TECHNICAL REFERENCE

User Manager
Version 7.92 - May 2021

IPDirector
TECHNICAL REFERENCE IPDirector 7.92 User Manager

Disclaimer
This manual and the information contained herein are the sole property of EVS Broadcast
Equipment SA and/or its affiliates (EVS) and are provided “as is” without any expressed or
implied warranties, including, but not limited to, the implied warranties of merchantability
and fitness for a particular purpose. In particular, EVS makes no warranty regarding the
use or the consequences of use of this manual and the information contained herein.
Furthermore, EVS may not be held liable for any direct or indirect, incidental, punitive or
consequential loss, damage, cost or expense of any kind whatsoever and howsoever
resulting from the normal or abnormal use of this manual and the information contained
herein, even if advised of the possibility of such loss, damage, cost or expense.
While every effort has been made to ensure that the information contained in this manual
is accurate, up-to-date and reliable, EVS cannot be held liable for inaccuracies or errors
that may appear in this publication. The information in this manual is furnished for
informational purpose and use only and subject to change without notice.
This manual cancels and replaces any previous versions thereof.

Copyright
Copyright © 2005-2021 EVS Broadcast Equipment SA. All rights reserved.
This manual may not be reproduced, transcribed, stored (in a database or a retrieval
system), translated into any language, computer language, transmitted in any form or by
any means – electronically, mechanically, printed, photocopied, optically, manually or
otherwise – in whole or in part without the prior written consent of EVS.

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All product and brand names are registered trademarks and trademarks of EVS or of their
respective owners.

Improvement Requests
Your comments will help us improve the quality of the user documentation. Please send
improvement requests, or report any error or inaccuracy on this user manual by e-mail to
[email protected].

Regional Contacts
You will find the full list of addresses and phone numbers on the following webpage:
http://www.evs.com/contact.

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User Manuals on EVS Website

The latest version of the user manual, if any, and other user manuals on EVS products can
be found at the EVS download center, on the following webpage:
https://www.evs.com/en/download-area.

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Table of Contents
TABLE OF CONTENTS III

WHAT'S NEW? V

1. INTRODUCTION 1
1.1. Product Description 1
1.2. Definitions 1
1.3. Starting the User Manager Application 2

2. OVERVIEW OF THE MAIN WINDOW 5

3. CONFIGURING GLOBAL SETTINGS AND SHORTCUTS 7

3.1. Configuring Global Settings 7
3.2. Configuring Global Shortcuts 10

4. MANAGING USERS ACCOUNTS 12

4.1. Managing Groups 12
4.2. Managing Settings Profiles 14
4.3. Managing Profiles 16
4.4. Managing Users 20
4.4.1. Creating a User Account 20
4.4.2. Modifying or Deleting a User Account 23
4.4.3. Defining the Media Management Rights 24
4.4.4. Defining the Rights over Channels 26
4.4.5. Defining Rights over Router Control Management 31
4.4.6. Defining the Rights over Clips, Bins, Edits, Playlists and Timelines 32
4.4.7. Defining the Rights over Logging and Keywords Management 35
4.4.8. Defining Rights over Targets and the Restore to Server Action 36
4.4.9. Defining Rights over Layouts 38
4.4.10. Setting Limitations 39
4.4.11. Defining Settings for a User 41
4.4.12. Defining Shortcuts for a User 42
4.4.13. Defining Rights over Metadata Profiles 43
4.4.14. Defining Rights over Server Configuration 44
4.4.15. Defining Rights over Director's Cut Operations 45
4.5. Associating XT Generic Users with IPDirector Users 46

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What's New?
No section has been updated in the User Manager manual of IPDirector version 7.92.

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1. Introduction

1.1. Product Description

The User Manager allows you to define all users who will have access to the IPDirector
systems.
The User Manager is also the place where global IPDirector settings and IPDirector
shortcuts will be defined.
Users may belong to one or several groups, which can be used to restrict visibility to some
elements from the IPDirector interface.
User profiles, which are sets of characteristics and rights, can be defined from the User
Manager to ease the process of account creation.
Settings profiles can be defined to fit the settings requirements for specific categories of
users.
These components (groups, profiles and settings profiles) will be created prior to defining
user accounts.
When the system is integrated in an Active Directory domain, a profile can be directly
linked to a Windows user group and user creation is no more required from the User
Manager. So, users logged with their Windows credentials will be able to open IPDirector
without additional access codes and they will be granted the user rights associated with
the linked profile.

1.2. Definitions
User
A user is an individual who will use the system. The user is characterized by a login and a
password and can have access to the system by entering a login and password. 

Groups and Membership

A user can belong to a group, or several groups, of users. If not, he/she is a “stand alone”
user.  Defining groups of users will, for example, allow restrictions of visibility to some
elements created by other members of the same group. Group membership is mainly used
when many different broadcast partners are sharing content on the same IPDirector
network.

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Elements
In the IPDirector, the main elements are clips, bins, playlists, logsheets, logs, timelines
and edits.
Ownership of elements: the owner of an element is the user who has created it.  The
ownership property can be used when defining the rights over elements management
(creation, deletion,...).

Resources
The resources of the IPDirector are the recorder channels and the player channels of the
servers the IPDirector is connected to.

Visibility
The visibility of an element or a resource determines what the user can see in the user
interface.

