Override and Audit Handheld Unit

Operating Manual
BiMax ST – BiMax Standard: without fingerprint identification
BiMax HS – BiMax High Security: with fingerprint identification

For safe models:

M800 - C,C4,SL,W,MS,E
T800 - C,C4,SL,W,MS,E
M500 - C,C4,SL,W,MS,E
T500 - C,C4,SL,W,MS,E
T300 - C,C4,SL,W,MS,E
Q300 - C,C4,SL,W,MS,E
M300 - C,C4,SL,W,MS,E
IMPACT - C,C4,SL,W,MS,E
TIARA TOP OPEN
D101
SP

590.2060.001
Version 06 – 08.07
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 TABLE OF CONTENTS

OPERATING INSTRUCTIONS
General Description 5
General Guidelines 6
Access Levels 6
Using an iButton master key 7
BiMax Handheld Operating Instructions 7
Emergency Opening Procedure 8
Operating the Audit Function 9
Testing Battery Status 11
BiMax Handheld Self-Audit Operations 12
Impact Fingerprint User Identification 13
Reprogramming the iButton Master Key 14
Handling Personal Passwords & Fingerprints 14
Block Diagram Menu of BiMax Handheld 16
Tool Functions 17

AUDIT 2000 SOFTWARE (PC)

Installing and Operating the Program 19
Setting Parameters 21
Handling Passwords 22

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4
GENERAL DESCRIPTION OF HANDHELD CAP ABILITIES

This manual describes the operating procedure for the Handheld unit used
with Safeplace electronic safes.
Safeplace electronic safes were designed to provide maximum security.
Up to five different levels of security control can be applied:
1. Access to the Handheld itself
2. Personal entrance password
3. Fingerprint identification (for BiMax HS)
4. Emergency opening using coded Dallas iButton master key
5. Audit surveillance of the safe operation and the Handheld itself

The Handheld was designed to provide solutions to all aspects of security,

operations, and maintenance of the safe, including:
1. Audit report of safe operations
2. Self-audit report of the Handheld unit
3. Emergency opening of the safe
4. Automatic power back-up to the safe
5. Interactive trouble-shooting of the safe
6. Replacement/change of emergency opening master key in case of loss or
theft
7. Reprogramming of personal entrance password and fingerprint in case of
user changeover

The user interface of the Handheld is designed to be “menu driven.” This

means that the user does not have to enter instructions into the Handheld.
Instead, simply scroll through the menu using the arrows until you reach the
desired function, and press <ENTER> to select it. If there is a secondary
menu, it operates in the same way. You may exit the menu by pressing the
<MENU> button.

5
GENERAL GUIDELINES

In order to make the best use of the Handheld, please observe the following
rules:

1. Store the Handheld in a dry dust-free place.

2. Do not expose the Handheld to high temperatures, direct sunlight, or
any source of radiation.
3. Clean the Handheld with a dry cloth only.
4. Do not apply pressure to the display surface.
5. Enforce stringent security procedures to ensure observance of the
following:
5.1. The Handheld’s location should be known at all times.
5.2. The iButton master key location should be known at all times.
5.3. Entrance authorization (password & fingerprint) should be strictly
controlled.

ACCESS LEVELS

There are two access levels:

1. User Level - This level allows access for emergency opening of the safe,
audit function and maintenance features. The Handheld recognizes up to
21 users and each user should have his own password and fingerprint
identification.

2. High Level – For use by the Security Manager or General Manager,

henceforth known as “Main User”. In addition to all the functions of the
User Level, the Main User Level allows for the display of the Self Audit, for
the reprogramming of the iButton Master Key (in cooperation with the
authorized agent), and for adding and deleting user passwords. There is
only one Main User password known as the “Main Password”.

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USING THE IBUTTON MASTER KEY

To use the iButton master key, touch it to the round metal reader above the
display.

BIMAX HANDHELD OPERATING INSTRUCTIONS

1. Press button. Enter Password appears on the display. Enter

personal password.

Steps 2&3 for BiMax HS

2. Put Finger On The Sensor will appear on the display. Touch your finger
to the fingerprint reader at the bottom of the handheld.
3. Display will show: Image Captured, You are now in the Main Menu of the
Handheld.
4. If you entered the wrong password or wrong fingerprint, display will show:
Wrong Password or Wrong Finger. Start the process again.

