Progressive Education Society’s

Modern College of Arts, Science & Commerce

(Business Administration Campus)
Shivajinagar, Pune -411005

Name of the project

Bachat Gat Management System

Name : Swapnil Sunil Narwade

Roll No : 12212
Class : TYBBA(CA)
Div. : C

Project Guide : Prof. Vanita Patil

Existing System

Mahila bachat gut is a program for women's entrepreneurship development. It is an

organization for the self-development of women. Self Help Groups always played an
important role in the financial inclusion and economic empowerment of the economically
deprived people especially women. The Self-Help Groups operating at local level proved
eminent force of support for many lower middle class and economically weak section
groups.
 Existing Mahila bachat gat in India are using traditional methods of maintaining
records such as bookkeeping, maintaining journals for daily transactions, paperback stock
reports, and employee attendance registers. Customer details and Seller details are still
being maintained in the pen paper format which is not efficient way as fetching data of
previous customers may take some time and is a tiresome job to do.
Some of these groups are also using software such as Ms-Excel to maintain their
data but it can be quite confusing for group leaders or employees who don’t have any
prior knowledge of the same. Some drawbacks of existing system are:

1. Data Backups:
As for book keeping and other paper formats there is always a chance of data loss
due to uncertain reasons. Important documents, employee reports, daily transactions
are needed to be kept safe as they are always prone to wear and tear and pest
infestation. If once lost, data retrieval is hard or rather impossible and can cause
severe problems to business.

2. Time factor:
Time is important factor in growth of any business. Time needs to be utilized correctly in
order to achieve good financial results as well as customer satisfaction. Searching for a
particular data for specific item takes hours to search if done manually. 

PROPOSED SYSTEM
The objective of this project is to computerize the existing system to gain accuracy,
reduce paperwork, data integrity and better error handling and provide all kind of
easiness of work through this project.
 Customer will get category wise information about each loan schemas and
household items and their details.
 This system also maintains all the details of the customer and the products and loan
given to them.
  Maintains all the details of the seller also.
  It maintains details of the complaint and query given by customers. 
 System handles all the bill & payment process.
 To keep proper   update of data record such as customer details, purchase details,
sales details, stock details, bill and payments details, employee details and daily
reports of   transaction system.

FORM DESCRIPTION
 Login / Registration Form:

Separate login and registration forms for each Customer, Employee and Admin.
The form will accept personal details from the customer/employee/admin such as
name, Address, phone number for ease of future transaction.

 Shop  By Category:

This form will consist of the categories of items and loans schemas that are available
in the community. Categories will be listed in grid format and each category will
lead to its own separate form where items from that category will be listed. Here
user can also search for particular item in the category.

 Mode of Transaction Form:

Payment form will be containing billing information and the mode of payment for the
customer to complete the bill payment. Payment methods are cash or from the wallet
set up by the customer.

  Receipt Generation Form :

After payment for respective items bill receipt will be generated automatically with
all the information. Customer can print this receipt.

Customer Profile Form:

Profile for each customer will be created automatically where all the information
about the customer will be displayed. All the purchases made by the customer will
be listed on the profile page and update his information if required. 

 Employee profile form:

Profile of employee will display all information about employee. Employee will
mark his attendance and can keep a check on salary on his profile form.

 Seller Detail form:

This form will be accessed by the bachat gat capital holders to enter seller detail
(sname, phno, product details, category of product). This report will examined by
the admin later. (Admin transaction reports)
 Receipt for seller form:

In this form the receipt will be generated for the capital holder having product
details sold by him/her and seller details and the amount paid by the
community/group for his/her product.

 Transaction History:

Transaction report form for admin will consists of items that are purchased during
particular day and items that were sold on that day. Separate forms will be there for
each of them. Items brought report will have all the items that were purchased from
sellers and retailers with their information, time of purchase and name of employee
who made the purchase. Items sold report will consist of item sold that day and all
the information about the buyer.

 Stock Availability Form :

Stock report for admin will give information about the available stock under each
item category listed in the shop.

 Employee Detail/Payroll Form:

In this form admin can search for the monthly reports, personal info about each
employee of the shop. Also salary payment for each employee can be done.

