Occupational Code: EIS DBA3

Ministry of Education
Sector: -Economic Infrastructure
Sub Sector: - Information Technology
Occupation: Database Administration LIII
Assessor’s Package
The assessment covers the following units of competence:
EIS DBA3 01 0811 Gather Data to Identify Business Requirements
EIS DBA3 02 0811 Identify Physical Database Requirements
EIS DBA3 03 0811 Design a Database
EIS DBA3 04 0811 Use Basic Structured Query Language
EIS DBA3 05 0811 Design Program Logic
EIS DBA3 06 0811 Test Physical Database Implementation
EIS DBA3 07 0811 Complete Database Backup and Recovery
EIS DBA3 08 0811 Create Technical Documentation
EIS DBA3 09 0811 Model Data Objects
EIS DBA3 10 0811 Monitor Implementation of Work plan/Activities
EIS DBA3 11 0811 Apply Quality Control
EIS DBA3 12 0811 Lead Small Teams
EIS DBA3 13 0811 Lead Workplace Communication
EIS DBA3 14 0811 Improve Business Practice
EIS DBA3 15 0811 Maintain Quality System and Continuous Improvement Processes
(Kaizen)
Contents of the Assessor’s Package:
1. Instructions for the competence Assessor
2. Evidence Plan
3. Project Information or Problem
4. Worksheet (If necessary)
5. Demonstration/Observation Checklist
6. Product Evaluation Sheet (If required in the practical project)
7. List of Equipment, Tools and Materials
Methods of Assessment
1 Observation/Demonstration
2 Written Assessment
Nature of assessment:
1. Qualification – based
- All units of competence are included in different practical projects and the
accompanying knowledge tests for basic and common competencies.

Assessor’s Package for Database Administration _LIII_ (Qualification Based)

 Occupational Code: EIS DBA3

INSTRUCTIONS FOR THE COMPETENCE ASSESSOR

Occupation Database Administration – Level III
BEFORE THE ASSESSMENT
1. Establish the assessment context and purpose of the assessment
2. Familiarize self with the qualification or units of competence to be assessed
 Assessment context
 Assessor’s guide
 Assessment methods
 Product evaluation sheets
 Time limits
 Evidence to be collected
 Performance Criteria
 Assessment and Certification arrangements
3. Ensure that the Assessment Center complies with the relevant occupational health
and safety requirements as:
 Well lighted and well ventilated assessment room
 Risk areas properly marked
4. Ensure that the following assessment resources are available in the Assessment
Center:
 Complete set of safe and functional equipment and tools
 Complete set of supplies and materials
 Assessor’s guide and rating sheets (Assessment Package)
5. Notify candidates of any resources they have to bring during the assessment

ON THE DAY OF ASSESSMENT

1. Check the attendance of the candidates
 Check the candidates registered number
 Instruct candidates to sign on the attendance sheet
 Check accomplished self assessment guide
 Provide overview of the qualification to be assessed refer to (EOS)
2. Orient the candidates (Time allotment is 15 minutes)
 explain the context and purpose of the assessment and the assessment
process
 explain the Qualification or units of competency to be assessed and the
evidence to be collected
 outline the assessment procedures to be undertaken
 assess the needs of the candidates and establish any allowable adjustments in
the assessment procedure
 seek feedback regarding the candidate’s understanding of the occupational
standard/units of competence being assessed, evidence requirements and
assessment process
 make all necessary announcement just before the start of the assessment
 specify the do’s and don’ts inside the assessment room
3. Instruct candidates to accomplish the competency assessment agreement
 Provide the candidates with all materials, tools and equipment required to complete
the tasks. Ensure that all tools should be of the same kind and quality
 Administer the assessment in accordance with the outcome-based assessment
methodology

Assessor’s Package for Database Administration _LIII_ (Qualification Based)

 Occupational Code: EIS DBA3

 Give specific instructions to the candidates clearly and slowly and provide each
candidate with a copy of the Candidate Instructions Guide and Worksheets
 Inform each candidate that s/he has fifteen (15) minutes reading time and the total
time duration for each is indicated in the Project Information.
 Make certain that the candidate fully understands what is expected and knows the
time limits allowed to finish each assessment project.
 Stay at the assessment area during the entire duration of the assessment activity
and observe the candidate perform the tasks.
 Inhibit self from providing any assistance during the assessment or indicate in any
way whether the candidate is or not performing the activity correctly.
 Intervene only for safety reasons
 Implement the evidence gathering process and ensure its validity, reliability,
fairness and flexibility
 Judge the evidence in terms of the four dimensions of competency – task skills,
task management skills, contingency management skills and job/ role environment
skills
 Record details of evidence collected and make judgment about the candidate’s
competence based on the evidence and the relevant standards required of the
units of competence
 Make no alterations/erasures in the Observation Checklist