The display shows:

Select Function
Override Safe

You can now use the arrows to scroll among the different items in the menu.
(OVERRIDE SAFE is the first item on the menu.)

5. When not in use, the Handheld will shut off automatically after 60 seconds.
SLEEP will appear on the display for a few seconds before the Handheld
switches off. Deactivate the Handheld by pressing the OFF key.

Important! When using the Handheld for the first time, enter the preset
factory access password “9999” for BiMax HS and “999999” for Bimax ST.
(This password is on the Main User level. Then reprogram your personal
access password. See section on “Handling Password.”)

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 EMERGENCY OPENING PROCEDURE

Turn on Handheld and follow display instructions

Override Safe

Enter Password
and Fingerprint

Press <Enter> Select Function

Override Safe

For Cable Mode

Press <Enter> For IR mode press
Select Com Type
arrow down and <Enter>
Cable

Connect Safe and Select Com Type

Press Any Key Infra Red

See IR Activating
Connect Safe and Activate Safe and Procedure below
Please W ait Press Any Key

Activate Safe and

Please W ait

Safe Override Safe Override

Touch Button Touch Button

Safe Override
Press Enter

Safe Override
Safe Unlocked

Activating safe for IR communication for Models Magna 800, Titan 800,
Titan 500, and Impact Fingerprint:
Card Models (Titan 800, Titan 500):
Slide the IR Activating Card on the safe panel.
Digital Models (Magna 800):
Press on “CLR” key. The board light will turn on.
Immediately press on “LOCK” key. The safe will confirm activating by
sounding a beep.
Impact Fingerprint:
Press and hold the button under the panel grip, and click on the fingerprint
sensor.

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OPERATING THE AUDIT FUNCTION

The audit function allows the user to display the safe operations on the
Handheld. If you wish to print, save to file, or read the data on your PC,
you may transfer the data to your PC using the Safe Place Audit Software
(Audit 2000), which should be installed in your computer.

HOW TO ENTER THE AUDIT SYSTEM

Enter Password
and Fingerprint

Press arrow down Select Function

Override Safe

Select Function
Press <Enter>
Audit Functions

Audit Functions Audit Functions Audit Functions Audit Functions

Press <Enter> Comm with Safe Display Data Comm with PC Set Date & Time

For cable mode Select Comm Type For IR mode

select <Enter> Cable press arrow down

Connect Safe and Select Comm Type

Press <Enter>
Please W ait IR

Connect Safe And Activate Safe And

Please W ait Press Any Key

Activate Safe And

Please W ait

Comm with Safe

Read from Safe
Comm with Safe
Init Safe Data
Comm with Safe
Set Safe Clock
Comm with Safe
Set Room Number

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 AUDIT OPERATIONS:

1. Read From Safe: To download audit records from the safe to the HHU,
select Read From Safe and press <ENTER>.

Confirm HHU Date & Time: After selecting Read From Safe, the HHU
display will show Unit Clock, OK? with the date and time.
If the date and time are correct, press <ENTER>. Reading Data will
appear at the beginning of this operation. Data Transferred will
appear upon completion.
If the date and time are incorrect, press <MENU> and go to Set Date &
Time to correct the HHU date and time and then perform the operation
again.

2. Display Data: After the completion of the Read From Safe process,
the display will show Display Data. Press < ENTER > to review the
audit report. From the main menu, select Audit Functions and then
select Display Data. Using the arrows, you can page back and forth
through the operations. Each operation is represented by a two-line
display. The first line shows the date and time of the operation, while
the second line shows the type of operation and who performed it.

3. Init Safe Data: To initialize a safe with new room number, date and
time and clear memory select Init Safe Data and press <ENTER>,
display then will display a question: Erase Safe Data? OK-Enter , No-
Menu.
If you press <ENTER> display will show Safe Setup Room: ?. Enter
the room number (up to 8 digits) and press <ENTER>. The following
operations will take place and will be displayed: Memory Cleared and
Set Clock OK. Safe display shows Clr and End after finishing setup.

* This procedure should only be done after installing the safes and
before use, or whenever you move a safe from one room to another.
The procedure will clear the safe memory!

