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    CHAPTER 11 Report Writing

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    SITI FATHIMAH BINTI ABDUL HALIM
    The document provides information on writing reports, including the purpose, types, common features, and stages of preparing a report. It discusses introducing the topic, collecting and analyzing primary and secondary data, drafting the report, revising, editing, and including findings, conclusions, and recommendations. The key stages are planning the work, collecting information, analyzing data, writing a draft, revising, editing, and providing findings, conclusions, and recommendations.

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    CHAPTER 11 Report Writing

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    SITI FATHIMAH BINTI ABDUL HALIM
    81 views16 pages
    The document provides information on writing reports, including the purpose, types, common features, and stages of preparing a report. It discusses introducing the topic, collecting and analyzing primary and secondary data, drafting the report, revising, editing, and including findings, conclusions, and recommendations. The key stages are planning the work, collecting information, analyzing data, writing a draft, revising, editing, and providing findings, conclusions, and recommendations.

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    The document provides information on writing reports, including the purpose, types, common features, and stages of preparing a report. It discusses introducing the topic, collecting and analyzing primary and secondary data, drafting the report, revising, editing, and including findings, conclusions, and recommendations. The key stages are planning the work, collecting information, analyzing data, writing a draft, revising, editing, and providing findings, conclusions, and recommendations.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    81 views16 pages

    CHAPTER 11 Report Writing

    Uploaded by

    SITI FATHIMAH BINTI ABDUL HALIM
    The document provides information on writing reports, including the purpose, types, common features, and stages of preparing a report. It discusses introducing the topic, collecting and analyzing primary and secondary data, drafting the report, revising, editing, and including findings, conclusions, and recommendations. The key stages are planning the work, collecting information, analyzing data, writing a draft, revising, editing, and providing findings, conclusions, and recommendations.

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    REPORT

    WRITING
    Professional English (MPU 2222)
    Objectives
    At the end of the lesson, students should be able to:

    Tell the purpose of writing a report


    Differentiate the two types of report
    Know the common feature of report
    Identify the steps in writing a report
    Aspects of Report Writing
    Introduction to report
    Features of report
    Types of report
    Common features of report

    Stages in preparing a report


    Introduction to Report
    Features of Report
    Types of Report
    Common Features of (almost) All Reports
    Stages in Preparing a Report
    S t e p 1: P l a n t h e w o r k

    P LA N
    • Cl a r i f y t h e t o p i c o r i ssu e
    • Decid e w ha t in form at ion is n eed ed an d w he re can t he y be obt ain ed
    • Arran g e in t erview s
    • D e si g n q u e s t i o n n a i r e s
    • Pl an o bs er vat io n s
    • D e si g n o b s e r v a t i o n f o r m s

    CO LLE CT D AT A
    • Ca r r y o u t a l i b r a r y a n d i n t e r n e t se a r c h f o r se c o n d a r y d a t a
    • Car r y o u t o bs er vat i o n s an d , o r i n t e r vi e w s
    • D i st r i b u t e q u e st i o n n a i r e s
    Stages in Preparing a Report
    S t e p 1: P l a n t h e w o r k

    A N A L Y SE D AT A
    • Su m m a r i se d a t a o b t a i n e d f r o m o b s e r v a t i o n s
    • Ta l l y r e s p o n s e s t o t h e q u e s t i o n n a i r e s
    • P r e p a r e t a b l e s, c h a r t s a n d g r a p h s
    • Tr a n s c r i b e t h e i n t e r v i e w s
    • Id en t ify m ain p o in t s fro m in t erview s

    W R IT E TH E D RA F T
    • W rit e t he in t ro d u ct io n
    • O r g a n i se t h e f i n d i n g s i n t o g r o u p s o r c a t e g o r i e s
    • D e sc r i b e t h e t a b l e , c h a r t s a n d g r a p h s
    • W rit e t he fin d in g s
    • D i sc u ss c o n c l u si o n s a n d r e c o m m e n d a t i o n s w i t h y o u r p a r t n e r
    • W r i t e t h e c o n c l u si o n s
    • W rit e t he recom m en d at ion s
    Stages in Preparing a Report

    St e p 1: P l a n t h e w o r k

    R E V IS E
    • R e v i e w a n d r e v i se w h a t y o u h a v e w r i t t e n
    • Cu t , a d d , c h a n g e t h e o r d e r a n d r e w r i t e w h e r e v e r n e c e ssa r y

    E D IT
    • Prepa r e t he f r o n t m at t er
    • Prepa r e t he en d m at t er
    • E d i t t h e f i n a l d r a f t - u se t h e e d i t i n g c h e c k l i st
    • Prin t t he f in al d raf t o f t he r ep o rt
    Stages in Preparing a Report
    S t e p 2: Collect t h e i n f o r m a t i o n

    P R I M A R Y D A TA
    • Raw or original data that have not yet been altered, collected by a researcher or
    writer from experiments, observations, surveys and interviews.
    • Data which already exists but collected by another person for a different
    purposes.

    S E C O N D A R Y D A TA
    • Data which have already been processed by someone into tables, charts or
    published in books, journal articles, newspapers, reports, web pages, theses,
    etc.
    Stages in Preparing a Report

    Questions
    produce

    Data provide

    Findings
    lead

    Conclusions
    guide

    Recommendations
    Stages in Preparing a Report
    TYPES OF QUESTION

    (1)
    Observations
    Survey questionnaires
    Interviews

    (2)
    Open-ended questions
    Closed questions
    Multiple Choice questions
    Scale questions
    Stages in Preparing a Report
    Introduction
    • Giving readers the background they need to understand the
    problem.
    • Explain the subjects and why is it important
    • May include definitions
    • Information from secondary sources or personal knowledge

    Purpose and Scope


    DATA • Purpose (Objective, aim, goal)
    • Tells your reader what you want to find out
    • Scope
    • What the report investigated
    • The sample population (respondents)

    Method
    • How, when, where you obtained the information
    • How you selected your respondents, number of respondents
    • Is written in the past tense and much of it is written in the
    passive voice.
    Stages in Preparing a Report
    Findings
    • Describe what you have found from your reading, observation,
    surveys.
    • Is written in the past tense and much of it is written in the
    passive voice.
    • Present your findings with charts, graphs and explain to the
    FINDINGS, reader what the data show. (statistics)
    CONCLUSIONS &
    Conclusions
    RECOMMENDATIONS • Based on the information and data that are set out in Findings
    • General points, past tense and passive voice

    Recommendations
    • Written mostly in the present tense, using modal verbs such as
    “should” and “could”
    • As detailed as possible
    “
    “Unless you try to do
    something beyond what
    you have already
    mastered, you will never
    grow.”

    Ralph Waldo Emerson

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