 ZKTime.Net 3.0
Click [Attendance] > [Exception Assign] to enter to the Exception Assign interface.

1. Tick ( ) and select employee in

the Company Structure list.

2. Click button behind Pay code

option, and select pay code in
the drop-down list.

• Note: For the Pay Code’s setting,

please refer to “5.3 Pay Code”.

3. Select the year and month of

the date when the employee
needs to assign exception, and
click and select date.
• Add Exception

• Note: Click [Today] button, it

will turn to the current month,
the red one is the current date.

4. Set the exception’s start

and end time.

• Tips: From indicates start, while

To indicates end.

ZKTime.Net 3.0 55
 5. Click [Assign] button to add
exception for the selected
employee. After assigning the
exception successfully, the
interface is shown as left figure.

• Delete Exception

1. Tick ( ) and select employee in

the Company Structure list.

2. Select the year and month of

the date when the employee
needs to delete exception, and
click and select date.

• Note: Click [Today] button, it

will turn to the current month,
the red one is the current date.

56 ZKTime.Net 3.0
7 Terminal Maintenance
The system needs to add device to achieve attendance function. Before downloading or uploading data from
(to) the Device; you should connect the device to the system, input the related parameter, ensure that the
communication between device and PC has established. After creating connection successfully, uploading or
downloading data is available. In addition, you can check all kinds of reports as required.

The Terminal Maintenance mainly contents Device Management, Area Setting, Data Sync, U Disk Management,
Work Code Setting, and SMS Management, etc.

7.1 Device Management

Set the communication parameters of the device. The system can communicate with the device properly only
when communication parameters are configured correctly, including the parameter settings in the system
and the device. After communication succeeds, you can view the information on the connected device and
perform remote monitoring of the device and upload and download.

Click [Terminal] > [Device

Management] to enter to the
Device Management interface.

7.1.1 Add Device

There are two kinds of methods to add device, namely, Manually Add and Automatically Add.

58 ZKTime.Net 3.0
Sync Employee Information: Sync the employee info between the program and the terminal.

Sync Fingerprint Template: Sync the fingerprint template between the program and the terminal.
Indicates selected.

Sync Face Template: Sync the facet template between the program and the terminal. Indicates selected.

Overwrite previous information after download: When staff information in the software and device is not
the same during data synchronization. If the function is enabled, the employee information in the device will
overwrite the information in the software. Vice versa, if the function is disabled, the employee information in
the software will overwrite the information in the device.

Upload Workcode: Upload the work code settings to the selected device.

Upload Employee Photo: Upload employee photo to the selected device.

Upload Message: Upload message to the selected device.

The system will pop-up the following window to display the procedure and result of data sync:

7.4 U Disk Management

Import /export attendance records, employee info, employee photo, and attendance photo via U Disk.

1. Plug in the U Disk containing

data, and click [Terminal] > [U
Disk], the Select Terminal Type
window will pop-up.

2. Select terminal type and

algorithm version as the
actual condition.

ZKTime.Net 3.0 71
 • Add Work Code

1. Click [Add] button to enter to

the Add Work Code interface.

• Note: The parameter with*,

means cannot be empty.

2. After setting, click [Save] button

to save settings.

• Edit/Delete Work Code

• The operation methods of

editing/deleting work code are
the same as editing/deleting
role. For the specific operation
method, please refer to “4.3 Role
Management”. Not repeating
the description here.
Code: The terminal automatically allocates the code starting from 1 for
every user in sequence. Supports manually input, but unrepeatable.

Name, Description: Enter the name and description for this work code.

7.6 SMS Management

SMS is similar to notice. The SMS includes Public SMS and Personal SMS.

The operator can edit the notice content in advance and make it into SMS displayed on the screen. Specifics
the time range for SMS display, selects terminal zone and employee as required. (Tips: Only when the Message
Type is Personal, you should select employee.)

• Note:

(1) You should consider the employees’ possible attendance time range before setting the SMS’s start and
end time, to ensure that the employee can check the SMS.

(2) The SMS will send out to all terminals in the selected zone automatically. If Public SMS is set, then in the
effective time, all employees in the device can check the SMS before/after punching. If the Personal SMS is
set, then in the effective time, the selected employee can check the SMS after successful attendance.

76 ZKTime.Net 3.0
 Click [Terminal] > [SMS] to enter to
the SMS Management interface.

• Add SMS

1. Click [Add] button to enter to

the Add SMS interface.