User Profile
A user profile is a set of characteristics which can be automatically applied when a new
user is created.  It is a tool to help the administrator to define similar user accounts more
quickly with less risk of errors.
A user account is not linked to the profile(s) which was used to define its rights.  It means
that if a profile is modified, the user characteristics created based on this profile will not be
modified.

1.3. Starting the User Manager

Application
Note to the Administrator
The User Manager is only available to users who have administrator rights on the system.
A generic administrator user has been created in the database to allow the administrator to
log on the system the first time. 
The login and password of this administrator user are provided in this manual so EVS
strongly recommends that the administrator deletes this generic user as soon as he/she
has created his/her own administrator user account with a different login and password.

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Prerequisites
User Manager should be launched
• after the installation of the complete IPDirector set up,
• after the database parameters (server location, etc.) have been defined in the Remote
Installer application
• after the Routing and SynchroDB services are started.

How to Start the User Manager

To launch the IPDirector User Manager,

1. Double click the icon on your desktop.

The login window opens:

2. Enter the administrator login and password.

NOTE
If you log on for the first time on the system, you must use the
following login and password (case sensitive):
• Login: administrator
• Password: evs

3. Click OK.
The User Manager main window opens.

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NOTE
If no valid database has been restored, configure the Remote Installer
to reach, clean or restore a valid database.

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2. Overview of the Main Window

Area Description

1. Menu Bar

2. System Groups and Users

3. Characteristics and Rights of the Selected User

Menu Bar (1)

The Menu bar provides a series of menu options related to
• the user account management, as well as groups, profile and settings profiles
management which are involved in the user account creation.
See section "Managing Users Accounts" on page 12.
• the configuration of global settings and global shortcuts to be used in IPDirector.
See section "Configuring Global Settings and Shortcuts" on page 7.

System Groups and Users (2)

This area displays the list of groups (left) and users (right) created on the system.
When a group is selected in the Groups list, the users belonging to this group are
displayed in the Users list.
When a user is selected in the Users list, the user characteristics are displayed as read-
only in the Rights area (3).

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See sections "Managing Groups" on page 12, "Creating a User Account" on page 20 and
"Modifying or Deleting a User Account" on page 23.

Characteristics and Rights of the Selected User (3)

This area contains a series of tabs. The first ones give information and group membership
for the user selected in the Users area. The other ones provide details about the user
rights of the selected user. For more information about each tab, see section "Managing
Users Accounts" on page 12.
• Users Information: displays login and general information of the selected user.
• Group Membership: shows the group(s) the selected user belongs to.
• Media Management: gives information on the media management options the user
has.
• Channels: gives information about the channels the user can see and control.
• Router Control: gives information about the video routers the user can see and control.
• Clips, Bins and Playlists: shows the rights of the user over elements such as clips,
bins, edits, AB Roll playlists, playlists and timelines.
• Logging and Keywords: shows the rights of the user over elements such as logs and
logsheets, as well as over keywords and keyword tools.
• Targets and Restore: shows the rights of the user over targets and the Restore to
XT action.
• Layouts: shows the rights of the user over layouts.
• Limitations: shows the limitations imposed to the user, typically to reduce their overall
impact on the system performance.
• Settings: shows the settings values specially defined for the selected user.
• Shortcuts: shows the shortcuts values specially defined for the selected user.
• Metadata: shows which kind of rights a user has on metadata profiles.
• Server Management: shows which kind of rights a user has on the server
configuration.
• Directors Cut: gives information about the Director's Cut productions the user can see
and control and the configurations the can modify.

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3. Configuring Global Settings and

Shortcuts

3.1. Configuring Global Settings

How to Configure Settings
The administrator can configure default values for all settings. This should be done prior to
create users.
1. Click on Configure Settings in the Menu bar of the User Manager main window.
The Define Settings Types window opens:

2. Click a Settings Category button on the left of the window.

The list of settings related to the selected category displays.
3. For each setting, select the setting type from the Type column:
◦ User (default): any IPDirector user will be allowed to change the setting value.
◦ Global: the setting value will be common to all users and can only be changed by
the administrator.
4. For each setting, you can specify a default value.
This can be
◦ a predefined value selected from a drop-down list
◦ free text or number
◦ a check box to select or clear
◦ a color selected from a color palette

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5. Click OK.

Settings Categories

General
Language, Display XT Structure, Key default output color, Copy/Move method, DataGrid
font size and AuotText Wrapping,  Default path for capture, capture on ganged channels,
Display file directory structure, Action taken when channel is set to IDLE, Date format
recognized in text search, Freetext search behaviour and Clip/File/Image/Playlist
autonaming, Automatic log off (Possible values: [0 (Auto log off disabled) - 720 minutes]).

NOTE
If the Auto log off parameter has been set at the workstation level from the
Remote Installer, this will be taken into account rather than the value defined in
the User Manager.

Transport
Settings related to playback transport function: Play VAR speed, Fast Forward speed and
Fast Rewind speed, Auto play on load, Control Panel Clip drag & drop control.

Clip creation
Settings related to clip creation: Guard bands, Default clip duration, Open save clip
windows, Create clips on all synchronized recorders, My clips only in the “Last clips
created list”, Default XT  for partial clip restore, Premark and Postmark for automatic clip
creation, ID Mode, Create/trim sub clips on ganged channels, IPClipLogger autoname and
autoname format string, clear metadata for new ingest/clip.

