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Lesson 5.3

The document discusses online interviews and virtual meetings. It provides advice for participating successfully in online interviews and virtual meetings. Some key points include: - Online interviews and virtual meetings allow people to communicate remotely through video conferencing platforms like Skype, Zoom, and Google Meet, saving time and money compared to in-person meetings. - Preparation is important for online interviews and virtual meetings. Participants should test their equipment beforehand, choose a quiet space, dress professionally, and familiarize themselves with the video conferencing platform. - Both virtual meetings and in-person meetings have advantages. Virtual meetings save travel costs but can lack non-verbal cues, while in-person meetings allow stronger relationships but require travel.

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Diane Joy Fojas Panganiban
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478 views29 pages

Lesson 5.3

The document discusses online interviews and virtual meetings. It provides advice for participating successfully in online interviews and virtual meetings. Some key points include: - Online interviews and virtual meetings allow people to communicate remotely through video conferencing platforms like Skype, Zoom, and Google Meet, saving time and money compared to in-person meetings. - Preparation is important for online interviews and virtual meetings. Participants should test their equipment beforehand, choose a quiet space, dress professionally, and familiarize themselves with the video conferencing platform. - Both virtual meetings and in-person meetings have advantages. Virtual meetings save travel costs but can lack non-verbal cues, while in-person meetings allow stronger relationships but require travel.

Uploaded by

Diane Joy Fojas Panganiban
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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ONLINE

INTERVIEWS
ONLINE JOB
INTERVIEWADVANTAGES:
✔ COST-EFFECTIVE

✔ SIMPLE
✔ EFFECTIVE
✔ EASY
✔ COMFORTABLE
✔ TIME SAVING

✔ LESS STRESSFUL
•An online interview is an interview
conducted through an online chat
video/audio platform.
•Many companies conduct online
job interviews, since these
interviews are more cost- effective.
In addition, applicants do not have
to spend money for travel to the
interview site.
• Online interviews require technology which has
become mainstream in business. The use of
computers and other gadgets makes
communication between the interviewer and
candidates simple and effective.

• Job hunters find online interview easy at the


comfort of their home. It is time-saving and less
stressful. Online job interviews may vary
depending on the company where one is
applying. Familiarity of these types of line job
interviews may help job seekers achieve their
goal of landing a desired job.
One of the most typical online
interviews is the webcam job
interview. In this interview, the
interviewer will simply arrange
the interview through video.
Webcam interview requires a
camera, which is very convenient
nowadays, as most of the laptops
have built-in webcams.
The interviewer usually conducts
interviews using popular video
conferencing applications like
Skype, Zoom Cloud or Google
Meet. Familiarizing with these
application is an advantage to
meet the requirements of the
employer. Practicing the use of
webcam can help ensure better
focus and face angle. This
ensures that you appear pleasing
in the frame of the camera.
Here are some preparation tips that Alison Doyle has
suggested for a successful online interviews:
Download the software required by the company
001 ahead of time so that you’ll have the opportunity to
get used to it.

Create a professional username, such as a


002 variation on your real name, as it appears on your
resume, if it’s available.

Dress professionally even if you are sitting down. Wear nice


pants and shoes, as you never know when you will have to
003 stand up. Plus, dressing the part will help you get your head
in the game
Clear your workspace and any clutter that is behind you so that it
doesn't show up on the screen. You don’t want your interviewer
004 to be distracted by visual noise in the room or to assume that
your disorganized space is a sign of how you’d perform as a
worker.
Make sure that you are in a quiet room where you will not be
005 disturbed by people, pets, etc. Turn off your ringer, any
alarms, and electronics that are likely to interrupt.

Have a piece of paper and a pen ready so


006 that you are not scrambling to find them
later.

Have a copy of your resume in your sightline in case


007 you have to refer to dates, job titles, or numbers.

Clear your workspace and any clutter that is behind you so that it
doesn't show up on the screen. You don’t want your interviewer to
008 be distracted by visual noise in the room or to assume that your
disorganized space is a sign of how you’d perform as a worker.

Practice using your webcam equipment before the


009 interview, so you are sure everything is in working order and
that you’re comfortable interviewing on video.
Physical and Virtual
The
Meetings
outset of technology and the
advancement of internet connectivity give
favors to many businesses. Business meetings
and contract deals have been eased by the use
of computers and smart phones. More often,
these meeting are now conducted virtually.
Workmates can meet over telephone
conference using cellphone features and
state-of-the-art software applications, which
are commonly known now as Apps.
Physical and Virtual
Meetings
Businessmen, investors, entrepreneurs, sales
agents and clients can do more business
transactions over video conferencing. However,
there are some business enterprises that still
use face to face meetings because they believe
they are still effective.
Virtual
Meeting
and its
Benefits
Virtual meetings can be done using technological
innovations like computers and software applications.
Doyle (2019) explains that people attending virtual
meetings do not need to leave their home or work
station. The meeting can be held over the phone or
computer using virtual meeting software like Google
Meet, Zoom Cloud, and Skype.
With these applications, virtual meetings can be
done any time, hence the distance is no longer a
problem. Doyle further shares that people can take
part in the meeting regardless of where they are. In
other words, they can hold meetings and discuss
business concerns without having to travel all the way.
Virtual meetings save time and energy. For example, when
working on a project, the team leader and his members do not
need to travel all the way to the office to discuss the details during
a meeting. This is just but one of the many other scenarios when
virtual meetings will come easy.