POST ASSESSMENT
1. Provide feedback on the outcome of the assessment process. This includes providing
the candidate with:
 clear and constructive feedback on the assessment decision
 Give the candidates your feedback on the assessment result.
Feedback should indicate whether the candidate is:
 COMPETENT
 NOT YET COMPETENT
On each of the competencies assessed
 information on ways of overcoming any identified gaps in competency
revealed by the assessment
 information on reassessment process, if applicable
2. Prepare the necessary assessment reports
 Record the assessment outcome using the prescribed Observation Checklist
 Make sure the report or rating sheets are properly signed by you and the
candidate
 Maintain records of the assessment procedures, evidence collected and
assessment outcome
 Endorse assessment results/outcomes to assessment centre manager
Prepare recommendations for the issuance of national certificate/ certificate of
competence

Assessor’s Package for Database Administration _LIII_ (Qualification Based)

 Occupational Code: EIS DBA3

EVIDENCE PLAN
Sector Economic infrastructure
Occupation Database Administration
Level III
Appropriate Assessment Method Instrument/ tool (Oral question
Units of competence to be assessed: Observation Product Knowledge using interviews, Practical
evaluation assessment exercises & Demonstration,
Portfolio, Role plays, simulation)
Project 1 Identify business requirement and design a database
EIS DBA3 01 0811Gather Data to Identify Business X X Practical exercises Written
Requirements
EIS DBA3 02 0811Identify Physical Database Requirements X X Practical exercises Written
EIS DBA3 03 0811Design a Database X X Practical exercises Written
EIS DBA3 05 0811Design Program Logic X X Practical exercises Written
EIS DBA3 08 0811Create Technical Documentation X X Practical exercises Written
EIS DBA3 09 0811Model Data Objects X X Practical exercises Written
Project 2. Creating database
EIS DBA3 04 0811Use Basic Structured Query Language X X Practical exercises Written
EIS DBA3 06 0811Test Physical Database implementation X X Practical exercises Written
EIS DBA3 07 0811Complete Database Backup and Recovery X X Practical exercises Written
Generic competence
EIS DBA3 10 0811Monitor Implementation of Work X Written
plan/Activities
EIS DBA3 11 0811Apply Quality Control X Written
EIS DBA3 12 0811Lead Small Teams X Written
EIS DBA3 13 0811Lead Workplace Communication X Written
EIS DBA3 14 0811Improve business practice X Written
EIS DBA3 15 0811 Maintain Quality System and Continuous X Written
Improvement Processes (Kaizen)

NOTE: The OS must be the guide in preparing the plan, considering the various elements of the unit of competence and
performance criteria indicated. Underpinning knowledge and skills must also be considered.

Assessor’s Package for Database Administration _LIII_ (Qualification Based)

Occupational Code: EIS DBA3

Project Information
Given the necessary tools, equipment and information, the candidate is expected to
perform the following two projects.

The assessor should ask oral questions on which s/he is not satisfied by the
candidate’s performance.

Assessment Venue: Well Equipped Assessment Centre or real work place

Total time for all projects: 4:30 hours

Project 1 Identify business requirement and design a database

Total time for the project: 2:00 hours

Project information: identify business requirement of the organization. Identify

entities, attributes, relationship and design the database using ER
diagram

Competencies covered:
EIS DBA3 01 0811Gather Data to Identify Business Requirements
EIS DBA3 02 0811Identify Physical Database Requirements
EIS DBA3 03 0811Design a Database
EIS DBA3 05 0811Design Program Logic
EIS DBA3 08 0811Create Technical Documentation
EIS DBA3 09 0811Model Data Objects

Case scenario for project 1

Addis Ababa Poly Technique College needs a database to handle its trainee
records. The candidate asked to analyze and design the database. The college’s
trainee record management activities include:

Registering the trainee personal information, department information, trainer

information, competency information, competencies given by a department,
competencies attended by each trainee, and competencies given by a trainer.