Take
Settings related to the Take function: Default video effect type and duration, Default audio
effect type and duration.

Playlist
More than 25 settings related to the play-list management, the play-list editor, including
colors and audio/video effect properties, and the melt creation.
Insertion mode inside collapsed group:
This parameter is used when a clip is inserted in to a collapsed group or loop.
• cleared (default): clip inserted at the first position of the group.
• selected: clip inserted at the last position of the group.
Holding the CTRL key when dragging the clip reverses the mode.

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Ingest Scheduler
More than 20 settings related to the Ingest Scheduler module: Display options, Minimum
clip duration, Remaining Capacity, Auto-Name for clips/streams/files…

IP Logger
Settings related to the IP Logger module: T/C offset on live, Protect Media prefix and
Warnings messages.

IPEdit
More than 45 settings related to the IPEdit module: Display options, Default effect
type/duration/position, Preview transitions, Volume automations, GPI
type/advance/Pulse/Offset, Replace options, Audio mute/swap.

AB Roll
Freeze on OUT Duration
This setting defines the duration during which an element remains stopped on its last
frame as soon as it has been played, before the next element allocated to the same
channel is cued on its TC IN.
Possible values: [000s00fr - 599s24fr]
Playout Remaining Time Warning
Two settings are used to define the remaining time of an element playout before displaying
two different visual warnings.
• When a playlist element is playing, the line becomes red when the remaining time
corresponds to the value set in the First Threshold option of the AB Roll settings.

• When a playlist element is playing, the line blinks red when the remaining time
corresponds to the value set in the Second Threshold option of the AB Roll settings.

Indicator for Selected Element

When an element is selected in the grid, its line is highlighted in blue. Two different display
options are available.
• Outline blue applied for all elements
Any selected line will be surrounded by a blue line regardless of the playback status of
the element.
• Outline blue applied only for Playing element
If the selected element is playing, the line will be surrounded by a blue line.
If the selected element is not playing, the line will be displayed as a solid blue line.

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3.2. Configuring Global Shortcuts

The administrator can configure default values for shortcuts.
To change a shortcut default value, proceed as follows:
1. Click on Configure Shortcuts in the Menu bar of the User Manager main window.
The Configure Shortcuts window opens:

2. Select the application in which you want to modify a shortcut by clicking the
corresponding button on the left. The General and Channel Management buttons
include general shortcuts or shortcuts valid for several applications.
The shortcuts usable in the corresponding application are displayed on the right pane.
3. Select the line corresponding to the function from the shortcut list. Only the shortcuts
displayed in regular text can be modified.
4. Strike the key or key combination to be used as the new shortcut.
Different cases can occur:
◦ If the new shortcut key is still available, it is automatically modified in the Default
Value column.

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◦ If the new shortcut key is not available, the following type of error message is
displayed:

- Select Swap to swap the two shortcuts between the 2 functions.

- Select Apply and Clear other shortcut to apply the shortcut to the selected
function and to clear the shortcut for the other function.
- Select Cancel to cancel the operation.
5. Select OK to confirm the change.
The change in the shortcut definition is saved and available in the application.
To restore the default values defined by EVS for an application, use the Back to Factory
Settings button at the bottom right part of the window.

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4. Managing Users Accounts

4.1. Managing Groups

Purpose
One of the first steps in defining users for an installation of IPDirector is to define groups
that they will belong to. Groups allow administrators to coordinate access to items based
on groupings rather than by ALL or by USER.

NOTE
For simple setups, you should skip this step and proceed with Profile creation.

Creating a New Group

1. Click Groups on the Menu bar and select New from the Groups menu, or
click the New Group button at the top right of the Groups pane.
The New Group window opens:

2. Enter a name for the new group

3. Click OK.
The group is displayed in the Groups list.

NOTE
Users, Groups, Profiles must have different names. If “John” needs his own
group, enter “G_John” as group name for example.
An error window opens if name already exists.

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Renaming a Group
1. Select the group you want to rename from the Groups pane.
2. Click Groups on the Menu bar and select Modify from the Groups menu, or
click on the Modify Group button at the top right of the Groups pane.
The Edit the Name of the Group window opens.

3. Modify the name of the group.

4. Click OK.

Deleting a Group
1. Select the group you want to delete from the Groups pane.
2. Click Groups on the Menu bar and select Delete from the Groups menu, or
click on the Delete Group button at the top right of the Groups pane.
◦ If the group does not contain any user, the following confirmation window opens:

◦ If the group contains some users, the following confirmation window opens:

3. (optional) In the second case, tick the check box if you want to delete the users
belonging to the group.
4. Click Yes to confirm.

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4.2. Managing Settings Profiles

Purpose
Settings profile creation can save the administrator time when defining new users into the
system.  A settings profile can be used when several users have the same set of setting
values.
Creating a setting profile is not a mandatory step. You can create users without setting
profiles. However, if you want to assign a settings profile to a user, you need to define the
setting profile prior to defining the user. A settings profile can only be selected when the
user account is being created not when it is edited. The update of a settings profile will not
affect users previously associated with the settings profiles.

Creating a New Settings Profile

1. Click Settings Profiles on the Menu bar.
2. Select New from the Settings Profiles menu.
The New Settings Profile window opens.

