USER’S MANUAL

Volk Pictor Plus

Digital Imaging Device
This sales package includes:

Pictor Plus camera with optics lenses and accessories:

Model: Description: Accessories

Retina Module (VP2RET) module for eye fundus imaging Eye cup, quick user guide
Anterior Module (VP2ANT) module for exterior ophthalmic
--------------------------------
imaging
Imaging handset (VP2HAND) handset for general imaging --------------------------------
Cradle (VPCRADLE) for data transmission and battery USB cord
charging Power unit

In addition the sales case includes:

- Cleaning cloth
- User manual
- Batteries

The following accessory can be purchased separately:

- Pictor Plus Slit Lamp Adapter (VP2SLM) that enables the camera to be used as stationary imaging
tool.

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Quick start guide

WHAT TO DO BEFORE THE FIRST USE:

1. Remove Volk Optical Pictor Plus from the sales package and check
that all parts are undamaged.
2. Install Battery as instructed in Appendix B, page 42 of this
manual.
3. Place Cradle on a desk next to the PC (Personal Computer).
4. Connect the other end of the USB-cable to the PC.
5. Connect power unit to the wall plug (mains)
6. Place Pictor Plus on the cradle. Battery starts to charge. Charge battery for four hours before the
first use. When device is not used, it may be stored in the Cradle.

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Table of contents
Quick start guide .................................................................................................................................... 3
Table of contents ................................................................................................................................... 4
1. Indications for use .......................................................................................................................... 5
2. Contraindications for use of the eye optics Retina module VP2RET and the eye optics
Anterior module VP2ANT ............................................................................................................... 6
3. Warnings and cautions ................................................................................................................... 7
4. Important symbols ......................................................................................................................... 8
5. Parts of the device .......................................................................................................................... 9
6. Usage environment requirements ............................................................................................... 12
7. Operating instructions.................................................................................................................. 13
7.1. Preparations ......................................................................................................................... 13
7.2. Connection to a PC ............................................................................................................... 13
7.3. Basic use – starting up, shutting down and taking an image ............................................... 13
7.4. Attaching and detaching optics module .............................................................................. 14
7.5. Device Menu ........................................................................................................................ 15
7.6. Adjusting focus and automatic focus ................................................................................... 17
7.7. Patient Information Editor ................................................................................................... 18
7.8. Reset button ......................................................................................................................... 21
8. Retinal imaging using optics module VP2RET .............................................................................. 22
9. Eye imaging using anterior ophthalmic module VP2ANT ............................................................ 26
10. General imaging without optics module ...................................................................................... 29
11. Error messages ............................................................................................................................. 31
12. Cleaning instructions .................................................................................................................... 32
13. Device maintenance ..................................................................................................................... 33
14. Technical description.................................................................................................................... 34
15. Warranty....................................................................................................................................... 38

Appendixes:

Appendix A: Electromagnetic compatibility information

Appendix B: Battery replacement
Appendix C: Wi-Fi Setup

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1. Indications for use

Pictor Plus is a medical digital camera that is used with dedicated optics lenses intended to take images of
the eye fundus, and surface of the eye.

Supported optics lenses and their intended uses are:

Component: Description:
VP2RET Module for fundus imaging. The Pictor Plus
VP2HAND digital camera with VP2RET Optics module
is intended to capture digital images and video of
the fundus of the human eye.
VP2ANT Module for exterior ophthalmic imaging. The Pictor
Plus VP2HAND digital camera with VP2ANT Optics
module is intended to capture images and video of
the surface of the human eye and surrounding areas.

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2. Contraindications for use of the eye optics Retina module VP2RET and the eye
optics Anterior module VP2ANT

Because prolonged intense light exposure can damage the retina, the use of the device for ocular
examination should not be unnecessarily prolonged, and the brightness setting should not exceed what is
needed to provide clear visualization of the target structures.

The retinal exposure dose for a photochemical hazard is a product of the radiance and the exposure time.
If the value of radiance were reduced in half, twice the time would be needed to reach the maximum
exposure limit.

While no acute optical radiation hazards have been identified for direct or indirect ophthalmoscopes, it is
recommended that the intensity of light directed into the patient's eye be limited to the minimum level
which is necessary for diagnosis. Infants, aphakes and persons with diseased eyes will be at greater risk.
The risk may also be increased if the person being examined has had any exposure with the same
instrument or any other ophthalmic instrument using a visible light source during the previous 24 hours.
This will apply particularly if the eye has been exposed to retinal photography.

Pictor Plus VP2RET and VP2ANT are classified as Class 2 based on standard ISO 15004-2:2007. The daily
usage time and maximum allowed number of pulses is calculated based on optical classification results
according to standard ISO15004-2:2007

CAUTION:
“The light emitted from this instrument is potentially hazardous. The longer the
duration of exposure and the greater the number of pulses, the greater the risk of
ocular damage. Exposure to light from this instrument when operated at maximum
output will exceed the safety guideline after:

Maximum number of pulses (still images) allowed daily:

- EY4: 6326 pulses (still images) / eye

- ES2: 575 pulses (still images) / eye

The daily video usage time shall be limited to:

- EY4: 1 h 30 min video / eye

- ES2: 8 min video / eye

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3. Warnings and cautions

Use only accessories and battery provided by Volk Optical with this product.

Place PC and cradle outside the patient environment (at least 4 feet distance from the
patient).

Connection between camera and workstation is USB and/or WIFI. Any authorization
procedures should be carried out in workstation.

Images and videos can be copied from camera to workstation via USB and/or WIFI and
then viewed in workstation.

USB write protection is on by default. When protection is on this feature will prevent
writing to camera memory card from PC when connected to the cradle. In case device has
WIFI functionality, USB write protection must be turned off.

No modification of this equipment is allowed.

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4. Important symbols

Symbol Description
The CE mark on this product indicates it has been tested and
conforms to the provisions noted within the 93/42/EEC Medical
Device Directive. CE mark with notified body identification
number indicates a class IIa product.
0086
Read accompanying user documentation indicates that important
operating instructions are included in this User’s and Maintenance
Manual. Failure to follow these instructions could place the
patient or operator at risk.

Indicates the need for the user to consult the instructions for use
for important cautionary information such as warnings and
precautions that cannot, for a variety of reasons, be presented on
the device itself.
Type BF applied parts.

Applied part is a part of Pictor Plus that in normal use necessarily

comes into physical contact with the patient.

Charger polarity symbol, voltage and power

9V, 1.1 A

The symbol indicating separate collection for Waste Electric and

Electrical Equipment per Directive 2002/96/EC

The symbol indicating that the device is capable of wireless data

communication based on the 802.11 IEEE network standard.

Sticker at the front of the device indicating Volk Optical’s address,

integrated general imaging optics focal length and F-number.

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5. Parts of the device

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Cradle:

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Soft key indicators:

Position Indicator Purpose

To power on the device
Left soft key To power off the device, with long press

Right soft key Open menu with long press

LED indicators:

The recharging and connection to PC is indicated with green (charging) and blue (connection) LED-lights:

Position Indicator Purpose

Active when device is powered on, blinking when charging in
Left LED-indicator Green cradle.

Right LED-indicator Blue Active when device is placed to the cradle and connected to a PC.

Graphical indicators:

These indicators are displayed on the top row of the display during imaging:

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6. Usage environment requirements

CAUTION:
Pictor Plus is not suitable for use in the presence of flammable anaesthetics.

Pictor Plus is intended to be used inside in a normal room temperature and normal
humidity. Do not use Pictor Plus in an environment where there is possibility that water
condenses to or inside the Pictor Plus. Type of power source is indicated in Chapter 16,
Technical description.

CAUTION:
It is only allowed to attach USB cable and Power source provided in the sales package into
the cradle. If you need replacement to the USB cable or Power source please contact
Manufacturer or your own Retailer.

USB Cable must be connected only to the USB port of a PC computer that complies with
the IEC 60950 standard. Avoid using excessive power or twisting the connector when
connecting the USB cord to a PC.

Place PC and cradle outside the patient environment (at least 4 feet distance from the
patient).

To transfer patient image data the device must be used together with a PC (Personal Computer) running
either Microsoft Windows XP®, Window Vista®, Windows 7®. The device does not need any drivers to be
installed on a PC.

Writing to the SD card from a PC is not enabled.

Device can be used with all major patient database applications supporting both textual and image data
recording.

