Republic of the Philippines

Department of Education
INFORMATION AND COMMUNICATIONS TECHNOLOGY SERVICE
User Support Division

DEPED PARTNERSHIPS
DATABASE SYSTEM
USER GUIDE
 INFORMATION AND COMMUNICATIONS TECHNOLOGY SERVICE | User Support Division

Logging In

1. Log in to https://partnershipsdatabase.deped.gov.ph/.
2. The Data Privacy Notice window will pop-up. Read and understand the Privacy Notice. If you
agree to its terms, click Accept and Continue button to proceed to the Login Page.

3. Sign in using your DepEd Email Address (@deped.gov.ph).

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Dashboard
Number of Partners and Total Amount Generated can be monitored through the Dashboard.

Reports
You can browse through the reports or search for the Year, Quarter, Partner Name, Partner type, and
Contribution type.

1. Click Reports to pull up the Reports.

2. You can search and select any the following filters: Year, Quarter, Month, Partner Name,
Partner type, or Contribution type; and download it using Download Detailed Report and
Download Summary Report. *Note: If you choose 2021 and above, A Month filter will appear
that is only applicable in that specific year.

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Download and Upload Template

You can download the template and upload it through the Download Template and Upload Template.

1. Select Download Template.

Downloaded
Partnerships Data Sheet

2. You must fill out the Partnerships Data Sheet, take note that all fields are required in order to
successfully upload the file; Otherwise, the file will not upload successfully. *Note: Fill out this
manually,and do not copy and paste. Hereunder is the step by step procedure on How to
Accomplish Partnerships Data Sheet (PDS).

a. Open the PDS downloaded file from DPDS and click “enable content” button found at
the upper right corner of the screen in the security warning sign.
b. Complete the Period Indicator, School Information and Accountable Person fields,
which can be found in the PDS header.
c. Click the dropdown list under the General and Specific Partner Type column and
choose the appropriate entry. For data entries that are not included in the dropdown
list, click “Others (specify in remarks”).
d. Click the partner name provided in the dropdown list. May also opt to encode the
Partner Name (partner organization/individual) in the given cell.
e. Encode the Partner Contact details (email address/contact number).
f. Click and chose the Contribution Type and Specific Contribution Type from the
dropdown list. For data entries not included in the dropdown list, click “Others
(specify in remarks)”. The cursor will prompt the user to specify the details in the
given cell.
g. Encode the Unit of Contribution and Quantity Contributed. Unit of contribution
should be encoded as “alpha” (e.g. pc., set, others) while Quantity Contributed should
be encoded as “numeric” (e.g. 1, 30 ..).
h. Encode the Actual Amount/Value of Contribution in Pesos. Currency sign should not
be encoded. (e.g. 2000 instead of Php 2,000.00)

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i. Encode the No. of Beneficiary Learners and No. of Beneficiary Personnel. Click and
choose the Form of Agreement from the dropdown list. For data entries not included
in the dropdown list, click “Others (specify in remarks)”. The cursor will prompt the
user to specify the details in the given cell.
j. Encode the signatory name of the partner organization/individual and his/her
designation.
k. Encode the Agreement Start Date and Agreement End Data using the format:
mm/dd/yyyy. Make sure that the date setting in your Control Panel follows the said
format.
l. Encode the Project Category and Project Name. Click and choose the status of
agreement/project from the dropdown list. For data entries not included in the
dropdown list, click “Others (specify in remarks)”. The cursor will prompt the user to
specify the details in the given cell.
m. Click and choose the institution who initiated the partnership from the dropdown list.
For additional entry, encode the details in the next row. Do not put space or an empty
row in between the entries for the system to be able to consolidate all the entries in
the given template
n. Once all the entries are encoded, save the file.
Example filename:
• pds_(region)_division_SchoolName_SchoolID_(month)_(quarter)_(year)
• e.g.: pds_r1_launion_launionnhs_123456_oct_q4_2021

Refer to the attached Annex A on the details of the PDS data elements for your reference and
guidance.