3. Give a name to the Settings profile (mandatory).

4. (Optional) Give a description.
5. Select the default value of any setting from the different tabs: General, Transport, Clip
creation, Take, Playlist, Ingest Scheduler, IPLogger, IPEdit.
6. Click OK.

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Modifying an Existing Settings Profile

1. Click Settings Profiles on the Menu bar.
2. Select Modify from the Settings Profiles menu.
The Choose the Profile to Edit window opens.
3. Choose the Settings profile you would like to modify from the Profile field:

4. Click Select.
The Edit Settings Profile window opens.

5. Modify the Settings profile. All characteristics (default value) of the Settings profile
can be modified including Name, Description, and the default value of any setting.
6. Click Ok.

NOTE
Changing a Settings profile will not affect any user previously associated with
this Settings profile.  It will only be changed for new users from this point on.

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Deleting a Profile
1. Click Settings Profiles on the Menu bar.
2. Select Delete from the Settings Profiles menu.
The Choose the Profile to Delete window opens.
3. Choose the profile you would like to delete from the Profile field.

4. Click Select.
A confirmation window is opened.

5. Click Yes to confirm.

4.3. Managing Profiles

Purpose
A user profile is a set of characteristics and rights which can be applied to a user account.
This helps the administrator to define similar user accounts more quickly with less risk of
errors when several users have the same set of characteristic values. For example, a
single profile can be created for loggers, so, each time a logger account is created, it will
have the same rights over elements and channel access.
The IPDirector workstations may be integrated into an Active Directory domain.
In this case the process of user account creation is simplified: a profile must be created to
associate it with the Active Directory user group and no user creation is required from the
User Manager. Each new user belonging to an Active Directory user group will
automatically be granted the rights of the IPDirector profile associated with that Active
Directory user group.
When IPDirector workstations are not integrated into an Active Directory domain, users
must be created in the User Manager. In this case, creating a profile is not a mandatory
step to create a user. However, if you want to assign a profile to a user, you need to define

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the profile prior to defining the user. A profile can only be selected when the user account
is being created not when it is edited. The update of a profile will not affect users
previously associated with the profiles.

Creating a New Profile

1. Click Profiles on the Menu bar
2. Select New from the Profiles menu.
The Create New Profile window opens.

3. For workstations not Integrated into an Active Directory Domain:

◦ Give a name to the profile (mandatory).
For workstations Integrated into an Active Directory Domain:

a. Click the Check in Active Directory button .

b. Select the user group defined in the Windows Active Directory domain.
c. (optional) Select a Settings profile.
4. (optional) Give a description.
5. Fill in the characteristics of the profile you would like to create including group
membership, channels, elements, system configuration and preferences.
6. Click Save.

NOTE
When creating accounts for a system not integrated in an Active
Directory domain, the Settings profile is not selected from the Select a
Settings Profile field. It will be selected at user creation.

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Modifying an Existing Profile

1. Click Profiles on the Menu bar
2. Select Modify from the Profiles menu.
The Choose the Profile to Edit window opens.
3. Choose the profile you would like to modify from the Profile field:

4. Click Select.
The Edit Profile window opens.

5. Modify the profile. All characteristics of the profile can be modified including name,
description, group membership, channels, elements, system configuration and
preferences.
6. Click Save when the profile characteristics have been modified.

NOTE
Changing a profile will not affect any user previously associated with
this profile.  It will only be changed for new users from this point on.

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NOTE
Users, Groups, Profiles must have different names. If loggers need their own
profile, enter “LoggerProfile” as group name for example. An error window
opens if name already exists:

Deleting a Profile
1. Click Profiles on the Menu bar
2. Select Delete from the Profiles menu.
The Choose the Profile to Delete window opens.
3. Choose the profile you would like to delete from the Profile field:

4. Click Select.
A confirmation window is opened.

5. Click Yes to confirm.

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4.4. Managing Users

4.4.1. Creating a User Account

1. Click Users on the Menu bar and select New from the Users menu, or
click the New User button at the top right of the Users pane.
The Select User Profile(s) window opens.

2. (optional) Select the profile(s) you would like to apply to the new user.  Several profiles
can be combined to create a new user account. See section "Managing Profiles" on
page 16 for details about profiles.
a. Select the profile in the Available Profiles list on the left.
b. Click the > button.
The selected profile is listed in the Selected Profiles list on the right.
The < button can be used to remove a profile from the selected list.

PROFILE UPDATE
Once a user is defined, the profile is no longer linked to the user’s
properties. Therefore, future updates to the profile selected at creation
will not involve an update of the user’s properties. The profile
modifications will only apply to future users created from that profile.

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3. (optional) Select the Settings profile you would like to apply to the new user from the
Select a Settings Profile field. See section "Managing Settings Profiles" on page 14
for details about settings profiles.
4. Click OK.
The Create a New User window opens, with focus on the User Information tab.
5. Define user information from the User Information tab:

a. In the Logging Information area, enter a login and a password for the new user. 
Then, confirm the password.
b. (optional) Enter all useful information concerning the user in the General
Information area, Office Information area and Private Information area.
c. Select the Administrator box if the user must have administrator rights on the
system.

ADMINISTRATOR RIGHTS
Administrator rights supersede all other tab settings. There is no need to set
any other settings for an administrator. For safety, it is advised that manager
accounts during operation limit their access to channels in order to protect from
accidentally use of another user’s playback channel.
For this reason, the admin checkbox should be used sparingly.

