UNIT ONE

INTRODUCTION TO COMPUTERS
Introduction
Dear learner, welcome to Unit One. In this unit you will study two lessons including the Basic Concepts of
Computers and Computer Peripherals.

Lesson One
1.1 Basic Concepts of Computers
Introduction
Dear learner, welcome to Lesson One. In this lesson you will study the term “Computer”, types of
computers, basic parts of a computer, basic elements of a computer and uses of computers.
Learning Outcomes

After studying this lesson you should be able to:

a) Define a Computer;
b) Explain the Types of Computers;
c) Explain the Basic Parts of a Computer;
d) Explain the Basic Elements of a Computer; and
e) Explain the Uses of Computers.

1.1.1 What is a Computer?

Activity 1

Have you ever heard about a Computer? If you have already heard about it, now, can you tell what
a computer is?

Compare your answer with the notes provided.

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A computer is an electronic device that you can use to manipulate information, or data. The Computer has
the ability to store, retrieve, and process data and hence give you an output which is also known as
information.

Note:
1. What goes in into a computer is called data (input)
2. What comes out of a computer system is called information (Output)

1.1.2 Types of Computers

Activity 2

From your understanding, mention the types of computers that you know.

Compare your answer with the notes provided.

Computers can be classified into different types depending on their purposes, uses, capabilities and costs.
The four basic types of computers are:-

 Super computer
 Mainframe Computer
 Minicomputer
 Microcomputer

a) Supercomputer

Activity 3

From your understanding, what is supercomputer?

Compare your answer with the notes provided.

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The most powerful computers in terms of performance and data processing are the supercomputers. These
are specialized and task specific computers used by large organizations. These computers are used for
research and exploration purposes, like NASA uses supercomputers for launching space shuttles,
controlling them and for space exploration purpose.

Figure 1: Supercomputer

Supercomputers are very expensive and very large in size. It can be accommodated in large air-
conditioned rooms; some super computers can span an entire building.

Uses of Supercomputer
Activity 4

Using the knowledge you have gained on Supercomputers, what are the uses of Supercomputers?

Compare your answer with the notes provided.

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The following are the uses of Supercomputers:

Space Exploration

They are used to study the origin of the universe, the dark-matters. For these studies scientist use IBM’s
powerful supercomputer “Roadrunner” at National Laboratory Los Alamos.

Earthquake studies

They are used to study the Earthquakes phenomenon. Besides that supercomputers are used for natural
resources exploration, like natural gas, petroleum and coal.

Weather Forecasting

They are used for weather forecasting, and to study the nature and extent of Hurricanes, Rainfalls and
windstorms

Nuclear weapons testing

They are used to run weapon simulation that can test the Range, accuracy & impact of Nuclear weapons.

b) Mainframe computer

Activity 5

Using your own experience, what do you understand by the term Mainframe computer?

Compare your answer with the notes provided.

A very large and expensive computer capable of supporting hundreds, or even thousands, of users
simultaneously. They process & store large amount of data. The Mainframe computers are accommodated
in large air-conditioned rooms because of their size.

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Figure 2: Mainframe Computer

Mainframes are used by many large firms & government organizations to run their business operations.
Banks, educational institutions and insurance companies use mainframe computers to store data about
their customers, students and insurance policy holders.

c) Minicomputer

Activity 6

From your understanding, what do you understand by the term Minicomputer?

Compare your answer with the notes provided.

Minicomputers are used by small businesses & firms. They are also called as “Midrange Computers”.
These computers are not designed for a single user. Individual departments of a large company or
organizations use Mini-computers for specific purposes. For example, a production department can use
Mini-computers for monitoring certain production process.

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Figure 3: Minicomputer
d) Microcomputer

Activity 7

From your understanding, what do you understand by the term Microcomputer?

Compare your answer with the notes provided.

Desktop Computers, Laptops, Personal Digital Assistant (PDA), Tablets & Smartphones are all types of
microcomputers. The micro-computers are widely used and the fastest growing computers. These
computers are the cheapest among the other three types of computers. The Micro-computers are specially
designed for general usage like entertainment, education and work purposes. Well known manufacturers of
Micro-computer are Dell, Apple, Samsung, Sony and Toshiba.

Figure 4: Microcomputer

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1.1.3 The Basic Parts of a Computer

Activity 8

Now you are able to define a computer and also you are very familiar with the types of computers.
But a computer itself, for example a Desktop computer, as it looks in figure 5 is made up of various
parts. Some of the parts are shown in Figure 5 using letters. Now, identify the labelled parts as
shown in Figure 5.

Compare your answer with the notes provided.

Figure 5: The Tower Computer

Now, the letter:
A Represents a Monitor
B Represents a System Unit
C Represents a Mouse
D Represents a Keyboard
E Represents a Screen
D Represents a CD/DVD Drive

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1.1.4 The Basic Elements of a Computer
You have already studied about a computer and I hope you have successfully labelled its physical parts.
So, you will be able to work with a computer if it has all the required elements which can support you to
accomplish your tasks and if one of them is missing the computer will not be fully functional.
Activity 9

Now, can you identify some of the elements of a computer which allows you to work with it and that,
without those elements you cannot work with a computer properly?

Compare your answer with the notes provided.

Computer is said to be fully functional if it consists of three Basic elements. These elements are Computer
Hardware, Computer Software and Computer User. All these elements depend on each other. You can see
Figure 6 how these three basic elements depend on one another.

Figure 6: Three Basic Elements of a Computer

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The Main Elements of a Computer
Activity 10

Now, I think you are aware with the three basic elements of a computer (refer to Figure 6). What do you
think are the two main elements of a computer?

Compare your answer with the notes provided.

When we are talking about the main parts of a computer, we are just considering only the two main basic
parts of a computer. These parts are:
a) Computer Hardware
b) Computer Software

Computer Hardware
Activity 11

What do you understand by the term Computer Hardware?

Compare your answer with the notes provided.

Computer hardware refers to the physical components Of it that you can see, touch and feel. These include
mouse, keyboard, monitor, Central Processing Unit and other hardware.

Basic components of computer hardware

Activity 12

From your understanding, list down the basic components of Computer hardware and state the
functions of each.

Compare your answer with the notes provided.

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The following are the basic components of Computer Hardware and their functions.
The Central Processing Unit (CPU)

Activity 13

What do you understand by the term Central Processing Unit?

Compare your answer with the notes provided.

You have learned about the System Unit. This is also known a computer case. It holds or contains all
internal hardware components of a computer that help the Computer to operate. Including the Central
Processing Unit (CPU).

Figure 7: The Central Processing Unit (CPU)

Note:
Sometimes the CPU refers to simply as the Central Processor, but more commonly called Processor,
the CPU is the brain of the computer where most information-processing including calculations take
place. In terms of computing power, the CPU is the most important element of a computer system.

If you are doing any task using a computer, the CPU is the component that processes your work, after the
work has been processed, it is sent to the monitor where you can see it as an output.

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Monitor
Activity 14

From your experience, what do you understand by the term Monitor in computing environment?

Compare your answer with the notes provided.

The monitor a device through which you see what the computer is doing. That means the monitor displays
information. Using the monitor you can easily operate your computer.

Figure 8: The Monitor

Mouse
Activity 15

From your experience, what do you understand by the term Mouse in computing environment?
Compare your answer with the notes provided.

You can use this device for pointing and selecting objects on the screen. You can use the mouse to open
programs and files, close programs and files and shut down the computer.

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Figure 9: The Mouse

Keyboard
Activity 16

From your experience, what do you understand by the term Keyboard in computing environment?
Compare your answer with the notes provided.