The device must be used according to this manual, quick reference guide and / or information found on
Volk Optical’s website http://www.volk.com

Electromagnetic compatibility information and recommended separation distances between portable and
mobile RF communications equipment and the Volk Optical Pictor Plus are given in Appendix A.

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7. Operating instructions
This chapter gives instructions for using the device. More specific instructions for using optics lenses are
given in the optics lens specific chapters.

7.1. Preparations

Pictor Plus is both charged and connected to a PC (Personal Computer) using the provided cradle. When
Pictor Plus is not used, it may be stored in the cradle. Storing the device in the cradle is not harmful for the
battery, because the battery is charged only when the charge has dropped below a certain limit.

To connect Pictor Plus to the cradle gently place it into the connector hole. The device can be connected
to the cradle with optics attached.

7.2. Connection to a PC

Image data transfer method to a PC is similar as with a digital camera.

When connected to a PC running Microsoft Windows XP, Vista or 7, the operating system displays query
for AutoPlay. It is possible to select appropriate image viewing program or simply open the folder to view
and then store files to the hard disk of the PC.

Writing to the SD card from a PC is not enabled.

7.3. Basic use – starting up, shutting down and taking an image

Device is powered on by pressing left soft key.

Device offers possibility to edit the current patient information.

It is possible to capture both still images and video. Image capture mode is changed from camera menu
that opens by pressing right soft key for 1s.

Still image is captured using the dual action shutter to the second position. Video is captured by keeping
the dual action shutter pressed down in the second position.

Taken image will stay on display until it is cleared by pressing right or left soft key. Image can be zoomed
in instant preview by pressing middle key. There are four zoom levels. Pressing middle key activates the
next level. Move around the image by using arrow keys.

To transfer images to a PC, place device to the cradle. The image transfer and charging is indicated with
green and blue LED-lights and text on LCD-screen.

Pictor Plus verifies if image data is erased when:

 Device is powered on from power off mode or power save mode
 Device is removed from the cradle

It is recommended that image data storage is always erased with a new patient.

Device is powered off by keeping left soft key pressed down over 1 second.

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7.4. Attaching and detaching optics module

CAUTION:
Optic modules used with Volk Optical Pictor Plus must include text “PICTOR PLUS” or
“PICTOR”. It is not allowed to attach other objects to the bayonet connector.

Optics are attached by

placing it in front of the
bayonet area of the
device. Three bayonet
legs are placed on the
holes and optics is
pressed firmly to the
device.

Optics are released by

sliding release button that
is located in front of the
device above the dual
action shutter.

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7.5. Device Menu

Menu is opened by pressing right soft key for 1s.

Menu has six tabs. One is for device settings such as language
selection. There is one tab for retinal imaging (RET), anterior
eye imaging (ANT), and general imaging (DF).

Arrow keys are used to move between tabs: use arrow key up
until tab is active and use left and right arrow keys to change
active tab. Light blue color indicates active tab.

Arrow keys change values in the menu. Active value is

indicated with light blue color. Changed values are saved by
using left soft key (“Ok”) and cancelled by pressing right soft
key (“Cancel”). Some values are confirmed by pressing the
Middle key.

Table below includes explanations of the Device settings tab:

Setting Values (default bolded) Purpose

Preview images Ok To preview the images on camera press middle button.

New patient folder Ok To create a new patient folder press middle button. New
patient folder can also be created in live view by long pressing
the middle key.
Erase image memory Ok Select middle button to erase images and videos from camera
SD card.
Display brightness Low-Med-High Use left and right arrow keys to adjust display brightness
Icons On/Off Show graphical icons when imaging.
Sounds On/Off When enabled, sound is played during image capture
Keyboard backlight On/Off When enabled, keyboard illumination is on
Select language ENG-FIN-FRA-GER-ITA- Use left and right arrow keys to select camera language
JPN-POR-SPA-ZHO
USB write protection On/Off When enabled, writing to SD card is not allowed when device
is in cradle. This feature helps prevent any viruses getting
from PC to the camera.
Video file format MPEG4/MPEG1 Use left and right arrow keys to select video file format
Image transfer UMS/WIA Use WIA for automatic and UMS for end-user activated image
method transfer. UMS can be used in most cases.
Restore factory Ok To restore all settings menus to factory defaults. Activate
Setting using the middle key
Date DD-MM-YYYY Use left and right arrow keys to set date. Use Middle key to
select next field
Time HH:MM Use left and right arrow keys to set time. Use Middle key to
select next field
Camera SW version Show camera SW version Browse version information with left and right arrow key
Start query Era./Fol./None Choose the startup query between memory erase, new
patient folder or no query at all.
Set data cable type CRA/SLI This feature is currently not available
Remote trigger On/Off This feature is currently not available

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Preview images
Image preview is opened by selecting “Preview files” with a middle key. Images are browsed by using
arrow keys. Display gives information about usage of the image preview.

Image can be zoomed while previewing by pressing middle key. Move around the image by pressing arrow
keys. Change between the four zoom levels by pressing middle key.

Patient ID information can be edited in image browser.

New Patient Folder

A new patient folder is created by pressing middle key when the New patient folder selection is active in
Device menu. A new patient folder can also be created by pressing Middle key for 3 seconds when in live
view. If the current patient folder is empty a new folder cannot be created. Patient ID information can be
edited after creating new patient folder.

Erase Image Memory

Image memory can be erased by selecting “Erase Image Memory” in Device menu. This selection is
activated by pressing middle key. The camera also prompts the question “Erase image memory?” when
camera is powered on or removed from cradle.

Display brightness
The Display brightness selection has three options: low, medium and high. Choose the suitable level of
display brightness according to for example how the examination room is lit up.

Icons
The icons shown on camera screen can be enabled or disabled to the user’s liking. The most essential
icons such as Menu icon are always visible.

Sounds
By default the camera makes a sound during image capture. This sound can be turned off from Device
menu.

Keyboard backlight
By default the camera keys have a backlight lit up when the camera is turned on. This light can be turned
off from Device menu if it disturbs the user while taking images.

Language
The camera has nine different languages the user can choose from. Default language is English and the
language selection is always shown in English in menu.

USB write protection

USB write protection is recommended to be turned on by user. When protection is on this feature will
prevent any virus from entering the camera from a PC when connected to the cradle.

Video file format

The camera has two file formats that user can choose for videos: MPEG4 and MPEG1. MPEG4 is a higher
quality file format but may not be viewed with all video players. MPEG1 format is more widely supported
by different SW applications.

Image transfer method

There are two options for the image transfer method: UMS (USB Mass Storage) or WIA (Windows Image
Acquisition).
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Restore factory settings
By selecting “Activate” in Device menu “Restore factory defaults” selection the original factory settings
will be returned.

Date
Date can be set using the left and right arrow keys. Move between day, month and year by pressing the
middle key. Date format is DD MM YYYY for Finnish, German, French, Italian, Spanish, and Portuguese.
Format is MM DD YYYY for Japanese.

Time
Time can be set using the left and right arrow keys. Move between hours and minutes by pressing the
middle key.

Camera SW version
This item in Device menu tells the camera SW version.

Start query
User can choose start-up query between erasing images, creating new patient folder or no query at all.
When erasing images is chosen as the query the camera will prompt user on start-up whether all images
and videos shall be deleted. When new patient folder query is chosen the camera will ask if a new patient
folder shall be created upon start-up to prevent from mixing images with previous patient. If no query is
selected then camera will go directly to live view upon start-up.

7.6. Adjusting focus and automatic focus

The camera has an autofocus function where camera finds correct focus place automatically. Automatic
focusing start when shutter is pressed half way down (icon at the top right corner of the display shows
icon “A”). The focus mode (Auto / Manual / AF Assist) can be changed by pressing right soft key.

Image focus can be adjusted manually by pressing arrow keys up and down. When focus mode is set to
manual and Retina optics is attached a dioptre scale is visible on the screen.

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7.7. Patient Information Editor
What Is Patient Information Entry?
The Pictor Plus has a feature that allows entry and editing of patient information (e.g., patient name,
ID number or other identifier information).

 The patient information can contain a maximum of 32 characters, including letters (upper or
lower case), numbers and some special characters: ( ) , . : - _ @ / and space.
 Which patient eye being imaged – left or right – can also be set.
 Additionally, they type of image saved (IR illuminated, normal color, red-free or color
corrected) is also saved automatically.
 IR illuminated = IR
 Normal color = Co
 Red-free = RF
 Color corrected = CC

Where Is The Patient Information Saved?