• The parameter with *, means

cannot be empty.

Message Type: Click button and select message type (Public or • Note: The start time must be
Personal) in the drop-down list. earlier than the end time.

Title: Enter the message’s title. • Note: The program will send
out the SMS to all terminals in
From, To: Set the start/end date and time for the message. the selected zone.

Description: Enter the description for the message.

Terminal Zone: Click button, and then select zone in the drop-down list.

ZKTime.Net 3.0 77
-->When the Message Type is selected as Personal

Recipient: Set the recipient

for the message.

(1) Click [Employee] to pop-up the

Set Receiver window.

(2) Tick ( ) and select employee,

multiple choices.

78 ZKTime.Net 3.0
8 Access Control Management
Access control option is to set user's open door time zone, control lock and related device's parameters.

To unlock, the enrolled employee must accord with the following conditions:

1. The current unlock time should be in the effective time of user time zone or group zone.

2. The group in which the user belongs to must be in an unlock combination (or in the same unlock
combination with other groups, but the door can be unlocked only when all the groups in this
combination pass verification).

8.1 AC Time Zone Setting

Click [Access Control] > [AC Time zone] to enter to the AC Time Zone Setting interface:

The whole system can define 50

time zones.

Every time section is the effective

time zone within 24 hours every
week. Every time section format is
HH:MM-HH:MM, namely, accurate
to minute.

If End time is smaller than Start

time, such as 23:57~23:56, then the
whole day is forbidden.

Effective time zone for user

unlocking: 00:00~23:59 (it is
effective section) or End time is later
than Start time, e.g. 08:00~23:59.
AC time zone is used to set the effective door open time. You can
set the AC reader to be valid in a specified time zone only, and you
can also set a normal open (NO) time zone of the door. AC time
zone can be used to set the access control right to allow the user
to only access the specified door (including AC group and unlock
combination settings) in the specified time zone.

The system implements access control according to the AC time zone setting.

80 ZKTime.Net 3.0
• Add AC Time Zone
1. Click [Add] button to enter to
the Add AC Time Zone interface.

2. After setting, click [Save] button

to save the AC Time Zone info.

Name: Enter the AC Time Zone’s name.

Start and End Time: Set the Start and End time for each time interval within a week.

(Tips: Select 00, and then press the numeric key to enter the time. In additional, the Start time must be earlier
than the End time.)

• Edit/Delete AC Time Zone

The operation methods of editing/deleting AC Time Zone are the same as editing/deleting role. For the
specific operation method, please refer to 4.3 Role Management. Not repeating the description here.

8.2 AC Group Setting

Group function can divide users into groups and combine different groups to different unlock combinations,
which making group management of Access control more convenience.

AC group defines which door or door combination can be opened in a specific time zone after users pass
verification. The system allows you to authorize the members of the specified one or more AC groups to open
a door or door combination through employee AC Privilege setting

ZKTime.Net 3.0 81
Click [Access Control] > [AC Group] to enter to the AC Group
Setting interface:

• Notes:

(1) The AC Group name

is unrepeatable.

(2) The system does not allow

existence of two AC groups
having the same combination
of time zone and door.

• Tips: The system supports to set

different AC Group for different
terminals.

• Add AC Group

1. Click and select device in the

Device list, and then click [Add]
button to enter to the Add AC
Group interface.

Time Zone: Click button, and

then select the AC Time Zone for
the AC Group. The effective unlock
time is the sum of the Time Zone 1,
2, and 3. (For example, Time Zone 1
is from 9 to 12 o’clock; Time Zone 2
is from 11 to 15 o’clock; Time Zone
3 is from 16 to 19 o’clock; then the
effective unlock time of this AC
Name: Enter the AC Group’s name. Group is from 9 to 15 o’clock and 16
to 19 o’clock.)
Verify Style: Click button and then select verified style in the
drop-down list.

Holiday Effect: Tick ( ) and select this option, means the AC 2. After setting, click [Save] button
Group is effective during the holiday; otherwise, the AC Group to save the AC Group settings.
is invalid.

82 ZKTime.Net 3.0
• Edit/Delete AC Group

The operation methods of editing/deleting AC Group are the same as editing/deleting role. For the specific
operation method, please refer to “4.3 Role Management”. Not repeating the description here.

8.3 AC Unlock Combination Setting

AC groups can be put into different unlock combinations to enable multiple authentication and improve
access control security. An unlock combination can consist of a maximum of five AC groups.