The Keyboard is a device that helps you to type text that you want to enter into the computer system.

Figure 10: The Keyboard

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A Computer System Unit
Activity 17

From your experience, what do you understand by the term Computer System Unit?

Compare your answer with the notes provided.

A computer system unit is the enclosure that contains the main components of a computer such as Hard
Disk, Random Access Memory (RAM), Motherboard, Central Processing Unit (CPU), Disc Drive (CD/DVD
Drive) and Power Supply Unit. It is also referred to as computer case or tower.

Figure 11: A Computer System Unit

A Power Supply Unit

Activity 18

What do you understand by the term Power Supply Unit?

Compare your answer with the notes provided.

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A Power Supply Unit (PSU) is the component of a computer that supplies power to all other components of
a computer. The Power Supply pulls the required amount of electricity and converts the AC current to DC
current. It also regulates the voltage to eliminate spikes and surges common in most electrical systems.

Figure 12: A Power Supply Unit

Random Access Memory (RAM)

Activity 19

What do you understand by the term Random Access Memory (RAM)?

Compare your answer with the notes provided.

Random Access Memory is the component of a computer which is used to temporarily store and display
information. It is the place where the operating system, application programs, and data in current use are
kept so that they can be quickly reached by the computer's processor.
This type of memory is volatile and all information that was stored in RAM is lost when the computer is
turned off. Volatile memory is temporary memory while ROM (read-only memory) is non-volatile and holds
data permanently when the power is turned off.

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 Figure 13: Random Access Memory

The Motherboard
Activity 20

What do you understand by the term Motherboard in computers?

Compare your answer with the notes provided.

Definition of Motherboard: A motherboard is the main circuit board inside a computer that connects the
different parts of a computer together. It has sockets for the CPU, RAM and expansion cards (e.g. discrete
graphics cards, sound cards, network cards and storage cards) and it also hooks up to hard drives, disc
drives and front panel ports with cables and wires.

Also known as a mainboard, system board, mobo or MB.

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Figure 14: The Motherboard

Disc Drive (CD/DVD Drive)

Activity 21

From your experience, what do you understand by the term Disc Drive (CD/DVD Drive)?
Compare your answer with the notes provided.

A Disc Drive is a component of a computer that is used for reading or writing data from or to Compact Discs
(CDs) and Digital Versatile Discs (DVDs).

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Figure 15: A Disc Drive

Hard Disk Drive (HDD)

Activity 22

From your experience, what do you understand by the term Hard Disk Drive (HDD)?
Compare your answer with the notes provided.

A Hard Disk Drive (HDD) is a data storage device used for storing and retrieving digital information using
rapidly rotating disks (platters) coated with magnetic material. An HDD retains its data even when powered
off.

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Figure 16: Hard Disk Drive (HDD)

Video Card
Activity 23

What do you understand by the term Video Card?

Compare your answer with the notes provided.

The video card is the device in a computer that sends visual information to a video display device such as a
Monitor, Television (TV) and Projector. The Video Card is also known as Graphics Card, Graphics Adapter
or Video Adapter.

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Figure 17: Video Card

Computer Software
Activity 24

1. What do you understand by the term Computer Software?

2. From your experience, what happens when a computer has no Software installed?
Compare your answer with the notes provided.

A Software is a set of electronic instructions or collection of programs which tells your computer how to do
a task. So, without a software a computer is useless. That means, if your computer has no software
installed in it, it cannot work. Depending on the type of software that is missing, you will not be able to do
some of the tasks.
Types of Computer Software
Activity 25

You have already studied the meaning of a Computer Software, Now, mention the types of Computer
Software that you know.
Compare your answer with the notes provided.

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Software can be categorized into two main types:
a) Operating Systems software
b) Application Software

Operating System Software

Activity 26

What do you understand by the term Operating System?

Compare your answer with the notes provided.

You may define an operating system as a Special Piece of Software that manages the general operation
of a computer system.

i. It provides a user interface so that we can interact with the computer

ii. It manages applications that are running on the computer, starting them when the user requests,
and stopping them when they are no longer needed.
iii. It manages files, helping us save our work, organize our files, find files that we have saved and
load files.
iv. It manages the computer’s memory, deciding what should be loaded into memory and what should
be removed
v. It looks after computer security, preventing unauthorized access to the system
vi. It manages the computer’s input and output hardware such as printers.

Microsoft Windows Operating Systems

Activity 27

1. What do you understand by the term “Microsoft Windows Operating Systems”?

2. From your experience, mention types of Microsoft Windows Operating System you know.

Compare your answer with the notes provided.

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Microsoft Windows Operating Systems refer to the computer Operating System (OS) developed by
Microsoft Corporation to run personal computers (PCs).
The following are the well-known Microsoft Windows Operating systems that your computer may be using.

Figure 18: Microsoft Windows Operating Systems

Other Alternative PC Operating Systems

Activity 28

Apart from Microsoft Windows Operating systems, what are the other types of Computer Operating System
do you know?

Compare your answer with the notes provided.

Linux Operating System

Activity 29

What do you understand by the term “Linux Operating System”?

Compare your answer with the notes provided.

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Linux is an operating system. It is the software on a computer that enables applications and the computer
operator to access the devices on the computer to perform desired functions.

The operating system (OS) relays instructions from an application to, for instance, the computer's
processor. The processor performs the instructed task, then sends the results back to the application via
the operating system.

Figure 19: Linux Operating System

Chrome Operating System

Activity 30

What do you understand by the term “Chrome Operating System”?

Compare your answer with the notes provided.

Chrome Operating System is an operating system based on the Linux kernel and designed by Google to
work with web applications and installed applications.

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Figure 20: Chrome Operating System

Steam Operating System (SteamOS)

Activity 31

What do you understand by the term “SteamOS”?

Compare your answer with the notes provided.

SteamOS is a Debian Linux kernel-based operating system in development by Valve Corporation designed
to be the primary operating system for the Steam Machine game consoles SteamOS is designed primarily
for playing video games. Users will be able to stream games from their Windows or Mac computers to one
running SteamOS, and it will incorporate the same family sharing and restrictions as Steam on the desktop.

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Figure 21: SteamOS

Android Operating System

Activity 32

From your experience, what do you understand by the term “Android Operating System”?

Compare your answer with the notes provided.

Android is a mobile operating system (OS) based on the Linux kernel and currently developed by Google.
With a user interface based on direct manipulation, Android is designed primarily for touchscreen mobile
devices such as smartphones and tablet computers, with specialized user interfaces for televisions
(Android TV), cars (Android Auto), and wrist watches (Android Wear). The OS uses touch inputs that
loosely correspond to real-world actions, like swiping, tapping, pinching, and reverse pinching to manipulate
on-screen objects, and a virtual keyboard. Despite being primarily designed for touchscreen input, it also
has been used in game consoles, digital cameras, regular PCs (e.g. the HP Slate 21) and other electronics.

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Figure 22: Android Operating System

Mac Operating System X (Mac O S X)

Activity 33

From your experience, what do you understand by the term “Mac OS X”?

Compare your answer with the notes provided.

Mac Operating System X (Mac OS X) is the operating system that powers every Mac. Built on a rock-solid
UNIX foundation, it’s engineered to take full advantage of what the hardware is capable of. It’s designed to
be as easy to use as it is beautiful to look at. It comes with an amazing collection of apps you’ll use and
love every day. And it enables your Mac and iOS devices to work wonderfully together.

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Figure 23: Mac Operating System X (Mac O S X)

Haiku
Activity 34

From your experience, what do you understand by the term “Haiku”?

Compare your answer with the notes provided.