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6. (optional) Define the group(s) the user belongs to from the Group Membership tab:

See section "Managing Groups" on page 12 for details about groups.

a. Select the group(s) in the Groups list on the left.
b. Click the > button.
The selected group(s) is/are listed in the Group(s) the user belongs to list on the
right.
The < button can be used to remove a group from the list.
7. Define the user rights from all the other tabs of the Create a New User window if you
have not associated a profile and a setting profile to the user.
See sections "Defining the Media Management Rights" on page 24 to "Defining Rights
over Director's Cut Operations" on page 45.
8. When all the user characteristics have been set, click Save at the bottom of the
window.
The user is displayed in the Users list.

DIFFERENT NAMES FOR USERS, GROUPS AND PROFILES

Users, Groups, Profiles must have different names.
An error window opens if name already exists:

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4.4.2. Modifying or Deleting a User Account

Modifying a User Account

1. Select the user account you want to modify in the Users pane.
2. Click Users on the Menu bar and select Modify from the Users menu, or
click the Modify User button at the top right of the Users pane.
The Edit User window opens.
3. Modify any characteristic of the user account.
See sections "Defining the Media Management Rights" on page 24 to "Defining Rights
over Director's Cut Operations" on page 45.
4. Click Save.

Deleting a User Account

1. Select the user to delete in the Users list.
2. Click Users on the Menu bar and select Delete from the Users menu, or
click the Delete User button at the top right of the Users pane.
The Delete User window opens.

3. Click Yes to confirm.

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4.4.3. Defining the Media Management Rights

Overview of the Media Management Tab

The media management rights of a user are defined from the Media Management tab.

Ingest Scheduler
This part of the Media Management tab allows the administrator to define which recorder
channels can be controlled and seen by the user from the Ingest Scheduler.
Select one of the options:
• All: the user can see and control all the recorder channels on the XNet network.
• None: the user cannot see and control any recorder channel on the XNet network.
• Selection: the user can see and control some recorder channels on the XNet network. 
The channels seen and controlled have to be selected in the list.

SOME SERVERS ARE NOT DISPLAYED?

If all servers and thus all channels present on the XNet network are not
displayed in the list, perform the following checks:
• all SynchroDB applications responsible for managing the missing
servers must be up and running
• the servers must not be stopped.

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Clip Management
This part of the Media Management tab gives extended rights to a media manager for a
better clip management.

Browser Type
Select the browser mode between: Both, HiRes Only and LoRes Only. This is the only
place to define a user as LoRes or HiRes.

User can delete file

If this box is selected, the user is able to delete physically a file on nearline storage.
Nevertheless, the user will receive a warning message before deleting.

User creates light assets

If this box is selected, the user, who creates a sub-clip on a clip with at least one XT clip,
will not create a clip on the server. A reference to the original clip will be created in the
IPDirector database and thus avoid filling the clip number on the EVS server.

User can see media manager views

If the box is selected, the user can see advanced media manager views:
• LoRes XT tree in the Clips plugin
• Clip elements plugin
• Media plugin
This option automatically switches the browser mode to Both.

Archive Management
This section defines the rights of the user over the archive and restore operations.

User can archive files

When this box is selected, the Archive option is available from the Clip contextual menu
and the Create an Archive Copy option is available from the Save Clip WIndow.
So, users will be allowed to archive files from a nearline by the HSM.

NOTE
Users, with a Browser Type set to Lo res only who have the User
can archive files right, are able to preview only the low resolution file
and, when they request the file archiving, this is the high resolution file
element which will be archived.

User can see archidel media

When this box is selected, the user can see media with an Archidel status from the
Database Explorer, provided that the Show ArchiDel Elements option has been
selected from the Database Explorer View menu.

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An Archidel file is a file which has been archived by the HSM and then deleted from the
nearline.

User can restore files

This option is available provided that the User can see archidel media option has been
selected for the user.
When this box is selected, the Restore option is available from the Clip contextual menu
and the Restore Archived Hi-Res option is available from the Save Clip WIndow.
So, users will be allowed to restore Archidel files from the HSM to a nearline.

User can delete archives

This option is available provided that the User can delete file option has been selected
for the user.
When this box is selected, the user can delete archived files.

4.4.4. Defining the Rights over Channels

Overview of the Channels Tab

The user rights to see and control channels are defined from the Channels tab. The control
rights will always be lower or equal to the visibility rights.

The options in the... ...define the user rights to...

Recorders / Control pane control the recorder channels of the servers.

Recorders / Visibility pane see the recorder channels of the servers.

Players / Control pane control the player channels of the servers.

Players / Visibility pane see the player channels of the servers.

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Prerequisites
To be able to define the user rights over channels of all the servers, the following
conditions must be met.
• All SynchroDB applications responsible for managing the servers must be up and
running.
• The servers must not be stopped.

How to Define User Rights over Channels

Rights must be defined individually for each of the four panes. So, you will have to apply
one of the following procedures in each pane.

How to Give Rights over all the Recorder or Player Channels

• Select All: the user can see / control all channels (recorders or players) from all
servers on the XNet network.
The All option is automatically selected for each server in that pane and cannot be
changed per server.

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How to Give Rights over None of the Recorder or Player Channels

• Select None: the user cannot see / control any channel (recorder or player) from any
server on the XNet network.
The None option is automatically selected for each server in that pane and cannot be
changed per server.

