Republic of the Philippines

Polytechnic University of the Philippines

Unisan Branch

STUDENT ON THE-JOB TRAINING REQUIREMENTS

In partial fulfillment of the requirement of the Course ENTR 40053 BUSINESS

INDUSTRY IMMERSION

Submitted By:
ALPAY KEILAH A.

Submitted to:
Annabel Janoras
Professor

September
2021
PROGRAM MANUAL

LOCAL GUIDELINES ON OJT AND INTERNSHIP PROGRAMS, SUMMER 2021

To adhere with Memorandum Order no. 7, series of 2021, dated July 31, PUP Unisan
Branch shall comply with the following provisions:

1. The on-the-job training and internship programs SHALL BE via online and/or
correspondence mode.

2. Face-to face reporting/deployment at OJT or internship sites, even in at any PUP

Branch/Campus, is NOT ALLOWED.

3. Alternative activities shall be given such as online trainings, webinars, case analyses
and other projects that will help enhance the knowledge and skills in their field of
specialization.

4. It shall be the duty of the OJT Instructor to provide:

4.1 The links for the webinars and trainings

4.2 materials for case study analyses

4.3 enhancement projects to enhance the competencies

5. The target competencies for the OJT/Internship shall be as follows:

5.1 DICT 1- Information Technology Assistance

5.2 DICT 2- Junior Programming

5.3 DOMT 1- General Office Practice

5.4 DOMT 2- Legal Office Procedures

5.5 BSENT 3- Marketing and Salesmanship

6. It shall be the duty of the OJT Instructor as well, to measure objectively the level of
competencies attained by the students during midterm and finals period.

7. Instructional Materials are also necessary, aligned with the outline of proposed
activities for the entire summer classes. IM’s are also subjected for evaluation of the
IM’s Evaluation Committee.

Kinds of documents for on-the-job training

• Students OJT/Internship Program Manual General Guidelines, Qualifications,

Procedures and Requirements
STUDENTS ON THE-JOB TRAINING (OFT)/INTERNSHIP PROGRAM MANUAL

General Guidelines

The OIT/Internship is a hands-on, experiential course of study whereby the students

undergo DIT/internship activity in any agency/company or establishment/ government
and non-government offices that will expose them to administrative and operational
functions, task, work situations and environment related to their chosen program and to
develop the necessary competencies and skills needed in their chosen fields.

Qualification

The following students are eligible to undergo student OIT/Internship:

1. Regular Students-Officially enrolled 3 year and

2. Irregular students-only those with a maximum of 6-unit deficiency will be allowed to

take the OJT/internship, subject to a conditional clause regarding the extension of the
OJT/internship periods to meet the requirements.

Procedures

1. O/T/Internship Orientation is conducted prior to the OJT/internship Period.

2. The OIT/Internship Coordinator assigned in the college/department is responsible for

selecting Agency/Company/ where the students will be trained for their OJT/Internship;
however, students can search their Agency or Company for OJT/internship but subject
to the approval of the OJT/Internship Coordinator, and in accordance with the
institutional guidelines on the selection of Institutions

3. The college or department releases the list of students who met the requirements and
qualified for the OJT/Internship.

4. The students prepare a File Folder/Clear Book (color coded) for submission to the
OJT/Internship Adviser assigned to them at the end of the OJT/Internship Period.

The following requirements shall be in the students File Folder:

Clear Book (yellow)

___Program Manual

___Curriculum Vitae

___Student's Registration (photocopy)

___Letter of Request
___Letter of Application

___Endorsement Letter (standard format)

___Parent's Consent Letter (standard format)

___Waiver

___Student Insurance (photocopy)

___OUT/Internship Confirmation and Acceptance Letter

___Memorandum of Undertakings (MOU) (standard format)/or Training Agreement

___Daily Report of Activities (standard format)

1 Mission

2. Vision

3. Organizational chart

4. Core Values

5. Product/Service Description

6. Stakeholders

7. Company/Agency/Organization History

8. Logo and its meaning

___Daily Time Record (DTR) **

___Student-Trainee Performance Evaluation (STPE)

___Certificate of Completion from partner agency (2 copies if possible)

___Picture or any multimedia memorabilia (for documentation)

___Photocopy of Medical/Psychological Certificate (if required)

___Summary Report

• working in the organization/company

• Work Schedule

• Most memorable practicum moment

• Difficulties encountered and solution made

(Format for item summary report; arial, font size -12, spacing-1.5, 1 inch margin
on all sides, maximum of 3 page)
CURRICULUMN VITAE