4. Set Safe Clock: To set the safe date and time, select Set Safe Clock
and press <ENTER>. The HHU will automatically update the safe date
and time. HHU display will show Safe Setup, and Set Clock OK.
Safe display will show End after finishing setup.

* This procedure should be done after replacing batteries and the safe
display shows Error 0 during safe operation.

5. Set Room Number: To enter or change only the room number, select
Set Room Number and press <ENTER>. Enter the room number and
press <ENTER>. Safe display will show End.

10
 Please note that before performing Set Safe Clock or Init Safe Data, you
should verify that the HHU date and time are accurate.

6. Comm. With PC: (Communicating with the PC) - Before choosing this
item, connect the HHU to the PC at the serial communication port -
RS 232 (Com 1 or Com 2) using the flat connection cable supplied with
the HHU. Then choose this item from the menu. The HHU will enter
the slave mode and Slave Mode appears on the screen. The PC is
now in control.

Please refer to the section Safe Place Audit Software (Audit 2000) for
further details.

7. Date & Time: To set or change the HHU date & time, select Date and
Time and press <ENTER>. Follow these steps:

Enter Year - Enter 2 digit year or press < ENTER > for next level.

Enter Month – Enter 2 digit month or press < ENTER > for next
level.

Enter Day – Enter 2 digit day of the month or press < ENTER > for
next level.

Enter Hour – Enter 2 digit hour (01 to 23) or press < ENTER > for
next level.

Enter Minute – Enter 2 digit minute or press < ENTER > for next
level.

TESTING BATTERY STATUS

Only for Magna 800, Magna 500, and Titan 800:

1. From the main menu, select Safe Test and press < ENTER >.
2. Connect Safe and Press Any Key will appear on the display.
Check the connection to the safe and press any key.
3. Please Wait will appear on the display. (The HHU is
identifying the safe.)
4. If the battery voltage is normal, the display will show: Safe Batteries,
Battery - OK. If the battery voltage is low, the display will show:
Safe Batteries
Battery – Low.

11
HANDHELD SELF-AUDIT OPERATIONS

(This function is only available for users with “Main User” level access.)
Self Audit: Displays a list of most operations performed by the HHU. Select
the function Self Audit from the main menu. Immediately upon entering the
menu, the display will show the last operation that took place. Using the
arrow keys, you can page up or down within the record.

Each operation has its own code. The first letter represents the type of
operation: A = Audit, O = Override, P = Programming, S = Safe Parameters.

A-RD – Read Safe Data

O-WM – Safe Override Wrong Master
O-NC – Safe Override Not Completed
O-IB – Safe Override By Master Button
P-MB – Handheld Master Button Changed
P-MP – Handheld Master (high level) Password Changed
P-UD – Handheld User Deleted
P-UA – Handheld User Added
P-DN – Download User Names From PC.
S-IS – Initiate Safe
S-RN – Set Room Number
S-SC – Set Safe Clock
S-AC – Adjust Audit Data
S-AT – Set Safe Activity Times
P-EB – Enable Handheld iButton Reader
P-DB – Disable Handheld iButton Reader

Each operation is registered in a separate record. The first row will indicate
the date and time of the operation. The second row will indicate the type of
operation, room number and the user number (for example - USER 02).

An additional click on <ENTER> will show the user name. To go back to the
report, click <ENTER> again.

USER CODE: 02
JOHN DOE
e

The Handheld Unit will retain the last 120 operations in its memory.

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SPECIAL USER IDENTIFICATION FEATURE FOR
IMPACT FINGERPRINT SAFE

Fingerprint Verification.

1. Connect the BiMax unit to the safe.

2. Open the audit report.
3. Choose the audit report listing of the number of the fingerprint you want to
identify and press ENT on the BiMax unit. The safe enters verification
mode.
4. Ask the person whose fingerprint you want to verify to place their finger on
the safe sensor. The safe will read the fingerprint and compare it to the
chosen fingerprint number. The resulting match or mis-match will be
displayed on the safe's display panel.
5. If the safe does not verify the fingerprint, it remains in verification mode.
The verification mode terminates if ten seconds pass without the
placement of a finger on the sensor,

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REPROGRAMMING THE IBUTTON MASTER KEY

(This function is only available for users with “Main User” level access.)

