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THE CONSTITUTION
OF
BULENGA YOUTH DEVELOPMENT ASSOCIATION (BYDA)
(WAKISO DISTRICT)
JANUARY 2009 THE CONSTITUTION OF BULENGA YOUTH DEVELOPMENT ASSOCIATION
PREAMBLE
AWARE of the failure of youth to attain formal education because of problems related to family backgrounds.
NOTING that such youth are the ones commonly described as unprivileged and/or other vulnerable children (OVC).
HAVING REALISED THAT OVC face problems peculiar to them.
WHEREAS many OVC service providers have done a lot in terms of advocacy, coordination and resource mobilization for OVC at the district level, less concentration and help has been trickled down to OVC and their families;
REALISING THAT poverty, illiteracy, incapacitation and several socio-economic issues
hinder their efforts.
NOTING THAT there is no substantive and operational association for those suffering Youth in Bulenga village of Wakiso District.
CONVINCED THAT we can better address the plight of such youth through empowering the youth who have got little or no chance of formal education with basic technical/vocational skills, coordination and joint effort as an organized group.
We the several members whose names are subscribed hereunder attached do
constitute ourselves into Bulenga Youth Development Association (BYDA).
NOW THEREFORE, we the same members hereunder attached do hereby adopt and bind ourselves and posterity with this constitution. ARTICLE 1: NAME AND LOCATION
1.1 The name of the organization shall be BULENGA YOUTH DEVELOPMENT
ASSOCIATION (BYDA) hereinafter referred to as the organization.
1.2 The Offices of the organization shall be located in Bulenga, Sumbwe Parish, Wakiso Sub County in Wakiso District and shall use the following postal and email addresses; P.O. Box 34729 Kampala- Uganda, Email: [email protected].
1.3 The Organization shall be non-profit making, non-partisan and non-religious
denominational.
1.4 The organization shall be deemed to have come into force after registration at the District by the Community Based Services Department.
ARTICLE 2: VISION & MISSION OF THE ORGANISATION
2.1 VISION To create a self-sustaining generation of youth adults.
2.2 MISSION Empowering OVC and the Youth out of social marginalisation, isolation and discrimination through income generating initiatives and formal education with basic technical/vocational skills.
ARTICLE 3: OBJECTIVES OF THE ORGANISATION.
3.1.1 To improve knowledge of the beneficiaries in practical skills and education that can make them entrepreneurs as well as empowering the youth who have got little or no chance of formal education with basic technical/vocational skills
3.1.2 To improve and promote food security in OVC households.
3.1.3 To increase general awareness among all categories of people on HIV/AIDS and its related problems with specific attention to children.
3.1.4 To revitalize minds of all youth about HIV/AIDS and their families.
3.1.5 To increase collaboration plans with other organizations, bodies or individuals whether national or international but having advocacy strategies for the similar cause as laid herein.
3.1.6 To increase awareness about the acceptable health standards among Youth, the next fathers and care for children suffering from other opportunistic infections. 3.1.7 BYDA is very much aimed at empowering youth with the basic information communication technology (ICT) skills. This is really very important for the fact that with the growth of the ICT world, it is favorable for youth to be equipped with basic computer knowledge thus competing with other youth from the outside world.
3.1.8 To have and cause the organization be registered in accordance with the laws and regulations governing Community based Organization.
3.1. ACTIVITIES OF THE ORGANISATION
3.2.1 Carpentry
3.2.2 Tailoring.
3.2.3 Metal fabrication/works.
3.2.4 Animal Husbandry.
3.2.5 Community mobilization, sensitization and training and Counseling.
ARTICLE 4: MEMBERSHIP.
4.1 A person shall qualify for membership if;
(a) He/she is a born, resident of or works in Sumbwe Parish,Wakiso sub county.
(b) He/she is an adult according to the laws of Uganda. (c) He/she is of sound mind. (d) He/she subscribes to the objectives of the organization.
ARTICLE 5: GENERAL DUTIES OF MEMBERS
5.1 Every member of the organization shall;
(a) Pay a membership fee that shall be determined from time to time by the General Assembly. (b) Pay an annual subscription fee that shall be determined from time to time by the General Assembly. (c) Comply with the provisions of this constitution and resolutions of the Executive committee and General Assembly. (d) Promote, develop, implement and protect the interests of the organization. (e) Meet all the obligations as shall be from time to time be determined by the organizations. (f) Do such work as shall be assigned to him or her by the Executive Committee. ARTICLE 6: CESSATION OF MEMBERSHIP
6.1 A person shall cease to be a member of the organization if he/she;
(a) Dies, (b) Resigns, (c) Is certified to be of unsound mind by a recognized medical practitioner. (d) Is expelled from the organization provided that members shall not be expelled unless the Executive committee has heard and given written warning.
ARTICLE 7: DISCIPLINE OF MEMBERS
7.1 The executive committee shall have powers to suspend any member from the organization if such a member acts and/or conducts himself in a manner prejudicial to the interests of the organization.
