Chapter I

Introduction

Background of the Study

The rapid growth of technology has contributed a lot to the continuous progress of all

classes of industry. However, some sectors today seem to be left behind in adapting the use of

different methods to allow progress on their part. Nowadays, business people define the

applications and problems to be solved by the computer. Unfortunately this potential has not

been fully recognized or even adequately realized in some business.

It is because users may not fully understand the capabilities and limitations of modern

computer technology. Computerization is a control system that manages processes in the

industrial workplace. It reduces human errors and processing time, thus it can boost productivity

and result in a high quality of production. This can result in a system well integrated process that

can perform much faster and more accurate than the manual system.

The system used by the officials from Barangay Calingag is a manual-based process for

all services to its constituent. The staff encountered difficulties and long procedure in retrieving,

recording, computing and processing. Thus, this proposed Computerized Barangay Information

System maintains resident records as complete and up-to-date as possible and as easily

accessible for verification, monitoring and reference purposes based on the available residents‟

census data kept by the client Barangay. A great help for them to lessen their work and a secured

keeping of all data. Computerized Barangay Information System Records hope to enhance the

way of managing, issuing certificates and keeping all the residents confidential records
 The Computerized Barangay Information System is appropriate for use of barangay

employees, who have access to profile information of barangay residents for the direct reports.

Moreover, departmental organizational staffs which have a business need for this information for

their business unit can also benefit. This is responsible for an effective and efficient approach for

barangay employees and residents.

It will help them accomplish tasks faster and would also eliminate the need of a large

staff. It will provide profile-based information for residents. Thus, the researchers proposed

Computerized Barangay Calingag Certificate Issuance, Website and Information system that will

give safer storage, fast retrieval of files, maintains reliability and accuracy, and faster tracking of

the files. Proposing software for the records is very useful to the staff, from handwritten records

and manual issuing of barangay clearance, certificates and other barangay issuance.

General Objectives:

The main goal of the study is to develop a Computerized Barangay Online Resident

Record Management and Information System that can automate the record-keeping process in

order to produce efficient and accurate reports and proper automated files management. And

website to get a certificate online. Furthermore, the system will be able to secure residents

confidential records, to easily update resident’s profile, provides backup database of all records

and to issue certificates/permits and other related records.

Specific Objectives:

1. Secure the data of Barangay

 2. Generate the complete reports like blotter, population and issuing certificate of the

barangay

3. Backup and archiving of the system

4. To test the proposed system in terms of functionality, usability and graphic designs

Scope

The Barangay Online Resident Records Management and Information System will know

the profile of each household and it help to identify the increasing/decreasing of population,

reported cases or blotter and the issuing certificate walk in and online.

Limitation

 System not include the expenses of the barangay

 System and Website isn’t accepting payment

Significance of the Study:

The significance of the study is very timely for wherein technology is getting bigger and

in demand. The proposed system will have a significant effect on both the residents of the

barangay and barangay employees who manage the system as well as the barangay itself.

The implementation of the system will change the methods and process that the barangay

is accustomed to for keeping their files. This will also ensure that all the records will be intact

and updated. The system will also create a census-based environment to monitor the population

of the locale. The barangay will also be assured that the file will be protected and safe for it will

require authorization before someone can access the system.

Barangay Official

The one who manages the files and information of the barangay for it will bring easy

access to the data they need. This will also eliminate tons of papers they usually keep and allow

the system to store it in such a manner that can be easily accessed.

Residents

It will be easy for them to access their records if there are some changes to be done on

their part. It will also be easier for them to request some information and services because of the

information that barangay have about them. This will also assure the residents that their

information is properly secured and maintained through the use of the proposed system.

Future Researchers

The ideas presented may be used as a reference data in conducting new research. The

outcome of the study will serve beneficial to the neither present researchers or the future

researchers for their cross-reference that will give them a background or an overview. This study

may be one of the bases where a new theory in learning will arise.

Researchers

In order to increase the personal knowledge of problem solving and contributing to that

of humanity, developing skills and interests in programming.

 Chapter II

Theoretical Framework

Review of Related Literature

Badsectoracula (2015) mentioned that, VB6 is a nice scripting environment for quickly

prototyping stuff and throwing GUIs together. The bad reputation stems mostly from people who

don't know what they are talking about and just follow what others are saying or people who

were forced to work on codebases that abused the language badly and used the wrong tool for the

task.I have been using VB6 for donkeys years now.