Haiku is a new open-source operating system that specifically targets personal computing. Inspired by the
BeOS, Haiku is fast, simple to use, easy to learn and yet very powerful.

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Figure 24: Haiku Operating System

eComStation

Activity 35

From your experience, what do you understand by the term “eComStation”?

Compare your answer with the notes provided.

eComStation is a reliable and secure operating system, originally based on IBM's OS/2 Warp, which
delivers a proven virus free, no-downtime operating environment both for personal desktop use and
industry needs where reliability is paramount.

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Figure 25: eComStation OS

React Operating System (ReactOS)

Activity 36

From your experience, what do you understand by the term “ReactOS”?

Compare your answer with the notes provided.

React Operating System (ReactOS) is an open-source operating system intended to be binary-compatible

with computer programs and device drivers made for Windows Server 2003.

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Figure 26: ReactOS

Syllable Desktop
Activity 37

From your experience, what do you understand by the term “Syllable Desktop”?

Compare your answer with the notes provided.

Syllable Desktop is a free and open source operating system for Pentium and compatible processors. Its
purpose is to create an easy-to-use desktop operating system for the home and small office user.

It has a native web browser (Webster which is WebKit-based), email client (Whisper), media player, IDE,
and many more applications.

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Figure 27: Syllable Desktop

Sky Operating System (SkyOS)

Activity 38

From your experience, what do you understand by the term “SkyOS”?

Compare your answer with the notes provided.

The Sky Operating System, or SkyOS, is an operating system written for x86-based personal computers.
SkyOS has evolved into a full-featured, modern operating system, with a goal to be the easiest to use
desktop operating system available for the average computer user.

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Figure 28: SkyOS

Application Software
Activity 39

What do you understand by the term Application Software?

Compare your answer with the notes provided.

Application software is a set of one or more programs designed to carry out operations for a specific
application. Application software cannot run on itself but is dependent on operating System to execute.
Application software are such as Word-Processor, Spreadsheets and Databases. The following are some
of the application software that you can use to accomplish different tasks.

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Figure 29: Application Software

Note:
Application Software usually require an operating system to function. So, without Operating System,
application software cannot work.

1.1.5 The uses of computers

Activity 40

From your experience, what do you think are the uses of computers?
Compare your answer with the notes provided.

Now, I think you have tried to think about the uses of computers and you have found some. Let me now,
explain some of the uses of computers to you.
Computers are used in so many fields in our daily life. Engineers, Doctors, Students, Teachers, and
Government Organization they all use computers to perform specific tasks, for entertainment or just to
finish office work. Computers have made our life easier.

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Information Processing
You may use Word Processing software that is installed in a computer you to prepare reports, budgets,
books and other information. It is easier to read a word-processed document than a handwritten one. Using
a computer you can add images to your document.
Internet
You can be connected to the internet by using your computer. If you are computer is connected to the
internet you will be able search various information using web search engines such as Google and Yahoo.
You may also send and receive messages and video and chat with other people.

Banks
I hope you have already used an ATM, or if not, you have been seeing people using it. The ATM you are
using or other people are using, its operations are done by computer software. So the Banks are also using
computers to keep the information of their customers. So if you have bank account, your information are
kept in computers.

E-Learning
Instead of a book it is easier to learn from an E-learning software.

Examinations
You can give online examination and get instant results. You can check your examination results online.
Computers in Business
If you have a Shop and supermarket you use software installed in your computer to calculate the bills and
taxes, the computer enables you to calculate and pay bill and taxes online.

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 Summary


In this lesson you have defined a Computer as an electronic device that you can use to manipulate
information. Also, you have studied the types of Computers which includes Supercomputers, Mainframe
Computers, Minicomputers and Microcomputers.
You have also studied the basic parts of a computer which include the Monitor, keyboard, Disc Drive
(CD/DVD Drive), Screen, Mouse and the System unit that holds other parts of a computer like the
Central Processing Unit (CPU). Apart from that you have also studied the basic elements of a computer
which include The Computer Hardware, Computer Software and Computer User. But you also learned
that the two main parts of a computer are the Computer Hardware and Computer Software.
The computer hardware include are all physical components such as System Unit, Mouse, keyboard,
Central Processing Unit (CPU), Monitor, Power Supply, Random Access Memory, Hard Disk, Disk
Drive, Motherboard and Video card.
The software is a set of programs that tells the hardware how to perform a task. Example, Operating
System software are used to run the whole computer system such as Microsoft Windows Operating
Systems which include Windows XP, Windows Vista, Windows 7 and Windows 8. The Application
Software are used by computer end users to accomplish their tasks such Word Processor, Spreadsheet
and Databases. Other operating systems are Linux, Android, Haiku and Mac OS X.
You have also studied the uses of computers where you have seen that the computer is used in
information processing, internet, Banks, Examinations, E-Learning and in Businesses.

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 Self-Assessment

1. What is a Computer?
2. Differentiate between Hardware and Software
3. Explain the Types of Computers
4. Describe the Basic Parts of a Computer
5. What are the Basic Elements of a Computer?
6. Explain the Uses of Computers in everyday life
7. Describe the types of computer software
8. Define the term computer hardware and explain the uses of the following computer hardware:
a. Mouse
b. Keyboard
c. Monitor
d. Central Processing Unit

Reflections

1. From the knowledge have you gained explain how a computer is useful in your daily activities?
2. Suppose you have been given two types of computers and you were required to choose one of
them for your daily uses, desktop computer and laptop computer. Which one will you choose?
Explain the reasons for your choice.

Further Readings

1. Stephen, M. (2003). Basic Computer Skills. London, Great Britain: Hodder Education.
2. French, C. (1992). Computer Science. London, Great Britain: Guernsey Press Co LTD.
3. Fishpool, M. (2007). BTEC National for IT practitioners Core. London, Great Britain: Hodder
Education.
4. Richards, R.P. & Heathcote, P.M. (2001). Information and Communication Technology.
London, Great Britain: Payne-Gallway Publishers Limited.
5. Driscoll, T. & Dolden, B. (2009). Computer Studies and Information Technology. London, Great
Britain: McMillan Publishers Limited. Lesson Two

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 1.2 Computer Peripherals

Introduction
Dear learner, welcome to Lesson Two. In lesson one of this unit you studied about the basic concepts of
computers. In this lesson you will study Computer peripherals, examples of computer peripherals, connect
computer peripherals and test connected computer.
Learning Outcomes

After studying this lesson you should be able to:

a) Define term Computer Peripherals;
b) List examples of Computer Peripherals;
c) Explain the uses of Computer Peripherals;
d) Connect Computer Peripherals; and
e) Test Connected Computer and its Peripherals.

1.2.1 What are computer peripherals?

Activity 1

From your understanding, what do you understand by the term Computer Peripheral?
Compare your answer with the notes provided.

A computer needs other devices to be connected to allow data to be passed in and out of it.

The general name for these extra devices is ‘peripheral devices’. They are usually categorized
into input devices, output devices and storage devices.

A Peripheral literally means 'Around the Edge'. In other words these devices are not part of the central
core of the computer.

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 Note:

1. Computer peripheral is any external device that provides input and output for the computer.

2. Input is data you feed into the Computer system

3. Output is the information that comes out of the Computer system

1.2.2 Examples of Computer Peripherals

Activity 2
2.
3.
4.
From your experience, give the types and examples of Computer Peripherals.
Compare your answer with the notes provided.

The following are the types and examples of the computer peripherals.
Input Devices
Activity 3

1. What do you understand by the term Input Devices?

2. Give examples of Input Devices.

Compare your answer with the notes provided.

