IJCST Vol.

8, Issue 2, April - June 2017 ISSN : 0976-8491 (Online) | ISSN : 2229-4333 (Print)

Smart Training & Placement System

1
Dr. S.B.Vanjale, 2Rahul Kumar Modi, 3Supreet Raj, 4Akshit Jain
1,2,3,4
Dept. of Computer Engineering, Bharati Vidyapeeth University, College of Engineering,
Pune, Maharashtra, India

Abstract • Collecting CV’s of so many student is a painful and time

The system focuses on automation of conventional training and consuming task and handling of too many CV’s is a great
placement management system. This system can be used as an overhead.
application for the Training & Placement Officers in the college • It takes too much time to managing, updating and informing
to manage the student information with regard to placement and specific student for specific company criteria.
providing assistance using the assistance portal where students can
post their query to the TPO and coordinators. Providing Student III. Proposed System
login helping them to update their personal and educational The main purpose of proposed Web based Training and Placement
information in a form which will be added to the database and portal is meant to give more easiness to TPO, Placement
upload a resume and providing them with preparation materials for coordinators and Students that they can modify and access
placements. An additional feature of the portal is a Company Tab information so quickly.
which will be providing assistance to the companies to shortlist The system provides a better way to maintain students information
the students as per their eligibility criteria. It reduces the manual in the database, ensures data correctness and data integrity as
work and consumes less paperwork to reduce the time. Front end well.
of the system is developed with the help of CSS, Bootstrap, and The system also reduces the paperwork time and provides an
HTML. Backend of this system will be managed with the help efficient information flow between different system modules.
of Java, Servlets and JSP’s. Database management of this system Our system consists of different modules to interact with. Firstly,
will be done with the help of MYSQL database. on opening the web portal you’ll land on the main page of the
portal which showcases information about the college.
Keywords Secondly,there are three tabs given in the portal namely T&P,
HTML; Bootstrap; CSS; Java; Servlets; JSP; MYSQL; Student,and Company. Each module has the same login page
consisting of user id and password field for gaining access to the
I. Introduction functionalities of the system.
The project is aimed at developing an online web application for in the portal namely T&P, Student, and Company. Each module
the training and placement department of the college. The system has the same login page that contain user id and password field,
is an online web application that can be accessed throughout the by entering data in these field the user can gain access to the
Institute with proper login provided. This system can be used as functionalities.
an application for the TPO of the college to manage the student
information with regard to placement. Student logging should be A. T&P Module
able to upload their information. The T&P Module has the authority to manage various functionalities
Organizations representatives logging in may also access/search of the system. This module will be handled by an Admin (say
an information put up by the students. TPO have to collect the Training and placement Officer)who has the authority to:
information and manage them manually according to various • Add company details,
streams. If any modification is required that is also to be done • Provides authentication for registered students,
manually. Overall it will reduce the paper work and utilize the • Add news feed and,
maximum capability of the setup and organization as well as it • Update company data.
will save time and money. Overall records of the students will be presented over the portal
like the data of all placed and unplaced students which will reduce
II. Existing System the bottleneck of confusion among students.
All processes in existing system are handled manually. All the
work that is done in the existing system is done by the human B. Student Module
intervention .As all the work is done manually, there were a lot of This Module consist of a login option and registration window for
workload on placement officer and it also increases the maximum unregistered students. Students will use their choice of username
chances of errors. This is so slow and time consuming. Due to and a proper specified length password. The functionalities
increase in number of user’s the process become more difficult. provided in this module consist of:
Problems faced in existing system are as follows- • It helps the Students to update their details anytime.
• Searching of eligible students is done manually by TPO based • The students would be able to view the company
on the company criteria. requirement.
• The records were stored in modified excel sheets hence sorting • Students will be provided with a link to apply for the company
problem. if eligible.
• The duplication of records was usual hence data • Previous Years placement paper and material is also
redundancy. provided.
• TPO’s have to collect all the information and Resumes of • Students can see the complete profile of the company. Such
students and organize them manually and sort them according as recruitment procedurehistoryCTC offer and the working
to various streams. environment.

188 International Journal of Computer Science And Technology w w w. i j c s t. c o m

ISSN : 0976-8491 (Online) | ISSN : 2229-4333 (Print) IJCST Vol. 8, Issue 2, April - June 2017

C. Company Module
This module will provide an access to a company to interact with
the system. The user will be the companies visiting the college
for recruitments. Here, the user will be provided with valid user
id and password by the T&P Module.
• Companies would be able to update their details like job profile
they offering, requirement criteria and other information
related to the recruitment drive.
• The company after updating the information will be able
to view the form containing text fields such as minimum
percentage required, year gap allowed and the backlog
history.
• According to the given criteria the students are sorted and a Fig. 4: Company Tab
list will be generated.
• Therefore, the user will be able to view the students data and IV. Implementation of System
a list of eligible students. The biggest benefit of automation is that it saves labor. Our main
objective was to save energy and materials and to improve quality,
accuracy and precision with the help of this portal. According
to our survey with the TnP coordiantors (TPCs) on most tough
and annoying job that they have to do while working for Tnp
department and what features they would like to see in the TnP
web portal. Problems faced in existing system according to the
survey conducted is as follows:
• Notifying the students
• Writing Invites to the companies
• Mailing each and every student about company details and
other information.
• Providing list of eligible students as per company format
which is different for each and every company.

