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Off-Boarding Data Removal Certificate Template-1

This document is a template for certifying the removal of data from departing project team members' devices and storage media. The template provides instructions on its use and references related templates and IBM resources for onboarding/offboarding processes. It includes fields to document the equipment being certified, dates of data removal, and methods used. The departing employee and their manager must sign to certify all customer, personal and sensitive data has been securely removed and not retained or shared elsewhere. Completed certifications are retained for a minimum of 24 months.

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anil
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321 views3 pages

Off-Boarding Data Removal Certificate Template-1

This document is a template for certifying the removal of data from departing project team members' devices and storage media. The template provides instructions on its use and references related templates and IBM resources for onboarding/offboarding processes. It includes fields to document the equipment being certified, dates of data removal, and methods used. The departing employee and their manager must sign to certify all customer, personal and sensitive data has been securely removed and not retained or shared elsewhere. Completed certifications are retained for a minimum of 24 months.

Uploaded by

anil
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOC, PDF, TXT or read online on Scribd
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Off-Boarding Data Removal Certification

Template Use Instructions:


This template will assist project teams in capturing certification of data removal and disposal from
departing workforce team members. This is in supporting of the specific Data Security and Privacy
elements of On Boarding and Off Boarding of GBS Workforce Members onto a project.

This template supports the following GBS DS&P Control Activity:


Training, Awareness, On/Off-Boarding 1.2: Project On/Off-Boarding
http://w3.ams1.ibm.com/GBSDSP/DSP_Framework_Wizard.nsf/f150110408e93f278525774b005e003
4/b6178e361068b54385257761003ee14a?OpenDocument

This process works in conjunction with templates available on the GBS Data Privacy and Security
Controls Framework under the Project On/Off-Boarding control activity.
1. On/Off-Boarding Process Template
2. On/Off-Boarding Checklist Template
3. Guidelines for cleansing workstations
4. Return Workstation (RequestNow)
5. IBM Secure Data Disposal
These templates will need customization for the project, contract or account team.

The information in italics will include example text or additional information to assist the user in
completing the template. All text in italics should be removed from the final version.

Blue text should be modified with content specific to the contract and then changed into black text.

Remove this page from the completed, final version of the process document.
Once completed, classify the completed checklist appropriately

Template Change Control


Summary of Changes

Page 1
Off-Boarding Data Removal Certification

Version # Version Date Author Nature of Change


1.0 November 30, Initial Version
2010
2.0 July 27, 2011 Sandy Black Added the Template Use Instructions page. Fix an error in
the example text under Method of Data Removal.
Changed it from a yyyy/mm/dd to method removal
examples.
3.0 July 23, 2012 Ken Wegniak Changed the wording so that removal is done using
an IBM provided secure purge tool.

First. I. LastSainath Manager


Employee Name Rayudu
Bachu Name
Date of
IBM Employee/Contractor # 002K3B
Certification
yyyy-mm-dd
Project Name SBI Yono Project

Date of Data Method of Data


Equipment Type
Removal Removal
Laptop/Desktop Machine # yyyy-mm-dd2021- (for example, SDelete
and Serial 12-01 or IBM Secure Data
Disposal)
Listing of other portable 2021-12-01yyyy- (for example, IBM
storage media used mm-dd Secure Data Disposal)
Listing of other portable 2021-12-01yyyy- (for example, IBM
storage media used mm-dd Secure Data Disposal)

Page 2
Off-Boarding Data Removal Certification

I (Insert Name) certify that I have assessed the contents of my laptop hard disk and other storage
media listed above and that I have removed and disposed of all customer confidential, personal,
sensitive personal and business sensitive information. I have done this using an IBM provided
secure purge tool. I also certify that I have not copied any of this data to any personal media
from which I can later recover this data. Lastly, I certify that I have not provided this data to any
other person or company prior to removing it from my laptop and other media listed.

Signature via email or below:

Signature of Personnel: __________Sainath


Bachu__________________________________________

Signature of Manager: _____________________________________________________

Completed certifications are stored in the project teamroom and retained for a minimum of 24 months
from off-boarding

Page 3

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