Input Devices are the devices that you can use to pass data into the computer system. The Input devices
take information from the outside world (key presses, hand movements, images), convert them into data
and then send this data into the computer for processing.

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Examples of input devices are:

a) A mouse;

b) A webcam;

c) Microphone;

d) A Scanner and

e) A keyboard.

Figure 30: The keyboard

Output Devices
Activity 4

1. What do you understand by the term Output Devices?

2. Give examples of Output Devices.

Compare your answer with the notes provided.

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Output Devices are the devices that you can use to take information out of the computer system. The
Output Devices take information from the computer and convert it into real world things (images, paper
hardcopy and sound).

Examples of output devices are:

a) A Monitor;

b) A Loudspeaker;

c) A Projector;
d) Headphone and

e) A Printer.

Figure 31: The printer

1.2.3 Uses of Computer peripherals

Activity 3

What do you think are the uses of Computer Peripherals?

Compare your answer with the notes provided.

The following are the uses of computer peripherals:

a) You can use the computer peripherals such as keyboard, mouse, scanner and microphone to input
data in the computer system

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Figure 32: Data Going In the Computer System

b) You can use the computer peripherals such as Monitor, Projector, Printer and Headphone to output
information from the computer system.

Figure 33: Data Coming Out of a Computer

1.2.4 Connecting computer peripherals

If you want to use any computer peripheral you have to make sure that it is fully and properly connected to
a computer system. Peripherals can work with computers if their corresponding software are installed in the
computer, otherwise they cannot work. Some of the peripherals that can be connected to a computer are
Printers, Scanners and projectors.

How to connect a Printer to a computer

If you want to work with a printer you have to connect it properly to the computer system.

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Activity 6

1. From your experience, what do you understand by the term Printer?

2. Suppose you have prepared a document in your computer, then you want to have a copy of
that document on a piece of paper, what type of peripheral do you think can be helpful for you?

What are the steps that you will pass through to make sure that the printer is properly
connected to a computer and it is ready to use?

Compare your answer with the notes provided.

A printer
3. is a device that accepts text and graphic output from a computer and transfers the information to
paper, usually to standard size sheets of paper.

Note: A printer is an output device that prints information on papers.

If you want to print out a document you have to use a Computer peripheral called a Printer.

If you want to connect a printer to your computer and use it you should follow the following procedures:

i) Set your printer near your computer. Make sure that it is close enough that the cable can reach
your computer without tension.
ii) Install the software that came with your printer. To make the connection process easier, install the
software that came packaged with the printer before connecting it.
iii) Plug the printer into your computer using a USB cable. Make sure to plug it into a USB port directly
on your computer, Ensure that the printer has been plugged into a power source and is turned on.
iv) Follow the prompts Windows provides to install the printer. Windows should automatically find your
new printer and install any additional software required.
v) Finally the Printer will be installed to a computer and ready for use.

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1.2.3 Test connected computer and its peripherals

After connecting your printer to a computer system you must test it if it is successfully connected and it
works properly.

Activity 7

How will you know and confirm that your printer is properly installed and connected to a computer, and
that is ready for use?

Compare your answer with the notes provided.

To confirm that your printer was installed and connected correctly to the computer, and that it is ready to be
used, you should follow the following steps:

i. Open the Control Panel.

ii. Select "Devices and Printers"

Figure 34: Computer settings window

iii. Find your newly-installed printer on the list.

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Figure 35: List of Installed printers

iv. Now you can test if your computer is working with the connected printer by printing one copy.

Summary


In this lesson you have studied that a Computer peripheral is a device that is connected to the computer to
input and output data in the computer system. A Computer Peripheral does not contribute to the computer's
primary function, such as computing. It helps end users access and use the functionalities of a computer.
Peripheral devices are such as Mouse, Keyboard, Printer, Webcam, Printer, Scanner, External drives,
Graphics cards and CD-ROM.

You have also studied how to connect computer peripherals to a computer system. For example you have
studied how to connect a printer to a computer. To accomplish this task you have followed the following steps.
a) Set your printer near your computer, b) Install the software that came with your printer, c) Plug the printer
into your computer using a USB cable, d) Follow the prompts Windows provides to install the printer and
finally you have tested the printer to see if it works.

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 Self-Assessment

1. What is a Computer Peripheral?

2. List down the five examples of Computer Peripherals you know
3. With examples, Differentiate between Input Devices and Output Devices
4. From the knowledge have you acquired, explain how you can connect a printer to computer.
5. Explain the uses of the following Computer Peripherals
a) Printer
b) Scanner and
c) Webcam

Reflections

Suppose you have been given a computers and a printer, you have been told to connect them.
After connecting, when you tried to print your document, you were not able to see a printer. What is
missing in the computer? What should you do?

Further Readings

1. Pepela, C. (2004). Foundations of Computer studies Vol 1. Nairobi, Kenya: East African
Educational Publishers Ltd.
2. Stephen, M. (2003). Basic Computer Skills. London, Great Britain: Hodder Education.
3. French, C. (1992). Computer Science. London, Great Britain: Guernsey Press Co. Ltd.
4. Fishpool, M. (2007). BTEC National for IT practitioners Core. London, Great Britain: Hodder
Education.
5. Richards, R.P. & Heathcote, P.M. (2001). Information and Communication Technology.
London, Great Britain: Payne-Gallway Publishers Limited.
6. Driscoll, T. & Dolden, B. (2009). Computer Studies and Information Technology. London, Great
Britain: McMillan Publishers Limited.

44
 UNIT TWO
GENERATING WORD PROCESSING DOCUMENTS
Introduction
Dear learner, Welcome to Unit Two. In this unit you will study five lessons including The Concepts of Word
Processing Program, Creating a Word Document, Formatting a Text, Inserting objects and Modifying Page
Layouts and Printing Documents. Word processing program was designed for everyday tasks such as
writing letters, preparing teaching and learning materials and creating newsletters.

Lesson One
2.1 The Basic Concepts of Word Processing Program
Introduction
Dear learner, welcome to Lesson One. In this lesson you will define the term Word processing Program,
explain the versions of Microsoft Office Word Programs, Open Microsoft Office Word 2013 program, and
identify the features of Microsoft Word 2013 Program and Close Microsoft Office Word 2013 Program.

Learning Outcomes

After studying this lesson you should be able to:

a) Define the term Word Processing Program;
b) Explain the versions of Microsoft Office Word Programs;
c) Open Microsoft Office Word 2013 Program;
d) Identify the features of Microsoft Word 2013 Program; and
e) Close Microsoft Office Word 2013 Program.

45
2.1.1 Word Processing Program
Activity 1

1. From your experience, what is a Word Processing Program?

2. List down at least three word processing programs you know.
Compare your answer with the notes provided.
3.

A word processing Program is a program that provides the interface which allows you to type, edit, and
save documents. Of all computer applications, word processing is the most common one.

The following are the examples of Word processing programs:

1. WordPad
2. Notepad
3. Microsoft office word
There for, in computers running windows operating system you can find other programs used to process
documents apart from Microsoft word such as WordPad and Notepad. But Microsoft word is mostly
preferred because of its advanced features required to work with the document.

2.1.2 Versions of Microsoft Office Word program

Activity 2

Mention the versions of Microsoft word program you know.

Compare your answer with the notes provided.

46
There are many versions of Microsoft Office Word, below are versions which are still used nowadays:

1. Microsoft Office Word 2003

2. Microsoft Office Word 2007
3. Microsoft Office Word 2010
4. Microsoft Office Word 2013

2.1.3 How to Open Microsoft Office Word 2013 program

Because you are going to learn word processing by using Microsoft word 2013, in this section assume that
you are using windows 7, 8 or the more latest operating system. This is because Microsoft Office 2013
Package cannot be installed in older versions of Windows Operating System like windows XP.