In order to perform these activities the college needs to keep records of:

1. Trainees identified by their id, full name, sex, birth date, department, year of
entry to the college
2. Trainers identified by their id, full name, sex, educational level, field of study,
and experience, department in which the trainer is working
3. Departments (like ICT, Manufacturing, Construction, Drafting, …) identified by
their name, sector, and department establishment date

Assessor’s Package for Database Administration _LIII_ (Qualification Based)

Occupational Code: EIS DBA3

4. Competencies identified by unit code, title, total hours to complete the

competency, competency’s owner department
5. Trainee’s competency records which contain records of competencies taken
by trainee, the trainer who gives the competency to the trainee, and whether
the trainee’s result is satisfactory or unsatisfactory.

Instruction: - Based on the above scenario the candidate is expected to perform the
following activities.

 Identify Entities, Attributes, Primary Keys (PK) and Foreign Keys (FK).
 Draw entity relationship(ER) diagram for the identified entities using Ms
Visio application
Acceptable answer For the assessor:
Recommended entities with attributes (the candidate should identify at least 5 of
the following entities with their attributes. The primary keys of each entity are bold
and underlined. The foreign keys are italic and underlined)

Trainee (id, fullName, sex, dateOfBirth, department, yearOfEntry, …)

Trainer (id, fullName, sex, educationLevel, fieldOfStudy, experience, department, …)
Department (departmentName, sector, OpeningDate, …)
Competency (compUnitCode, unitTitle, totalHour, ownerDepartment, …)
CompRecord (compUnitCode, traineeID, trainerID, isSatisfactory, …)

Assessor’s Package for Database Administration _LIII_ (Qualification Based)

 Occupational Code: EIS DBA3

has dept
id
N
Name
co
Trainee
sector mp own entryYear
Uni erD 1
t ept sex
1 dBirth
openingDate

etency
Comp
total
Department
Hr has
unit
1 1 Titl
deptName owns e
1 N

has has

experience
N compUnitCode

1 N N
fieldOf Trainer
Study has
N CompetencyRecord
educLeve trainerID
l Name
sex id dept isSatisfactory
traineeID

Assessor’s Package for Database Administration _LIII_ (Qualification Based)

 Occupational Code: EIS DBA3

Project 2: Create and manipulate database

Total time for the project: 2:30 hours

Instructions: In this project the candidate is expected to create a database by

reading the provided ER diagram of a registrar system database

Competencies covered:
EIS DBA3 04 0811Use Basic Structured Query Language
EIS DBA3 06 0811Test Physical Database implementation
EIS DBA3 07 0811Complete Database Backup and Recovery

EmpName DptName

EmpID

Employee Department
N 1
BDate
Sex has
DptID

owns

1 N

Job_Position
Salary

RequiredExp
erience

JobTitle
JobID

Assessor’s Package for Database Administration _LIII_ (Qualification Based)

Occupational Code: EIS DBA3

Instructions: Based on the ER diagram given above, perform the following activities
using MS SQL server 2005

1. Create database by the name HUMAN_RESOURCE

2. Create the tables of database HUMAN_RESOURCE having the
appropriate data type, primary key and foreign key
3. Create appropriate relationship
4. Add the following sample data in to the tables.
5. Create a query that displays employee name, job title, salary, and
department name of female employees.
6. Update the salary of all cashiers by adding 500 Birr.
7. Select employees’ id, name, department name, and salary and display the
result in ascending order of salary.

8. Display each department’s name along with its number of employees.

9. Delete the record of employees from employee table whose salary is less
than 3000 Birr.
10. Backup the database on a flash disk using SQL statement.
11. Restore the Database from the backup.

Assessor’s Package for Database Administration _LIII_ (Qualification Based)

Occupational Code: EIS DBA3

Acceptable answer For the assessor:

The candidate expected to do the following

3. Relationship

4. Add records

insert into Department(DptName)

values('Human Resource')
insert into Department(DptName)
values('ICT')
insert into Department(DptName)
values('Finance')

insert into Job_Position(JobTitle, Salary, RequiredExperience, DptID)

values('Junior Software Expert', 3400, 2, 2)
insert into Job_Position(JobTitle, Salary, RequiredExperience, DptID)
values('Network Administrator', 8700, 8, 2)
insert into Job_Position(JobTitle, Salary, RequiredExperience, DptID)
values('Casher', 2000, 3, 3)
insert into Job_Position(JobTitle, Salary, RequiredExperience, DptID)
values('Senior Accountant', 5000, 5, 3)
insert into Job_Position(JobTitle, Salary, RequiredExperience, DptID)
values('Junior Expert', 2800, 0, 1)

insert into Employee(EmpName, Sex, BDate, JobID)

values('Habtamu Girma', 'M', '8/9/1980', 1)
insert into Employee(EmpName, Sex, BDate, JobID)
values('Hana Teferi', 'F', '7/6/1979', 2)
insert into Employee(EmpName, Sex, BDate, JobID)
values('Jemal Ahmed', 'M', '1/2/1986', 3)
insert into Employee(EmpName, Sex, BDate, JobID)
values('Nigusse Woldu', 'M', '10/8/1984', 4)
insert into Employee(EmpName, Sex, BDate, JobID)
values('Meseret Birara', 'F', '9/10/1983', 5)