The patient information is saved as part of the jpeg image file in two different locations:
 Location 1: the Exif data field (Exif = exchangeable image file format)
o The Exif data field is embedded inside the jpeg image file. It can be accessed using
typical EMR software that is set up to read the Exif field or by using Exif viewing
software (e.g., Exif Pilot).
o For example, if “John Doe 123” were entered for the patient information, then the
Exif field would contain:
Patient ID:John Doe 123
o If the Left setting were selected for John Doe, then the Exif field would also contain:
Side:Left
o If the particular image for John Doe were a color corrected image, then the Exif field
would also contain:
Image type:CC

o The entire Exif data field would be:

Patient ID:John Doe 123,Side:Left,Image type:CC

 Location 2: the jpeg filename

o The jpeg filename has 8 characters with a “.jpg” extension.
o The first 3 characters of the jpeg filename are reserved for the first 3 characters of
the patient information. If the Patient Information is shorter than 3 characters, the
remaining characters are defaulted to underscore marks: _
o The last character of the jpeg filename is reserved for the type of image:
 IR illuminated = I
 Normal color = N
 Red-free = R
 Color corrected = C
o The middle 4 characters are reserved as a counter for the number of images taken:
0000 to 9999, then rolling over to 0000 again.
o For example, if “John Doe 123” were entered for the patient information as per the
above example, then the jpeg filename would be:
JOHxxxxC.JPG

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 How Is Patient Information Entered?
Patient information is entered in the Patient Information screen. The Patient Information screen
allows setting of which eye will be imaged (left or right). It also allows access to the Patient
Information editing screen.

The current Patient Information entered will be displayed to the right of the Patient ID icon. The
default value is “ABC12345.”

 Selecting patient side: left or right

o In the Patient Information entry screen, use the arrow keys to navigate to the Patient
Side icon.
o Select the Patient Side icon using the middle key.
o Use the left or right arrow keys OR the middle key to toggle between the Left or
Right side icons.
o Use the up or down arrow keys to navigate out of the Patient Side setting, which
saves your selection.

 Editing the Patient Information

o Use the up and down arrows to navigate to the Patient ID icon, and select it using the
middle key.
 This will open the Patient Information editor screen.
o The Patient Information editor screen includes a simple, on-screen keyboard in ABC-
123 order, as well as the special characters mentioned above. It also includes a white
editing field at the top of the screen.
 The 4 arrow keys are used to navigate to the desired character or up to the
white editing field.
 The middle key is used to select that character, which will then appear at the
top of the Patient Information editor screen in the editing field.
o Toggle between upper or lower case characters by using the left soft key below
the A / a icon.
o Exit the editor screen by using the right soft key below the Exit icon. This saves the
entered Patient Information.
o To delete a character:
 Arrow up to the white editor field at the top of the screen.
 Use the left or right arrow keys to navigate the blinking cursor to the position
AT THE IMMEDIATE RIGHT of the character you want to delete.
 Press the middle button to delete the character.

In the Patient Information screen:

 Use the left soft key under the OK icon to save the Patient Information settings and exit the
Patient Information screen, OR

 Use the right soft key under the Cancel icon to discard any changes and exit the Patient
Information screen.

How To Access The Patient Information Screen

When powering on the Pictor Plus:
 When the Pictor Plus starts up after being powered on or being removed from its charging
cradle, it automatically presents an option to “Edit current patient information?” in the
startup screen.
o Select Yes (left soft button) to proceed to the Patient Information entry screen.
o Select No (right soft button) to proceed to the live view screen.
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  This will set the Patient Information for the next images taken.

When in the camera live view screen, using the Menu button (right soft key, long press):
 Use the right soft key (long press) to access the Menu screen
 Under the Device tab, the Patient Information entry screen can be accessed from either the
Preview images icon or the New patient folder icon.

 From the Preview images icon, you can use the Patient Information entry screen to edit
Patient Information on images you have already taken.
 You can edit Patient Information for ALL of the images in a selected folder,
OR
 You can edit Patient Information for a single, selected image file.

o Arrow to the Preview images icon and select with the middle key to access the Image
Browser screen.
o In the Image Browser screen, use the arrow keys to navigate to a specific folder or a
specific image file.
 When only a folder is selected, the folder name will be highlighted with
white text (the filenames will be dark).
 When an image file is selected, that filename AND its folder name will be
highlighted with white text.
o When your selected folder or image file is highlighted, press the right soft key under
the Edit icon to access the Patient Information entry screen and edit the Patient
Information per the above instructions.

REMEMBER:
IF YOU ARE EDITING PATIENT INFORMATION FOR A FOLDER, ALL OF THE IMAGE FILES
IN THAT FOLDER WILL BE CHANGED TO THE NEW PATIENT INFORMATION.

IF YOU ARE EDITING A SINGLE IMAGE FILE, ONLY THAT IMAGE FILE WILL BE
CHANGED TO THE NEW PATIENT INFORMATION

 From the New patient folder icon, you can use the Patient Information entry screen to set
Patient Information for images that you are going to take next.

o Arrow to the New patient folder icon and select with the middle key.
o The device will prompt “Create a new patient folder for new patient images?”
 Select Yes (left soft key) if you also wish to create a new patient folder in
which to save your next images.
 Select No (right soft key) if you do not want a new patient folder.
o Next, the device will prompt “Edit current patient information?”
 Select Yes (left soft key) to enter the Patient Information entry screen.
 Proceed to edit Patient Information per the above instructions.
 Your next images will have the new Patient Information.
 Select No (right soft key) to return to the Device tab without editing Patient
Information.

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7.8. Reset button

Reset button can be used if device behavior is abnormal.

Reset button is located in a small opening under

display. Button is marked with circle .

Reset button can be pressed with a thin object

such as a paper clip. Button needs to be pressed
for over 7 seconds.

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8. Retinal imaging using optics module VP2RET

Pictor Plus Retina digital ophthalmic camera is intended to capture digital images and video of the fundus
of the human eye. The device set for retinal imaging consists of:
 Camera handset
 Attachable ophthalmic lens Retina
 Eye cup for Retina
 Cradle for charging and image transfer

Pictor Plus Retina is intended for non-mydriatic imaging. This means that infrared is used for targeting
image to the eye fundus and visible light is flashed when image is taken. Pupil does not respond to the
infrared light so examination is convenient for the patient. Constant illumination can be selected from
device menu if mydriatic drops are used. Pictures can also be taken using infrared light for both aiming
and capturing.

Pictor Plus Retina has 9 internal fixation targets for the patient to fixate at while imaging. Below section
will guide how to control the fixation lights.

STEPS FOR RETINAL IMAGING:

1. The examination room should be as dark as possible.

2. Recommended that both the patient and the examiner should be seated while taking the images.

3. Either autofocus or manual focus can be used. Autofocus range is -11 to +3 diopters, manual focus
range is -20 to +20 diopters.

If patient has a refractive error and autofocus is off, focus need to be adjusted:
 Hyperopia: camera is focused to distance by pressing arrow key up. One click of the key is
approximately 1 Dioptre.
 Myopia: camera is focused closer by pressing arrow key down. One click of the key is
approximately 1 Dioptre.

4. Aiming light is automatically turned on when camera enters live view.

5. The middle fixation target is lit when pressing left soft key and it provides a macula centred image.
To change the fixation target press Left Soft Key and use arrow keys to navigate between the 9 targets
as shown in the graphics in lower left corner of the display. If fixation target is turned off ask patient to
look at a target in a wall 6-9 feet (2-3 meters) behind the operator.

6. Light is adjusted using left and right arrow key. There are altogether 10 brightness levels. Default value
is 5. Suitable illumination is typically 2 to 8. When using IR/White capture mode changing illumination
brightness affects only the white capturing flash. If using IR/IR or White/White both aiming and
capturing light are changed.

7. Aim help circle on the screen guides user when to take image. When retina is not fully in view the
circle is red. Once the aim is good and retina fully appears on screen the circle turns green indicating a

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 good moment for capturing the image.
8. Approaching the eye is started from 4 inch (10 centimeters) distance. If internal fixation target is not
used patient is asked to look at a target in a wall 6-9 feet (2-3 meters) behind the operator (patient’s
eye targets to infinity and stays still). Pupil is approached until the reflection from the eye fundus can
be seen. The right imaging distance is about 0.8 inch (2 cm). Eye cup must be compressed
approximately half way down. Aim help circle on the display guides to take image once it turns from
red to green.