How to Give Rights over a Selection of Recorder or Player

Channels
1. Select Selection: the user can see or control some channels from some servers.
When you select this option, the Selection option is selected by default for each
server:

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2. Define the channels (recorders or players) the user could control or see for each server
by selecting one of the following options:
◦ All: the user can see or control all channels (recorders or players) from the
selected server.

All the channels are automatically selected for that server in that pane and cannot
be changed.

NOTE
If the server configuration changed afterwards and the number of
channels increases, the user will automatically have the right over
those additional channels.

◦ None: the user cannot see / control any channel (recorder or player) from the
selected server.

No channel can be selected for that server in that pane.

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◦ Selection: the user can see or control some channels (recorders or players) from
the selected server.
Then, select the channels (recorders or players) the user will control or see for that
server.

How to Give Rights Only over the Player Channels Linked to the
IPDirector Workstation
• Select Only XT channels linked to the IPDirector Workstation (available only for
player channels)
The user will only see, or control, the player channel(s) physically linked to the
IPDirector workstation and defined in the Remote Installer (right-click the IPDirector
Service button on the Workstation area of the Remote Installer).

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4.4.5. Defining Rights over Router Control

Management

Introduction
Video routers can be used with IPDirector to increase the number of incoming feeds
manageable by EVS server recorder channels. The router OUT port must be physically
connected to a server recorder channel.
Video routers can also be used with IPDirector to increase the number of output channels
able to play out the media from a player channel. The router IN port must be physically
connected to a server player channel.

Overview of the Router Control Tab

The user rights to see and control video routers are defined from the Router Control tab.

How to Define Rights

1. Select the The user has the right to control video routers option to allow the user
to see and control video router ports.
The INPUTS Visibility and OUTPUTS Visibility options become available.

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Possible options:
◦ All: the user can see and use all the IN or OUT ports of all the video routers.
◦ None: the user cannot see and use any IN or OUT port from any video router.
◦ Selection: the user can see and use some IN or OUT ports. The routers which
could be seen have to be selected in the list.
2. From the INPUTS Visibility area, select an option to define which IN ports a user can
see and use. When an IN port is connected to a player channel, the channel name is
displayed between brackets next to the IN port.
3. From the OUTPUTS Visibility area, select an option to define which OUT ports a user
can see and use. When an OUT port is connected to a recorder channel, the channel
name is displayed between brackets next to the OUT port.
4. Select the User has the right to change the router source of a recorder during
an ingest option to allow the user to schedule an ingest which will use a different
router IN port than the one currently associated with the OUT port.
The switch between the current OUT port-IN port association to the other one will be
done when the ingest starts to be recorded.

4.4.6. Defining the Rights over Clips, Bins,

Edits, Playlists and Timelines

Overview of the Clips, Bins and Playlists Tab

From the Clips, Bins and Playlists tab, the administrator will define the following user
rights:
• visibility and management of clips
• visibility and management of bins
• visibility and management of edits
• visibility and management of timelines
• visibility and management of playlists
• configuration and control of AB Roll Playlist channels

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How to Define the Rights

Define all the actions the user is allowed to perform for each type of elements by selecting
the right check boxes.

Actions with a single check box

Select the option to allow the user to do the action on the corresponding element.

Delete clip even if in playlist or timeline

The behavior describes for a single check box applies to this option as well. Do not take
into account the position of the check box under the None column.
Sselect the option to allow the user to delete a clip even if present in a playlist or timeline.

Configure Channels for AB Roll Playlists

This option is used to allow users to create and delete studios to be used with the AB Roll
Playlist. A studio is made of a selection of player channels from selected EVS video
servers. It is done from the Channel Explorer.

Control Channels for AB Roll Playlists

This option is used to allow users to select an AB Roll Playlist studio from the AB Roll
Playlist module and to lock or unlock a studio from the Channel Explorer.

Actions with several check boxes

The right of the user depends on the selected level option: All, Group(s), User, None.
• All: the user can do the action whoever is the owner of the corresponding elements.
• Group(s): the user can do the action for the corresponding elements created only by
any user of the group(s) the user belongs to.

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• User: the user can do the action for the corresponding elements created only by the
user.
• None: the user cannot do the action for any element, even the elements the user has
created.

DELETE CLIP EVEN IF IN PLAYLIST OR TIMELINE

Do not take into account the position of the check box under the None
column.
The behavior of the Delete clip even if in playlist or timeline option
is the following:
Select the option to allow the user to delete a clip even if present in a
playlist or timeline.

Example
In the example below:
• The user can create clips
• The user cannot copy clips
• The user can Send/Export clips that the user can see
• The user can modify clips created by all users member of The group(s) the user
belongs to
• The user can delete its own clips.
• The user can delete clips present in playlists or timelines.
• The user can move the clips the user has created
• The user can publish to other groups the clips the user has created
• The user can see all clips created by the users, members of the group(s) the user
belongs to, but not clips created by other users, members in others groups.

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4.4.7. Defining the Rights over Logging and

Keywords Management

Overview of the Logging and Keywords Tab

From the Logging and Keywords tab, the administrator will define the following user rights:
• visibility and management of complete logsheets
• management of individual log entries
• management of individual keywords in the database Keywords list
• visibility and management of Keyword Grids and Cascading Grids in the database
• visibility and management of Dictionaries in the database

How to Define the Rights

Define all the actions the user is allowed to perform for each type of items by selecting the
right check boxes.
The user rights selected for the Keyword Grids apply both to Keyword Grids and
Cascading Grids.