Activity 3

From your experience, what steps will you pass through if you want to open Microsoft Office Word
2013? Now try to open it in your computer.

Compare your answer with the notes provided.

Now, to open Microsoft Office Word 2013, follow the following steps:

1. Click the Start button

2. Select All Programs

47
Figure 36: All programs
3. Select Microsoft Office 2013 folder

Figure 37: Word 2013 program location

4. Click Word 2013

Figure 38: Word 2013 inside Office 2013 folder

48
5. Click Blank Document as shown in Figure 39

Figure 39: Microsoft word start screen

6. Now, you will see Microsoft Word 2013 Interface as shown in Figure 40

49
Figure 40: Microsoft Word 2013 Interface

2.1.4 Identifying the features of Microsoft Office Word 2013

Microsoft office word 2013 has many features as you see in Figure 40. On your own you are required to
concentrate and study each feature using further readings provided.

50
Activity 4

1. Open Microsoft Office Word 2013 and try to practice the following features and briefly state
the functions of each.
a. Drag the zoom control tool,
b. View options
2. From your experience, what do you think are the functions of the following tools or features
in Microsoft Office Word: Undo command, File tab and Status Bar
3. What do you think are the most important tools attached into a quick access toolbar?

Compare your answer with the notes provided.

4.

Zoom control is used to make your document appear close to you or far from you.
View options are used to switch modes such as print layout for standard documents such as memos,
letters, and reports, read mode the document fills the window and is formatted in tablet/magazine-style and
web layout to create, view, and edit pages as they will appear online when opened in a browser.
Undo is used to reject the most recent activities done for example accidentally you have deleted all your
data.
File tab provide many useful commands such as save, print and open recent document.
The status bar is shows the number of pages you have, number of words, view options and zoom level.
The quick access toolbar holds the shortcuts including undo, print, spelling and save.

51
2.1.5 How to Close Microsoft Office Word 2013
If you open a program or anything in a computer, you need to close it after completing working with it.

Activity 5

What do you think are the steps will you pass through if you want to close Microsoft Office Word 2013?
Now try to close it.

Compare your answer with the notes provided.

If you want to close Microsoft Office Word 2013, follow the following steps provided in Figure 41

1. Go to Control buttons

Figure 41: The close button

2. Click close (X) button.

52
 Summary


In this lesson you have defined you have learned the meaning of Word Processing Program and you have
defined Word Processing Program as a program that provides the interface which allows you to type, edit, and
save documents. Of all computer applications, word processing is the most common one.
You have also studied the Versions of Microsoft Office Word program. These include Microsoft Office Word
2003, Microsoft Office Word 2007, Microsoft Office Word 2010 and Microsoft Office Word 2013
Then you have learned how to open Microsoft Office Word 2013. To open Microsoft Word you have to click the
Start button, select All Programs, select Microsoft Office 2013 folder, click Word 2013 and click Blank
Document.
You have studied the features of Microsoft Office Word 2013. These are the Tabs such as File, Home, Insert,
Design and Page Layout. The scrollbars such as Vertical and Horizontal Scroll Bars. View options, zoom
control and the status bar.
Finally you have learned how to close a Microsoft Office Word 2013 Program. To close a Program, go to
Control buttons and Click close (X) button.

Self-Assessment

1. Clearly list down the programs that can be used to create documents.
2. Explain, why Microsoft Word is the most preferred program in document processing.
3. Define the term Word Processing Program
4. List down the versions of Microsoft Office Word Programs
5. Explain step by step how to open Microsoft Office Word 2013 Program
6. State the features of Microsoft Word 2013 Program;
7. What are the steps used to close Microsoft Office Word 2013 Program?

53
 Reflections

One computer in the computer lab has not installed Microsoft office programs package. Which alternative
can be used to process your documents? Considering that the computer is running windows operating
system.

Further Readings

1. Bunzel, T. (2007). Microsoft Office Reference Guide. London, Great Britain: InformIT.com.
2. Wang, W. (2013). Office 2013 For Dummies: For Dumies.

3. Handy MS office 2013 Tutorial. (n.d.) Retrieved December 18, 2014, from
https://ws.elance.com/file/04_Handy_MS_Office_2013_tutorial.pdf.

4. Joyce, C. (2013). Step by Step Microsoft Word 2013. Retrieved December 16, 2014, from
https://dbgyan.files.wordpress.com/2013/02/0735669120_wor.pdf.

5. Microsoft Word 2013 Tutorial. (n.d.). Retrieved December 19, 2014, from
http://www.bgsu.edu/content/dam/BGSU/libraries/documents/stac/Word_13_PC_Tutorial.pdf.

6. Microsoft Office Word 2013. (n.d.). Retrieved December 15, 2014, from Academic Technology
Labs website https://labs.at.ufl.edu/wp-content/uploads/2014/07/session7.pdf.

7. Poole, B. (2013). Essential Microsoft Office 2013. Retrieved December 18, 2014, from
http://www.pitt.edu/~edindex/Office2013Tutorials/2013Lesson1.pdf.

54
 Lesson Two
2.2 Creating a Word Document

Introduction
Dear learner, welcome to Lesson Two. In lesson one of this unit you studied the basic concepts of word
processing program. In this lesson you will study how to open Microsoft Office Word 2013 program, enter a
text, edit a text, delete a text, correct errors, save a document, find and replace a text, copy and paste a
text, cut and paste a text, close a document and open an existing file.

Learning Outcomes

After studying this lesson you should be able to:

a) Open the Microsoft Office Word 2013;
b) Enter the text;
c) Edit a text;
d) Delete a text;
e) Correct errors;
f) Save a document;
g) Find and Replace a Text;
h) Copy and Paste a Text;
i) Cut and Paste a Text;
j) Close a Document; and
k) Open an existing File.

2.2.1 Opening the Microsoft Office Word 2013

In the previous lesson you learned how to open Microsoft Office Word 2013. So, in order to create a
document using Microsoft Office Word 2013, you have first to know how to open this program.

Activity 1

Use your previous experience to open Microsoft Office Word 2013 Program.
Compare your answer with the notes provided. 55
Now, to open Microsoft Office Word 2013 program follow the following steps:
1. Select All Programs
2. Select Microsoft Office 2013 folder
3. Click Word 2013
4. Click Blank Document
5. Now, you will see Microsoft Office Word 2013 interface. This is the area where you can enter your
text, pictures and shapes.

2.2.2 How to enter a Text

Activity 2

Having opened the word program, now type the text given below.

“Excel is an inteactive computer application program for organization, analysis and storage of
data in tabular form. Excel developed as computerized simulations of paper accounting worksheets.”

To enter the text very successfully, read the notes provided.

After opening Microsoft Office Word 2013, now you can enter the text. You can use a keyboard to enter a
text. Also you can use a mouse to select the place where you can type or enter the text.
Creating a word document involves inputting text into your document, a document can be a letter, a report
or memo. When you open the word program there is a Blinking or Insertion Cursor, wherever it is, when
you press any character key on your keyboard you will find that text appear at a left position of it.

56
Figure 42: Entering text

2.2.3 Editing a Text

Editing involves deleting unnecessary text or adding text into words to make correction of the document. In
order to edit text you need to shift the text insertion cursor to the position you want to edit.

Activity 3

Consider Activity 2, edit the word inteactive to read as interactive.

Compare your answer with the notes provided.