Camera is stabilised by keeping the outer side of the hand against the patient’s forehead. Example of
the correct usage position is shown below:

9. Still image is captured by pressing the shutter key all the way down. Video is captured by keeping
shutter down. Taken image is displayed on screen until user clears the image by pressing shutter, left
or right soft key. Image can be zoomed in instant preview by pressing middle key. There are four zoom
levels. Pressing middle key activates the next level. Move around the image by using arrow keys.

10. If multiple patients are examined during one session, a new file folder is created for each patient by
pressing middle key for over 3 seconds.

11. Transfer images to a PC after capturing images. Images are transferred to the PC when camera is
placed to the cradle. Pictor Plus works as any other digital camera.

12. To erase the image/video manually, choose Menu, then Preview Images. There will be an option to
erase a specific image or a specific folder.

13. When the camera is removed from the cradle it verifies image data storage erase. It is recommended
that image data storage is always erased before images are captured of a new patient.

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The camera keys function as shown in image below when Pictor Plus Retina optics module is attached:

Below table provides explanations for the key functions:

Key Press Function Explanation
Control Fixation target Fixation target is off by default and can be turned on
level and selection by pressing left soft key. Fixation target light has two
Short
levels: Low and High. If the patient cannot see the
Left soft key
light on low level turn it up to high.
Power On / Off Camera is powered on and off by pressing the Left
Long
soft key for longer than 2s.
Manual / Auto Switch between focus modes by pressing Right soft
key. Manual focus is on by default. Autofocus range
Short
is -11 to +3 diopters, manual focus range is -20 to
Right soft key
+20 diopters.
Open Menu Enter camera menu by pressing Right soft key for
Long
longer than 1s.
New patient folder If multiple patients are examined during a same
session, it is recommended to create a new file folder
for each patient’s images. New folder is created by
Middle key Long pressing middle key for 3 seconds. Icon P at the top of
the screen indicates number of the current patient
folder. If the current folder does not have any images
in it, a new folder cannot be created.
Change brightness Use left and right arrow keys to adjust capture light
brightness. Icon above left soft key must be selected
(lighter color) to change brightness.
Left/Right arrow -
Select fixation target Move between 9 internal fixation targets. Icon above
left soft key turns to lighter color when fixation target
selection mode is active.
Focus manually When manual focus is active use up and down arrow
keys to focus. Press arrow key up when patient has
myopia. Press arrow key down when patient has
Up/Down arrow - hyperopia.
Select fixation target Move between 9 internal fixation targets. Icon above
left soft key turns to lighter color when fixation target
selection mode is active.

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Table below includes explanations of the EY settings tab for retinal imaging:
Setting Values (default bolded) Purpose
Capture mode Still / Video Use left and right arrow keys to choose between still capture
and video capture.
Mark side On/Off Mark side of the eye to the image data.
IR brightness Low/High Aiming light brightness
Red-free On/Off Saves a copy of an eye image using green color channel only.
Save IR image On/Off Saves an image taken with IR light in addition to white light
image when turned on.
Color correction On/Off Saves a color corrected image in addition to normal fundus
image.
Illumination mode IR/White, IR/IR, Wh/Wh Use left and right arrow keys to select aiming and capture
light source.
Target blinking On / Off Fixation target light can be set to constant if needed.

Capture mode
Both still images and video can be taken with the Pictor Plus camera. When taking video the shutter
button must be held down while taking the video. The video recording will stop once the shutter button is
released.
Marking side
It is possible to mark which eye was imaged. Marking side is enabled from the menu. When On side is
marked to the file name and to the image. For video files, side is always marked only to the file name.
When marking side is enabled, camera verifies side after each captured image.

Identifiers used for eye images are OS for left and OD for right.

IR brightness
IR brightness can be set to high or low depending on the color of the retina. For dark eyes, use high IR
brightness.

Save Red-free
If red-free image is enabled from menu, then camera will save a picture using only green channel at the
same time when saving original picture.

Save IR image
If Save IR image is enabled from menu the camera will save an image taken with IR image in addition to
saving a color image taken with white light.

Color correction
Turn color correction on when fundus is excessively red. The color correction provides a copy of the image
with normalized white balance and brightness.
It makes most interesting features better visible for bright red fundus.
Illumination mode
Illumination mode can be set to IR/Wh, IR/IR or Wh/Wh. In IR/Wh mode aiming is done using infrared
light and image is captured using white light. The pupil does not react to infrared light and thus it is
recommended to use IR/Wh mode whenever possible. In IR/IR mode both aiming and image capture are
done with infrared light. In Wh/Wh mode aiming and image capture are done with white light
Target blinking
By default the fixation target light is on with blinking illumination. If patient cannot keep their eye
targeted well the light can changed to constant to help focus on the target light.

Camera stores selected menu settings when it is powered off.

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9. Eye imaging using anterior ophthalmic module VP2ANT
Pictor Plus Anterior module VP2ANT is intended to capture images and video of the surface of the human
eye and surrounding areas. The device set for anterior ophthalmic imaging consists of:
 Camera handset VP2HAND
 Attachable anterior ophthalmic lens Anterior VP2ANT
 Cradle for charging and image transfer

Pictor Plus Anterior optics module has two light sources, white and cobalt blue light. User can choose
between the light sources by pressing left soft key when Anterior module is attached. Cobalt blue light
enables taking fluorescent pictures of the surface of the eye to reveal any cuts or defects.

STEPS FOR EYE SURFACE IMAGING:

1. After Anterior optics module is attached the light source is chosen by pressing left soft key.
2. Still or video image is selected. Selection is made in ES menu.
3. It is recommended to use autofocus.
4. Aiming light is turned on by pressing the shutter key (in front of the device) half way down.
5. Light is adjusted using left and right arrow key. There are altogether 10 brightness levels. Default value
is 5. Suitable illumination is typically 2 to 8.
6. Place the optics module cup on patient’s eye. Patient can be asked to look at different directions
depending on what area of the eye needs to be captured.
Camera is stabilised by keeping the outer side of the hand against the patient’s forehead. Example of
the correct usage position is shown below:

7. Still image is captured by pressing the shutter key all the way down. Video is captured by keeping
shutter down. Taken image is displayed on screen until user clears the image by pressing shutter, left
or right soft key. Image can be zoomed in instant preview by pressing middle key. There are four zoom
levels. Pressing middle key activates the next level. Move around the image by using arrow keys.
8. If multiple patients are examined during one session, a new file folder is created for each patient by
pressing middle key for over 3 seconds.
9. Transfer images to a PC after capturing images. Images are transferred to the PC when camera is
placed to the cradle. Pictor Plus works as any other digital camera.
10. Erase manually the image or video by choosing Menu – Preview images. The specific image or the
specific folder can be chosen to be erased.
11. When the camera is removed from the cradle it verifies image data storage erase. It is recommended
that image data storage is always erased before images are captured of a new patient.
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The camera keys function as shown in image below when Anterior optics module is attached:

Below table provides explanations for the key functions:

Key Press Function Explanation
Short Edit focus window/ When focus window is visible it is possible to move it using
Activate Zoom arrow keys to better capture the wanted area. Digital zoom
can be used for close up of features and image focus. Icon
Left soft key “Z” displayed in up right corner of display when active.
Zoom value is saved to camera memory.
Long Power On / Off Camera is powered on and off by pressing the Left soft key
for longer than 2s.
Short Manual / Auto Switch between Auto and Manual focus by pressing Right
soft key. Press Right soft key to activate zoom function.
Right soft key
Long Open Menu Enter camera menu by pressing Right soft key for longer
than 1s.
White / Blue Choose between white and blue illumination by pressing
Short left soft key. Blue light can be used with fluorescent applied
on the eye to reveal any cuts or defects.
New patient folder If multiple patients are examined during a same session, it
is recommended to create a new file folder for each
Middle key
patient’s images. New folder is created by pressing middle
Long key for 3 seconds. Icon P at the top of the screen indicates
number of the current patient folder. If the current folder
does not have any images in it, a new folder cannot be
created.
Change brightness Use left and right arrow keys to adjust capture light
-
brightness.
Move AF window Move focus window left and right after pressing Middle key
Left/Right arrow
to activate. Window returns to original position when
-
camera is put to cradle, turned off or optics module
detached.
- Focus manually Use up and down arrows to focus manually.
Zoom In / Out Zoom in using arrow key up. Zoom out using arrow key
down. There are four zoom levels: 1,2,4 and 6. Zoom value
Up/Down arrow
is saved to camera memory.
Move AF window Move focus window left and right after pressing Middle key
-
to activate.