Click [Access Control] > [AC Unlock Comb] to enter to the AC Unlock Combination Setting interface:

• Tips: The system supports

to set different AC Unlock
Combination for different
terminals.

• AC Unlock Combination Setting

1. Tick ( ) and select device

in the Device list, the system
will automatically filter and
display the device’s AC Unlock
Combination info based on the
selected device.

2. Click and select combination in

the AC Unlock Combination list
to enter to the edit interface.

ZKTime.Net 3.0 83
 3. Click the Group cell, and select
AC Group in the drop-down list.

4. After setting, click [Save] button

to save info.

8.4 Employee AC Privilege Setting

The Employee AC Privilege Setting function supports setting AC Privilege for each employee. It contains AC
Group, Time Zone and Verify Mode setting, etc.

If you set the AC Group, you can add unlock person for the AC Group via Employee AC Privilege menu.

Click [Access Control] > [Emp AC Privilege] to enter to the Employee AC Privilege Setting interface:

84 ZKTime.Net 3.0
• Employee AC Privilege Setting

1. Click and select device in

the Device list, and click
[Add] button to pop-up
the Add Employee Access
Control Privilege window.

Deauthorize privilege: If tick ( ) this option, then the

selected one will not have unlock privilege.

-->When the selected employee nonuse the Group Privilege

(For example, Time Zone 1 is from
Verify Type: Click button and select verify type in the drop-
9 to 12 o’clock; Time Zone 2 is from
down list.
11 to 15 o’clock; Time Zone 3 is from
Time Zone 1, 2, 3: Click button and select the effective 16 to 19 o’clock; then the effective
unlock time zone in the drop-down list. The effective unlock unlock time of this AC Group is
time is sum of time zone 1, 2, and 3. from 9 to 15 o’clock and 16 to 19
o’clock.)
-->When the selected employee use the Group Privilege

2. Tick ( ) and select

employee in the Employee
list, multiple choices.

3. According to the actual

condition to set the parameters
in the Other Options box.

ZKTime.Net 3.0 85
User Group Privilege: ( ) Indicates selected. 4. After setting, click [Save] button
to save.

AC Group: Click button and select AC Group for the selected employee.

Verify Mode: Click button and select verified mode in the

drop-down list.

Apply the privilege to other terminal of zone: If tick ( ) and • Tips: When the employee uses
select this option, apply the AC Privilege settings to the device the group privilege, then this
selected in Step 1. employee’s effective unlock
time is the timetable set in the
selected AC Group.
»» The Quick Guide about Add unlock employee for AC Group

1. Tick ( ) and select

employee in the Employee
list, multiple choices.

2. Tick ( ) and select User Group

Privilege option.

3. Click button behind AC Group

option, and select AC Group in
the drop-down list.

4. Click [Confirm] button to save

setting. Then unlock employee
for the AC Group selected in
Step 1 is added successfully.

86 ZKTime.Net 3.0
9 Reports Management
An attendance record lists the daily attendance data of a queried employee in a specified period, and collects
statistics of the Absent, Late Arrival/Early Out, Overtime, and Leave time, which helps to check the actual
attendance against the record. If a record is inconsistent with the actual attendance, you can adjust the shift,
modify the record (record the attendance of missed punch), set exception assignment, and directly modify
the daily report data.

9.1 Attendance Records

Display all employees’ attendance records, including the records downloaded from device and added
by administrator.

Click [Reports] > [Records] to enter the Records interface:

You can search, import and export attendance record in the menu interface.

88 ZKTime.Net 3.0
• Query and Check Attendance Record
1. Tick ( ) and select employee
in the Company Structure list,
multiple choices.

• Tips: If tick ( ) and select

department, directly select all
employees in this department.

2. Set the start and time behind

From and To option.

3. Click [Search] button, the

program will search and display
the attendance records conform
to the query condition.

• Import Attendance Record

The program supports to import attendance records from

file. For the specific operation, please refer to “3. Import” in
Appendix 1 Common Operations chapter.

• Export Attendance Record

The program supports to export attendance records to files that are

used for other applications. For the specific operation, please refer to
“4. Export” in Appendix 1 Common Operations chapter.

9.2 Attendance Calculation

The system will calculate the attendance records according to the

Attendance Rule. For the specific operation of Attendance Rule
setting, please refer to “6.1 Attendance Rule”.

ZKTime.Net 3.0 89
Click [Reports] > [Calculate] to enter to the Attendance Calculate interface:

You can calculate and view results, Modify Record, and export data
in this menu interface.