It has a relatively stable IDE and VB6 BASIC always produces a good result in a very

quick time. As a learning that t-platform it is also very good indeed, having an effective and fully

featured IDE whilst not being too complicated in any respect. It is also one of the few

mainstream BASIC packages for Windows that you can rely on - as there is nothing comparable

that will definitely still be in existence in five years‟ time this is 2014.

Medel (2015) mentioned that a manual information system is one that does not rely on

any computerized systems and a computer-based information system does. A manual-based

system will see information recorded and kept in different ways such as in files in paper form.

Whereas a computer based information system will see data stored on various computer

programs including on databases, Word documents, Excel etc.

Online Alumni Tracking System

An Online Alumni Tracking System is an example of web application which is under the

information systems. It helps an academic institution in tracking its alumni. Also, it helps the

alumni to communicate with the institution through the use of the internet. It also helps the

alumni to get updated with the latest news and upcoming events of the institution.

This application can easily be accessed through the use of the internet which will be very

useful to the alumni because they can keep in touch with the institution even if they do not visi

t the school. This application can be very useful especially to those alumni who are now

living abroad because they can still get connected with their fellowmen and the institution. This

application is also useful because it can make transactions and process paperless.

Nowadays, computers have infiltrated all the aspects of our society. The computer is

most likely one of the great technological mechanism for future change. It can now simply make

our works easier and lighter. With this great thing it won’t be more useful without the

computer’s software. Software is a generic term for organized collections of computer data and

instructions, often broken into two major categories: system software that provides the basic non-

task-specific functions of the computer, and application software which is used by users to

accomplish specific tasks.

(http://www.studymode.com/essays/Online-Student-Alumni-System)

Advantages of Computer-Based Information Systems

 According to Davies (2013) over the past several decades computer revolutionized

business efficiency by automating calculations used in transactions and managing accounts. But

the advantages of computers in organizations are now going beyond efficiency of tasks, as these

powerful devices continue to change the way we do business.

Stay ahead of the curve and take advantage of the latest developments in computer-based

information systems.  He also added that without computers you customers can contact you

through phone, fax or postal mail, or by walking in the door. With computers, they can reach you

through email, Facebook and other social media sites and your website.

They can comment on your blog and complete your customer surveys. Being in contact

with your customers helps you learn what you’re doing right, what you should improve, and

what they want. This ease of interaction is likely to increase as more people begin to use mobile

devices to access the Internet.

(http://smallbusiness.chron.com/advantages-computerbased-information-sys)

The abovementioned concepts are relevant to the present study. The researchers believe

that these concepts indicate that the use of an Alumni Information System will really greatly help

the school in gathering information of the whereabouts of their graduates.

Review of Related Study

Information Systems

Information Systems is a unique and innovative program in Carnegie Mellon’s Dietrich

College of Humanities and Social Sciences. Students completing the program will be well

grounded in the fundamentals of organization theory, decision making, teamwork and leadership,

and research methods as well as current and emerging information systems technologies.

As the world becomes increasingly interconnected, we prepare students to participate in

emerging opportunities in software systems and services, wherever they may be.  Building on

our solid educational core, we encourage students to learn more about world cultures and

business through study of global systems development cross cultural communications, history,

and languages

(http://www.cmu.edu/information-systems)

Features of an Alumni Information System

According to Webaloo (2007) an alumni builders systems features includes the

following: Alumni class page- a directory of alumni names by class year with links to individual

profiles and email addresses; Alumni Profile – is controlled by individual users and displays only

the information that he/she wants to display; Alumni Search – allows the users to search by

name, class, occupation, address, etc.; Alumni Forum – offers alumni a way to stay in touch with

classmates and friends form other graduation years; Alumni Notes – allows classmates to
communicate by posting on a notes page; Secure Log-in – use to block sensitive alumni

information from other school constituents; Profile Change Report – allows the school to keep

track of the personal information that alumni can update; and Missing Alumni Page – helps the

school reconnect with graduates whose personal information is outdated.

(http://webdesign.webaloo.com/alumni_system.aspx)

Alumni Portal

According to Goodwin College (2012) the use of Alumni Portal will keep the alumni

administrators updated and to keep in the know! The Alumni Portal has been activated so that

you can: Update your contact information in order to receive important communication and

invitations to events and programs from the Alumni Association; Notify us of a new job or job

change, family additions or other news; Access College Central Network to search for jobs, post

your resume, access informative career related documents, videos, podcasts and much more;

Browse the events calendar for upcoming happenings; Search for classmates, students and

faculty and staff; View course and grade history; and access your 1098-T.