5. Create Query

select EmpName, JobTitle, Salary, DptName

from Employee as E, Job_Position as J, Deparuse Human_Resource
tment as D
where E.JobID=J.JobID and J.DptID=D.DptID and sex='F'
6. Update

Assessor’s Package for Database Administration _LIII_ (Qualification Based)

Occupational Code: EIS DBA3

update Job_Position
set Salary = (Salary + 500)
where JobTitle='Casher'

7. Sort

select EmpID, EmpName, DptName, Salary

from Employee as E, Job_Position as J, Department as D
where E.JobID=J.JobID and J.DptID=D.DptID
order by Salary

8. Use aggregate function

select D.DptName, count(E.EmpId)

from Department as D, Employee as E,Job_Position as J
where E.JobID=J.JobID and J.DptID=D.DptID
group by D.DptName

9. Delete

delete from Employee

where EmpID in (select EmpID
from Employee as E, Job_Position as J
where E.JobID=J.JobID and Salary < 3000)

10. Take database backup

Step: 1. Right click on the Created Human_Resource database and select on

tasksbackup.
 Back up Database Dialog box opens.
Step: 2. From the Back up type option select ‘Full’.
Step: 3. Under Destination click ‘Add’ button
Select Back up Destination dialog box opens.
Step: 4. Browse the flash disk, write the file name and click ok button.
Step: 5. On the Back up Database dialog box click ‘Ok’ and finish.

11. Restore database

Assessor’s Package for Database Administration _LIII_ (Qualification Based)

Occupational Code: EIS DBA3

Step: 1. Right click on the Created Human_Resource database and select on

tasksRestoreDatabase.
 Restore Database Dialog box opens.
Step: 2. Under ‘Source for restore’ select ‘From Device’ option.
Step: 3. Click Browse
’Specify Backup’ Dialog box opens.
Step: 4. Click Add
’Locate back up file’ Dialog box opens.

Step: 5. Browse the back up file from the flash disk and click on ‘Ok’ button.
Step: 6. Click on ‘Ok’ button
Step: 7. Under ‘Select Back up sets to restore’ click on the check box in front of
the appropriate back up set.
Step: 8. Click Ok.

Assessor’s Package for Database Administration _LIII_ (Qualification Based)

Occupational Code: EIS DBA3

Observation Checklist
Candidate’s Name:
Assessor’s Name:
Occupational Standard: Database Administration –Level III
Unit of Competency:
Date of Assessment:
Time of Assessment:
Instructions for the Assessor
 Observe the candidate.
 Describe the assessment activity and the date on which it was undertaken
 Place a tick in the box to show that the candidate completed each aspects of the
activity to the standard expected in the enterprise.
 Complete the feedback sections of the form.
OBSERVATION
During the demonstration of skills, did the candidate: Yes No
Project 1: Identify business requirement and design a database
 Identify the DB entities of the college
 Identify the attribute for each entity
 Identify the relationship type between the entities
 Draw ER diagram for the identified entities using Ms Visio application
Project 2: Create and manipulate database
 Create database HUMAN_RESOURCE
 Create 3 tables
 Assign appropriate data type for each attribute
 Assign appropriate primary key and foreign key for the tables
 Create relationships between tables
 Add sample data in to the tables
 Create a query that displays data by joining all tables
 Update data using update query
 Use arithmetic operator in a query
 Display data in ascending order
 Use grouping and aggregate functions
 Use delete query to delete an employee
 Use backup statement to backup the database
 Save the backup on a flash disk
The candidate’s overall performance in the practical project was:
 SATISFACTORY  NOT SATISFACTORY
_______________________________
Name and Signature of Assessor

Assessor’s Package for Database Administration _LIII_ (Qualification Based)

Occupational Code: EIS DBA3

Tools & Instruments:

Quantity Item description Specification
1 computer Processer speed 3GHZ
RAM 2 GB
HD 40G and above
2 Installed software MS SQL server 2005 Enterprise edition
 MS SQL server 2005
 MS Visio 2007
3 Flash disk 4GB or above

Assessor’s Package for Database Administration _LIII_ (Qualification Based)