This function allows the iButton master key to be reprogrammed in case of

loss, or if you suspect that the master key is being misused.
In order to ensure enforcement of strict operating procedures, this function
should be undertaken only with new iButtons and guidance from an
authorized agent of the manufacturer.

After entering the main menu, select Change Override. You will be asked to
do the following:

1) Attach iButton: Touch the old (existing) master iButton to the rounded
reader.

2) Attach New iButton: Touch the new master iButton to the rounded
reader in the same way.

Action Completed will appear upon completion of the process.

HANDLING PASSWORDS

1. Add User – adds a new user password. Up to 21 different users are

permitted. For maximum security, first download the list of user names
from the Audit software to the PC. (For instructions, see page 24: "Add
User Names.")

1.1. Select Handle Password from the Main Menu.

1.2. Select Add User
1.3. Select from list of names previously downloaded from the PC or USER
1 to 21 (if names were not downloaded), using the arrows. Select the
user you wish to add and press <ENTER>.
1.4. The display shows Enter New Password. Enter a four-digit number
for BiMax HS (six-digit number for BiMax ST).
1.5. The display shows: New Code with the new password for a few
seconds. (The operation is completed for BiMax ST).

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 Step 1.6 for BiMax HS
1.6. The display shows: Put Finger On The Sensor. Touch your finger to
the fingerprint reader and hold it until display shows: Image Captured.
Display will show: Press Enter To Verify Finger. Touch the
fingerprint reader again using the same finger. Display will show:
Image Captured and Finger Verified. The operation is completed.
1.7. Please note: You cannot change an already existing user password.
If you enter an existing user whose password you wish to change, the
display shows: User Exists for a few seconds. The display will show
Add User again. In order to change the password, you must first
delete it (see “Delete User” section) and then add it as a new user.

Important! For maximum security make sure to download users’ names to

the HHU. (See page 24)

2. Delete User – deletes a user password.

2.1. Select Handle Password from the Main Menu.

2.2. Select Delete User.
2.3. Select from list of names previously downloaded from the PC or USER
1 to 21 (if names were not downloaded), using the arrows. Select the
user you wish to delete and press <ENTER>.
2.4. User Deleted will appear on the display for a few seconds. The
operation is completed.

3. Change Main Password – changes the entrance password for Main

User (high level).

3.1. Select Handle Password from the Main Menu.

3.2. Select Change Main PSWD.
3.3. The display shows Enter New Password on the top line. Enter a
four-digit number for BiMax HS (six-digit number for BiMax ST).
3.4. The display shows: New Code: with the new password for a few
seconds. (The operation is completed for BiMax ST).
Step 3.5 for BiMax HS
3.5 The display shows: Put Finger On The Sensor. Touch your finger to
the fingerprint reader and hold it until display shows: Image Captured.
Display will show: Press Enter To Verify Finger. Touch the same
finger again. Display will show: Image Captured and Finger Verified.
The operation is completed.

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BLOCK DIAGRAM OF HANDHELD MENU

Enter Password
(Factory Password)
9999(99)

Override Safe

Audit Functions

Comm With Safe

Read From Safe

Init Safe Data

Set Safe Clock

Set Room Number

Display Data

Comm With PC

Set Date & Time

Safe Test

Tools See Details Next Page

Error List

HHU Version

Safe Version

Safe Config.

Self-Audit
Available
for Top Level User
Change Override
(Main Password Only)
Handle Password

Add User

User 1

User 2

Delete User

User 1

User 2

Change Main PSWD

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 TOOLS FUNCTIONS

TOOLS

Select Function
Tools

Tool
Error List
Press <Enter>
Error description
ERROR-00
Select error
Clock is not Set
1-97 with arrows
Press <Enter>

To scroll Set Safe Clock Trouble-shooting

Press Arrow Down solution

Tools
HHU Version
Press <Enter>
Prog Soft' Ver.
Prog-XX

Tools
Safe Version
Press <Enter>
Safe Soft' Ver.
XXX

Tools Select Feature with arrows

Safe Config and press <Enter>

Safe Config Safe Config

Keypad Light Buzzer

Safe Config Safe Config

Common Codes 5 Attempts Delay

Safe Config Safe Config

Battery Test Infra Red Comm

Safe Config Safe Config

Relock Function Open Delay

Safe Config
Autolock Delay

Tools
IR Test

Tools
Set Contrast

IButton Reader

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Safe Configuration (Only for Magna 800 and Titan 800):

Enables the hotel to enable or disable different safe features:

1. Press arrow up or down to scroll among the functions and press

<ENTER> on your selected function.
2. With the arrows select ENABLE or DISABLE and Press< ENTER >.
3. Select Cable or Infra-Red and press < ENTER >
4. Wait for message that operation is completed and safe display shows
Done.