Now, to edit the word inteactive, you have to follow the following steps:

1. What is missing is letter r.

2. Click where you want to add letter r. That means click between letter e and a as shown in Figure 43

57
Figure 43: Text editing

3. Press r key on the keyboard

4. You are done

1.2.4 Deleting a Text

When you are creating a document you can type an incorrect letter or a word. So, you have to delete that
letter or word since it is not required.

Activity 4

1. What do you understand by the term deleting a text?

2. What do you think are the steps that you will pass through if you want to delete a text?
Now try to type a text and then delete it.

Compare your answer with the notes provided.

The term deleting text refers to removing unnecessary text from the document for the purpose of making
corrections of your writing.
To delete a text from a document you have to follow the following steps:

58
 1. Click in front of the text you want to delete or highlight the text
2. Press the backspace key on the keyboard as shown in Figure 44

Figure 44: Deleting the by using backspace key

3. If you click in front of the text, Pressing Backspace key the text is deleted from the right to the left. But if
you highlight the text, pressing Backspace key, the text is deleted at once.

1.2.5 Correcting errors

When you are creating a document, during typing it is obviously that you can type with errors. So, when it
happens that you have made some errors during typing, you have to correct that errors.
Activity 5

1. What do you understand by the term errors?

2. What are the types of errors that you know?
3. How can you identify errors in Microsoft word?
4. Explain step by step how to correct errors within a word document?

Compare your answer with the notes provided.

An error refers to a mistake in typing caused by striking an incorrect key on a keyboard and leads to typing
an incorrect word.
59
There are two main types of errors including Spelling errors and Grammar errors.
Spelling errors are identified by red zigzag underline while Grammar errors are identified by green zigzag
underline.
So, if you want to correct errors, follow the following steps:

1. Click Review tab, and click spelling and grammar

Figure 45: Accessing spelling and grammar

2. Now, the incorrect words will be displayed in the Spelling and Grammar task pane as shown in Figure
46

Figure 46: Spelling and grammar task pane

3. Now you can correct the word by using the following options:
 Ignore to leave the word as it is,
 Ignore all for ignoring such a word throughout the document,
 Add to make it an acceptable word for the other days and
 Change to accept the recommended words written into the box
 Close pane when you are done

60
1.2.6 Saving a Document.
When you are working with a computer, you must save the documents that you are creating. This is very
important since it allows you to keep your document files in a computer.
Activity 6

1. What do you understand by the term saving a document?

2. What do you think are the steps that you will pass through if you want to save a document? Try
to open Microsoft Word 2013, type a text and save it.
Compare your answer with the notes provided.

Saving a document refers to a process of storing a document permanently into your computer. When you
type a document without saving you can lose your work in case of power cutoff or computer failure.

When you are saving the document for the first time, you are actually creating a file. To save the file you
should follow the following steps:

1. Point and Click the Save command on the Quick Access toolbar.

Figure 47: The save command on the quick access toolbar

2. If you are saving the file for the first time, the Save As pane will appear in Backstage view as
shown in Figure 48

61
Figure 48: Back Stage View

3. You will then need to choose where to save the file and give it a file name. To save the
document to your computer, select Computer, and then click Browse;

4. The Save As dialog box will appear. Select the location where you wish to save
the document example My Documents, Desktop, or any other location.

Figure 49: Save As Dialog Box

5. Enter a File name for the document, Example: Resume

62
6. Click Save.
7. The document will be saved. You can click the Save command again every time you modify
the document to save the changes.

1.2.7 Find and Replace a Text

Microsoft word program has a very special feature that helps you to find the words that you have already
typed. It also allows you to replace some words in your document.
Activity 7

1. What do you think are the use of Find and Replace feature in MS word?

2. From your experience, what are the steps that you can pass through to find and replace
a word in your document? Try to open a document, find and replace any word of your
choice.

Compare your answer with the notes provided.

Find and Replace refers to a feature that allows you to find and replace an existing word with another new
word. This is useful when you have a huge amount of data and you need to replace many word at once.

To Find and Replace the words in a document you have to follow these steps:

1. Click the Home tab

2. Click Replace as shown in Figure 50

Figure 50: Replace Command

3. In Find what text Box, type the word you want to be replaced
4. In Replace with text Box, type the word that will replace the other word. As shown in Figure 51

63
Figure 51: Find and Replace
5. Choose Replace for one replacement or Replace All to replace all words within the whole document.
6. You will see a message showing the number of replacements done. Click Ok.
7. Close the Find and Replace Dialog Box.

1.2.8 Copy and Paste a Text

If you want to have a text that you have already typed and that text is needed to be typed in another
location, you may find easier to copy and paste a text you have already typed rather than starting typing it.
This helps you to save time.

Activity 8

1. What do you understand by the term copy and paste?

2. Explain step by step how to copy and paste text within a word document? Try to copy and
paste a text.

Compare your answer with the notes provided.

The term Copy and paste a text refers to duplicating a text within document to another position or take a
copy of text to another document.

If you want copy a text, follow the following steps:

64
1. Highlight the text you want to copy
2. Right-click within the selection

Figure 52: Copying text

3. Click Copy from the options

4. After you have copied a text, Right-click at the position you want to paste or put copied text. The paste
options will appear as shown in Figure 53.

Figure 53: The paste options

5. Click the selected Paste option shown in Figure 53
6. The text you have copied will appear at the position you have Right-clicked.

1.2.9 Cut and Paste a Text

Sometimes you may have typed a text at a wrong position. So, if you do that mistake you have to shift that
text to the right position. To do that you have to cut and paste a text.

65
Activity 9

1. What do you understand by the term Cut and Paste a text?

2. What are the steps that you will pass through if you want to cut and paste a text? Try to type
any text, then cut and paste it in a new position.
Compare your answer with the notes provided.

Cut and Paste a text refers to the action of removing a text from its current position and places it the new
position.

Now, to cut and paste a text, you have to follow the following steps:

1. Highlight the text you want to cut

2. Right-click within the selection as shown in Figure 54

Figure 54: The cut command

3. Click Cut from the options appearing
4. After you have cut a text, Right-click at the position you want to paste or put copied text. The paste
options will appear as shown in Figure 55.

66
 Figure 55: The paste options

5. Click the selected Paste option shown in Figure 55

6. The text you have cut will appear at the position you have Right-clicked.

1.2.10 How to close a Document.

If you have opened Microsoft office Word 2013 and prepared your work, after finishing your work, you will
need to close your saved document.

Activity 10

What steps will you pass through if you want to close Microsoft Office Word 2013? Now try to close it.

Compare your answer with the notes provided.

If you want to close Microsoft Office Word 2013, follow the following steps:

1. Go to Control buttons

67
 Figure 56: The close button
2. Click close (X) button.
3. Now your document is closed.

3.2.11 Opening an existing File.

If you have already created a document, saved it and closed your document. So, if you need to use it, you
must know how to open that document.
Activity 11

From your understanding, what are the steps that you will pass through if you want to
open an existing document? Try to open an existing document in your computer.
Compare your answer with the notes provided.

To open an existing document you have to follow the following steps:

1. Click Start button

2. Open the location where the file is located example Desktop, My document or elsewhere. Here
Documents is selected as shown in Figure 57.