Name and Surname :KEILAH ALPAY

Address :Brgy. Ila. Cabulihan Unisan Quezon
Cellphone number :09071933269

Email :[email protected]

PERSONAL DATA

Nationality : Filipino
Sex :Female
Marital Status :Single
Date of Birth : March 14, 2000
Place of Birth :Unisan Quezon

EDUCATION

2018-2022 :Currently Studying at Polytechnic University of the Philippines

( PUP)taking (BSENT-) Bachelor of Science in
Entrepreneurship.
2016-2018 :Studied at Unisan National High School.
2012- 2016 :Studied at Caigdal Secondary School
2010-2012 :Studied at Cabulihan Primary School
2005-2011 :Studied at Caigdal Primary School

ADDITIONAL TRAINING

February 13 2019 :Has Completed the employee development program, standard

first aid and Basic Life Support and Water Safety Training.
STUDENTS REGISTRATION FORM
 Polytechnic University of the Philippines

Unisan Branch
LETTER OF REQUEST

September 9, 2021

Mrs. Belen Ferrer

Store Owner
Brgy. Ilayang Cabulihan
Unisan Quezon

Dear Mrs. Ferrer

Greatings of Peace!

In partial fulfillment of our requirements ENTR 40053 Business Industry Immersion, we

senior students of Polytechnic University of the Philippines, taking up Bachelor of
Science in Entrepreneurship would like to ask for your permission to conduct OUT/
Internship 200 hour on your store.
We believe that you are with us in our enthusiasm to finish this requirement as
compliance for our graduation and to develop our well-being. We hope for your positive
response on this humble matter.

Your approval will be appreciated.

Thank you very much!

Respectfully yours,

Keilah Alpay

BSENT Student PUP

Noted by

:Prof. Annabel Janoras

APPLICATION LETTER

September 9, 2021

Mrs. Belen Ferrer

Store Owner
Cabulihan Unisan Quezon

Dear Mrs. Ferrer;

I am Keilah Alpay, a third year Bachelor of Science in Entrepreneurship Student at PUP

Unisan, Quezon Branch, required to undergo OUT/ Internship 200 hours starting August
to September it is for the fulfillment of my degree. I look forward to have my On the Job
training at Belen Leo's Store.

I am confident that under your company, I can acquire valuable knowledge and skills to
complement those that I have learned in school. In exchange, I offer my service and
determination to be an assets to your company throughout the duration of my training
period.

I am hoping for your kind consideration

Sincerely yours,

Keilah Alpay
OJT Applicant
Brgy. Ila. Cbulihan Unisan Quezon

09071933269
ENDORSEMENT LETTER

September 9, 2021

Mrs. Belen Ferrer

Store Owner
Unisan Quezon

Dear Mrs. Ferrer

Greeting of Peace from PUP Unisan!

May we introduce to you our students Keilah Alpay, taking up Bachelor of Science in
Entrepreneurship? As a pre- requisite to graduate, students are required to undergo
200 hours of On Job Training to enable them to practice/ apply the skills, theories and
concepts learned in school to an actual work setting.

In this connection may we request you to allow the above- mentioned student to render
her practicum in your establishment.

Thank you for your kind response and assistance.

