International Research Journal of Engineering and Technology (IRJET) e-ISSN: 2395-0056

Volume: 08 Issue: 05 | May 2021 www.irjet.net p-ISSN: 2395-0072

Online Event Booking and Management System

Colin Gigool1, Livia Gonsalves2, Cairn Correia3
1,2,3
Department of Computer Engineering, St. Francis Institute of Technology, Borivali, Mumbai Maharashtra

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Abstract - Event management system is used to 1.1 EXISTING SYSTEM
administer all the activity associated to event. It is a The existing system is not providing secure registration
strong and fast-growing profession. In any event many and profile management of all the users properly. This
service providers work concurrently, and it is very system is not providing on-line Help. The system doesn’t
difficult to administer these providers. It is very provide tracking of users activities and their progress.
difficult to manage. To organize and manage all these Also the manual system gives us very less security for
activities we have developed this website. To get saving data and some data may be lost due to
success in the event management industry, user should mismanagement. The system is giving manual information
have strong network associates of service provider. through the event management executer.
These contacts are basically providers of specific
services who can be armed quickly to participate in any
given event. To make an event successful event 1.2 PROPOSED WORK
manager needs different service provider like Sound
systems services, Light and floral decoration, Catering This web-based application system can be implemented in
services, platform construction, venue booking agent, organisations, hotels, clubs for booking various events. The
etc. The system aids in the management of events, users system can also be used as software to promote the entire
and the aspects associated to them. booking process. The organiser gets all the resources at a sole
destination instead of searching for it separately. This system
is efficient, saves time and cost of the user. This system will
Key Words: User, Admin, Events, Booking, Database, provide online help and search facilities . User friendliness is
Event Management. offered in the application with numerous controls provided by
system rich user interface. Authentication is provided for this
1.INTRODUCTION application only registered users can access the event
information and book the event from the application. This
The objective of this website is to develop a system that reduces the amount of work for the user and it is also a time
effectively manages all the data related to the various saving process. The user also gets a personalised mail with
events that take place in an organization. The objective is their favourite events happening in the upcoming days if they
to provide and maintain a centralized database of all event subscribe to the weekly mail subscription. The information
related information. The System enables even the remote about any event can be easily recovered from the application.
clients to make online Bookings with ease. It provides a The system maintains all records easy.
flexible web outlet to attract more clients in the course of
event management process. The project grants most of the
basic functionality required for an event type e.g. [Music 2.PROCESS FLOW
festival, Marriage, Dance Show, Birthday party, College
Festival, Anniversaries, etc.], the system then permits the First the user enters the website and is presented with the
user to select the date and time of event, Venue of the home page where on the top the name and logo of the
event, Various event services present in the locality and website is present. The top section also contains the
the event equipment. Corporations can also display their dashboard which contain the options for Home, Events,
upcoming events e.g.[Conferences, Exhibition, About Us, My account and News. This helps the user to
Conventions, launch events, Charity events, etc.]. navigate the website easily and access the desired section.
Corporations can also add the list of sponsors of the event. Below the dashboard of the website information about the
The database of event information handles the website is being mentioned in brief and a slide show
information regarding event such as type of events, the section is present highlighting images of various events
type of package selected, the employee and customer that have been conducted. Below it contains the list of the
associated with that event and if the event is sponsored or upcoming events that are published on the website. This
not. gives easy access to users to book an event which is going
to happen in few days’ time. The events are listed
according to their last date of bookings and the list

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 International Research Journal of Engineering and Technology (IRJET) e-ISSN: 2395-0056
Volume: 08 Issue: 05 | May 2021 www.irjet.net p-ISSN: 2395-0072