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Table below includes explanations of the ES settings tab for anterior eye imaging:

Setting Values (default bolded) Purpose

Capture mode Still / Video Use left and right arrow keys to choose between still capture
and video capture.
Focus windows Visible/Hidden Use left and right arrow keys to choose between having focus
window visible or hidden.
Shoot mode Normal / Auto In Auto mode camera takes picture automatically after
focusing. In Normal mode user must press shutter button to
second position to take picture after focusing.
Mark side On/Off Mark side of the eye to the image data.
Zoom cropping On/Off When turned on camera will save the zoomed area only.
When turned on camera will save the whole image area even
when zoom is used.

Capture mode
Both still images and video can be taken with the Pictor Plus camera. When taking video the shutter
button must be held down while taking the video. The video recording will stop once the shutter button is
released.

Focus Window
Focus Window helps user position the image. The Focus Window can be moved on the screen by first
pressing Middle key until icon “F” appears in up right corner of display and then using the arrow keys
when aiming.

Shoot mode
Shoot mode function can be used when autofocus is enabled. There are two shoot modes to choose from:
normal and auto.

In normal mode the camera will focus when shutter button is pressed half way down and take a picture
when shutter button is pressed all the way down.

In auto mode when shutter button is pressed the camera will focus and take a picture automatically.

Marking side
It is possible to mark which eye was imaged. Marking side is enabled from the menu. When On side is
marked to the file name and to the image. For video files, side is always marked only to the file name.

When marking side is enabled, camera verifies side after each captured image. Identifiers used for eye
images are OS for left and OD for right.

Zoom cropping
With zoom cropping on the camera will save the zoomed area instead of the whole image area. By default
zoom cropping is turned off and camera will save the whole image area instead of the area that is visible
on the camera screen when user has zoomed in.

Camera stores selected menu settings when it is powered off.

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10. General imaging without optics module
It is possible to take pictures using Pictor Plus without any optics module. When taking images without
additional optics, integration time that corresponds to the brightness of the image is adjusted using left
and right arrow key. Indicator for integration time is shown at the bottom of the display.
Below picture shows the functions of camera keys when no optics is attached.

Below table provides explanations for the key functions.

Key Press Function Explanation
Short Edit focus window/ When focus window is visible it is possible to move it using arrow keys to
Activate Zoom better capture the wanted area. Digital zoom can be used for close up of
features and image focus. Icon “Z” displayed in up right corner of display
Left soft key
when active.
Long Power On / Off Camera is powered on and off by pressing the Left soft key for longer than
2s.
Short Auto / Manual Switch between Auto and Manual focus by pressing Right soft key.
Right soft focus
key Long Open Menu Enter camera menu by pressing Right soft key for longer than 1s.
Short Still / Video Choose between still image and video shooting by pressing left soft key.
Short Edit focus window/ When focus window is visible it is possible to move it using arrow keys to
Activate Zoom better capture the wanted area. Digital zoom can be used for close up of
features and image focus. Icon “Z” displayed in up right corner of display
when active.
Middle key Long New patient folder If multiple patients are examined during a same session, it is recommended
to create a new file folder for each patient’s images. New folder is created by
pressing middle key for 3 seconds. Icon P at the top of the screen indicates
number of the current patient folder. If the current folder does not have any
images in it, a new folder cannot be created.
- Change brightness Use left and right arrow keys to adjust capture light brightness.
Left/Right - Move AF window Move focus window left and right after pressing Middle key to activate.
arrow Window returns to original position when camera is put to cradle, turned off
or optics module detached.
- Focus manually Use up and down arrows to focus manually.
Up/Down - Zoom In / Out Zoom in using arrow key up. Zoom out using arrow key down. There are four
arrow zoom levels: 1,2,4 and 6.
- Move AF window Move focus window left and right after pressing Middle key to activate.

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Table below includes explanations of the DF settings tab for general imaging:

Setting Values (default bolded) Purpose

Capture mode Still / Video Use left and right arrow keys to choose between still capture
and video capture.
Focus window Visible/Hidden Use left and right arrow keys to choose between having focus
window visible or hidden.
Shoot mode Normal / Auto In Auto mode camera takes picture automatically after
focusing. In Normal mode user must press shutter button to
second position to take picture after focusing.
Zoom cropping On/Off When turned on camera will save the zoomed area only.
When turned on camera will save the whole image area even
when zoom is used.

Capture mode
Both still images and video can be taken with the Pictor Plus camera. Capture mode can be chosen in DF
menu and left soft key when in live view. When taking video the shutter button must be held down while
taking the video. The video recording will stop once the shutter button is released.

Focus Window
Focus Window helps user position the image. The Focus Window can be moved on the screen by first
pressing Middle key until icon “F” appears in up right corner of display and then using the arrow keys
when aiming.

Shoot mode
Shoot mode function can be used when autofocus is enabled. There are two shoot modes to choose from:
normal and auto.

In normal mode the camera will focus when shutter button is pressed half way down and take a picture
when shutter button is pressed all the way down.

In auto mode when shutter button is pressed the camera will focus and take a picture automatically.

Zoom cropping
With zoom cropping on the camera will save the zoomed area instead of the whole image area. By default
zoom cropping is turned off and camera will save the whole image area instead of the area that is visible
on the camera screen when user has zoomed in.

Camera stores selected menu settings when it is powered off.

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11.Error messages

The Pictor Plus will display error messages about the limitations of the usage. An Error message is always
displayed with an explanatory message providing information about possible actions.

List of the all possible error messages:

Error message: What to do:

Memory full Memory is full and you must empty memory card.
Optics type not detected Reconnect optic lens. Contact maintenance if lens does not connect.
Optic failure # Restart camera and reconnect optics lens. Contact maintenance if lens does not
Please detach the optic connect. The number after text “Optic failure” is an error code that can be needed
and restart the camera. by Optomed service team.
Open battery cover and check the connection of SD / SDHC card.
Image storage not found In case device has WIFI functionality contact Customer Service.
Battery is either not well in place or has been damaged. Try to reattach battery or
Battery error change it to a new one.
Light source temperature is Restart camera and reconnect optics lens.
too high

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12.Cleaning instructions

Volk Optical Pictor Plus is a precision optics instrument that should be handled with care. Please note
following cleaning instructions:

 Shut down device before cleaning it

 Remove cradle from mains before cleaning it
 Disinfect housing with soft cloth moistened with alcohol (e.g. 70% ethanol). Avoid touching
System connectors in the handset and cradle.
 If acetone based product are used, wait for cleaning agent to dissolve before starting up the
device or connecting cradle to the mains.
 Lenses may be cleaned with cleaning cloth. Also moist-cleaning tissue such as Hama Pro-Optic®
cleaning tissue can be used.

Volk Optical Pictor Plus is not intended to be sterilized.

Clean Eye optics and Eye surface optics, eye cup, before each use on a new patient:
 disinfect eye cup with soft cloth moistened with alcohol (e.g. 70% ethyl alcohol), or
 soak eye cup in glutaraldehyde based solution, or hydrogen peroxide and peracetic acid solution
such as Erisan OXY+
 rinse the eye cup under running water
 dry the eye cup (e.g. with clean paper towel) before subsequent use

If replacement for the eye cup is needed, please contact Volk Optical or your own retailer.

Eye cup should be replaced if/when:

 the eye cup is discolored
 the eye cup form is deteriorated
 the eye cup is shattered, cracked or disintegrated

CAUTION:
Clean eye cup before each use on a new patient to avoid contamination.

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13. Device maintenance

Pictor Plus contains a rechargeable Ni-MH battery pack. Service life of the battery is approximately 1-2
years. Battery needs to be replaced on planned intervals. When battery is at end of its service life, usage
time of the device goes down.

Appendix B gives instructions for battery replacement.

There are no other maintenance procedures that can be carried out by the user. All servicing and repairs
other than replacing the battery must be carried out by Volk Optical or Volk Optical certified service
facilities and service personnel. Volk Optical will make available work instructions to repair those parts of
medical electrical equipment that Volk Optical has designated as repairable by service personnel.

CAUTION:
If there are breaks in the device covers or other visual defects, contact Volk Optical
or a Volk Optical certified service facility.