Virtual meetings are also inexpensive. Everybody only needs a


computer, laptop, or smart phone, a good internet connection, and
a professional virtual meeting software. A good environment adds
favor to effective meeting. This does not need much money on
arranging a meeting place, the facilities and equipment to be used
and organizing transportation for attendees.

The tenets in online interviews as discussed in previous topics are


applicable to virtual meetings.
Face-to-Face
Communicati
on
in the
Digital Age
Face to face meetings are the usual
meetings that are conducted by people in
the same venue and in person. The place
can be in the office, at a restaurant, a
conference room, or at the coffee shop. Like
the virtual meetings, face to face meeting
has it benefits.

Meeting people face to face is freer than it


is held online. People can express their
thoughts and feelings using their body
language, hand gestures, and facial
expressions. Hence, they can communicate
better and misunderstandings are less likely
to happen.
When meeting face to face, people have to be at the
particular venue at the given time. They will be
attending the meeting and nobody should waste
their time. All should observe professionalism and
should not be distracted by other things like phone
calls, messages, or other personal or family
concerns. They must observe discipline and keep a
serious environment to be able to give the best for
the meeting.

Feedback is an important aspect of face to face


meeting. Getting feedback from the attendees
provides input in the development of something that
requires cooperation and teamwork. Face to face is
the best for brainstorming and planning. It can
establish stronger relationship and create better
teamwork; people can understand each other very
well.
Megan Baker and Jelena Milutinovic of the Australian Institute of Business suggest the top
benefits of face-to-face communication, and scenarios where digital should be the last choice.

Clear and
Stronger Perception Engagement and Addressing concise
working of thoughts innovation sensitive communication
relationships and feelings issues.
Face-to-Face and Online Meetings Etiquette
• Many companies remain intact and hold
both physical and virtual meetings as
essential parts of the operation to
maintain productivity and continuity. As
many may have known the rules in
physical meetings, rules on online
meetings may not be as popular.
• Virtual meeting etiquette is a whole new
idea that many people have to learn,
compared to face. To help you keep your
meetings productive and professional,
follow these seven simple virtual
meeting etiquette rules that every
professional should know.
Face-to-Face and Online Meetings
Etiquette

01 02 03 04

1.Know your 2.Dress 3.Listen 4. Unmute your


surroundings appropriately carefully microphone when
you wish to
here
talk.
Face-to-Face and Online Meetings
Etiquette

01 02 03

5.Speak 6.No food, 7.Remain


clearly please. seated and
stay present
Seven Simple Virtual Meting Etiquette Rules
1. Know your surroundings

Virtual meetings or online class sessions require a quiet and conducive place where
learnings and mutual understanding can be achieved. Organize the place, free it from
distractions, and provide good lighting. Do not appear that you are inside the cave or
less-lighted museum. You want to avoid looking like you are at the town fiesta because
of the pile of clothes and accessories in the corner behind you.

Adjust your place setup so your face favors the light. Make sure that you have a
professional background. It must be work appropriate. This means that no beds are in
the background, no messy rooms or open closets, and no nonsense arts or
frameworks.
Free the place from unhealthful noise like screaming child, barking dogs, or
honking cars.
2.Dress appropriately

Your attire should be work or school appropriate. Your appearance


online is as important as your look during a face-to-face meeting.
Hence, take a few minutes to dress up on a clean cloth and
well-brushed hair. Women may consider putting on a light make-up to
look fresh on the screen.

Think that the best part of actually getting ready while working
remotely is that you want to be effective and productive.
3. Listen carefully.
Be an active listener. While attending a virtual meeting, devote your
full attention to the meeting.

Leave the computer keyboard alone. Remember that your typing


may distract your focus. It prevents you from devoting your full
attention to the details of the meeting. Pick a good headset, your
notebook and pen to take essential notes.
4.Unmute your microphone when you wish to talk.

When you are not going to talk, keep your microphone on the mute
mode. The sound you create from your audio annoys other people
attending the virtual meeting. It is really frustrating to hear echo noise
or unnecessary sounds from the surrounding. Other attendees will
appreciate you because you want to save them from ear-splitting noise
and help them productive.

Muting your audio when you are not speaking allows other
attendees the chance to fit in and share their views and feelings.
5. Speak clearly

When you join any virtual meeting, introduce yourself and say hello or
hi. Make sure that the people in the meeting hear and notice your
presence. Hence, make your voice clear. Modulate it well if necessary
to make you sound pleasant to the ears.

If you come late in the meeting, you may use the chat box to greet the
people and to let them know of your presence.
6. No food, please.

No eating is a strict rule that participants have to observe during the


virtual meeting. Chewing some food or sipping some drinks may show
disinterest and may be perceived as unprofessional.

To avoid graving for food during virtual meeting, eat few minutes
before the actual time of meeting.
7.Remain seated and stay present

Stay focused. Be patient staying seated while attending the


meeting. Don’t ever try to open your email inbox or chat with friends
on social media messenger.

Doing other things while attending a virtual meeting might distract


other participants. You had better turn off your webcam if there is an
emergency or a very important personal needs to attend to.
4 2 1
0

WATCH in YOUTUBE
•Watch the Virtual Meeting Etiquette, (Dos and Don'ts by Adriana Girdler) in YouTube.
LINK: https://www.youtube.com/watch?v=HYUVXQfaVp0.
•Watch the Virtual Teams VS Face to Face Teams - 6 pros and cons I see (Running Remote)
LINK: https://www.youtube.com/watch?v=i3JU_qP_vmQ.
THANK
YOU

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