68
Figure 57: File location
3. Click Documents location
4. Select the file or document that you want to open. Example ODL Notes

69
Figure 58: Select the file or document to open
5. Right click on the file or document you have selected as shown in Figure 59

70
Figure 59: Open a file or Document
6. Click Open.
7. Now, you have opened the file or document.

71
 Summary


In this lesson you have learned how to open Microsoft Office Word 2013. To open Microsoft Word you have
to click the Start button, select All Programs, select Microsoft Office 2013 folder, click Word 2013 and click
Blank Document.
You have also learned how to enter the text. To enter a text you should use a keyboard. Also you can use a
mouse to select the place where you can type or enter the text.
Then you have learned how to edit a text. In order to edit text you need to shift the text insertion point to the
position you want to edit.
You have also learned how to delete a text. Click in front of the text you want to delete or you can highlight
the text and then press the backspace key on the keyboard.
Then you have learned how to correct errors. Click Review tab, and then click spelling and grammar
command. The incorrect word will be displayed on the Spelling or Grammar task pane. Correct errors.
Then you have learned how to save a document. Point and Click the Save command, click Browse to
choose where to save the file, type the file name and click save button.
You have also learned how to Find and Replace a text. You have to click the Home tab, Click Replace
Command, type the word to be replaced in Find what text Box, type the word that will replace the other in
Replace with text Box, click Replace for one replacement or Replace All to replace all words, Click Ok and
then Close Find and Replace Dialog box.
You have also learned how to copy and paste a text. Highlight the text you want to copy, Right-click within
the selection and click Copy. Right-click at the position you want to paste a text and click Paste.
You have also learned how to Cut and paste a text. Highlight the text you want to cut, Right-click within the
selection and click Cut. Right-click at the position you want to paste a text and click Paste.
Then you have learned how to close a document. To close a document go to Control buttons and Click
close (X) button.
You have also learned how to open an existing Word Document. To open an existing document or file you
must open the location, right click on the file and click open.

72
 Self-Assessment

1. Open Microsoft Word Program

2. Type the text show below

Word Processing

Word processing helps teachers use preparation time more efficiently by letting them modify materials
instead of creating new ones. Writers can also make corrections to word processing documents more
quickly than they could on a typewriter or by hand.

Materials created with word processing software look more polished and professional than handwritten
or typed materials do. It is not surprising that students seem to like the improved appearance that word
processing gives to their work (Harris, 1985). This is especially possible with the many templates that
are part of the software suites today.

Word processing allows materials to be shared easily among writers. Teachers can exchange lesson
plans, worksheets, or other materials on disk and modify them to fit their needs. Students can also share
ideas and products among themselves.

Word Processing is also known as Microsoft Word (simply referred to as Word). Microsoft Word is a
sophisticated application program/package specially designed for performing various Word Processing
tasks, such as typing, editing and printing out of textual information. It allows adequate control over the
creation and presentation of the typographic work. Microsoft Word also offers facilities for basic graphic
design, statistical report of a document, spelling and grammar checking tasks.

Instructions
1. Save your document as Word Processing in My Documents
2. Move the last paragraph so that it becomes the first paragraph and save the changes
3. Correct the errors you have made in your document
m) Replace the word processing with processor
n) Save changes
o) Close a Document
p) Open an existing File and close again a document.

73
Reflections

Jane typed a document of two pages the first day and saved it, the second day she added other four
pages making a total of six pages but unexpectedly the computer shut down due power cut off while she
was typing. When she turned on a computer to proceed with her job she found the job has two pages.
What caused the reduction of the other four pages? Explain your answer.

Further Readings

1. Bunzel, T. (2007). Microsoft Office Reference Guide. London, Great Britain: InformIT.com.
2. Wang, W. (2013). Office 2013 For Dummies: For Dumies.

3. Handy MS office 2013 Tutorial. (n.d.) Retrieved December 18, 2014, from
https://ws.elance.com/file/04_Handy_MS_Office_2013_tutorial.pdf.

4. Joyce, C. (2013). Step by Step Microsoft Word 2013. Retrieved December 16, 2014, from
https://dbgyan.files.wordpress.com/2013/02/0735669120_wor.pdf.

5. Microsoft Word 2013 Tutorial. (n.d.). Retrieved December 19, 2014, from
http://www.bgsu.edu/content/dam/BGSU/libraries/documents/stac/Word_13_PC_Tutorial.pdf.

6. Microsoft Office Word 2013. (n.d.). Retrieved December 15, 2014, from Academic Technology
Labs website https://labs.at.ufl.edu/wp-content/uploads/2014/07/session7.pdf.

7. Poole, B. (2013). Essential Microsoft Office 2013. Retrieved December 18, 2014, from
http://www.pitt.edu/~edindex/Office2013Tutorials/2013Lesson1.pdf.

74
 Lesson Three
2.3 Formatting a Text
Introduction
Dear learner, welcome to Lesson Three. . In lesson two of this unit you studied how to create a Word
Document. In this lesson you will study the font type, font size, font color, font style, underline, change
case, superscript and subscript, bullets and numbering, text alignment, line spacing and indentation.

Learning Outcomes

After studying this lesson you should be able to:

a) Change Font Type or Face of a Text;
b) Change Font Size of a Text;
c) Change Font Color of a Text;
d) Change Font Style of a Text;
e) Underline a Text;
f) Apply Change Case to a Text;
g) Apply Superscripts and Subscripts;
h) Apply Bullets and Numbering;
i) Align a Text;
j) Change Line Spacing; and
k) Indent a Text.

75
 2.3.1 Font Type or Font Face
This feature enables you to change the appearance of text into different writing styles.

Activity 1

Open Microsoft Word Program and type the text shown below:
Computer Hardware
The basic computer hardware include the following:
Central Processing unit (CPU)
Monitor
Keyboard
Mouse

Select the words “Computer Hardware” of the first line and change the font type to Broadway. Make sure
it looks like this “Computer Hardware”

Compare your answer with the notes provided.

You can quickly change the font type of a text in your document by clicking the down arrow in Font box.
Now, to change the font type of a text, follow the following steps:
1. Highlight the Text
2. Select Home tab as shown in Figure 60

Figure 60: Font Types

3. Select the Font Type, (For example, Broadway)

76
2.3.2 Font Size

This feature enables you to change the size of a text. The size justifies how your text looks large or small.

Activity 2

Open Microsoft Word Program and type the text shown below
Computer Hardware
Central Processing unit (CPU)
Monitor
Keyboard
Mouse

1. Change the font size of “Computer Hardware” to 16 points

2. Change font size of the rest text to 14 points

Compare your answer with the notes provided.

You can quickly change the font size of a text in your document by clicking the down arrow in Font Size
box.
Now, to change the Font Size of a text, follow the following steps:
1. Highlight the text
2. Select Home tab as shown in Figure 61

Figure 61: Font Size

77
 3. Select the Font Size, (For example, 16)

2.3.3 Font Color

This justifies the color of each letter into your document, the default font color is black for many word
processing programs.

Activity 3

Open Microsoft Word Program and type the text shown below
Computer Hardware
Central Processing unit (CPU)
Monitor
Keyboard
Mouse
1. Change the font color of “Computer Hardware” to Green.
2. Change the font color of the word “Monitor” to red color

Compare your answer with the notes provided.

You can quickly change the font color of a text in your document by clicking the down arrow in Font Color
box.
Now, to change the Font color of a text, follow the following steps:
1. Highlight the text
2. Select Home tab as shown in Figure 62

78
Figure 62: Font Color
3. Select the Font color, (For example, Green)

2.3.4 Font Style

In Microsoft Word program, the common font styles are Regular, Bold (B), Italic (I) and Bold Italic.

Activity 4

Open Microsoft Word Program and type the text shown below.
Computer Hardware.
It refers to all physical components of a computer that can be seen, touched and felt.
1. Embolden the words “Computer Hardware”
2. Italicize the Word “Computer Hardware”
Compare your answer with the notes provided.