Fig. 1: Home Page

Fig. 2: Student Tab

Fig. 5: Pie Chart of Survey Results

According to survey results 70% of TPCs find company formatting

a difficult job, 20% finds that notifying student a difficult task
and last 10% find writing invites to companies an annoying task.
Solutions to the above mentioned problems in existing system
are as follows:

A. Automated Mailers
Automated mailers is a feature accessible by the TPO and TPCs.
Mailing each and every company & students is a frustrating job,
Fig. 3: T&P Tab with the help of automated mailer TPO and TPCs can easily invite
companies and also bulk emailing to student will be a much easier
job.

w w w. i j c s t. c o m International Journal of Computer Science And Technology 189

IJCST Vol. 8, Issue 2, April - June 2017 ISSN : 0976-8491 (Online) | ISSN : 2229-4333 (Print)

B. Company Format Automation our academic semester period. We also thank him for instilling a
As mentioned in the survey the most annoying task is to create a list good quality research attitude in us.
of all the unplaced students that satisfy the company requirements
because every company requires a different set of parameters and References
a different format, so formatting is done again and again which [1] Aswathappa K,"Human Resource Management",
is a time consuming job so to reduce this problem a feature of TataMcGraw Hill, sixth edition, 2011.
company format automation is added in the web portal. [2] Amit Dar et al.,"Skill Development in India the Vocational
This feature allows the company to filter the students as per their Education and Training System", Human Development Unit
requirements and basic eligibility which is a win-win for both South Asia Region the World Bank. 5-10, 2006.
TPCs and Companies as they will get their job done much more [3] Archana Mantri, Sunil Dutt et al.,"Imbiding soft skills in
easily. technical studies: The problem based learning way", The
Indian Journal of Technical Education,Vol. 30, pp. 79-83,
C. Notifying the Students 2007.
Students generally faces a problem that they don’t get notified [4] B. Sripala, G.V. Praveen,"Soft Skills in Engineering
properly as some of them don’t uses WhatsApp or they don’t get Education: Industry Perspective", Language in India Strength
a proper mail from the Training and Placement department. So to for Today and Bright Hope for Tomorrow, Vol. 11, pp. 1-7,
overcome this problem a notification system is added. 2011.
With the help of this feature student will get notified. As a pop-up [5] Brandstatter, Herman,"Personality Aspects of
will be generated on their desktop notifying them of upcoming Entrepreneurship: A Look at Five MetaAnalysis", Elsevier,
seminars, events and companies. Personality and Individual Differences, pp. 222-230, 2011.
[6] C. Palanichamy, S. Veeramani,"Employability Enhanced
V. future scope Education - From Theory To Practice Practice", 2nd
The development of this project has many new areas of International Higher Education Teaching and Learning, pp.
investigation.This project has wide scope to implement it at any 8-12, 2013
University/Institution. [7] careerPrime training and recruitment solution (2012).
Other features such as giving notification to students about the [8] Champal de Costa,“KYE”- know your entrepreneur: An
jobs that are available both on and off campus can be included in alternative approach in volatile times", 24th Anniversary
the upgraded versions. Convention, pp. 249-264, 2012.
The system cannot provide the SMS integration. Hence, it can be [9] Divya Shukla,"Employability Skill among Professionals
modified to give the SMS integration. – Chagrin of HR Executives in Indian Labor Market: A
Other features like analytics can be added in future to this portal Study on Engineering Graduates of Bhopal City", VSRD
for tracking the progress of student in specific areas. After analysis international Journal of Business & Management Research,
this system will notify students of the areas they are lacking in. Vol. 2, pp. 418-427, 2012.

VI. Conclusion
Increasing need of comfort and inculcating all the data at one
place has always been a challenging process for everybody. With
the introduction of this web based training and placement portal
we promise to make the lives of students and administration a
little easier by proposing an alternative for the current system
being used. Easy accessibility and functioning of this portal will
allow easy management of the allocation process during placement
period. With the increasing demand of digitalization in every
aspect of day to day activities we can anticipate the great demand
for such portals in the near future and the comfort it will bring
with it to the lives of all. Also the rapidly increasing concerns of
global warming due to increase deforestation for large amount of
paper that it requires we here have a minor role to save Mother
Nature. So we hope all of you can sit back and relax and enjoy
the luxury of Digitalization. More so in this busy and exhausting
life we are saving one of the most crucial factor that keeps us
running that is human energy.

VII. Acknowledgment
We would like to express deep gratitude to our guide, Dr.
S.B.Vanjale Department of Computer Engineering. BVUCOE,
Pune for guiding us throughout the paper. Our numerous discussion
with here were extremely helpful. We admire him for his guidance,
encouragement and inspiration received from him.
We wish to express our deep sense of gratitude to Prof. Devendra
Thakore, Head of Department (Computer Engineering), for his
valuable conversation and insights on this seminar and also during

190 International Journal of Computer Science And Technology w w w. i j c s t. c o m