3. Select Upload Template.

a. Click Choose File, A File Manager will appear, and select the file to be uploaded in the
system.
b. Click Submit button.
c. You will be prompted Data has been uploaded successfully; Click OK to confirm.

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4. On Download School Data, you can monitor all your uploaded School Partnerships Data Sheet.

5. On Download Transmittal Report, this transmittal report will be submitted to the Division
Office.

Summary of Contribution
You can monitor the Summary of Contribution the Contribution Type, Number of Partners, Actual
Amount/Value of Contribution, and Number of Benificiary Learners.

1. Click Summary of Contribution.

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2. You can filter it by Year, Month and Quarter. You can also Download Summary. *Note: If you
choose 2021 and above, A Month filter will appear that is only applicable in that specific year.

Change Password
You can change the password for the security of your account.

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ANNEX A

DATA ELEMENT DESCRIPTION

PERIOD INDICATOR
No. Data Element Description
1 Fiscal Year Fiscal year when the PDS was accomplished.
2 Quarter Report Quarter of the fiscal year when the PDS was accomplished.
3 Monthly Report Month of the fiscal year when the PDS was accomplished.
(shall be available at the 4th Quarter of 2021

SCHOOL INFORMATION
No. Data Element Description
1 Region Geographic location of school defined according to NSCB’s
National Standard Geographic Classification Code.
2 Division DepEd Division (province or city) supervising the school.
3 School/Community Learning Official name as registered in DepEd (E-BEIS)
Center Name
4 School ID Unique 6-digit reference number issued to schools in the
basic education system (not applicable for CLC).
5 School Offering Classification of the level of education/curricular offering of
the school/community learning center.
• ES
• JHS
• SHS
• CLC

ACCOUNTABLE PERSON
No. Data Element Description
1 Prepared by Name of the person who prepared the PDS.
2 Position/Designation Position and Designation of the person who prepared the
PDS.
3 Contact No. Contact information of the person who prepared the PDS.
4 Date Date when the PDS was prepared
5 Approved by Name of the person who approved the PDS.
6 Position/Designation Position and Designation of the person who approved the
PDS.
7 Contact No. Contact information of the person who approved the PDS.
8 Date Date when the PDS was approved

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SCHOOL / COMMUNITY LEARNING CENTER PARTNERS

No. Data Element Description

1 General Partner Type Sector classification of the partner organization/individual.
2 Specific Partner Type Specific classification of partner organization/individual
based on sector.
✓ Private Sector • Private Company
• Corporate Foundation
• Private Individual
• Others (specify in remarks)
✓ Public Sector • National Government Agency
• Congress (House of Representative/Senate)
• GOCC (Government-owned and controlled
corporations)
• LGU-Province: Local Funds
• LGU-Province: SEF
• LGU-Municipality: Local Funds
• LGU-Municipality: SEF
• LGU-City: Local Funds
• LGU-City: SEF
• LGU-Barangay: Local Funds
• LGU-Barangay: SEF
• State Universities and Colleges (SUCs)
• Others (specify in remarks)
✓ Civil Society Organization • Non-Government Organizations
• Faith-Based Organizations
• People’s Organizations
• Professional Associations
• Cooperatives
• Trade Unions
• Media Associations
• Others (specify in remarks)
✓ International • Government
• INGO-International
Non-Government Organizations
• Others (specify in remarks)
3 Partner Name Name of the partner organization/individual.
4 Partner Contact Details Contact information of the partner organization/individual.