7.2 The duration of such suspension shall be at the discretion of the executive committee provided it shall be reasonable in the circumstances.
7.3 The suspended member shall have the right to appeal to the General assembly within three (3) weeks from the date of the decision of the executive committee.
7.4 The General Assembly shall have powers to reinstate, further suspend or expel such a person.
7.5 In case of a disagreement with the decision of the General Assembly, the aggrieved party shall be at liberty to petition the District Community Based Department or the courts of law for further management of the matter at hand.
ARTICLE 8: ORGANS OF THE ORGANIZATION
8.1 The organs of the organization shall be;
(a) The General Assembly. (b) The Executive Committee. 8.2 The General Assembly shall be the over all governing body of the organization.
8.3 There shall be a patron of the organization who shall be a person of high moral standing, integrity and competent as the members of the organization shall determine.
8.4 The patron shall be an ex-officio on the Executive Committee and General Assembly. ARTICLE 9: COMPOSITION, DUTIES AND RESPONSIBILITIES OF THE EXECUTIVE COMMITTEE 9.1 There shall be an executive committee of the organization comprising of the Following positions; (a) Chairperson (b) Vice Chairperson (c) Secretary (d) Treasurer (e) Publicity Secretary (f) 2 Committee members (g) Patron (Ex-Officio)
9.2 The Executive Committee shall have the following duties;
(a) Act for and on behalf of the organization in its day-to-day operation. (b) Implement and execute decisions and policies passed by the General Assembly. (c) Discuss and decide on all important matters affecting the organization and bear collective responsibilities of all such matters discussed and agreed upon. (d) Mobilize and manage organization funds and finances. (e) Establish sub committees from it to carry out specific functions. (f) Have powers to suspend any of their members pending approval or otherwise of the General Assembly as provided for by article 7 and temporarily fill vacancies in the executive committee pending elections during the General Assembly.
9.3 The Chairperson shall;
(a) Be the overall administrative head of the organization. (b) Call and preside over all executive committee meetings and the General Assembly. (c) Summon all emergency meetings of the organization whenever deemed fit. (d) Coordinate all the activities of the executive committee. (e) Be the principal signatory to the organization bank account.
9.4 The Vice Chairperson shall;
(a) Perform the chairperson’s duties in his absence apart from withdrawing money on the bank account. (b) Perform such other duties as may be assigned to him by the executive committee or General Assembly.
9.5 The Treasurer shall;
(a) Present audited accounts and financial reports at annual general assembly meetings. (b) Be responsible for the finances of the organization. (c) Perform such duties as may be assigned to him by the executive committee or General Assembly. (d) Keep proper books of accounts preserve the books and make them available for inspection by those authorized to do so. (e) Receive and disburse money belonging to BYDA and shall obtain receipts for all money paid out by him. (f) Collect all subscription fees, membership contributions to the capital fund and all other money to which BYDA is entitled. (g) Deposit cash and cheques of BYDA to the bank agreed upon by the General Assembly. (h) Be a mandatory signatory to all financial documents of the organization.
9.6 The secretary shall;
(a) Keep up-to-date register of all member of BYDA.
(b) Give notice of meeting. (c) Take and keep records of all meetings. (d) Perform other duties as maybe assigned by the Executive Committee or General Assembly. (e) Signatory to the organization bank account.
9.7 The Publicity secretary shall;
(a) Sensitize and market the organization.
(b) Pass information to concerned members of the organization as per the scheduled meetings. (c) Play the role of publicity and public relations.
9.8 The two committee members
(a) Execute any duty that may be assigned to them by the Executive Committee or General Assembly
ARTICLE 10: ELECTION PROCEDEURE
10.1 All Offices bearers may hold such for a period not exceeding two consecutive terms.
10.2 Subject to the provisions of this Constitution a term limit shall be equal to two years.
10.3 Unless as the context may otherwise require, elections of the offices bearers shall be held during the General Assembly.
10.4 Subject to the provisions of this Constitution, the method of voting during Executive and General meetings shall be by secret ballot.
10.5 The Executive committee shall have powers to nominate three competent persons to an extraordinary general meeting among whom the presiding officer for the general elections shall be selected one month before the elections provided that no such person shall have connections with or be part of the organization. 10.6 Handling and taking over of offices shall be done within five working days from the date of elections.
ARTICLE 11; MEETINGS
11.1 There shall be executive committee meetings following the procedures below; (a) The executives committee shall meet monthly to conduct business at such times and places the chairperson shall choose. (b) The quorum at the Executive Committee meeting shall be two thirds of the members. (c) The committee may invite any persons of specialized training and knowledge to its meetings for purposes of advising the committee provided that such persons shall not have powers to vote. (d) Subject to the provisions of this constitution, the Executive Committee may regulate these procedures.
11.2 There shall be general meetings organized in the following manner;
(a) The organization shall convene an annual general meeting to be known as the general assembly and this shall be specified in the notice calling the same. (b) At the general meeting, the general assembly shall be presided over by the chairperson of the Executive Committee. (c) The Secretary of the Executive Committee shall circulate the notice of the meeting and the agenda one month before the meeting. (d) Determination of any issue at the general assembly shall be by a simple majority vote of the registered members present in person and no proxies shall be allowed. The chairperson shall have a casting vote at the general assembly in the event of a tie. (e) The quorum at any general assembly shall be one half of the total full numbers. (f) The general meetings or general assembly shall take place at such places and time and dates as the Executive Committee may appoint, provided that where the Executive Committee fails to do summons the meeting by fourteen calendar months without reasonable cause, any registered member may cause call of the general assembly by petitioning the Secretary and serving copies to all Executive members. (g) Subject to the provisions of this constitution, the general assembly may regulate its procedures.
ARTICLE 12: THE GENERAL ASSEMBLY
12.1 The general assembly shall have the following;
(a) Receiving and approving reports from the chairperson of the Executive committee on the activities of the organization for the previous year. (b) Receiving annual reports on projects. (c) Receiving and approving audited financial reports from the treasurer. (d) Deliberating any issue, which may be raised by the members. 12.2 Attendance at the general assembly;
The annual general assembly shall be attended by;
(a) Members of the executive committee. (b) All registered members of the organization. (c) Any persons or organizations that may be sharing aspirations with the organization and are sympathetic to the aims and objectives of the organization at invitation of the Executive Committee provided that this category shall not have powers to vote.
12.3 Extraordinary General Assembly;
An extraordinary meeting of the general assembly to conduct urgent business may be convened by; (a) The chairperson of the Executive Committee. (b) The quorum at the extraordinary general assembly shall be one third of the registered members of the organization. (c) Subject to the provisions of this constitution, the extraordinary general assembly may regulate its own procedures.
ARTICLE 13: SOURCES OF FUNDING
The funding sources of the organization shall include but not limited to the following; (a) Money contributed by members. (b) Money accruing from fundraising activities. (c) Donations from donors and beneficiaries. (d) Loans. (e) Government and its line ministries. (f) Profits from output sales. (g) Any other lawful source.
ARTICLE 14: BANK ACCOUNT
14.1 . Bank account(s) of the organization shall be opened with any bank agreed upon by the General Assembly. The same members may further decide on such other financial institutions deemed fit. 14.2 . Except as may otherwise be authorized by the General Assembly, the following Executive Committee members shall each, be signatories to the organizations bank account(s) at any material withdrawal. (a) The Chairpersons. (b) The Secretary (c) The Treasurer. 14.3 . In the event of an intention to withdraw money exceeding Uganda Shillings 500,000 or its equivalent, 2/3 of the Executive Committee shall have to first approve such.
14.4 . Unless as may otherwise be authorized by the Executive Committee, the Treasurer shall not keep in either his official or personal custody any organization money received or not spent for a period exceeding five working days.
ARTICLE 15: THE ORGANIZATION SEAL
15.1 There shall be a seal for the organization the design of which shall be approved by the Executive Committee. 15.2 The seal shall be kept by the Secretary of the organization and shall be used by the Executive Committee to authenticate the official documents of the organization or documents to which the organization is party by its duly authorized officer(s).
ARTICLE 16: AMENDMENTS
16.1 A member wishing to propose any amendment to this constitution shall give notice of such proposal by sending it to the secretary of the Executive committee at least two months before the meeting of the General Assembly.
16.2 On receipt of such proposal, the secretary shall circulate copies of the same to all members.
16.3 An amendment shall be affected by a majority vote of two thirds of the members present but entitled to vote.
ARTICLE 17: DISSOLUTION
17.1 In the event of an admission that the objectives of the organization have failed to be attained by two thirds of the registered members, any member may upon such a basis move a motion of dissolution during the General Assembly.
17.2 Subject to the provisions of this Constitution, the matter of dissolution shall only be affected if the motion is duly debated and carried by three quarters of the registered members provided that the proposal to move such a motion shall have been included on the agenda.
17.3 In the event of dissolution and after settlement of the liabilities of the organization, the General Assembly shall appoint a caretaker committee to dispose off the assets of the organization in a manner to be determined by the General Assembly. ARTICLE 18: INTERPRETATION
18.1. Any disputing arising out of the interpretation of this constitution that may fail to be settled by the Executive Committee or the assembly shall be referred to a group of five competent and eminent persons to be appointed by the General Assembly.
18.2. In this constitution unless the context otherwise requires, any references to the male sex includes the female sex. We the members of BYDA do hereby adopt this Constitution and agree to be bound by the terms contained here in above by countersigning on our respective names and titles.
NAME TITLE SIGNATURE
1. Magandazi Kiwanuka H Chairperson ________________