(http://www.goodwin.edu)

Web-based Alumni Information System of West Negros University

The web-based Alumni Information System of West Negros University (2010) is capable

of gathering information of all the alumni using the web application form. The system helps the

administrator, alumni personnel and even the public relation office in maintaining the data and

can easily send and display information for all concerns. 

 The system is internet-based that can access all online portals and connect to all networks

that enable to collect all the data as needed by the university particularly by the alumni office. 

The system is also a social network that provides space for chatting, forum blog and photo

gallery functions.

(http://wnucict.wordpress.com)

On Student Information

In the study conducted by Agudera and Mendiola (2013) the implementation of Alumni

Information System, the system will be secured, the process in having the student information

will become faster, and accurate generating reports. The system will secure student files using

the log-in log-out form for the unauthorized users. The developers design the interface so the

users will understand the system easily and use the Microsoft Access for database to store

important information. The system will help a school to be well-organized.

(Agudera and Mendiola, 2013)

UMT Alumni Information System

The role of information system can’t be ignored doing things faster, doing things better,

and doing thinks smarter these all traits are possible just because of two words, Information

system. Alumni information system is one of the examples of information system.  To get

contact with the old students and to provide the assistance to this old student for their future

progress in all field of life and maintain the record of the students. Following core aims and
objective can describe the real need of the AIS.  The aims and objectives of UMT Alumni

information system are to encourage alumni to maintain links with the University and with each

other, in order: to promote more effectively the welfare and interests of the University and its

alumni; to support the University’s aims and objectives and uphold its reputation as an

ambassadors of the University; to establish mutually beneficial relationship between the

University and its alumni and to bind the alumni more closely together; to assist in developing

financial and other resources for the University and the Alumni Association; to develop linkages

for mutual benefit (such as research) with other professional alumni bodies, and to remain the

part of the university even after the study.

(www.scribd.com/doc/14670016/UMT-Alumni-Information-System)
 Conceptual Framework

INPUT
Gathering Data PROCESS OUTPUT
Personal information
Planning
Name Barangay Online Record
Analyzing
Address Management and
Design
Cellphone number Information System
Implementation
Email address
Maintenance

Software
XAMPP
Programming Languages
PHP
JAVA
Mark-up Language
HTML
Stylesheet Language
CSS
Database
MySQL of Term
Definition
Client - A person that can receive services from the employees and agents.

Company - A business enterprise firm.

Employee - A person employed at a wage or salary.

File - A receptacle that keeps loose objects such as papers or any collection of items. Record - A

document that contains an account particularly in terms of collection.

Automated - The conversion of the process of automation has been already done. Computer

System - The configuration that includes all functional components of computer and its

associated hardware or software.

Database - An integrated collection of data which provides a more efficient way of storage and

retrieval of data and is capable of processing large portions of data immediately. Information Is

data that has been changed into a useful form of output.

Process - A series of actions, changes, of functions that bring about an end or a result. Software -

A computer terminology used to describe the unseen programming codes and running

application inside the computer system.

System - A set of related components that produces specific results. Technology It is the study of

practical or industrial arts.

 Chapter III

Methodology of the study

Project Research Design

In this chapter it will discuss what and how the system will be developed. The researches

use flowchart for the system and website.

Website:

Start

Log In

NO Log In
Success

YES
Request for Files

Certificate of Residency Certificate of Indigency Baranagay Clearance

Send via
Email

Pay

Send
 Stop

System:

Start A

Yes Log In

Have Attempts Log In

Attempts Success

Yes
Wait for 30s Main Frame

User Account Barangay official Files Residents Purok

And Employment
B B
B
List of Purok/info

Certificate of Certificate of Baranagay Business

Residency Indigency Clearance Clearance

Print

E
 B View Table

Add Edit Delete Search

Edit Update

D Done

E
Project Development

Define here is based on the methods used to collect information on the real world

problem pertaining the barangay and to define the system requirements. Once the requirements

or goal is ready, the next step is to design the system, implementation, verification, installation

and followed by maintenance.

PLANNING

DESIGN

IMPLEMENTATION

VERIFICATION

INSTALLATION

MAINTENANCE

Planning- Detailed discussion of all system and website requirements and documentation

Design- That meets requirements created to the system and website to represent what system

look like.

Implemenation- Programming or modification of existing code.

Verification- That the proposal meets the quality of the system.

Installation- Set up the entire system after the software development

Maintenance- Once the system has installed there will be support for bug correction and

improving the system.