• Calculate and View Results

1. Tick ( ) and select employee

in the Company Structure list,
multiple choices.

• Tips: If tick ( ) and select

department, directly select all
employees in this department.)

2. Set the start and time behind

From and To option.

3. Click [Calculate] button to

calculate attendance records.
After calculating, the system
will display the calculate result
based on the query condition.

90 ZKTime.Net 3.0
• Modify Record

The attendance can be modified manually when employees leave on business or forget to punch cards.
Usually, the management personnel shall input the attendance record for missed punches at the end of the
attendance cycle according to the attendance records and the company’s attendance system.

Click [Modify Record] button, the following Record Modify interface will pop-up:

Add Punch Record

1. Click [Add] button to enter to
the Add Punch Record interface.

2. Tick ( ) and select employee

in the Company Structure list,
multiple choices.

• Tips: If tick ( ) and select

department, directly select all
employees in this department.)

• Tips: For the Work Code setting,

Date, Time: Set the date and time as required.
please refer to “7.5 Work Code
Work Code: Click button and select work code in the drop-down list. Setting ”.

Work State: Click button and selected work state in the drop-down list.

Reason: Enter the reason as required. 3. Set parameters according to the

actual condition.

ZKTime.Net 3.0 91
 4. After setting, click [Save] button
to save the punch record.

Delete Punch Record (Manually add) 1. Tick ( ) and select record in the
Record list, multiple choices.

2. Click [Delete] button, the

Question box will pop-up.

3. Click [Yes] button to delete the

selected record; or click [No]
button to cancel operation.
• Export Attendance Record

The program supports to export attendance records to file that are

used for other application. For the specific operation, please refer to
“4. Export” in Appendix 1 Common Operations chapter.

9.3 View Reports

Click [Reports] > [Report] to enter to the Report interface:

92 ZKTime.Net 3.0
 The specific operation of viewing
report is shown as below:

1. Set the start and end time

behind From and To option.

2. Select employee. Click

button and select employee
group in the drop-down list;
or select Custom and click
[Employee] button, and then
tick ( ) and select employee
in the pop-up window.

All: If select as All, then select all employees in the system.

Custom: To enable Custom, click [Employee] button, and tick

( ) and select employee in the pop-up window, multiple
choices, is shown as the following figure:

• Tips: After selecting, click

[Confirm] button to save
settings.

ZKTime.Net 3.0 93
• Employee Group Setting

In order to simplify the employee selection, the system supports grouping for employees as required. The user
can directly select the employee group to select all employees within the selected group.

The specific operation is shown as below:

(1) Click icon, the Employee

Group Setting window
will pop-up.

Group Name: Enter the group name.

• Tips: If tick ( ) and select
Employee: Tick ( ) and select employee in the Company department, directly select all
Structure list, multiple choices. employees in this department.

(2) Enter the Group Name

and select employee as
required, and click [Save]
button to save settings.

94 ZKTime.Net 3.0
 (3) Click the before [Employee]
button to view all employee
groups in the drop-down list.

3. After setting, click the report

icon to view the corresponding
report info.

• Employee Report

Click Employee icon, the system

will pop-up the Employee Report.

• Employee Information Report

The system supports to select columns for the Employee Information

Report as required. The specific operation showed as below:

(1) Click button on the

Employee Information icon, the
Select Columns window will
pop-up.

ZKTime.Net 3.0 95
 (2) Click button and then select
the employee’s basic info item
for the First to Eighth Column in
the drop-down list.

(3) After setting, click [Accept]

button to confirm and
save settings.

(4) Click Employee Information

icon to view the Employee
Information Report.

• Transactions Report

Click Transactions Report icon to

check the Transactions Report for
the employee selected in Step 2.

96 ZKTime.Net 3.0
• Daily Total Report
Click Daily Total icon to check
the Daily Total Report for the
employee selected in Step 2.

• Time Card Report

Click Time Card icon to check the

Time Car Report for the employee
selected in Step 2.

• Total Time Card Report

Click Total Time Card icon to check

the Total Time Card Report for the
employee selected in Step 2.

ZKTime.Net 3.0 97
• Early Out / Late Arrival Report • Note: The system will
calculate the attendance
Click Early Out/ Late Arrival icon to check the Early Out/ Late Arrival records according to
Report of the employee selected in Step 2. the Attendance Rule. For
the specific operation of
Attendance Rule setting, please
refer to “6.1 Attendance Rule”.