Sincerely yours,

Prof. Annabel Janoras

Dr. Edwin G. Malabuyoc

Director
 Polytechnic University of the Philippines
Unisan Branch

PARENT- SCHOOL INDUSTRY AGREEMENT

August 4, 2021

TO WHOM IT MAY CONCERN:

This is to certify that I, Mercidita A. Alpay, parent of Keilah A. Alpay a student of

Polytechnic University of the Philippines, with the course of Bachelor of Science in
Entrepreneurship, hereby authorize him/ her to undergo an ON THE JOB TRAINING at
“ Belen Leo’s Store” located at Brgy. Ilayang Cabulihan Unisan Quezon.

I further affirm that the Polytechnic University of the Philippines shall not be responsible
for any accident or injury that may be fall on this person while on his/ her way to and
from the site of the training. I, also fully understand that while he/she is undergoing such
training, the establishment concerned will not be held liable for any accident or injury
arising from circumstance due to the fault of the students while within is compound.
Further, the company will see to it that the above named student be given orientation
concerning the company safety program.

__________________________________ ______________________________
Students Signature over printed name Parents Signature over printed
name

ATTESTATION
For the Company for Polytechnic University of the Philippines
________________________________ _____________________________
Name and signature of company rep. Name and signature of University
rep.

_____________________________ __________________________________
Designation Designation
 Polytechnic University of the Philippines
Bachelor of Science in Entrepreneurship
Unisan Branch

WAIVER

KNOW ALL MEN BY THESE PRESENTS:

I, Keilah A. Alpay, Filipino 21 year of age, with residence at Brgy. Ilayang Cabulihan
Unisan Quezon and presently enrolled at these University, Unisan Branch, hereby
voluntarily renounce and waived with the consent and conformity of my parents/
guardian and all claims that I, may have against the said the Polytechnic University of
the Philippines, and or its officials from any cause that may occur in connection with the
subject ENTR 40053 Business Industry Immersion.

This waiver takes effect only on the duration (August-September 2021) of the said
purpose

IN WITNESS HEREOF, I, hereby affix my signature this 04 day of August 2021, in

Unisan Quezon

WITH MY CONSENT AND CONFORMITY

____________________________ _______________________________
Signature over Printed Name of Parent Signature over Printed Name of Student
MEMORANDUM OF AGREEMENT

Know All Men By These Presents:

This MEMORANDUM OF AGREEMENT entered into by and between:

The (name of company), a corporation duly created and existing under the
laws of the Republic of the Philippines, with office address at (address), herein
represented by its (position of authorized signatory of the company), (name
of authorized signatory of the company), hereinafter referred to as the
COMPANY;

-And-

The POLYTECHNIC UNIVERSITY OF THE PHILIPPINES, a state university

with principal address at Anonas St., Sta. Mesa, Manila, herein represented by
its Vice President for Academic Affairs, DR. EMANUEL C. DE GUZMAN,
hereinafter referred to as UNIVERSITY.

WITNESSETH:

WHEREAS, the Commission on Higher Education (CHED), on 24 May 2020,

issued CHED Covid Advisory No. 7, wherein it stated that OJT and internship programs
(foreign and local) remain suspended until ECQ, MECQ, GCQ, and MGCQ has been
lifted. On 10 February 2021, the CHED and the Department of Health (DOH) issued
Joint Memorandum Circular Order No. 2021-001 wherein CHED and DOH prioritized
selected health-related degree programs regarded as vital in providing additional
manpower support in the health system, for the gradual reopening of HEI campuses for
limited face-to-face classes and internship.

WHEREAS, pursuant to the aforementioned issuances, the Office of the Vice

President for Academic Affairs, through Memorandum Order No. 2, Series of 2021,
allowed the offering of On-the-Job Training (OJT) and Internship Programs on the 2nd
Semester of SY 2020-2021 by means of online and/or correspondence mode of delivery.