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PARTNER’S CONTRIBUTIONS

No. Data Element Description

1 Contribution Type Class of partner’s contribution
• Advocacy Support
• Appliances
• Attendance
• Disaster Prevention and Emergency Kits
• Disinfection and Cleaning Supplies and Equipment
• Educational Field Trip and Similar Activities
• Financial Literacy
• Financial Support
• Furniture
• ICT Equipment and Technology
• Infrastructure
• Learner’s school supplies and uniforms
• Learner’s wellness, health and nutrition
• Learning Session on Health and Wellness of
Personnel
• Mental Health and Psychological Support Services
• Printed and Electronic Learning Materials
• Policy Support
• Technical Assistance
• Transportation Support
• TV and Radio Broadcast/Airtime and Learning
Management System (LMS)
• Use of facilities
• Volunteer Hours
• Work Immersion
• Others (specify in remarks)
2 Specific Contribution Type Specific Type of contribution based on class
• Advocacy Support None
• Appliances • Air-conditioning Units
• CCTV
• DRR Equipment
• Electric Fans
• Microwave
• Television
• Wall/Alarm Clock
• Gardening Tools
• Gas Stove
• Glassware
• Kitchenware
• Oven

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• Radio System
• Science Laboratory Equipment
• Solar Panels
• Sound System
• Sports Equipment
• Sprinkler
• Others (specify in remarks)
• Attendance None
• Disaster Prevention and • Fire Extinguishers
Emergency Kits • Emergency Lights
• Hard Caps
• Whistle with Lace
• Personal Protective supplies (facemask, shield,
hand gloves, eye googles, PPEs, etc.)
• Go Bags
• DRR Equipment
• Fire Alarm
• Fire Hose
• Thermal/Temperature Scanner
• First Aid/Emergency Kits
• Medical Consultation
• Food Items and Food Supplements
• Medical Services, Supplies and Equipment
• Others (specify in remarks)
• Disinfection and • Hand Sanitizers
Cleaning Supplies and • Alcohol
Equipment • Disinfectants
• Anti-Bacterial or Germicidal Soaps
• Cleaning Equipment
• Personal Hygiene
• Misting Machine
• Foot Bath
• Others (specify in remarks)
• Educational Field Trip None
and Similar Activities
• Financial Literacy None
• Furniture • Armchairs
• Blackboard
• Desks
• Door
• Monoblock chairs
• Shelves/cabinets
• Sofa/sala sets

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• Tables
• Teachers’ Chair
• Teachers’ Table
• Window/panels
• Other furniture (specify in rmarks)
• ICT Equipment and • Computer Peripherals
Technology • Computers
• DVD Player
• DVD/CD
• Earphone/Headphone
• E-books
• E-channel Subscription
• Fax Machine
• Flashdrive
• Internet Connectivity
• Ipad/Tablets
• Laptops
• LCD Projector
• Photocopier
• Printer
• Scanner
• Software
• Telephone Line
• Monitors
• Interactive Whiteboard
• White Screen
• Solar Panels
• Electricity
• Car Batteries
• Generator
• Premium membership in remote working tools
(Zoom, Ms. Teams, etc.)
• Prepaid Load card (Call, text and data)
• Hard drive and USB Storage
• Risograph/Duplo Machine
• Voice Recorded
• Others (specify in remarks)
• Infrastructure • New Classroom construction
• Classroom repair
• New comfort room construction
• Comfort room repair
• Hardware/construction materials
• New laboratory construction

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• Laboratory repair
• New library construction
• Library repair
• New handwashing facility construction
• Handwashing facility repair
• New covered court construction
• Covered court repair
• New stage construction
• Stage repair
• New pathwalk construction
• Pathwalk repair
• Construction of fence and gate
• Fence and gate repair
• Water system provision
• Water system repair
• Electrical facilities provision
• Electrical facilities repair
• Construction of sports facilities
• Repair of sports facilities
• Construction of school signage
• School signage repair
• Land/real property donation
• Paint and Painting supplies
• Installation of Flag Pole and Flags
• Installation of Watch Tower
• Other new construction (specify in remarks)
• Other repair (specify in remarks)
• Learner’s school • Bags
supplies and uniform • Bicycles
• Boats
• Books
• Copy Papers
• Footwear
• Lamps
• Leaflets
• Learning modules
• Reference materials
• School supplies
• Uniform
• Other (specify in remarks)
• Learner’s Wellness, • Assistive Devices
health and Nutrition • Dental services
• Eyeglasses