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14. Technical description

CAMERA:

Type: PICTOR Plus Handset (VP2HAND)

Image sensor: CMOS, 5.0 Megapixels

Image memory type: 2 GB, micro SD card.

Display: 2.4'', TFT-LCD, 262 000 million colors, antireflective

coating

Image format: JPEG (file extension: jpg)

Video format: MPEG-4 and MPEG-1

Connectivity: PC with USB port

Operating systems: Windows XP®, Windows Vista®, Windows 7, Windows 8
No driver installation needed.

Dimensions: 82,30(w) x166,50(h) x 66,50(d) mm

Weight: 400 g

Battery: Rechargeable Ni-MH Cylinder cell, HR4U 700 AAA, 4.8 V, 1.0 Ah
User can change battery. Batteries provided by Volk Optical.

Usage time: 1h 30min with full battery

Operating systems: Windows XP, Windows Vista, Windows 7

CHARGING CRADLE:

Type: PICTOR Plus Cradle (VPCRADLE)

Dimensions: 170(w) x 35(h) x 150(d) mm

Weight: 380 g

Switching power supply connected to cradle:

Type: CINCON TR10R090, Input: 100-240 V ~0.4A 47-63 Hz, Output: 9V, 1.1A, 10 W

USB cable: Type A to mini B, high-speed, unshielded, length 1,8 m

CAUTION:
It is only allowed to attach Battery and Power source provided in the sales package into the
Cradle. If you need replacement to the Battery or Power source, please contact Volk
Optical or your own Retailer.

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NON-MYDRIATIC OPHTHALMIC MODULE VP2RET CONNECTED TO
THE PICTOR PLUS HANDSET VP2HAND

Type: Pictor Plus Retina (VP2RET)

Intended use: Intended to capture digital images and

video of the fundus of the human eye.

Illumination: Infrared LED for targeting

Visible white LED for photographing , 10 illumination brightness
levels
9 red Internal fixation target LEDs
Maximum Luminance output
2
level towards eye: 95,8 cd/cm

Field of view: 40⁰

Dioptre compensation: - 20 D to + 20 D

Image resolution: 1536x1152 px (total 1,8 Mpix, informational area 1,41 Mpix)

Dimensions: 160x73mm
Weight: 310 g

EXTERNAL OPHTHALMIC MODULE VP2ANT CONNECTED TO THE PICTOR PLUS HANDSET

VP2HAND

Type: Pictor Plus Anterior (VP2ANT)

Intended use: Digital eye anterior optics module. Intended to

capture digital images and video of the surface of
the human eye and surrounding areas.

Illumination: Visible white and cobalt blue LED for photographing,

10 illumination brightness levels

Maximum Luminance output

2
level towards eye: 192 cd/cm

Image resolution: 2560x1920 px

Dimensions: 79x70 mm
Weight: 90 g

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ENVIRONMENTAL CONDITIONS FOR USE, STORAGE AND TRANSPORTATION:

IP Code: IPX0 (Equipment not protected against the ingress of water)

Intended to be use indoors:

Temperature, use: + 10 C to 35 C
Relative humidity, use: 10 % to 80 %
Atmospheric pressure: 800 hPa to 1060 hPa
Please note also EMC information given in Annex A.

Temperature, storage - 10 C to 40 C
Relative humidity, storage: 10 % to 95 %
Atmospheric pressure: 500 hPa to 1060 hPa

NOTE: If stored over 1 month, it is recommended to remove battery. Appendix B gives instructions for removing the
battery.

Transported in protective aluminium carrying case:

Temperature: - 40 C to + 70 C
Relative humidity: 10 % to 95 %
Atmospheric pressure: 500 hPa to 1060 hPa
Sinusoidal vibration: 10 Hz to 500 Hz: 0,5 g
Shock: 30 g, duration 6 ms
Bump: 10 g, duration 6 ms

CAUTION:
Do not leave the eye cup in direct sunlight as it may warm up and burn patients
head when taking image.

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SERIAL NUMBERING:

Sticker indicating serial number of the Handset is attached to the Warranty certificate and in the sticker
next to system connector. Warranty certificate is part of this user’s manual

Serial number of the cradle is in a sticker attached to the underside of the cradle.

Serial numbers of the attachable optics modules are attached to the modules and also to the Warranty
certificate.

Year of manufacture is can be found from the serial number (digits 3 to 4).

SW version is displayed in the device menu.

EXPECTED USAGE LIFE OF THE PICTOR PLUS:

There are no strict limitations on expected usage life of the Pictor Plus. Usage life is approximately five
years.

INTELLECTUAL PROPERTY RIGHT INFORMATION:

Windows XP, Windows Vista, Windows 7 and Windows 8 are trademarks of Microsoft Corporation.
Hama Pro-Optic is a trademark of Hama GmbH & Co KG.
Erisan OXY+ is a trademark of Farmos Ltd

DISPOSING THE VOLK OPTICAL PICTOR PLUS:

Do not dispose Volk Optical Pictor Plus as unsorted municipal waste. Prepare Volk Optical Pictor Plus for
reuse or separate collection as specified by Directive 2002/96/EC of the European Parliament and Council
of the European Union on Waste Electronic and Electrical Equipment (WEEE). If this product is
contaminated, this directive does not apply.

For more specific information, please contact Volk Optical or your own retailer.

CONTACT

If you wish to contact your local support personnel please call to:

800-345-8655 or email to us at service@Volk Optical.com

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15. Warranty

Volk Optical gives device a 1 year warranty for the parts and labor. Warranty for battery is 6 months.

Submitting claim:
Any claim under this warranty must be submitted in writing before the end of warranty period to Volk
Optical. The claim must include a written description of the failure that the device have.

Warranty does not cover:

Products that have been subjected to abuse, accident, alternation, modification, tampering, misuse, faulty
installation, lack of reasonable care, repair or service in any way that is not contemplated in the
documentation of the product, or if the model or serial number has been altered, tampered with, defaced
or removed. Warranty does not cover damage caused by dropping the device or damage caused by
normal wearing. Any issue related to the stickers attached to the device coming off are not covered by
warranty. Repair or service done by non Volk Optical certified service facility is not covered by warranty.

For customer support, contact: [email protected]

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Appendix A - Electromagnetic compatibility information

MEDICAL ELECTRICAL SYSTEM needs special precautions regarding EMC and needs to be installed
and put into service according to the EMC information provided.

Portable and mobile RF communications equipment can affect MEDICAL ELECTRICAL SYSTEM.

Pictor Plus should not be used adjacent to or stacked with other equipment and that if adjacent or
stacked use is necessary, the EQUIPMENT or SYSTEM should be observed to verify normal
operation in the configuration in which it will be used.

Manufacturer’s declaration – electromagnetic immunity:

PICTOR PLUS is intended for use in the electromagnetic environment specified below. The customer or the user of the Pictor
Plus should assure that it is used in such an environment.
Immunity test IEC 60601 test level Compliance level Electromagnetic
environment – guidance
Electrostatic discharge (ESD) ±6 kV contact ± 2 kV, ± 4 kV, ± 6 kV Floors should be wood,
IEC 61000-4-2 ±8 kV air indirect contact concrete or ceramic tile. If
± 2 kV, ± 4 kV, ± 6 kV floors are covered with
contact synthetic material, the
± 2 kV, ± 4 kV, ± 8 kV air relative humidity should be
at least 30 %.
Electrical fast transient/burst ±2 kV for power supply lines ±2 kV for AC power supply Mains power quality should
IEC 61000-4-4 ±1 kV for input/output lines ±1 kV for serial cable be that of a typical
commercial or hospital
environment.
Surge IEC 61000-4-5 ±1 kV line(s) to line(s) ±2 kV ± 1 kV for AC power Mains power quality should
line(s) to earth supply, 1 Phase without be that of a typical
Protective Earth commercial or hospital
environment.
Voltage dips, short <5 % UT (>95 % dip in UT ) for Manufacturer’s test shows Mains power quality should
interruptions and voltage 0.5 cycle conformance to the be that of a typical
variations on power supply 40 % UT (60 % dip in UT ) for 5 requirements of the IEC commercial or hospital
input lines IEC 61000-4-11 cycles 61000-4-11/EN 61000-4-11 environment. If the user of
70 % UT (30 % dip in UT ) for the Pictor Plus requires
25 cycles continued operation during
<5 % UT (>95 % dip in UT ) for power mains interruptions,
5 sec it is recommended that the
Pictor Plus be powered
from an uninterruptible
power supply or a battery.