You can quickly change the font style of a text in your document by following the following steps:
1. Highlight the text
2. Select Home tab as shown in Figure 63

79
Figure 63: Font Styles

3. Select the Font style, (For example, Bold (B))

2.3.5 Underlining a Text

Microsoft word provides you a feature that allows you to underline a text. It allows you to underline a text in
different styles and colors.

Activity 5

Open Microsoft Word Program and type the text shown below.
Computer Software
Computer software, or simply software is any set of machine-readable instructions that directs a
computer's processor to perform specific operations.
1. Underline the word “Software”
2. Change the underline color to Red.
Compare your answer with the notes provided.

You can quickly underline a text in your document by following the following steps:
1. Highlight the text
2. Select Home tab as shown in Figure 64

80
Figure 64: Underlining a Text
3. Select the underline style and color.
2.3.6 Change Case
Microsoft word provides you a feature that allows you to change words or text to uppercase, lowercase,
sentence case, capitalizing each word and toggle case.
Activity 6

Open Microsoft Word Program and type the text shown below.
JUMA HAMISI
ALLY JAMES
AMINA SALEHE
1. Change the text to small letters (i.e. lowercase)
2. Change the text so that each word starts with capital letter (i.e. Capitalize Each Word)

Compare your answer with the notes provided.

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You can quickly apply change case to a text in your document by following the following steps:
1. Highlight the text
2. Select Home tab as shown in Figure 65

Figure 65: Change Case

3. Click Change Case Command
4. Select the Case, (For example, Lowercase)

2.3.7 Superscripts and Subscripts

This is very useful in writing mathematical and chemical equations. Superscript is a text or number that
is slightly positioned higher than the other text or number while the Subscript is a text or number that is
slightly positioned lower than the other text.

Activity 7

Open Microsoft Word Program and type the text shown below.

1. x2+y2 = 10
2. H2 (gas) + O2(gas) = H2O(Liquid)

3. Compare your answer with the notes provided.

You can quickly apply Superscript and Subscript by following the following steps:
1. Highlight the text or number

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2. Select Home tab as shown in Figure 66

Figure 66: Superscript and Subscript

3. Select X2 to apply Superscript and X2 to apply Subscript

2.3.8 Bullets and Numbering

Bullets are used for listing items by using symbols while Numbering uses letters, Roman numbers or
Arabic numbers to mark items in the list.
Activity 8

Open Microsoft Word Program and type the text shown below.
 Central Processing unit (CPU)
 Monitor
 Keyboard
 Mouse
1. Apply the bullets as shown above
2. Apply numbering style using 1, 2, 3, and 4 instead of using Bullets.

Compare your answer with the notes provided.

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If you want to apply Bullets and Numbering to a Text, follow the following steps:
1. Highlight the text
2. Select Home tab
3. To apply Bullets, select the Drop down arrow on the Bullets command as shown in Figure 67

Figure 67: Bullets Styles

4. Select the Bullet style (For example, )
5. To apply Numbering, select the Drop down arrow on the Numbering command as shown in Figure
68

Figure 68: Numbering Styles

6. Select the Numbering style (For example, 1, 2, 3)

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2.3.9 Align a Text
Text alignment help you to improve your work by aligning text left, center, right and justify in a
document.

Activity 9

Type the following text as shown below;

OUTPUT DEVICES
These are devices that give (displays) output (information) from a central processing unit to the user.
Output devices hardware allow a computer system to communicate information to the user or another
device. This information can be in the form of sound, image or text.
1. Align the words “Output Devices” at the center of the document
2. Justify the paragraph.
Compare your answer with the notes provided.

Now, to align the text in a document you have to follow the following steps:

1. Highlight the text

2. Select Home tab as shown in Figure 69.

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Figure 69: Text Alignments
3. Select an Alignment by clicking on it, (For example Align Left, Center, Align Right or Justify)

2.3.10 Line Spacing

Sometime lines in a paragraph may appear very near from one another and brings difficulties in
reading. Also, one line can be very far from another line in a document. When this situation happens
you need to change the line spacing by increasing or decreasing it.
Activity 10

1. What do you understand by the term Line Spacing

2. Type the following text as shown below;
OUTPUT DEVICES
These are devices that give (displays) output (information) from a central processing unit to the user.
Output devices hardware allow a computer system to communicate information to the user or another
device. This information can be in the form of sound, image or text.
3. Change the line spacing of the whole paragraph to double line spacing.
4. Change the line spacing of the whole paragraph to 1.5 line spacing.

Compare your answer with the notes provided.

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Line spacing refers to a space from one line to another line in a document.
Now, to change the line spacing you have to follow the following steps:

1. Highlight the whole paragraph

2. Select Home tab
3. Click the Drop down arrow on Line spacing command as shown in Figure 70

Figure 70: Line Spacing

4. Select the Line Spacing, (For example, 1.0, 1.15, 1.5, 2.0, 2.5 or 3.0)

2.3.11 Indent a Text

Indent a text refers to pushing a word, sentence or paragraph to the right or left of the page margin.
So, you can indent a text by clicking Increase Indent command to push the text to the right (Moves
the paragraph farther away from the margin) or Decrease Indent Command to push the text to left
(Moves the paragraph closer to the margin). This is useful whenever you do not like to use the
alignments.

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 Activity 10

Type the following text at the left and then move it to right side as shown below.
Morogoro Vocational College
P.O Box 671
Morogoro
Tanzania
Compare your answer with the notes provided.

If you want to indent a text you have to follow the following steps:

1. Highlight the text

2. Select Home tab as shown in Figure 71

Figure 71: Indents

3. Click Increase Indent command to push text to the right margin.

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 Summary


In this lesson you have learnt how to change font type of a text. To do that; Highlight the text, select Home
tab, click the Drop down arrow on the Font box and finally select the Font type such as Times New
Roman.
You have also learned how to change the size of text. To do that; Highlight the text, click Home tab, click
the Drop down arrow on the Font size box and select the Font size such as 12.
Also have learned how to changed font color. To do that; Highlight the text, select Home tab, click the Drop
down arrow on the font color command and select the font color such as Blue.
Thereafter you learned how to apply font style. To do that; Select the text, click Home tab and then click
the Font style such as Bold (B) or Italic (I).
Then you learned how to underline a text. To do that; Select the text, click Home tab, click the Drop down
arrow on the Underline command and select the underline style and color.
You have also learned how to apply change case. To do that; Highlight the text, select Home tab, click the
Drop down arrow on the change case command and select text case such as uppercase.
Then you have learned how to change a text or number to superscript and subscript. To do that; Select the
text or number, click Home tab, select Superscript (X2) or Subscript (X2).
You have also learned how to apply Bullets and numbering. To do that; Highlight the text, select Home tab,
click the Drop down arrow on the Numbering or Bullets command and select the Numbering or Bullets
style.
Then you have learned to align the text. To do that; Highlight the text, click Home tab and select the
alignment such as align left, center, right and justify.
You have also learned to change Line spacing. To do that; Highlight the text, select Home tab, click the
Drop down arrow on the Line spacing command and select the Line spacing such as 1.5.
Finally you have learned how to indent a text. To do that; Highlight the text, select Home tab, click
Increase Indent or Decrease Indent command.

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Self-Assessment

1. Describe the important things to know when you want to modify texts appearance in your
document.
2. What are the differences between text alignment and text indents?
3. What are the keyboard shortcuts for copy, cut and paste
4. List down the steps used to perform each of the following formatting commands:
a) Changing Font Type or Face of a Text
b) Changing Font Size of a Text
c) Changing Font Color of a Text
d) Changing Font Style of a Text
e) Underline a Text
f) Applying Change Case to a Text
g) Applying Superscripts and Subscripts
h) