COMM 226 – all Sections

Introduction to
Business Technology Management
Department of Supply
Chain and Business Assignment 2
Technology Management

Fall 2021

Overview

Grading: This assignment is worth 70 marks converted to 25% of the final course grade.

Due Date: Due 11:59 pm, November 17, 2021. Submission by Moodle

Important

1. You can complete this assignment in a team of two members (optional)

2. Plagiarism, as defined in the course outline, will result in an automatic 0% grade on this
assignment for team members.
3. We will follow the penalty guidelines for late submissions as stated in the course outline.

Allow enough time to complete this assignment, you are responsible for starting this assignment early
enough to receive help in case you encounter technical issues. Bear in mind that you will have a hard time
getting support if you decide to start the assignment one day before it is due.

Questions:

1- Using the business case included in this assignment, complete the following requirements:

a. Draw the ERD of the database that could be used to support the operations of the business
described in the case (7 marks).
The ERD should identify:
 Primary keys and Foreign keys;
 Entities and at least three Attributes for each entity;
 Relationships and Cardinalities (e.g. one-to-one, one-to-many).

Next to the ERD in your submission, list the assumptions made when designing the ERD. If an
element of the business case does not provide the information necessary to know for certain whether
one design choice should be made over another, the choice you make will be accepted if it correctly
reflects your assumptions.

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b. Create the data dictionary for your database (3 marks).
To do this, you can use the template given with this assignment (datadictionaryTemplate.xls)

c. Implement the ERD using Microsoft Access 2010/2013/2016 or LibreOffice (10 marks)
Microsoft Access is installed in the SCBTM computer labs. LibreOffice can be downloaded from the
link below (Windows or Mac):
https://www.libreoffice.org/download/download/

Using the ERD and data dictionary that you created previously, complete the following steps:

i. Implement the ERD and data dictionary in Microsoft Access 2010/2013/2016 or LibreOffice. The
Microsoft Access Database should have all the tables, attributes, and relationships defined in
your ERD and data dictionary. You should make sure that all the primary keys and foreign keys
are defined (4 marks).

The videos below can help you to achieve this for Microsoft Access:
 Table creation: http://youtu.be/hd7XpwlBOK0
 Relationships creation: http://www.youtube.com/watch?v=xjhuhZI20Ho
 The PowerPoint for the video tutorials above is named “AccessTutorial.pptx” and included
with this assignment.

The videos below can help you to achieve this for LibreOffice:
 Case study: https://www.youtube.com/watch?v=au0KS-vOFPM&feature=youtu.be
 Table and relationships creation:  https://youtu.be/5GxGbc0Fljk

ii. Create 5 records in each table of your Microsoft Access Database. Make sure to create the
records for the parent tables first (the ones with the one side), otherwise you might run into
referential integrity issues (2 marks).

The video below can help to achieve this for Microsoft Access:
 http://www.youtube.com/watch?v=frsmRm7z7F0&feature=youtu.be

The video below can help to achieve this for LibreOffice:

 Records creation:  https://youtu.be/5GxGbc0Fljk

iii. Create 2 queries in Microsoft Access that a manager could answer using this database. Your
queries must each use of at least two tables (2 marks).

You can watch the two tutorials below that show how to create queries in Microsoft Access.
 Query example 1: http://youtu.be/1rdjkLxteGg
 Query example 2: http://www.youtube.com/watch?v=iRTTujmQkYw

The video below can help to achieve this for LibreOffice:

 Query creation:  https://youtu.be/t65om-TSbJU

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 iv. Create 2 reports by using the queries designed in step 3 (2 marks).

You can watch the tutorial below for Microsoft Access that shows how to create reports based on
the queries of the previous step.
 http://youtu.be/qx2yJoTsagU

The video below can help to achieve this for LibreOffice:

 Report creation: https://youtu.be/CbAHnqcsTwc

Business Case: Montreal High School League (MHSL)

 The Montreal high school league (MHSL) is a volleyball league in Montreal. Each neighborhood in
the city has one team in this league that is named for that neighborhood. The city council plans to
develop a database to help track players and their parents, coaches, and teams.
 Each team has a maximum of 9 and minimum of 6 players.
 It is not mandatory to have a player in the team, as long as the team is registered with the league.
 No player can join the league without being part of a team and can not play for multiple teams.
 Each team can have a minimum of one and a maximum of 4 coaches, but a coach can only be
assigned to one team.
 During the season, each team plays 2 games (home and visitor) against each of the other teams.
The scores and wins/losses are tracked after each game by the teams.
 Each team has a number assigned to it automatically at the beginning of the league.
 It is important for the teams to follow the guidelines regarding the age of the players.
 In case of emergencies, teams are required to contact the parents of the players. Players will not be
registered without contact information of at least one parent.

HINT: Many-to-many relationships must be split into two one-to-many relationships.

2- Draw a flowchart diagram for the following case (5 marks).

Draw a Flowchart diagram depicting processes in the case.
Your diagrams must depict the following:

 Main actions / processes

 Main decisions
 Actors (departments) with dedicated swimlanes

Case: Montreal Manufacturing Company (MMC)

MMC manufactures widgets for many industries around the Montreal area. It follows a contract-based
manufacturing model where each order goes through approval by a contract agent and legal analysis by
the legal department before it is fulfilled.
When the customer submits an order online, the sales department receives the request and enters it into
the system. Next, the contract agent logs into the system and reviews the order. If the contract uses
standard terms, the agent approves the order and sends it to the warehouse department. If the contract
does not use standard terms, then the agent requests further approval from the legal department.

