Scribd
Upload
64 views

How To Embed A PDF File in An Excel Worksheet

The document provides instructions for embedding PDF files in Excel worksheets. It describes how to insert a PDF file using the Insert tab and Object dialog box. It also explains how to fix the embedded PDF to a cell so it moves with cells when filtered or sorted, and how to rename an embedded PDF file. The steps are to right-click the PDF object and select Format Object or Convert to open dialog boxes where properties and names can be changed.

Uploaded by

Nimish Madanan
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
64 views

How To Embed A PDF File in An Excel Worksheet

The document provides instructions for embedding PDF files in Excel worksheets. It describes how to insert a PDF file using the Insert tab and Object dialog box. It also explains how to fix the embedded PDF to a cell so it moves with cells when filtered or sorted, and how to rename an embedded PDF file. The steps are to right-click the PDF object and select Format Object or Convert to open dialog boxes where properties and names can be changed.

Uploaded by

Nimish Madanan
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
You are on page 1/ 7

How to Embed a PDF File in an

Excel Worksheet
Here are the steps to embed a PDF File in Excel:

 Go to Insert tab and click on the Object icon in the Text group. This

will open the Object dialog box.

 In the Object dialog box, select the ‘Create New’ tab and the select
‘Adobe Acrobat Document’ from the list. Note that you need to
have Adobe Reader installed on your system for Adobe object to
appear in the list.
 Check the option – ‘Display as icon’.

 Click OK.

 Select the PDF file that you want to embed and click on Open.

These steps would insert a PDF file in the worksheet.

As soon as the PDF is inserted in the worksheet, it also gets opened by


default. You can close the PDF file and continue to work with Excel.

The PDF icon inserted using the above steps is an object (just like charts or
shapes) and you can resize it and place it anywhere in the worksheet.
To insert multiple PDFs, follow the same steps (as shown above).

Fix the Embedded PDF File to a


Cell
When you embed a PDF file in Excel, it is inserted as an object that sits
above the worksheet cells. The position of the icon would not change if you
change the cells below it.

For example, when you place the icon within a cell, it would not move with
the cells and would not get filtered, sorted, or hidden with the cells.

As shown below, if you hide the cell that has the PDF file, it doesn’t hide
the PDF.

To make sure it sticks to the cell:

 Insert the file icon within the cell. If it doesn’t fit, either resize the icon
or the cell so that the icon is within the cell.

 Right-click on the icon and select Format Object. (If you have


multiple PDF files embedded, you can select all and then right-click
and select the Format Object option.)

 In the Format Object dialog box, select Properties tab and select the
option ‘Move and size with cells’

 Click OK.

Now when you filter or sort/filter the cells, or hide the rows, the PDF object
will do the same.
Renaming the Embedded PDF File
When you embed a PDF file in Excel, it gets a generic name such as
“Adobe Acrobat Document”.

You can change this name by following the below steps:

 Right-click on the PDF object and select Convert option in the


Acrobat Document

Object. 
 In the Convert dialog box, click on the Change Icon button.

 In the Change Icon dialog box, change the caption to the name you
want for the embedded PDF document.
 Click OK.

This will change the name of the embedded PDF file.

You might also like