Actions with a single check box

The user will or will not have the right to do the action on the corresponding element.

Actions with several check boxes

The right of the user depends on the selected level option: All, Group(s), User, None.
• All: the user can do the action whoever is the owner of the corresponding elements.

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• Group(s): the user can do the action for the corresponding elements created only by
any user of the group(s) the user belongs to.
• User: the user can do the action for the corresponding elements created only by the
user.
• None: the user cannot do the action for any element, even the elements the user has
created.

4.4.8. Defining Rights over Targets and the

Restore to Server Action

Overview of the Targets and Restore Tab

From the Targets and Restore tab, the administrator will define the following user rights:
• Targets: creation, deletion or visibility of targets (Avid, CleanEdit, XT, File On Shared
Drive, Final Cut Pro…)
• Restore to XT: visibility of servers for file(s) restore from the nearline storage to a
server.

How to Define the Rights

Define all the actions the user is allowed to perform for each type of items by selecting the
right check boxes.

Targets
• Create: the user will or will not have the right to create a target.
• Delete, Visibility: the right of the user depends on the selected level option: All,
Group(s), User, None.

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◦ All: the user can delete or see the targets whoever is their owner.
◦ Group(s): the user can delete or see the targets created only by any user of the
group(s) the user belongs to.
◦ User: the user can delete or see the targets created only by this user.
◦ None: the user cannot do delete or see any target, even the ones the user has
created.

Restore to XT
Define on which servers a user can restore a file.
• All: the user will see the complete server list to restore file(s) from the nearline storage
to a server.
• None: the user will not see any of the server for the Restore to servers operations,
and, consequently, will not be allowed to restore file(s) from the nearline storage to a
server.
• Selection: the user will only see the selected servers for the Restore to servers
operations.

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4.4.9. Defining Rights over Layouts

Overview of the Layouts Tab

The user rights to see layouts or perform actions on them are defined from the Layouts
tab.

How to Define the Rights

Define all the actions the user is allowed to perform on layouts by selecting the right check
boxes.
• Create, Copy: the user will or will not have the right to create or copy a layout.
• Modify, Delete, Publish, Visibility: the right of the user depends on the selected
level option: All, Group(s), User, None.
◦ All: the user can perform the action on the layouts whoever is their owner.
◦ Group(s): the user can perform the action on the layouts created only by any user
of the group(s) the user belongs to.
◦ User: the user can perform the action on the layouts created only by this user.
◦ None: the user cannot perform the action on any layout, even the ones the user
has created.

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4.4.10. Setting Limitations

Overview of the Limitations tab

From the Limitations tab, the administrator can impose certain limitations to users of the
system, typically to reduce their overall impact on the system performance.

NOTE
These limitations are imposed by default for all users.  In smaller setups, it is
many times desirable to remove these limitations.

How to Set Limitations

Browse Speed Limitation
Use this parameter to limit the user browsing speed to the selected value (2x, 3x, 5x, 10x,
20x, and 35x playout speed).
Default value: 2X

Maximum clip duration

Use this parameter to limit the maximum duration that the user can reach when creating a
clip.
This is useful to limit the user's impact on the overall server storage space by limiting their
individual clip creation duration.
Default value: 00h05m00s

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Maximum number of clips

Use this parameter to limit the maximum number of clips that user is allowed to make on
the system. 
This is useful to limit the user’s impact on the overall server storage space by limiting their
individual clip creation.
Default value: 100

Maximum transfer duration

Use this parameter to limit the maximum duration allowed perform transfer to nearline or
targets.
This is used when it is desirable to limit the user’s impact on the overall network traffic and
nearline or target storage by limiting their individual clip transfer duration.
Default value: 00h05m00s

Allow image capture

Select this option to authorize the user to capture images from the Control Panel.

Allow to use the Remote Control Manager:

Select this option to authorize the user to open the configuration tool dedicated to the
MPlay and BEPlay remote devices.

Allow using plugins

Select this option to display the Plugins button on the IPDirector Application bar of the
IPDirector main window and allow the user to open predefined external web pages or
ActiveX.

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4.4.11. Defining Settings for a User

Overview of the Settings Tab

From the Settings tab, the administrator can define the values given to settings for a
particular user.

How to Define Settings for a User

All the settings are distributed among several setting categories.
1. Click a Settings Category button on the left of the window.
The list of settings related to the selected category displays.
2. For each setting, you can specify a default value.
This can be
◦ a predefined value selected from a drop-down list
◦ free text or number
◦ a check box to select or clear
◦ a color selected from a color palette

NOTE
Users will be able to modify the setting values by clicking the Tools >
Settings option of the IPDirector Menu bar.
Only the settings which have been set to the User setting type in the Define
Settings Types window could be changed, not those set to the Global setting
type. See section "Configuring Global Settings" on page 7 for more information.

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4.4.12. Defining Shortcuts for a User

Overview of the Shortcuts Tab

From the Shortcuts tab, the administrator can define the keystroke assigned to shortcuts
for a particular user.
Only the shortcuts displayed in regular text can be modified.

