Responsibility Matrix
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RESPONSIBILITY MATRIX FSC/RD/04
REVISION NO. 02 REVISION DATE 01/09/2021
Designated Responsibility
Position
Person
• Develop new suppliers at regular intervals, to
evaluate new suppliers and also verify the validity
Mr. Ramakant
of the existing suppliers.
Director Patel/
• Develop Strategies to use FSC Certification as a
Mr. Kirit Patel
means to improve customer base.
• Overall responsible for FSC Compliance
• Responsible for purchase of Reclaimed Pre-
consumed and Post-consumed paper.
• Documentation of purchase process.
Purchase Ms. Neeta/ Mr. • Ensure that the P.O. clearly mentions the category
Incharge Amit Patel of the recycled paper.
• Ensure that P.O. mentions the correct delivery
address.
• Maintaining the list of approved suppliers.
• Responsible for receiving Reclaimed Pre-
consumed and Post-consumed paper.
• Responsible for identification and segregation of
the material during storage
• Responsible for verification of the delivery challan
Receiving Mr. Ashutosh Rai/ and other supplier documents for the
Incharge Mr. Alkesh Sagar documentation requirements.
• Verifies the material at Factory gate and confirms
the category of the material received as post-
consumer/ pre consumer and accordingly records
the receipt in the corresponding FSC stock register/
ERP system.
• Jointly responsible for the overall implementation of
FSC COC requirements within the organization.
• Planning and Scheduling of Internal Audits as per
requirements.
GM
• Conducting Internal Audits as per the schedules.
Commercial
Mr. Dhiren Patel • Organising Management Review meetings.
/ Central
• Maintaining Management review minutes.
MR
• Conducting trainings and awareness sessions on
the FSC COC requirements at all units.
• Randomly check verification of compliance to FSC
Label claims on actual invoices of all units.
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Document No.
RESPONSIBILITY MATRIX FSC/RD/04
REVISION NO. 02 REVISION DATE 01/09/2021
Designated Responsibility
Position
Person
• Responsible for the overall production activities and
ensuring that FSC certified material is not mixed
with uncertified material during the processing.
• Ensures that the yield is maintained at least 81%
• Ensures proper segregation of pre-consumed and
post-consumed material during storage and also
responsible for controlling the wastage.
Mr. S P
Production • Reconciles the production through recording of
Shailee/Mr.
Manager consumption and production on a daily basis in
Gama Sah
production log book and ERP System.
• Responsible for maintaining the FSC recycled
finished goods.
• Responsible for ensuring proper labelling of the
product with FSC recycled label after due approval.
• Responsible for maintaining Production records to
ensure proper traceability.
• Responsible for raising Sales invoices, packing
challan, E-way bills, etc.
• Ensures that the documents mention the FSC COC
Mr. Vrajlal
Billing Number and the FSC claim on each of the above
Chhanga/ Mr.
Incharge documents.
Vipul Dudhrejiya
• Responsible for ensuring proper printing of invoice
on the letterhead to ensure compliance to label
claims.
• Getting approvals of FSC Label claims on
Letterhead and Product Labels from Certification
Body.
EDP/IT
Mr. Nirav Shah • Ensuring printing of letterhead and product labels in
Incharge
line with the approvals.
• Randomly check verification of compliance to FSC
Label claims on actual invoices of all units.
Mr. Yash Patel/ • Ensuring correct product category is entered in
Sales Mr. Sarvesh ERP system while adding Customer Purchase
Yadav Order and making Sales Order.
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