 Search Form:

Search form is to check the details of particular customer, employee and availability
of particular category product. This form will have three different forms.

1) Customer search (Employee can search for customer particular transaction

history).

2) Product details (availability of item in particular category). 

FUTURE ENHANCEMENTS

 More Customizable UI options can be provided with help of VB.Net.

 Real time item bidding module can be implemented using VB.Net so as to attract
more customers.
 Database like My SQL can be used in order to obtain more data security and data
integrity.
  Online commercial site can also be created so that more and more customers will be
able to visit the shop virtually.
 Can add separate functionality for Customer queries and issues with real time  
assistance using VB.Net.

HARDWARE & SOFTWARE REQUIREMENTS:

HARDWARE REQUIREMENTS:
 MICROPROCESSOR          :  INTEL PENTIUM V AND ABOVE
  RAM                                    :  512  MB AND ABOVE
  HDD                                    :  30 GB AND ABOVE   
 EXTERNAL DEVICE       : Printer

SOFTWARE REQUIREMENT:
 FRONTEND   :  MICROSOFT  VISUAL BASIC 6.0
 BACKEND                        :   MS ACCESS  98 AND ABOVE
 OPERATING SYSTEM    :   WINDOWS  98 AND ABOVE
 ERD

S_id
Name
S_amt
id Pass
M

1
ADMIN Pays SALARY

T_name
Paid to
T_id
Update
E_id
M
M

Handle TRANSACTION
Maintain EMPLOYEE
S_ID
M
M
E_name M U_id
M STOCK Operates
USERS
REPORT P_id
M
QTY M
PROFILE U_name
Give
R_id Category FEEDBACK
M

P_name
F_id
COMPLAINTS
is

LOANER
1

Take

Purchased
Search 1 LOAN
1

L_name
L_TYPE
B_id
BILL
gets
B_amt
1

Has

R_id RECIEPTS
1

R_Date PAYMENT

R_amoun is

CASH CHEQUE
 CLD

Resolves feedback / complaints

Update transaction records

Item / loan availability

search EMPLOYEE
Complaints and feedback

Provides personal details

Make a bound

Loan/item Selection Item availability

0.0 details
Loan

CUSTOMER Bachat Gat Purchase/Sales record

updated

Management Updated stock details

Loan / item details
System Stock reports provided
Purchase accept
Transaction reports
Sales receipt provided

ADMIN

Require transaction
reports
Employee salary
payment
Require Stock report

New stock details

DFD
 Enquire loan details

CUSTOMER Fetch specific loan details

1.0
Loan
Loan details provided Loan
Enquiry
Search for availability
of capital Return fetched result
EMPLOYEE

Loan details

New buyer registered

Customer details provided

Loan type selected

Buyer

Insert new Buyer

CUSTOMER 2.0

Receipt provided Take Update capital amount

Insert buyer details

Loan

EMPLOYEE Money (Rs.)

Updated laon details

Enquire Item details

Fetch specific item details

CUSTOMER 3.0

Item Stock
Item details provided
 Customer details provided New buyer registered

Selected Item

Buyer

CUSTOMER
4.0 Insert new Buyer

Item
Receipt provided
Update stock items
Purchase
Insert buyer details

Items
EMPLOYEE
Updated stock details

Makes payment

Bill details
5.0

CUSTOMER Bill
Bill
Payment

Gets receipt Bill record added

Makes complaint Storing feedback

Feedback
Gives feedback

CUSTOMER 6.0
Feedback recorded
Feedback /
Complaint resolved
complaints
Review complaints Store complaints
 Add new record
Mark attendance

Sells details
Purchase
Purchase details records
New record added

Add new record

Sells records

New record added

Attendance marked

Mark attendance

Attendance

Record updated

Stock details
New stock details

8.0

ADMIN Stock Sarees, household items.

Updation
Stock added New entries added
successfully

Update salary status Update record

9.0

Salary
ADMIN Payment Employee

Acknowledgment Record
updated
 Employee details
Employee

Purchase details
Require reports

Purchase records

ADMIN
Sells records
Reports provided Sells details

Stock details
Items

Buyer details
Buyer

Seller details
Seller