Power frequency (50/60 Hz) 3 A/m 3 A/m Power frequency magnetic

magnetic field IEC 61000-4-8 fields should be at levels
characteristic of a typical
location in a typical
commercial or hospital
environment.
NOTE UT is the a.c. mains voltage prior to application of the test level.

Guidance and manufacturer’s declaration – electromagnetic immunity:

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The Pictor Plus is intended for use in the electromagnetic environment specified below. The customer or the user of the
Pictor Plus should assure that it is used in such an environment.

IEC 60601 Compliance

Immunity test test level level Electromagnetic environment – guidance
Portable and mobile RF communications equipment
should be used no closer to any part of the Pictor Plus, including cables,
than the recommended
separation distance calculated from the equation
applicable to the frequency of the transmitter.

Recommended separation distance

3 Vrms
Conducted RF d = 1.2 √
150 kHz to 3 Vrms
IEC 61000-4-6
80 MHz
d = 1.2√ 80 MHz to 800 MHz
d = 2.3√ 800 MHz to 2.5 GHz

where P is the maximum output power rating of the transmitter in watts

(W) according to the transmitter manufacturer and d is the
recommended separation distance in metres (m).
3 V/m
Radiated RF Field strengths from fixed RF transmitters, as determined by an
80 MHz to 3 V/M
IEC 61000-4-3 electromagnetic site survey, a should be less than the compliance level in
2.5 GHz
each frequency range.

Interference may occur in the vicinity of equipment

marked with the following symbol:

NOTE 1 At 80 MHz and 800 MHz, the higher frequency range applies.
NOTE 2 These guidelines may not apply in all situations. Electromagnetic propagation is affected by absorption and
reflection from structures, objects and people.
a) Field strengths from fixed transmitters, such as base stations for radio (cellular/cordless) telephones and land
mobile radios, amateur radio, AM and FM radio broadcast and TV broadcast cannot be predicted theoretically
with accuracy. To assess the electromagnetic environment due to fixed RF transmitters, an electromagnetic
site survey should be considered. If the measured field strength in the location in which the Pictor Plus is used
exceeds the applicable RF compliance level above, the Model 006 should be observed to verify normal
operation. If abnormal performance is observed, additional measures may be necessary, such as re-orienting
or relocating the Pictor Plus.
b) Over the frequency range 150 kHz to 80 MHz, field strengths should be less than 3 V/m.

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Manufacturer’s declaration – electromagnetic emissions:

PICTOR PLUS is intended for use in the electromagnetic environment specified below. The customer or the
user of the Pictor Plus should assure that it is used in such an environment.
Emissions test Compliance level Electromagnetic environment – guidance
Uses RF energy only for its internal function. Therefore, its
RF emissions
Group 1 RF emissions are very low and are not likely to cause any
CISPR 11
interference in nearby electronic equipment.
RF emissions
Class B
CISPR 11
Harmonic
Is suitable for use in all establishments, including domestic
emissions IEC Not applicable
establishments and those directly connected to the public
61000-3-2
low-voltage power supply network that supplies buildings
Voltage
used for domestic purposes.
fluctuations/ flicker
Complies
emissions
IEC 61000-3-3

Recommended separation distances between portable and mobile RF communications equipment and the Volk
Optical Pictor Plus:

The Pictor Plus is intended for use in an electromagnetic environment in which radiated RF disturbances are
controlled. The customer or the user of the Volk Optical Pictor Plus can help prevent electromagnetic
interference by maintaining a minimum distance between portable and mobile RF communications
equipment (transmitters) and the Volk Optical Pictor Plus as recommended below, according to the maximum
output power of the communications equipment.

Rated maximum output

power of transmitter Separation distance according to frequency of transmitter
W m
150 kHz to 80 MHz 150 kHz to 80 MHz 800 MHz to 2.5 GHz
d = 1.2 √ d = 1.2√ d = 2.3√
0.01 0.12 0.12 0.23
0.1 0.38 0.38 0.73
1 1.2 1.2 2.3
10 3.8 3.8 7.3
100 12 12 23

For transmitters rated at a maximum output power not listed above, the recommended separation distanced
in metres (m) can be estimated using the equation applicable to the frequency of the transmitter, where P is
the maximum output power rating of the transmitter in watts (W) according to the transmitter manufacturer.

NOTE 1 At 80 MHz and 800 MHz, the separation distance for the higher frequency range applies.
NOTE 2 These guidelines may not apply in all situations. Electromagnetic propagation is affected by
absorption and reflection from structures, objects and people.

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Appendix B - Replacing the battery
A battery pack is specially designed and manufactured for this device. Volk Optical and Volk Optical’s
retailers provide suitable battery packs. Labels in the battery and label inside the battery cover display
following information:
NiMH battery
4/HR-4U AAA
4.8V/1000 mAh

Procedure for replacing the battery is:

1. Open the battery compartment cover by pushing and

tilting the snap through the hole next to the connector in
the bottom of the device. A pen, screw driver or similar
pointy small device can be used to assist in opening the
cover.

2. Remove the battery compartment cover by lifting it up.

3. Remove old battery. Squeeze battery wires with fingers

and pull the connector out from its socket.

4. Put the new battery in the same position and attach the
connector to its socket.

5. Replace the battery compartment cover and secure it in

place by snapping it firmly to place.

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Appendix C – Wi-Fi Setup

Pictor Plus Wi-Fi:

Overview
• The Wi-Fi feature of Pictor Plus is an optional feature that allows wireless
transfer of images and videos from the Pictor Plus to your computer.
– You do not need to use Wi-Fi in order to utilize the Pictor Plus.
– Transfer of images and videos from the Pictor Plus is always possible via the
Pictor Plus cradle and USB cable when connected to your computer.

• The Wi-Fi feature of Pictor Plus is provided using the Eye-Fi SD card already
installed in your Pictor Plus.
– The Eye-Fi SD card is an SD memory card with Wi-Fi capabilities.

• The Eye-Fi card requires two companion software called Eye-Fi Center & Eye-
Fi Helper to be installed on your Windows or Mac computer.
– All Eye-Fi card and account settings are managed using Eye-Fi Center.
– Image and video transfers are managed automatically with Eye-Fi Helper.
– A single downloaded file installs both software items.

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 Pictor Plus Wi-Fi:
Overview
Below are the main steps to use Pictor Plus Wi-Fi
PC or Mac

• Install the Eye-Fi software

PC or Mac
USB
• Connect your Pictor Plus to your +
computer via its USB cradle

• Use the Eye-Fi Center

software to set up the
Pictor Plus Eye-Fi card
PC or Mac
• Use the Pictor Plus Wi-Fi
+
to transfer images via the
Eye-Fi Helper software

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 Eye-Fi Center Software:
Overview

What software is installed

on your computer? A single Eye-Fi user account… can have
multiple cards

Eye-Fi Center:
• Is a user application
• Creates & manages Eye-Fi
user account
• Manages Eye-Fi card settings for your A single Eye-Fi card…
Pictor Plus Eye-Fi card can be on only
one account
Eye-Fi Helper:
• Runs in the background on your An Eye-Fi Card must be removed from a given Eye-Fi account
computer before it can be used with another Eye-Fi account.
• Transfers images and videos

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 Important

• The Pictor Plus must be docked in its charging cradle with the USB cable
connected to your computer to complete the Wi-Fi setup instructions using
the Eye-Fi Center software.

• As with any networking device, your computer firewall may need to be

configured to allow the Pictor Plus to communicate with your computer.
– The Windows and Mac native firewalls are included as examples in these
instructions.
– Consult your user instructions for any 3rd party firewall software you may use.

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 Eye-Fi Center Installation:
Windows
Download Eye-Fi Center for Windows from
http://support.eye.fi/downloads/

• Run Setup.exe
• Select next

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Eye-Fi Center Installation:
Windows

1. Check the License agreement 2. Select folder where the

box and click next. program will be installed
It is recommended to use the
default folder.

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Eye-Fi Center Installation:
Windows

3. Click Install for software 4. Click finish and installation is

installation. ready.

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Eye-Fi Center Installation:
Windows

Allow Eye-Fi Helper to communicate Test firewall settings with

through firewall. Check “Private Firewall Tuning. Click Next
networks” box and click Allow access button.
button.

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Eye-Fi Center Installation:
Windows

• After Firewall Tuning is

done click Finish.
• Note! If Firewall tuning
fails please check your
Internet connection.