WHEREAS, the UNIVERSITY, has established a professional program for its

students, under the College of ______________, called the On-line Internship Program
for Second Semester 2020-2021. The program is designed to supplement the learnings
in (name of the program) and to train students to become competitive and
technologically innovative professionals through actual exposure to a professional
workplace through on-line platform to address the new normal brought about by COVID-
19;

WHEREAS, the COMPANY supports this program and is willing to give the
students of the UNIVERSITY a course related work assignments and expose them to
actual learning experiences;

NOW THEREFORE, for in consideration of the foregoing premises, the parties

hereby bind themselves to undertake this Agreement under the following terms and
conditions:

1. The duration of the program shall be equivalent to at least 200 hours unless
otherwise agreed upon by the COMPANY and the UNIVERSITY;
 2. The COMPANY shall commit to take in the student-intern to undergo Internship
Program consistent with the requirements of the UNIVERSITY;

3. The UNIVERSITY shall be responsible for briefing the student-intern who intend
to conduct practicum exposure in the COMPANY as part of the UNIVERSITYs
curriculum;

4. The UNIVERSITY shall provide the student-intern the basic orientation on work
values, behaviour, and discipline to ensure smooth cooperation with the
COMPANY;
5. The OJT shall be held on-line based on the agreed scheduled between the
supervisor and the student-intern and duly noted by the faculty adviser;

6. The UNIVERSITY shall unilaterally withdraw the student-intern who is found to

misbehave and/or act in defiance to existing standards, rules, regulations of the
COMPANY and impose necessary the UNIVERSITY sanctions against the said
student-intern;

7. The COMPANY shall provide free relevant instruction and training to the intern,
consistent with its policies, rules and regulations. It shall treat the intern in a
professional manner, and shall not subject him/her to tasks and work
assignments that are risky, dangerous or unrelated to the purpose of this
Agreement:

8. There is no employer-employee relationship between the COMPANY and the

intern. As student-intern, he/she shall not be entitled to the
compensation/benefits accorded to an employee;

9. The COMPANY is not obliged to employ the student-intern upon the completion
of the internship. However, the COMPANY, upon consultation with the
UNIVERSITY, may require qualified intern to submit themselves to examinations,
interviews, and submit pertinent documents to support their application;

10. The intern shall be personally responsible for any and all liabilities arising from
gross negligence in the performance of his/her duties and functions while under
internship;

11. The parties shall not divulge any information that it may have access to, and any
such information will only be used for academic purposes;

12. This Agreement shall commence on _________ and shall terminate on

_________ unless earlier terminated for just cause, by either party after thirty (30)
days prior written notice to the other party.

12.1. Further, either party shall have the right to pre-terminate the internship
program if:

a) The student-intern violates the rules and regulations of the COMPANY, or if there
is serious misconduct on the part of the student-intern;
b) The COMPANY does not provide the kind of responsible training as agreed upon;
or
c) There is any violation of the foregoing covenants that will warrant the cancellation
of this Agreement.
 PROVIDED that the terminating party shall formally inform the Program
Coordinator or Faculty Adviser of the grievance before any decision to terminate is
made and finalized. The Program Coordinator or Faculty Adviser shall intervene in order

To rectify the situation in the interest of all parties concerned.

12.2. The one year period shall be applicable to cover other prospective student-
interns who may likewise be required to undergo an Internship with the
COMPANY during the affectivity of this Agreement.

12.3. Any renewal of this Agreement shall be through the mutual written consent by
both parties.

13. Both parties shall exert all efforts necessary to achieve the objectives of this
Agreement.

IN WITNESS WHEREOF, the parties hereby affix their signatures this _____ day of
_____, 20___ at _____________________, Philippines.

(NAME OF COMPANY) POLYTECHNIC UNIVERSITY

OF THE
PHILIPPINES

By: By:

______________________ _____________________________
(Name and signature of DR. EMANUEL C.
DE GUZMAN

Authorized signatory of the company) Vice President for

Academic Affairs
(Position)

SIGNED IN THE PRESENCE OF:

_ _______________________ _____________________________
(Name and signature of witness) (Name and signature of witness)
(Position) (Position)
ACKNOWLEDGMENT

Republic of the Philippines)

City of _________________) S.S.

BEFORE ME, a Notary Public, for and in the City of _______________, this
_____day of _______, 20___, personally appeared:

Valid Proof of Identity Issued at/on

(Name of authorized signatory _______________________

_____________________
Of the company)

DR. EMANUEL C. DE GUZMAN _______________________

____________________

Known to me to be the same persons who executed this instrument and acknowledged
the same to me as their free and voluntary act and deed, and of the entities they
respectively represent.

This document consists of four (4) pages including the page where this
Acknowledgment is written, and the parties signed at the left margin of each and every
page hereof.

WITNESS MY HAND AND SEAL on the place and date first above written.

Notary Public

Doc. No. _____;

Page No. _____;
Book No. ____;
Series of _____.
DAILY REPORT OF ACTIVITIES
BELEN LEO'S STORE
ORGANISATIONAL CHART
CORE VALUES
 PRODUCT /SERVICE DESCRIPTION

TYPES OF PRODUCT DESCRIPTION

School Supplies The largest selection of school supplies,

classroom supplies and office…outstanding on

quality products.

Sandals and shoes The right pair of shoes can add a lot of points

to your overall appearance.

Clothing All size of clothes are available for women and

man, and also for the kinds you are free to

choose your ideal types of clothes

Beauty products Perfect skin and other cosmetic product are

available in the store.

FOODS

Fruits and Vegetables The local fruits and vegetables are also in that

store, you can buy it if you want kilos or

pieces.

Frozen Foods All types of frozen food are available to the

store you cannot go so far to buy foods just go

to the Belen Leo's Store.

Grocery All you needed and wanted grocery for your

kids and families are available in the store.

TYPES OF SERVICE

Eatery Eatery is a casual or informal word for a place

to buy and eat prepared food. A diner is one

kind of eatery, and a Chinese restaurant is

another.
COMPANY HISTORY

All the business in the country has its own history. History can tell the how the business
starts, overcome the problems and how able to survive the business and go to
successful state of business that earn profits, create job and employment, giving service
and helping economy of the country. In line of business it have two types of business
the micro- and macro business even if the business is micro it doesn't matter because it
business also that provides needs and gives service to the people.

The history of Belen Leo's store starts with the owner of this store named Mrs Belen
Ferrer. She had a beautiful personalities that attached to her being human. Mrs. Belen
had strong personality and positive mind so don't be surprise to the success of her
business. Mrs. Belen have disable feet every day it can give her a lot of pain her
children are away from her because all of them had their own families elsewhere. With
the reason of that if Mrs. Belen in pain her husband only give helps to her. Everyday
Mrs Belen are very lonely to her house so that she fined way how to resolve her
problem.

Mrs. Ferrer decided to build micro business, store that located at Brgy. Cabulihan
Unisan Quezon (Crossing) with the name of store Belen Leo's Store. The foundation of
the Store is 2019, since 2019 the store serves all the people in that particular area.
Circumstances and difficulties Passover in that business, this store are standing strong
until now and gives service to people.

The Belen Leo's Store are very famous in the Cabulihan Unisan Quezon because of the
high quality of the products that its offer to the customers. All the peopled who works at
the store are very kind, humble and gentle that's why many customers are willing to buy
some products of the store. In the terms of the growth and expansion of this store,
starting 2019 of operation of the store there has only establishment and lack of wide are
but now it had additional two establishment that you can buy any pair of sandals, slipper,
ukay-ukay, school supplies and etc. The growth and expansion of the store really helps
the customer and people around that store.
LOGO

Logo in one business are important, logo that gives distinctive image to the customer
and also to all people. It is the way easy to recognize business by the symbol that
shown at the logo. The logo of the Belen Leo’s store has a 3 colours which are yellow,
sky blue, and black. Owner says that the black colours symbolize midnight which all the
people are in the deep sleep means the silence. The store are very SILENCE in terms
of competing but it is very dangerous if you compete with them. The yellow colour
symbolize the colour of the sun, store that always rise for the new morning, new
opportunities and new life. Store also gives a beautiful morning to the people and
whether the typhoon can’t stop the rise of Store. The sky blue colour represents to the
peace inside the store being even there have competition in line of business peace are
imperishable. The symbol that shown in the logo are the star and the house. The star
symbolize that behind the store there have a people that (represent the star) who
always work hard, dedicated to their work for the success of the store. People behind
the store are the star that never fade, shining Yesterday, Today and tomorrow for the
effulgence of the Store. The little house symbolize the store, store that gives services, it
also symbolize that even its small it can give huge happiness.
DAILY TIME RECORD
CERTIFICATE OF COMPLETION
DOCUMENTATIONS
SUMMARY REPORT