updates automatically as events are approaching their last number and address and the user will get a conformation
date of bookings. Under the event list we have some mail. Registered user can check their My Profile, Change
information about the various events the website offers Password, My Bookings and Logout. In My Profile the user
and locations the events can be organized also information can check their user id, registration date, email id, phone
about past events as well as there is option to sign up for number and address. Registered users can edit and update
the Weekly News which provides information about new their information and user the ‘save’ button to save the
events happening. As we approach the bottom, we have changes. In Change Password the registered user can
quick links to the website’s social media pages such as change their password and they will receive a
Instagram, Twitter, LinkedIn, Facebook. We also have a conformation email to change their existing password to a
contact us section where the email id, Phone Number and new password. Registered users can also check their
location of company is present. The bottom right corner previous and latest bookings in My Bookings section.
contains an up button which helps user reach the top of Users can access details of the event and also check their
the website quickly without scrolling. booking credentials of the event. Registered Users can also
download their e-ticket from my bookings and rate their
In the “Events” page the user can check all the events experience of events they attended. Registered users can
which are displayed on the website. User can sort the also logout from their account if they wish to do so.
events according to categories such as conferences,
exhibitions, classes, Etc. Users can also sort the events In the “About Us” page we have a description of the
based on their last date of bookings. Users can see the website and all the services we offer to the Users and
event name, date of event, duration, location and a small clients. It contains information about the website and the
image. User can then click on the ‘View Details’ button to company as well as information about various events
access more information about the event. This information which are present on the website. About Us section also
can only be accessed by a registered user. If a guest user contains information to contact the website as well as
tried to access the details of the event, they need to first location of the company office. It also contains a feedback
register their account on the website and then they are form which helps to collect information from the users on
able to access the details of the event. The user can check their experience using the website and where the website
various images of the event and read the short description and services can be improved for the website.
of the event. The user can also check the price of the
ticket/pass of the event and book the ticket of their choice Modules
by clicking book now below the ticket. The Registered user There are two modules for the website i.e., the user
can then book the event using online payment gateway for module and the admin module.
credit and debit card or UPI payment gateway for a secure In the user module there is two types of users, guest
and easy method for user. It also contains information
user and registered user.
about features and highlights of the event and the location
of the event venue. Users can also register for free events
with just their Name, email id, Phone Number and get a User Module:
confirmation mail. In the user module there is two types of users, guest user
and registered user.
The “News” page contains a signup section for the weekly 1. Guest User: In this guest user can see only general
news update sent to the users who have subscribed to the information like about us, event details, contact details
newsletter. Users can put their email and subscribe for the and news about events.
weekly newsletter. The newsletter contains information 2. Registered users can view events from the
about new events happening near the user as well as website book the events of their choice with online
events which are going to stop their booking soon. Users payment gateway.
can click on ‘More Info’ button on a particular event which 3. Users can also update his/her own profile and
will redirect them to the website and to the events details also change their password.
where user and access more information about the event. 4. Users can also cancel booking which is not
The newsletter also contains information about ongoing confirmed.
events and certain highlights of ongoing events. The 5. Registered user can also recover his/her own
newsletter can be subscribed by both guest and registered password.
users. 6. Users can also take a survey and give feedback
about the event they attended.
The “My Account” page contains information about the 7. Users can also signup for weekly mail and receive
registered users. If a guest user wishes to create an personalized mail.
account on the website, they can go to My Account and
register their name, user id, email id, password, phone

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 International Research Journal of Engineering and Technology (IRJET) e-ISSN: 2395-0056
Volume: 08 Issue: 05 | May 2021 www.irjet.net p-ISSN: 2395-0072

Fig -2 : Activity diagram for admin

Fig -1: Activity diagram for user

Admin Module:
The admin module contains the following functions:
1. Admin have access to the dashboard. In
dashboard, admin can see all features in brief like listed
categories, Sponsors, Total Events, Total Registered Users,
Total Booking, Total New Booking, Total Confirmed
Booking and Total Cancelled Booking.
2. Admin manage event category (add and update)
in category module. In sponsor section, admin can add
sponsors and manage sponsors details
Fig-3: Home page of Event management website.
(Add/Update/Delete).
3. In event section, admin manage events (add and
update).
4. Admin can update details of registered users and
also block them for not following guidelines.
5. Admin can manage booking by cancelling it or
confirming it. In news section admin manage news (add
and delete).
6. Admin can update about us and another general
website setting in the setting module.
7. Admin can update his profile, change password
and recover password through contact number

Fig-4: Dashboard

3. CONCLUSIONS

The application “Event Management System” was

effectively designed and is tested for accuracy and quality.

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 International Research Journal of Engineering and Technology (IRJET) e-ISSN: 2395-0056
Volume: 08 Issue: 05 | May 2021 www.irjet.net p-ISSN: 2395-0072

During this project we have achieved all the aims and this 6) M.Mahalakshmi, S.Gomathi and, S.Krithika, “Event
project meets the needs of the association. The developed Management System”, 2016.
will be used in searching, retrieving and generating 7) “Review Paper on Event Management System” Mr.
information for the related requests. Project will certainly Krunal Maiske1, Ms. Pooja Neware2, Ms. Nikita
decrease the human effort and make the task of user, Jamgade3, Ms. Aishwarya Jamgade4, Ms. Pooja
customer and administrator effortless. It is resourceful to Dubey5. December 2017.
use and easy to work on it. Thus keeping in mind the 8) “Event Management System”, Vinay Mishra, 2Madhuri
advantages and applications of the system Dubey, 3Priya Banarjee, 4Ajvita Jumle, 5Pallavi
Raipure and 6Pooja Wankhede. International Journal
FUTURE SCOPE of Trend in Research and Development, Volume 3(6),
ISSN: 2394-9333, Nov-Dec 2016.
A future scope to this project would be to implement the 9) “Review Paper on an Event Management System”,
backup mechanism for taking backup on codebase and Amir Saleem1, Davood Ahmed Bhat2, Mr. Omar
database on regular basis on different servers. We can Farooq Khan3. ISSN 2320–088X, Vol.6 Issue.7, July-
preserve the records of event and booking. Also it can be 2017.
seen that now a days the competition are multitalented, 10) “Event Management System”, Arsheen. Khan1, Aarti.
i.e. so there is a scope for proposing a method to maintain Pundalik2, Tanvi. Shinde3, Sneha. Gupta4, S.J. Patil5 .
the event management system. Improvement can be done e-ISSN: 2395-0056, volume: 06 Issue: 01 | Jan 2019.
to maintain all the event, booking, customer, employee,
and enquiry. We can also create a mobile application of the
website to be used on handheld devices.

ACKNOWLEDGEMENT

We would like to acknowledge the contribution of all the

involved in reviewing this paper. We would also like to
thank our families and friends who supported us in the
course of writing this paper Last but not the least we
would like to thank all our peers who greatly contributed
to the completion of this project with their constant
support and help.

REFERENCES

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