• Absence Report

Click Absence icon to check the

Absence Report for the employee
selected in Step 2.

• Employee Shift Report

Click Employee Shift icon to check
the Employee Shift Report for the
employee selected in Step 2.

98 ZKTime.Net 3.0
• Exception Report
Click Exception icon to check the
Exception Report for the employee
selected in Step 2.

• Tips: For the Exception

setting, please refer to
“6.5 Exception Assign”.

• Hours Summary Report

Click Hours Summary icon to check
the Hours Summary Report for the
employee selected in Step 2.

Calculate the sum of the Work,

Absent, and Late Arrival/Early Out
time in the time range preset in
Step1.

• Time Card List Report

Click Time Card List icon to check

the Time Card List Report for the
employee selected in Step 2.

Count and show the Regular Hours,

OT Level 1, 2, 3 Hours, Early and
Absent Hours, etc.

ZKTime.Net 3.0 99
• Attendance Card Report
Click Attendance Card icon to
check the Attendance Card Report
for the employee selected in Step 2.

Show all attendance cards in the

time range set in Step 1.

• Daily Attendance Report

Click Daily Attendance

icon to check the Daily
Attendance Report.

• Monthly Summary
Click Monthly Summary icon to
check the Monthly Summary
Report for the employee selected
in Step 2.

• Flexible Schedule Report

Click Flexible Schedule icon to check the Flexible Schedule Report

for the employee selected in Step 2.

100 ZKTime.Net 3.0

Appendices

Appendix 1 Common Operations

1. Select Date

Take setting Hire Date in the Add Employ interface as example.

Click button behind Hire

Date item, the Date Selection
box will pop-up.

• Tips: The system displays the

current month by default.

Click the / button to forward

or backward to select month; or
double-click the Month Bar to view
the Month Selection box, and click
and select month as required.

ZKTime.Net 3.0 101

 When double-click the Year Bar, the
Year Selection box will pop-up.

Click and select year as required.

After selecting, the date will be

displayed in the Hire Date box.

2. Set Time

Take the Check-In Time setting in the Add Timetable interface as example.

The program supports two kinds of method to set time:

• Method 1

Manually input from the keyboard.

(1) Click and select Hour (The blue highlighting
• Method 2
indicates selected.)
Hour setting
(2) Select Hour via click / button to increase
or decrease.

(3) Click and select Minute (The blue

Minute setting highlighting indicates selected.)

(4) Select Minute via click / button to

increase or decrease.

102 ZKTime.Net 3.0

3. Import

Take import employee as example:

If there is an existing file for the workforce or HR system, from other software or devices, you can import such
information by using the Import function.

1. Click [Import] button, the

Employee Import Wizard
window will pop-up.

File Type: Select the imported file

type, MS Excel, Text or CSV file.

Source File: Click icon, and

select file in the pop-up window.

2. Click [Next] button to enter to

the next interface

The data in the selected file will display on the right side of the window.

ZKTime.Net 3.0 103

 3. Set the field excel column No.
according to the data in the
selected file, as shown on the
left side of the window.

For example: The Emp ID in

the first column; the First Name
in the second column; the
Last Name and Last Name in
the third and fourth column.

Auto Fill: Click [Auto Fill] button, the program will

automatically allocate the column No. starting from 1 for every
filed in sequence.
4. Click [Start] button to
Clear: Click [Clear] button to clear settings.
import data. After importing
successfully, the information
box will pop-up.

5. Click [OK] button to close the

prompt box.

EXAMPLE:

• Notes:

(1) The importing file

must have header.

(2) The Emp ID is a mandatory field,

while others are optional.

104 ZKTime.Net 3.0

4. Export

Take exporting employee info as example:

1. Tick ( ) and select employee
in the Company Structure list,
multiple choices.

2. Click [Export] button, the

Employee Export Wizard
window will pop-up.

File Type: Select file type as required. It supports MS Excel,

Text, CSV, and PDF file.

Export File: Click icon, then select save path in the pop-
up window and input the file name in the File Name bar. Click
[Save] button to save settings.

ZKTime.Net 3.0 105

 3. After setting, click [Next] button
to continue.

4. Tick ( ) and select Fields; and

set the Date Format and Time
Format according to the actual
condition.

5. After setting, click [Start] button

to export data. The Information
box will pop-up if the data is
exported successfully.

6. Click [OK] button to close the

prompt box.

106 ZKTime.Net 3.0