Customer Consignme
Customer Consignme
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Product Information
Iris Zimmermann
May 7, 2021
| 9 minute read
Customer Consignment
43 15 2,552
Follow In this blog, I explain the basics of the customer consignment solution introduced
in SAP Business ByDesign in the 2105 release.
A consignment process can be viewed at from the selling or receiving side. With
Customer consignment, we only focus on the selling company managed in SAP
Business ByDesign.
Consignment stock is comprised of goods which are send to and stored at the
customers location (consignee), but which are owned by the sending company
(consignor). The customer is only obliged to pay for these goods when they
remove them from consignment stock. The customer can return consignment
goods which are not required without being invoiced.
It has advantages for both sides. The consignor can establish a comprehensive
long-term business relationship and the consignee can reduce the capital lock-up
having at the same time immediate availability of the goods.
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must. Then, the provisioning of the products to the customer happens with an
initiating fill-up sales order (2) and following with a standard outbound process
(3) reducing the warehouse stock and increasing the consignment stock but
without changing the ownership.
When the customer issues the goods, an information is given to the consignor
which results in the transfer of the ownership, the reduction of the consignment
stock (4) and hence, the invoices can be created (5).
The return and adjustment processes are enabled as described in a later section.
Prerequisites
To use customer consignment functionality, you need to scope it in the Business
Configuration > Sales > Product and Service Portfolio for Sales > Sell
Consignment Products.
Furthermore, we recommend that you prepare the product data financial view
and assign a special account determination group per consignee/customer and
business residence to show the consignment inventory on the balance sheet.
Consignment stock can now be identified with the consignment indicator and the
Custodian ID – as the possessor to whom the products were shipped-to – in the
stock overview. That’s also why the site ID is not filled since the stock is not
located in the own warehouse although still in the own ownership.
For inventory valuation and tax reasons, the consignment stock overview shows
additionally the Account ID and the Fill-up site.
The Account is the customer to whom the products are sold. One account could
have several different locations where the consignment stock is located (=
custodian).
The fill-up site from which the products were initially sent to the customer is
displayed because inventory valuation could differ from one site/business
residence to another.
Consignment Stock
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Furthermore, you can see the sales order ID displayed in the stock overviews
which shows if a consignment issue sales order allocates a certain quantity of
consignment stock until it is released. It also prevents other documents from
allocating the same stock.
The inventory values in consignment are provided a new common task ‘Valuated
Consignment Stock’ in the Physical Inventory Work Center. This is similar to the
valuated stock for goods in your warehouse.
For those of you working with serial managed products that you use in
consignment, you can use the ‘Consignment Serial Overview’. It shows all the
serial IDs which are located at the custodian.
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You start with the creation of a sales order only with the difference that the item
type should be changed to ‘Product – consignment fill-up’. The consignment fill-
up is not invoice relevant. This item type is copied into the following item line for
easier maintenance. Sales Orders mixed with consignment item types and other
item types are allowed. If you want to default the consignment fill-up item type
per product you can set the consignment item group in the product data.
Please also pay attention to the account and ship-to party. Often, these are the
same, but you could have different ship-to-parties for one account. The ship-to
party ID will be shown as Custodian ID in the consignment inventory.
The rest follows the ‘standard’ shipping process with or without using the
customer demand release step or with or without using warehouse tasks or the
Third-party logistics processing. In many screens, you have the option to select
consignment documents.
With the Release of the outbound delivery, the consignment stock is increased,
and the warehouse stock is reduced. The corresponding financial postings and
the inventory valuation are described in the financials section.
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Consignment Issue
Further down the line, the customer uses the goods and provides the information
on the quantities that are removed or issued from consignment and can be
invoiced.
Also here, the process starts with creating sales order items, this time with the
item type ‘Product – consignment issue’. The consignment issue is invoice
relevant. The defaulting of the item type into the following item lines applies also
for the consignment issue item types.
Please also use the corresponding account and ship-to party (= custodian) since
these are essential for the consignment inventory postings together the ship-
from (or fill-up) site.
Furthermore, the issue date on item level is important for tax and inventory
valuation purposes.
In addition, the ship-from (fill-up) site is crucial for proper tax and inventory
valuation. It can be either entered manually, or it can be proposed by using the
‘Allocate consignment’ Button.
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After the release of a consignment issue sales order item, the consignment stock
for the corresponding combination of Account, Custodian, Product (eventually
identified stock or serial number), ship-from (fill-up) site is reduced. Technically,
there is an outbound delivery created to trigger the goods and activity
confirmations. Then, the items are relevant for invoicing and appear in the open
invoice requests and can be invoiced.
If a credit limit check is enabled for a customer, also sales orders with the item
type ‘Product – consignment fill-up’ are considered in the credit limit check. It
means system checks if the value of the fill-up items is in the range of the given
credit limit of the customer. If the credit limit is exceeded the fill-up sales order
cannot be released for delivery execution.
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For sales orders with item type ‘Product – consignment issue’ the system will not
check the credit limit since goods already have been consumed by the customer
and the creation of the invoicing should not be restricted.
Furthermore, all the open invoices – including them for customer consignment –
reduce to the open credit limit values.
If you work with approvals in sales orders, you can include or exclude the item
types ‘Product – consignment Fill-up’. Or ‘Product – consignment Issue’.
The corresponding web services and options to use the excel upload for the sales
order items are enabled.
Furthermore, the system will set up the data automatically by copying the
valuation data from Business Residence level when it recognizes – during Fill-up
posting – that for this consignee these data are not available in the product
master data.
Once the Sales Order for a Consignment Issue is released the Journal Entry of
type Issue for Consignment will be created:
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The customer can return consignment stock before they used or issued it
without the obligation to pay (6). This can be initiated with a the ‘New Custodian
Goods Return Notification’ from the Inbound Logistics work center (renaming of
the former ‘New Parts Return Notification). Here all the relevant characteristics
[account, sender (= custodian), product (evtl. identified stock, serial number),
fill-up site] for posting the consignment stock have to be maintained. This is the
trigger for the warehouse operators to receive the products back to the
warehouse. With the corresponding inbound delivery, the consignment stock is
reduced, and the warehouse stock is increased.
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Customer Return after the invoicing for consignment goods (8) can be processed
as usual customer return.
Reporting
For the customer consignment report please check this blog.
More Information
SAP Business ByDesign Help searching with the words “Customer Consignment”
or in the related application areas of the Library as well as in the Business
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