Paper Preparation Guide and Submission Instructions

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Jane Doe1,
1
Institution 1, City 1, Country 1
(leave blank up to line 10 – remove line numbering from final version)

In case you use MS-Word, you can refer to the

Abstract predefined styles in the gallery included in this
This document explains how to prepare a paper for template (in alphabetical order):
ARCH 313 class. It also includes the instructions
● Authors
for submission and some other information. This file
can also be used as a template if you are using ● Captions
MS-Word. In this case you can use the preselected ● Equation
styles in the Style Gallery to format the document. ● Figure
This guide is primarily based from the IBPSA 2021 ● List (bulleted)
Conference Paper Preparation Guide and
● List (numbered)
Submission Instructions.
● Heading 1
● Heading 2
Introduction ● Normal
The paper should be prepared in A4 size, portrait ● Reference
oriented, with 25 mm margins at top and bottom, ● Tables
and 20 mm margins at left and right. Use font type
● Title
Times (Times New Roman) for the entire document
with different style at different part of the paper, as Parts of the paper: top section
explained later. The maximum number of pages The top section of the first page of the paper is
is 8. Please do not add page numbers, headers or used for the title of the paper, list of authors, and
footers. authors’ affiliation. This section always consists of
The paper includes 2 sections (top section and 10 lines of exactly 14 points spacing, in single
main body) and different parts. Mandatory - in bold column format.
- and optional (recommended but not limited to) Title, authors, and authors’ affiliations
parts are:
Titles (select Title style) should be in bold font size
Top section 12 points. Do not use more than 2 lines for the title,
● Title and try to limit it to ten words.
● Authors Authors (select Authors style), authors’ affiliations,
● Authors’ affiliations and other information should be in font size 12
Main body points. In case of more than one affiliation,
reference superscripts after the author’s names and
● Abstract before the corresponding affiliation will be added.
● Introduction Authors’ affiliations (always in Authors style), can
● Methods include contact (e-mails, telephone numbers, postal
● Results address, etc.) and other information. However, the
● Discussion 10 lines limitation applies. If you need less than 10
● Conclusion lines for all the information, please leave the
remaining lines blank.
● Aknowledgments
● Nomenclature
Optional parts can be replaced according to the Main body/Data Presentation
needs but the order should be preserved. After the 10 lines in the top section, the rest of the
Second level paragraphs are acceptable. Lower document is in two-column format, with a space
level paragraphs are discouraged. between the two columns of 80 mm. The space
Do not leave empty lines between titles, between the columns should be centred on the
paragraphs and figures in the main body. Use paper. Line spacing is exactly 12 points.
paragraph spacing above and below titles and The main text should be typed in 10 point font,
paragraphs as specified in the following. justified, with 3 points spacing below each
paragraph (select Normal style).
The headings of each section should use font size Equations and units
of 12 point, capitalized, with 3 and 3 points spacing Each significant equation or formula should be
above and below (select Heading 1 style). The displayed on a separate line. Center equations and
headings of the subsection should use 10 points place consecutive equation numbers flush right in
size and bold style, with 3 points spacing below parentheses. For example,
(select Heading 2 style). Left alignment is used for
a2 + b2 = c2 (1)
headings. Both the sections and subsections
should not be numbered. If you use MS-Word, use the Equation style and
use tabs to position equations and equation
Abstract
numbers correctly.
The abstract of the paper should be about 100
Mathematical symbols should be clear and avoid
words.
ambiguities. Keep using font size 10 points.
Abstracts must clearly identify (i) what is the current Symbols representing physical quantities (or
state of the art, (ii) what are its deficiencies, (iii) variables) are italic. Symbols representing units,
what methods have been applied, (iv) what are the operators, labels and numbers, are regular
results, and (v) what is the lasting contribution of (upright).
the submission.
Equations should be referenced in the text by their
Figures and Tables number (1). A brief description of the symbols used
Figures and Tables are preferably included in the in your paper should be added in a nomenclature
text where they are discussed rather than at the section at the end of the text or inline with the text
end of the paper. In the case of figures, select the where the symbols are first used.
“In line with text” from the layout options if you use SI units of measurement are mandatory. If other
MS-Word. A centred alignment with 3 and 3 points units are mentioned, always provide their
spacing above and below is required (select Figure equivalent value according to SI.
style).
SI notation must be adopted as regards symbols,
Both figures and tables must have a number and prefixes and other writing rules. In particular
caption. Figure 1 (refer this way to a figure in the comma as a decimal separator is preferred to the
text, do not use Fig. 1 or figure 1) is an example of point (which is anyhow allowed if used consistently
a graph in the text. Captions (use Captions style) throughout the manuscript). If needed, only blank
always follow the figure in italic font size 10 points, spaces are allowed as thousand separators.
and centred, with 3 and 3 points spacing above and
References
below.
All publications cited in the text should be listed at
If figures authorship does not belong to one of the
the end of the Main body in a References section,
authors, authors are required to ask to the
in alphabetical order of the family name of the first
copyright owner the permission to use that material
author. From the second line on, each entry should
and to provide a proof that the permission has been
be indented by 5 mm. Justified alignment with 3
accorded.
and 3 points spacing above and below each
Colour images are welcome. paragraph must be used (select Reference style).
Examples of reference style are reported in the
reference section below for journals, conference
proceedings, books and technical standards.
In the main text, refer to a reference using author-
year style such as Clarke (2015) or Chu and
Figure 1: A gentle reminder. Majumdar (2012). When the reference is not a part
of the sentence, use the author-year style in
Table 1 shows an example of a table, where the caption
brackets (Clarke, 2015; Chu and Majumdar, 2012).
should be on the top of the table, with the same format as
figure captions. Text in tables can be in font size of 9 Bulleted and numbered lists
points and centred, with no spacing above and below Numbered and bulleted lists must be justified, with
(use Tables style). no indentation, and 5 mm hanging. You may use
Table 1: Example of a table. List (bulleted) or List (Numbered) styles in MS-
Word.
Heading 1 Heading 2 Heading 3
Entry 1 Entry 2 Entry 3 If you use MS-Word
Oversized figures and tables may be included in the text. You can use the .docx document as a template if you use
However, authors may arrange the layout properly so MS-Word. Please use the style for each section as has
that it appears at the top or the bottom of the page, or been defined in the template. You can either use the
preferably on a separate page at the end of the paper. template, rename it, and cut-and-paste your paper from
Figure 2 is an example of an oversized figure. other document(s) into the template, or you can use your
document, open style organizer (Format – Style and then
click “organizer”), delete all your styles and import the
styles from the template.
If you use the template, do not forget to disable the line
number on the Top section of the first page before you
submit the paper and cancel instructions comments (in
brackets and italic fonts).
Conclusion
This paper has shown how to prepare a paper for
submission to the class of ARCH 313 and is based
on the guide to submit a research paper for the
Building Simulation 2021 Conference in Bruges,
Belgium.