How to Define Shortcuts for a User

All the shortcuts are distributed among several lists.
1. Select the application in which you want to modify a shortcut by clicking the
corresponding button on the left. The General and Channel Management buttons
include general shortcuts or shortcuts valid for several applications.
The shortcuts usable in the corresponding application are displayed on the right pane.
2. Select the line corresponding to the function from the shortcut list. Only the shortcuts
displayed in regular text can be modified.
3. Strike the key or key combination to be used as the new shortcut.
Different cases can occur:
◦ If the new shortcut key is still available, it is automatically modified in the Current
Value column.

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◦ If the new shortcut key is not available, the following type of error message is
displayed:

- Select Swap to swap the two shortcuts between the 2 functions.

- Select Apply and Clear other shortcut to apply the shortcut to the selected
function and to clear the shortcut for the other function.
- Select Cancel to cancel the operation.
To restore the default values defined by EVS for an application, use the Back to Factory
Settings button at the bottom right part of the window.

4.4.13. Defining Rights over Metadata Profiles

Overview of the Metadata Tab

From the Metadata Tab, the administrator can define which kind of rights a user has on
metadata profiles.

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How to Define Rights

User can manage profiles
Select this option to allow the user to create, edit and delete the metadata profiles.
If this option is cleared, the metadata profiles must be created by an administrator/media
manager or imported by a third party ingest job.

User can choose his profiles

Select this option to allow the user to choose the metadata profiles to be associated with
various items such as clips, playlists, timelines, edits, when these items are created or
edited.
If this option is cleared, the metadata profiles must be assigned by an administrator/media
manager or linked by a third party ingest job.

4.4.14. Defining Rights over Server

Configuration

Overview of the Server Management Tab

The user rights to change the configuration of the server(s) are defined from the Server
Management tab.

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How to Define Rights

Select one of the following options:
• All: the user can change the configuration of all servers on the XNet network.
• None: the user cannot change any server configuration on the XNet network.
• Selection: the user can change the configuration of some of the servers on the XNet
network. The servers which could be configured must be selected in the list.

SOME SERVERS ARE NOT DISPLAYED

If all servers present on the XNet network are not displayed in the list,
perform the following checks:
• all SynchroDB applications responsible for managing the missing
XTs must be up and running
• the servers must not be stopped.

4.4.15. Defining Rights over Director's Cut

Operations

Overview of the Directors Cut Tab

From the Directors Cut tab, the administrator will define the following user rights:
• visibility and management of productions
• modification of configurations

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How to Define Rights

Define all the actions the user is allowed to perform for each type of elements by selecting
the right check boxes.

Actions with a single check box

The user will or will not have the right to do the action on the corresponding element.

Actions with several check boxes

The right of the user depends on the selected level option: All, Group(s), User, None.
• All: the user can do the action whoever is the owner of the productions.
• Group(s): the user can do the action for the productions created only by any user of
the group(s) the user belongs to.
• User: the user can do the action for the productions created only by the user.
• None: the user cannot do the action for any production, even the productions the user
has created.

4.5. Associating XT Generic Users with

IPDirector Users
Context of Use
In some environments, LSM operators work in parallel with IPDirector users. As all the
users may work on different kind of productions, there is a need to restrict the visibility of
elements to the members of a dedicated group.
However, elements created by LSM operators are all identified as owned by an
XT Generic User in IPDirector. There is no notion of real user associated with such
elements and this XT Generic User cannot be allocated to any group inside IPDirector.
The elements owned by XT Generic Users are only seen by users who have viewing
visibility to All. This makes implementing visibility user rights in mixed setups practically
impossible.
The XT Generic User is displayed in IPDirector when clips, playlists or timelines are
created outside IPDirector: LSM, Multicam, LSM tablet, C-Cast Explore, all the hardware
and software which use LinX protocol.
To restrict the rights over the elements created on a server from outside IPDirector to the
appropriate users working on the related production, it is possible to associate the server
with an existing IPDirector user, and to declare the users, who need visibility, members of
the same groups as the associated user.

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Prerequisites
Step to be done before the server-user association:
• Create the user to be associated with a server, hereafter called the associated user.
The account is created in the same way as any user account. See section "Managing
Users" on page 20.
Steps which can be done before or after the server-user association:
• Create the group(s). See section "Managing Groups" on page 12.
• Create the IPDirector user accounts for people and select the group(s) they belong to.

How to Associate a Server with an IPDirector User

1. Click Associate XTs with Users from the Menu bar.
The Associate XTs with Users window opens:

2. In the Associated User column, select the IPDirector user (associated user) to
associate with the corresponding server:

3. Click OK.
After that, the elements created on the server outside IPDirector will be seen in IPDirector
as owned by the selected associated user.
All the users members of the same group as the associated user will be allowed to see the
elements created on the server, provided that their user rights have been set to Groups.
See section "Defining the Rights over Clips, Bins, Edits, Playlists and Timelines" on page
32.

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Other Possible Actions

Changing the Associated User

When the server is allocated to another production, select another associated user for the
sever.
Then, new elements will only be seen by IPDirector users belonging to the same group as
the new associated user.
Changing the user associated to a server does not change the owner of previously created
elements.

Resetting the Associated User

To reset the associated users of all the servers to the XT Generic User, click the Set to
default button at the bottom of the Associate XTs with Users window.

48 4. Managing Users Accounts

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