Annexes for the Devolution Transition Plans of National Government Agencies

DBM-DILG Joint Memorandum Circular No. ________ dated ________________

ANNEX B

Implementation Strategy and Phasing of Devolution Transition Activities

[Department/Agency/GOCC]

Level of Local
Function/Service/Facility/ Expected Responsible Success Indicator for
Strategies and Activities Timeline/Schedule Government
Program/Project/Activity Output/Outcome Organization/Unit Target LGUs
[2] [3] Unit (LGU)
[1] [5] [6] [7]
[4]
PHASE I (FY 2021 - 2022)
PPA # 1
Component # 1 (C.1) of Strategy # 1 Outcome Bureau/Service/Office No. of target
PPA # 1 concerned provinces/cities/
Consultations with the LGUs Q3, 2021 Strengthened relationship municipalities/
and trust are built between barangays which
To level-off with the LGUs and inform the NGA and the LGUs participated in the
them of the PPAs to be scaled consultation
down/phased out, and resolve meetings/fora/FGDs
concerns/issues
Client satisfaction rating
Activities obtained
(Specific P/C/M/B Outputs
1. Conduct of consultation date/month, if Number or percent of
meetings/fora/FGDs with the feasible) 1. Identified areas of target LGUs capacitated
LGUs concern or issues
Q3-Q4, 2021 raised by the LGUs and No. of LGUs with MOAs
2. Xxxx the corresponding with NGA for the
action plan of the provision of technical
agency and the LGU assistance for specific
concerned to address skills and systems
the same development

No. of LGUs adopting

NGA recommended

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 Annexes for the Devolution Transition Plans of National Government Agencies
DBM-DILG Joint Memorandum Circular No. ________ dated ________________

Level of Local
Function/Service/Facility/ Expected Responsible Success Indicator for
Strategies and Activities Timeline/Schedule Government
Program/Project/Activity Output/Outcome Organization/Unit Target LGUs
[2] [3] Unit (LGU)
[1] [5] [6] [7]
[4]
systems and structures
Strategy # 2 Outcome

Provision of capacity building/ 1. Strengthened

technical assistance to the LGUs relationship and trust
between the NGA and
To build the capacity of the LGUs to the LGUs
undertake the devolved functions 2. Increased capacity of
LGUs to take on the
Activities devolved functions
Xxxx
1. Conduct of Outputs
trainings/seminars/workshops with
the LGUs 1. Xxxx

2. Xxxx
Component # 2 (C.2) of
PPA # 1

PHASE II (FY 2023)

PHASE III (FY 2024)

Prepared by: Reviewed by: Approved by:

Name and Position/Designation Name and Position/Designation Department/Agency Head

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 Annexes for the Devolution Transition Plans of National Government Agencies
DBM-DILG Joint Memorandum Circular No. ________ dated ________________

Legend:

[1] Specifies the department/agency devolved function, service, facility, or PPA

[2] Describes the strategies and activities to be undertaken by the NGA starting 2021, 2022 and in the medium term, e.g., consultations with offices involved, the Regional Development Councils and target LGUs to plan
the strategy; rolling out of delivery standards to capacitate the LGUs; development of and entering into memoranda of agreement (MOAs) with the LGUs for capacity building; implementation of the devolution and
monitoring of devolved functions; participation in training programs to be set up and coordinated by the DILG-Local Government Academy; conduct of demonstration projects with the LGUs, etc., to successfully help
the LGUs to implement and manage the devolved services relevant to the PPAs to be scaled down/phased out, so as not to create a vacuum in the delivery of the pertinent basic services, including the rationale for
the proposed strategies
[3] Provides the approximate timeline/schedule of the activities to be done per strategy and activity, specifying the date/month/quarter, as feasible
[4] Identifies which level of LGU will be involved in the activities, i.e., P/C/M/B, including the specific unit/personnel in the LGU that needs to be capacitated, if applicable
[5] Indicates the expected results per strategy (outcomes), and per activity (outputs)
[6] Identifies the organization/unit responsible in the department/agency for each devolution transition activity
[7] Provides a set of quantitative/measurable values to evaluate the success or achievement of a particular devolution transition strategy or activity

Notes:

 This matrix shall present the details of the phasing of the devolution transition activities to the LGUs, taking into consideration their capacity and resources, and as well as the impact of the devolution on their delivery of
services/programs and growth.
 In phasing the devolution transition, the agency may first delimit the scope of work by considering the set of LGUs most important in meeting their sector outputs and outcomes. Secondly, the agency should consider their
resources and capacity by initially devolving activities to the richer and more capable 1 st to 4th class LGUs, and providing technical assistance to help them take over the function and implement them well. In this manner,
focus can be given to the LGUs or areas which exhibit the most deficiencies/shortfalls in meeting sector outputs and outcomes but which have the least resources and capacities. Another suggestion is to try to phase the
assistance (e.g., cost-sharing, implementation and management assistance) in a manner that will enable the different sets of LGUs to finally take over the funding and management of the function after a specific number of
year/s before going to the next ones, which may be a win-win situation for both the NGA and the LGUs.
 The specific list of priority or pilot LGUs which shall be assuming the devolved PPAs that will be scaled down/phased out by the NGA per devolution phase may be included as an attachment to this Annex, if already
identified.
 The checklist of criteria and conditions necessary to determine the readiness of the LGUs to take on and manage the delivery of the devolved services shall also be included as an attachment to this Annex.
 The strategies and activities indicated under column [2] shall be further detailed and supported by the modes of technical assistance to be provided by the NGA to the LGUs under Annex E.
 Roadmaps, Gantt Charts, among other tools, may be presented to show the implementation schedule and phasing of the NGA devolution transition activities.

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