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Noting: Process of Noting Noting

The document outlines the process of noting, which includes summarizing previous documents, stating the questions or issues requiring a decision, and indicating rules, precedents, and suggested courses of action. The noting process has three parts: 1) Docketing, which involves recording identifying information, 2) The text of the noting, which summarizes previous remarks, examines the issues, references applicable rules and regulations, and requests a decision, and 3) Referencing, which involves indicating related files and page numbers in the margins for easy reference. Specific steps are provided for drafting each section to ensure a thorough and organized analysis.

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Vamshi Krishna Acharya
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88 views3 pages

Noting: Process of Noting Noting

The document outlines the process of noting, which includes summarizing previous documents, stating the questions or issues requiring a decision, and indicating rules, precedents, and suggested courses of action. The noting process has three parts: 1) Docketing, which involves recording identifying information, 2) The text of the noting, which summarizes previous remarks, examines the issues, references applicable rules and regulations, and requests a decision, and 3) Referencing, which involves indicating related files and page numbers in the margins for easy reference. Specific steps are provided for drafting each section to ensure a thorough and organized analysis.

Uploaded by

Vamshi Krishna Acharya
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOC, PDF, TXT or read online on Scribd
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NOTING
PROCESS of NOTING

Noting : includes
(a) a summary of previous papers,
(b)a statement or an analysis of the questions ( contained in the PUC or received
note) requiring decision,
(c)indication of the rules/precedent/resource position,
(d) suggestions regarding the course of action and(e) final orders passed thereon.

Noting is of 3 parts :
Part I: Docketing;
Part II: Text of the Noting:
Part III: Referencing

Part I DOCKETTING): Steps


 see from the Correspondence File ,the S.No.of the PUC/FR;
 put that S.No. in the middle of the page at beginning of the Note to be
started.
PART II (Text of Noting): 2 sub parts:
(i) Reproduce the dak stage remarks of the officer, if any.

(ii) your Noting Remarks steps:


 Open your noting with 1 to 3 sentences, what and from whom the PUC/FR
noting is, and core of what has been {given there /asked there}
 Carefully read the content of the PUC/FR and make sentence like “The
matter contained in the PUC/FR/ (Note dated .. of ...section) has been
examined .
 {if you find any erroneous content in the PUC/FR/Note, make a sentence like
“it is observed that the figures/facts given therein are not correct as per our
record/ rules. The correct position is s folloews: “ ”
 Carefully read the content of the PUC/FR ( so that you do not miss any
point)and write : “Action(s) involved in the matter is/are.....”
 Carefully think what rule/order of Ministry/ NIPER-H, if any, governs the
matter;
 look at that book/order and write summarising the relevant provisions for
the matter in the case
 carefully analyze whether the conditions are fulfilled (partly/wholly) and write
“The requirements are fulfilled /except...(if any).”
 Where you think (after carefully reading) that the rule/order of Ministry is either
silent or not clear on the matter, write “The part.. of content ..... in the
Rule/order is not clear for which it is necessary to get clarification, before
further action is taken up.”
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 Carefully write points of information if any necessary to be given from your


file/registers as data for the officer to base his decision on the action involved
in the matter/ or as matter for reply .
 Make paragraphs of a convenient size and number them.
 Write in the concluding para: “The competent authority is requested to kindly
accord approval for the following:..
 If a Draft for Approval is made, write “DFA may kindly be approved”
 The dealing hand will append his full signature with date on the left below his
note.
 An officer will append his full signature on the right hand side of the note with
his name, designation and the date.

Part III: (i)Docketing ( in the left side margin of the noting sheet)
 See the paper in the attached ( some other relevant) file if any,/Rules
Book/Orders Folder, if any for which a slip flag has been given ( like)F/A, F/B)
for convenience of officer to look at that paper
 Write in pencil, in the margin ,that identification (F/A. Etc) parallel to the
concerned line in the text
 See the text of the noting where a reference has been made for a paper in the
same file
 Write in pencil, in the margin, that paper’s page number ,parallel to the
concerned line in the text
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