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Eye-Fi Center Installation:
Mac
Download Eye-Fi Center for Mac from
http://support.eye.fi/downloads/

• Open the downloaded

Eye-Fi.dmg file
• Double-click the Eye-Fi.mpkg
icon

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Eye-Fi Center Installation:
Mac

• Select Continue

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Eye-Fi Center Installation:
Mac

• Select Continue

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Eye-Fi Center Installation:
Mac

• Select Agree

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Eye-Fi Center Installation:
Mac

• Select Install

• Authorize installation on your

Mac as needed.

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Eye-Fi Center Installation:
Mac

• Select Close

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 Eye-Fi Center Installation:
Mac
Firewall setup
1
Go to System Preferences…
> Security & Privacy / Firewall

Select Firewall Options…

Confirm the Eye-Fi Helper app is listed

and set to “Allow incoming
connections” with a green indicator

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 Eye-Fi Set up: Windows & Mac
After installing Eye-Fi Center:
• Power on the Pictor Plus
– Enter Menu using a long press on the right soft key
– Under the Device tab, arrow down to the USB write-protection icon and
confirm it is OFF

• Connect cradle to AC power via power cable and computer via USB cord

• Place Pictor Plus in the cradle

• Wait until the Eye-Fi Helper software establishes connection with the Eye-Fi card and initializes it
– You will see prompts indicating the Pictor Plus Eye-Fi card has been found

Eye-Fi Helper software will recognize the Mac

Eye-Fi card in your Pictor Plus Windows
• Open the Eye-Fi Center application to begin Eye-Fi card setup

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Eye-Fi Set up: Windows & Mac

• Open Eye-Fi center

software.
• Login window is opened
automatically.
• Select ”Create new
account”.
• If you already have an
Eye-Fi account you can
add the Pictor Plus Eye-Fi
card to that account by
selecting Login.

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Eye-Fi Set up: Windows & Mac

1. Create Eye-Fi account. Fill 2. For destination select “My

your email address and create computer” and uncheck the
a password. box that enables sending
images to Eye-Fi servers.

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Eye-Fi Set up: Windows & Mac

•Eject symbol is present if Eye-Fi card is connected to

Eye-Fi Center software
– Eye-Fi card settings can then be changed.

Eye-Fi card is Eye-Fi card is not

connected to Eye-Fi connected to Eye-Fi
Center software. Center software.

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 Eye-Fi Set up: Windows & Mac

•Next steps are to setup the network connection. The mode

can be direct mode or network mode.
– Direct mode (recommended):
The Pictor Plus Eye-Fi card functions as a Wi-Fi “hotspot”
and creates its own Wi-Fi network to which the PC connects.
• Direct mode is recommended if Wi-Fi network signal is low or Wi-Fi network
does not work reliably.
• Direct mode can be set to start if network connection fails or it can be on by
default.

– Network mode:
The Pictor Plus Eye-Fi card is connected to a known
Wi-Fi network (e.g., is a company or hospital network).

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Wi-Fi Overview: Direct Mode

Images
PC or Mac +

Software

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 Wi-Fi Overview: Direct Mode

1
• Connect the cradle power supply to AC power
• Connect the cradle USB cable to your computer
• Place the Pictor Plus in its cradle

2 3

Open the Eye-Fi Center Select the settings “gear”

software icon to open the Eye-Fi card
settings manager

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 Direct mode: Windows & Mac
2
1 Select the amount of time you
want the Eye-Fi card to
attempt to connect to your
defined Private Networks.

Select the amount of time 3

you want the Eye-Fi card to
wait to “go to sleep” after
transferring images.
(The card wakes up again
when there are new images
to transfer.)

Use your computer’s Wi-Fi settings to find and connect to the 5

Eye-Fi card using the SSID and password here. Confirm your
4 computer is set to automatically connect to the Eye-Fi card.

Select Start Direct Mode Network to turn

on the Eye-Fi card Wi-Fi network.

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Wi-Fi Overview: Network Mode

Images
Images

PC or Mac +

Software
Pictor Plus

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 Wi-Fi Overview: Network Mode

1
• Connect the cradle power supply to AC power
• Connect the cradle USB cable to your computer
• Place the Pictor Plus in its cradle

2 3

Open the Eye-Fi Center Select the settings “gear”

software icon to open the Eye-Fi card
settings manager

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Network mode: Windows & Mac
1 Your network

3
2 Your password
4

Note! Computer must be

connected to Internet at this
stage.

• Wi-Fi network can be added at the initial setup or later from the
settings.
• Available Wi-Fi networks can be found from the drop down menu.
• Select desired Wi-Fi network and enter password.

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Network mode: Windows & Mac

Added networks are

displayed at the bottom of
the networks tab.

• Networks can be removed from the list by selecting a network and then
clicking the Remove button.

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 Set “Save To” Locations:
Windows & Mac
Images 1 Videos 1

2 2

Select the computer folder where you want

to save your photos & videos.

• Set remaining “Subfolder options” to your preferences.

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 Transfer Images via Wi-Fi

Eye-Fi setup is completed – now start transferring images!

PC or Mac

• When you use your Pictor Plus to take images or videos, the Eye-Fi card will connect to the Eye-Fi
Helper software and transfer them to your computer via Wi-Fi.

• As the images are transferred, the Eye-Fi Helper software will display a pop-up window showing
each image being transferred.

• When the Eye-Fi card has completed transferring images, its Wi-Fi will “go to sleep” to conserve
battery power.

• When you take more new images or videos, the Eye-Fi card will recognize the new activity and
“wake up” its Wi-Fi and start transferring the images or videos.

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 How To Remove an Eye-Fi Card
From Your Eye-Fi Account
If needed, you can remove your Pictor Plus
Eye-Fi card from your Eye-Fi account.

1. Confirm your computer is 4

connected to the Internet
Right-click

2. Pictor Plus must be placed

in docking cradle and
connected to your
computer via the USB cable
5
3. Open Eye-Fi Center

6 Follow prompts to remove the Eye-Fi

card from your account

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Troubleshooting

Problem Solution
Notification saying that Eye-Fi card is write Verify from Pictor Plus Device menu that USB
protected write protection is disabled (OFF)

Eye-Fi card initialization fails Try to use different USB port and reboot PC

Computer cannot connect to Pictor Plus in Direct Verify that Wi-Fi network is enabled in the
Wi-Fi mode Windows firewall. Select either home or work
network.

Eye-Fi account creation does not succeed Verify that your computer is connected to
Internet
Cannot add Wi-Fi network Verify that your computer is connected to
Internet
Computer cannot connect to Internet In direct mode computer cannot connect to
Internet by using Wi-Fi. Connect to Ethernet
cable for Internet connection.

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Troubleshooting

Problem Solution
Eye-Fi center does not detect Pictor Plus when Reboot Pictor Plus and/or reboot computer.
connected from cradle USB cable

Cannot create account or change settings Eye-Fi lift and place Pictor Plus back to cradle
and wait for Eye-Fi Helper to recognize the Eye-Fi
card.
Computer must be connected to Internet.
Deactivating Eye-Fi card from the account does Computer must be connected to Internet.
not succeed

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Ordering Information:

Orders may be placed with the Authorized Volk Optical Distributor in your region. Authorized Distributor contact
information is available directly from Volk Optical.

Volk Optical Inc. Toll free within the United States: 1-800-345-8655
7893 Enterprise Drive Phone: 440 942 6161
Mentor, Ohio 44060 Fax: 440 942 2257
USA Email: [email protected]
Website: www.volk.com

EU REPRESENTATIVE
The Volk authorized representative based
in the European Union (EU) is:
Keeler Limited
Clewer Hill Road
Windsor
Berkshire SL4 4AA U.K.
Tel: +44(0) 1753 857177

0086

Note: This product complies with current required standards for electromagnetic interferences and should not
present problems to other equipment or be affected by other devices. As a precaution, avoid using this device in
close proximity to other equipment.

Members of the European Union should contact their authorized Volk Distributor for disposal of this unit.

Certificate
FM 71461

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 Volk Optical Inc.
7893 Enterprise Drive
Mentor, Ohio 44060
USA

Phone: 440-942-6161
Toll free within the United States: 1-800-345-8655
Fax: 440-942-2257

Email: [email protected]
Website: www.volk.com

Copyright © 2014 Volk Optical Inc.

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Effective: May 2, 2014
Revision: C

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