References
(Examples for journal papers reference style)
Chu, S. and A. Majumdar (2012). Opportunities and
challenges for a sustainable energy future. Nature
488, 294–303.
Clarke, J. (2015). A vision for building performance
simulation: a position paper prepared on behalf of the
IBPSA Board. Journal of Building Performance
Simulation 8(2), 39–43.
AuthorFamilyName, AuthorNameInitials. (year). Title.
Journal Volume(Issue), StartPage-EndPage.
(Examples for conference papers)
Monarim, F., & Strachan, P. (2014) Coupling stochastic
methods and detailed dynamic simulation programs
for model calibration: two preliminary case studies.
Proceedings from BSO2014: Building Simulation
and Optimisation Conference. London (UK), 23-24
June 2014.
AuthorFamilyName, AuthorNameInitials. (year). Title.
Proceedings from ConferenceName. City (Country),
Dates.
(examples for books and chapters in books)
Hensen, J.L.M., Lamberts R. (edited by). (2011).
Building Performance Simulation for Design and
Operation. Routledge. London (UK).
Mahdavi A. (2011). People in Building Performance
Simulation. In Hensen, J.L.M., Lamberts R. Building
Performance Simulation for Design and Operation.
Routledge. London (UK).
AuthorFamilyName, AuthorNameInitials. (year).
BookTitle. PublishingHouse. City (Country).
AuthorFamilyName, AuthorNameInitials. (year).
ChapterTitle. In AuthorFamilyName,
AuthorNameInitials. BookTitle. PublishingHouse.
City (Country).
(Examples for techical standards)
International Organisation for Standardisation (2017).
Energy performance of buildings -- Sensible and
latent heat loads and internal temperatures -- Part 1:
Generic calculation procedures (ISO 52017-1).
OrganizationName (year). Title.