The relevant functions:

1. Keypad Light
2. Buzzer
3. Common Codes - Limits the use of codes like : 1111, 1234, etc
4. 5 Attempt Delay - Puts the safe into 20 minute sleep mode after 5
attempts to open safe with wrong code.
5. Low Battery Alert
6. Infra Red Comm.
7. Relock Feature
8. Open Delay
9. Autolock Delay

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SAFE PLACE AUDIT SOFTWARE (AUDIT 2000)

The AUDIT 2000 Software enables displaying, printing and filing of the
safe Audit Report and the HHU Self Audit Report. It is also enables the
programming of personal user names for the HHU.

Hardware Requirements: To operate Audit 2000 you need a computer

which operates under Windows-98 or higher and at least 10 MB free space on
the hard disk.

Installing the Program: Put the CDRom in the chosen drive. Follow the
instructions on the screen.

Upon completing installation: Audit 2000 will be added on the “Program”

menu. Select Audit 2000 in order to operate the program.

Operating the Program: To begin operating the program, enter your user
code and password.

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Enter “Safeplace” for User Name.
Enter “topaz” for Password.
Then select “OK”.
The main window will appear.

Download Data From BiMax – After downloading the audit report from the
safe to the Handheld unit, you can download the report to your PC and save
or print it. Click on "Download Data from Bimax" icon. Two types of reports
can by printed:
1. Data transferred from the safe to the Handheld (Safe Audit Report)
2. Data recording the operation of the Handheld Unit itself (Self Audit)

Display Audit Report – displays data reports which were saved in the
temporary file on the screen. After selecting the Audit Report icon, you will be
asked to select which of the two types of reports to display. You can print the
reports by selecting the printer icon at the bottom of the report, or save the
report as a file by selecting the suitcase icon.

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Delete Report – erases the temporary files.

General System Setting – sets the general parameters. After selecting this
icon, the following window will appear. There are several general parameters
located in the “Audit.ini” file, which are used to initialize the program. Selecting
“Update” updates the “Audit.ini” file and closes the program.

The following parameters can be set:

1. Select safe type – select SAFE 2000.
2. Select serial communication port # - select the computer
communication port (Com1, Com2, etc.) to which you will connect the
HHU. You will need to use a port that is not being used by the mouse or
modem. If necessary, consult a computer technician.
3. Adjust to daylight savings time (in hours) – enables you to adjust the
report display to daylight savings time without changing the time setting in
each safe. For example, if the safe time is set to 14:30 but, because of
daylight savings time the time in your country is 15:30, you can change
this parameter to 1, and the operation will be displayed as if it took place
at 15:30. (In the new HHU TQM with the “Audit Integrity Protection”
system, this feature is not necessary anymore!)

Set BiMax Date and Time – sets the date and time of the Handheld internal
clock. After selecting this icon, a window will open which allows you to set the
internal clock as desired. The default setting is identical to the computer’s
internal clock, but the clock can be set for any date or time you desire. Select
“OK” to update the new time in the Handheld. (This operation can be done
on the HHU itself directly. See page 11.)

Safe Error List – A list of all the safe errors.

Handle Passwords – handling of user codes and passwords to access the

audit program. In order to view this icon you must enter Audit 2000 with the
following parameters:
Enter SECURITY to User Name window
Enter MANAGER to Password window
Select OK

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Select:
(Only Level # 2)

Select “Add New.”

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User Name: Enter the name of the operator.

Password: Enter password to enter the Audit system.

Re-enter Password.

Select Security Level #1 or #2. Level #2 is the highest security level with
access to all screens. Level #1 is the regular operator level and does not
permit access to the two security screens.

Select Accept.

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Add BiMax User Names (only Level #2)

Select:

24
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