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The Implementation Stage: Questions

The implementation stage involves installing the new system and preparing it for use. Before installation, staff must be trained on the new system and any existing files transferred from the old system. There are four methods for changing over to a new system: direct changeover, parallel running, pilot running, and phased implementation. Direct changeover switches systems overnight, while parallel running runs both systems simultaneously for a period. Phased implementation implements the new system in parts, and pilot running tests the new system with a small group before full implementation. Each method has advantages and disadvantages depending on the organization's needs.

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325 views4 pages

The Implementation Stage: Questions

The implementation stage involves installing the new system and preparing it for use. Before installation, staff must be trained on the new system and any existing files transferred from the old system. There are four methods for changing over to a new system: direct changeover, parallel running, pilot running, and phased implementation. Direct changeover switches systems overnight, while parallel running runs both systems simultaneously for a period. Phased implementation implements the new system in parts, and pilot running tests the new system with a small group before full implementation. Each method has advantages and disadvantages depending on the organization's needs.

Uploaded by

Lon Long
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOCX, PDF, TXT or read online on Scribd
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The Implementation Stage

Questions:
1. Summarise what the ‘Implementation’ stage involves.
-implementation stage just mean to “install” the system ready for use.

-Before the new system can be installed, there are a few tasks that must be completed.

2. Before a system can be installed, there are two tasks to carry out. One is to provide staff training
and the other is transfer files from the old system to the new system.

For each of these tasks, explain what takes place and why it is necessary.

Task What happens here? Why is it necessary?


Staff Staff have to be able to use the This ensures that the new system
training new system before its fully can be use straight after its
installed. installed
Transfer If the old system is paper-based, So there wont be anything
existing files existing paper files will need to be important left behind in the old
scanned and then input to the system to the new system.
new computer system. If the old
system is computer-based,
existing files will need to be either
typed into the new system;
database manually or
downloaded into the new system

3. List the 4 methods of changing over to a new system.


Direct changeover

Parallel running

Pilot running

4. One of the methods of changing over to a new system is Direct Changeover.


Explain how Direct Changeover works.

With direct changeover, the old system stops getting used one day and the new system

starts being used the next.

5. Describe 3 advantages and 3 disadvantages of using the Direct Changeover method.

Direct Changeover method


Advantages Disadvantages
IGCSE ICT: Unit 7 - Systems Life Cycle
The fastest way of changing one system Staff have to trained and fully ready to use the
to another. new system before its installed. This training
can be hard to fit into their daily schedules.

The new system can be used All of the old system’s data needs to be
immediately after installation. uploaded into the new system’s database
before its installed. Again, this can be time
consuming and difficult to plan.

Less chance of the new system being The old system is completely removed so
faulty as it will already have been fully there’s nothing to go back if the new system
tested and checked. fails. This can be disastrous and could force
the company to shut down for long periods
until the new system is fixed.

6. Describe a suitable situation where the Direct Changeover method would be the best choice.

-Best where you want a quick changeover

7. Another method of changing over to a new system is Parallel Running.


Explain how Parallel Running works.

With the parallel running, the old system and the new system are run alongside each other for a

period of time. Data would be input into both the old system and the new system, producing 2

8. Describe 3 advantages and 3 disadvantages of using the Parallel Running method.

Parallel Running method


Advantages Disadvantages
If the new system fails, the old system This changeover method is much more
will still be available. This way, no data expensive
will be lost
Staff can be trained in the new system Extra stuff will be needed to run both system’s
gradually as the changeover doesn’t electricity
happen immediately.
Excellent way to test the new system This is because you have the running costs of 2
using live data. system instead of one.

9. Describe a suitable situation where the Parallel Running method would be the best choice.

Best for use in departments within organization’s where you can’t afford to lose any
data.

IGCSE ICT: Unit 7 - Systems Life Cycle


10. Another method of changing over to a new system is Phased Implementation.
Explain how Phased Implementation works.

This type of changeover is where the new system is implemented one part at a time, in phases.

When each part of the new system has been fully tested and is known to work correctly, the next

11. Describe 3 advantages and 3 disadvantages of using the Phased Implementation method.

Phased Implementation method


Advantages Disadvantages

Its easier to find system errors as you


are dealing with only one part at a
time.

12. Describe a suitable situation where the Phased Implementation method would be the best
choice.

13. The last method of changing over to a new system is Pilot Running.
Explain how Pilot Running works.

14. Describe 3 advantages and 3 disadvantages of using the Pilot Running method.

IGCSE ICT: Unit 7 - Systems Life Cycle


Pilot Running method
Advantages Disadvantages

15. Describe a suitable situation where the Pilot Running method would be the best choice.

IGCSE ICT: Unit 7 - Systems Life Cycle

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