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• Feeding program
• Medical check-up
• Medicine
• Personal hygiene
• Physical Fitness Activities
• Rubber mat
• Seedlings/sapling
• Seeds
• Sports clinic
• Vitamins
• Others (specify in remarks)
• Learning Sessions on • Capacity Building (Webinar or Face-to-Face)
Health and Wellness of • Insurance
Personnel • Scholarship grant
• Training, Skills Development
• Teaching and Learning Aids and Devices
• Wellness, Health and Nutrition Packages
• Others (specify in remarks)
• Mental Health and • Provision of Psychological First Aid
Psychosocial Support • Mental Health Survey
Services • Consultation with Professional Psychologist
• Mental Health Check up
• Mindfulness Exercises and Activities
• Others (specify in remarks)
• Printed and Electronic • Self-Learning Modules (SLM)/Electronic and printed
Learning Materials • Printed Learning Materials (Textbook, Activity
Sheets, Study Guides, Reference Materials
• Reproduction and Distribution of Printed Materials
• Others (specify in remarks)
• Policy Support None
• Technical Assistance None
• Transportation Support • Bicycles
• Boat
• Bus
• Car
• Jeepney
• Motorcycles
• Pick-up
• Vans
• Logistics and Delivery
• Transportation Allowance
• Others (specify in remarks)

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• TV and Radio • Antenna/Cable or Satellite Connection

Broadcast/Airtime and • Online Learning Platform – Learning Management
Learning Management System
System (LMS) • Indigenous Mode of Communication
• Radio with AM/FM Channel Airtime
• TV Channel and Airtime
• Others (specify in remarks)
• Use of Facilities • Work Immersion workshop
• Livelihood
• Venue for Special Events
• Venue for Religious Events
• Others (specify in remarks)
• Volunteer Hours • Brigada Pagbasa
• Carpentry
• Electrical/electronics
• Landscaping/gardening
• Masonry
• Ordinary labor
• Painting
• Plumbing
• Professional Services (Medical/legal/etc.)
• Tutorial learning sessions for online learnings
• Others (specify in remarks)
• Work Immersion • Academic
• TVL
• Sports
• Arts and Design
• Services of Work Immersion Partner Institution
Supervisor
• Allowances ((meals and transportation)
• Grant on Certification and Assessment
• Others (specify in remarks)
• Others (specify in
remarks)
3 Unit of Contribution Unit by which the partners’ contribution is measured. (i.e.
piece, classroom constructed, set, classroom, Php, activities
attended, etc.)
4 Quantity Contributed Number of units that the partner contributed. (i.e. if the
contribution was 5 classroom, write “5” as quantity
contributed)
5 Actual Amount / Value of Value of partners’ contribution in pesos.
Contribution (in Pesos)
6 Number of Beneficiary Learners Number of learners that benefitted from the partners’
contribution

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7 Number of Beneficiary Number of teaching and/ or non-teaching personnel that

Personnel benefitted from the partners’ contribution.

PARTNERSHIP AGREEMENTS

No. Data Element Description

1 Form of Agreement Document by which the partnership was formalized.
• Memorandum of Agreement
• Memorandum of Understanding
• Deed of Donation
• Usufruct
• Acknowledgment Receipt
• No signed Agreement
• Others (specify in remarks)
2 Signatory Name Name of the signatory of agreement from the partner
organization.
3 Signatory Designation Designation of the signatory of agreement from the partner
organization.
4 Agreement start date Date when the agreement was signed
5 Agreement end date Date when the agreement ended
6 Project Category • Brigada Eskwela
• Other Category
7 Project Name (if applicable) Name of the project as indicated in the agreement
8 Status of agreement/project Status of the implementation of the agreement/project
• Completed
• On-going
• For implementation
• Pending
• Others (specify in remarks)
9 Remarks Relevant information that may affect the
project/partnership or entry for other data field options.
10 Initiated by Office that initiated the partnership
• Central Office
• Regional Office
• Schools Division Office
• School

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