Deped Guidelines On The Use of Public School Buildings and Facilities

The document outlines guidelines for the use of public school buildings and facilities in Quezon City. It states that non-DepEd agencies and barangays may use school facilities for civic and educational purposes if they submit a request letter 7 days in advance and adhere to conditions like limiting use to one day, not allowing alcoholic beverages or gambling, and paying fees for utilities and janitorial services. It also addresses the use of schools as evacuation centers during emergencies and prohibits informal settlers on school sites.

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Deped Guidelines On The Use of Public School Buildings and Facilities

Uploaded by

Aydin Perillo

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DepEd Quezon City Division Memorandum No. 14, s.

2019 dated February 11,

2019 entitled: Guidelines on the use of Public School Buildings and Facilities, is
hereby attached for the information and guidance of all concerned.

DepEd Guidelines on the Use of Public

School Buildings and Facilities
The use of school buildings, grounds and facilities in community-school
programs maybe allowed as provided in Section 15, Chapter 2, Unit VIII –
Educational Facilities of DECS Service Manual 2000. Agencies other than the
DepEd, including the barangay may be allowed to use the school buildings,
grounds and facilities for civic and educational purposes provided that the
following conditions are adhered to:

1. Letter request should be submitted in advance at least seven (7)

working days prior to the scheduled activity;
2. Only one (1) request per requesting party per year will be allowed;
3. The use of school buildings, grounds, and facilities by private party
and entities for product launching and religious/political activities is
discouraged;
4. The use of the building/school is limited to one day only (except for
scouting and other school-related activities);
5. Drinking of alcoholic beverages and playing of prohibited games of
chance will not be allowed inside school premises;
6. Rooms and other facilities used shall be maintained, returned or
restored to the same condition as they were found;
7. The cost of any loss and damage shall be borne by the requesting
party;
8. There shall be no disruption of classes in the process;
9. The principal or his authorized representative shall supervise the
activity;
10.The cleanliness and upkeep of the school shall be properly
maintained;
11.To cover the expenses for electricity and water services, a minimal
fee of One Thousand Pesos (Pl,000.00) for a half-day activity or Two
Thousand Pesos (P2,000.00) for a whole day activity will be charged
to the user of the facilities. The amount shall be remitted to the
Cashier of this Office, after securing an Order of Payment from the
Office of the Accountant III;
12.To cover expenses for janitorial services during and after the activity,
a fee of Five Hundred Pesos (P500.00) for a half-day activity or One
Thousand Pesos (Pl,000.00) for a whole day activity will be paid to
the Office of the School Principal;
13.Requests submitted to School Principals must be screened based on
these guidelines and forwarded to the Office of the Schools Division
Superintendent with an appropriate recommendation for
approval/disapproval;
14.Requests submitted directly to the Office of the Schools Division
Superintendent will be referred to the School Principal concerned for
evaluation and recommendation;
15.Upon approval by the Schools Division Superintendent /
AuthorizedRepresentative, the school principal must prepare a
Memorandum of Agreement based on these guidelines, to be signed
by the school principal and the requesting party;
16.Tender of payment of fees must then be made;
17.Additional guidelines per Memorandum of Mr. Rolando P. Montiel,
City Government Department Head II dated December 27, 2007
approved by the City Mayor: “requests for the use of school
buildings and/or related activities extending beyond the school
hours shall have the approval of the Schools Division
Superintendent, otherwise, only the school officials, teachers, and
employees of the school shall be allowed to stay within the school
premises beyond the school office hours.”
In case of natural calamities and emergency situations, schools may serve as
temporary evacuation centers.

As a national policy, no squatters/informal settlers shall be allowed on the school

site. In case there are informal settlers within the school site, the following maybe
undertaken:

a) Conduct a dialogue with the squatters / informal settlers in the presence of the
PTA / PTCA and Barangay officials;
b) If the dialogue fails, the Department of Education shall refer the matter to
Government Legal Officer / Prosecutor for appropriate action against the
squatters / informal settlers.

The utilization of school property or facilities is, and should always be, under the
strict authority and supervision of the school administrator. Any illegal act or
activity resulting from the utilization of school property or facilities, shall be taken
as the accountability of the school head.

The use of school facilities will not be allowed without the prior approval of this
Office.