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The legal department determines if the contract is acceptable and makes the required changes. If it is
acceptable, the legal department notifies the contract agent and the agent approves the contract. If the
contract is not acceptable, the legal department notifies the agent to cancel the order.
The agent then cancels the order, notifies the sales department to inform the customer. In this case, the
order is never shipped. After receiving the approved order from the contract agent, the warehouse
department creates the order package, updates the system, and sends it to the delivery department for
shipping it to the customer.

3- TED Talk Presenters have asked for some insight into the most popular years of
presentations based on number of comments and number of views. TED Talk Managers are
looking for some answers.

Detailed Instructions:
a) Download the spreadsheet TED Talk Activity.xlsx. Refer to Q1 sheet in the spreadsheet.
b) Using a pivot table, answer the questions asked below. (Hint: On this sheet, insert two new columns
to the right of the publish date with a title of “film year” and “publish year” and extract the data for
these columns.)
c) Submit your excel file including the pivot tables for your answers to the following questions (10
Marks)

Questions (10 Marks):

i. What was the total number of comments for all the years (2 Marks)?
ii. What was the average number of views for 2006 (2 Marks)?
iii. What was the average length of videos in 2005 (2 Marks)?
iv. Of the top 100 TED Talks, in what film year did the presentations have the highest average
number of views (2 Marks)?
v. In what film year did TED Talks see the highest number of total comments (2 Marks)?

4- Insert a new column with the title, “Month” and a new column with the title, “Count.” In the Q1
Sheet. The Month column should contain the numbers 1-12. In the Count column, using a
formula, count the number of times a month is displayed in the top 100 video film dates

Questions (10 Marks)

i. Use the updated data in sheet Q1 to insert a bar chart at the bottom of the sheet to visualize
the frequency of the months when filming takes place (4Marks).
ii. In which month have the most presentations been filmed (2 Marks)?
iii. In which month have the fewest presentations been filmed (2 Marks)?
iv. Of the videos presented, how many were filmed in July (2 Marks)?

5- TED Talk managers are preparing a presentation on the history of TED Talks. They need
some help developing some important visual aids. Specifically, they want a color-coded chart
that shows how certain descriptive tags seems to cluster together for the higher ranked
videos. Using the provided spreadsheet of the top 10 TED Talks and their descriptive tags,
use a series of conditional formatting and then manual sorting to create visual clusters to
visually show how the top-ranked videos are tagged by viewers. Create a visual aid that
shows the descriptive qualities that best define the top-ranked videos.

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 Detailed Instructions:
a) Download the spreadsheet, TED Talk Activity.xlsx. Refer to Q2 sheet in the spreadsheet.
b) Using conditional formatting, have the descriptive tag counts that are above average display with a
green background and those with below average count display with a red background.
c) Manually group rows together (using copy and paste) until you have stacked the colors together as
much as possible. (Hint: insert a blank row before you move one, so you do not accidentally delete
any data.) Note that although there is no right or wrong way to stack the rows, you want to stack
them so that the colors tell the most compelling story.
Questions (15 Marks):
i. Submit your excel file including the visualized table. (6 Marks).
ii. How many times was “Inspiring” tagged for the top ranked video (3 Marks)?
iii. How many times was “OK” above average (3 Marks)?
iv. How many times was “Funny” above average (3 Marks)?

Note: You can find supporting material on how to create pivot tables, bar charts, and using formulas in
excel on WileyPLUS: Home / Wiley Course Resources (Do not launch the eTextbook) / Data Analytics and
Decision-Making Module (Review Lessons)

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Submission

 You must hand in a single WORD file that includes the following:
1. ERD and Flow chart diagrams embedded
Note: ERD diagrams in native formats will not be accepted
2. Answers to questions 3, 4, and 5 on a separate page of the word file.

 You must hand in a single EXCEL file that includes the following:
1. Data dictionary created in an Excel file embedded
2. Pivot tables, charts, and the new columns/tables for questions 3, 4, and 5.

 You must submit your Microsoft Access or LibreOffice Database file containing the tables,
relationships, two queries and two reports in one Zip folder onto Moodle. Note that Databases
in formats other that MS Access version 2010/2013/2016 or LibreOffice will not be accepted.

Submit all documents and ZIP folder using the following naming format:
Lastname1StudentNumer1Lastname2StudentNumber2.zip

Important Note
a. The first page of your word document must clearly identify last name, first name, and student ID
b. Handwritten assignments will not be accepted

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Resources

Drawing an ERD:

A web based tool is LucidChart (recommended for Mac users but supported also for Windows. This is a free
online diagramming tool found here:

A video tutorial that shows you how to use this tool for ERDs can be found Here.

Another web-based tool is Visual Paradigm (recommended for Mac users but supported also for Windows.
This is a free online diagramming tool found here:

Examples that show how to use this tool for ERDs can be found Here.

Drawing a Flow Chart:

If you need to learn how to draw Flowchart diagrams, you can follow the tutorial below for the exercise in
figure 6.1 in chapter 6:
(Video uses Lucid Chart): https://www.youtube.com/watch?v=svxGMvNu3Xg&feature=youtu.be

Microsoft Access and LibreOffice access

Microsoft Access is installed in the SCBTM computer labs. LibreOffice can be downloaded from the link
below (Windows or Mac):
https://www.libreoffice.org/download/download/

The videos provided were created in MS Access 2010, there is little difference between 2010 and
2013/2016. However, you can also watch this https://www.youtube.com/watch?v=Fjqe36SDvOk