We all know that the Polytechnic University of the Philippines established the
program for its students. The On Job Training programs aims to develop the knowledge
and skills of the students through the actual exposure to the Professional workplace. As
a trainee of the company that I, perform my On Job training I found myself that I can
handle any problems and circumstances that pass in my job. In the workplace that I
been there I am very happy and thankful to the owner of store because she teach me
some techniques how to deal with customers and how to manage business not for loss
but to earn more and more profits.

In addition the area of my work in that store have the connection to my course.
Marketing the product and service are my job in that particular store. Belen Leo’s store
has a quality product that they can offer to the costumers in addition all the peopled in
that Store are very friendly that’s why many customers are attracted to that Store.

Me as a trainee during the On the Job Training I do all my best to be the assets of the
Store I worked hard to learned more skills and knowledge that I can used it when I apply
in the Company in the future. Dealing with the customers are not very easy so as a
giving a service we all know that the customers are always right. I am very thankful to
the owner of the store and also to the employees of that they gave me more experience,
practicing me how to deal in the customers and how to be a responsible person in every
part of my work even if it is small or big.

I remember the first day of my training I, am nervous not because I don’t know all
what I need to do, I am nervous because I am very excited on the job that the owner
assign on me. The owner give some tips for my job and instruction also I understand all
the owner say and I do all I can for the job that assign in me.

Before I, undergo On the Job training I know that train is the best to all people to be
expert in work, job and life. When one person are undergo in training it is advantage for
him or her. During my OJT I, realize that being sociable, real, responsible, kind, honest
and humble are very important when you are in the workplace it can helps you to deal to
the costumers and have a good and strong relation to them. After On The Job Training I
learned that training are very important to everyone because being train in all things can
Allow you to pass to all the circumstance in work. On the Job Training can gives
Additional skills, techniques and knowledge that are very helpful to all of us in the line of
future Entrepreneurs.

Belen Leos Store open starting every Monday to Sunday at 6:00 AM To 8:00 PM. As a
trainee on that workplace I, set my schedule every Monday to Saturday at 12:00PM to
5:00 Pm in the afternoon. That particular date and time of my work schedule are
favorable to me as a student. I am very thankful because the owner of that store are
very understanding to me and to my schedule.

Celebration are very popular this day, now is the time of pandemic there are
many lockdown places in the word. Even all that worst year because of the pandemic
we as a Filipinos cannot stop for that pandemic. Filipinos always find the way to be
happy and to enjoy life. I remember when I was in the workplace in the store. The owner
of the store celebrate her birthday in that place all the employee of the store are very
happy. There have a lots of foods and also having a videooke in the store. All the
people of the store are enjoying the celebration and I am very happy to join their and I
am so thankful also because of the owner warm heart to her peopled.

The difficulties that I had encountered during the OJT are in the line of dealing
with the customers of the store. Other customer are very complicated I cannot
understand what are they talking about or complain about because all I do is to
understand all those customers. There has a scenario that one of the customers
complain that the service that we provide cannot satisfy what he/ she expected to us so
the owner taking action to the customer immediately. The owner talked the customer
and try to understand what he are trying to say. Because that the owner of the store are
very humble the problem are being solved in that day. So this are one of the difficulties
during my OJT.

Even if there are many difficulties during my OJT I am here to solve the problem I
encountered all the best I can. I am not expert but I believe that the difficulties I
encountered are part of the training that I must be known to be have more knowledge
about work that I can used in the future.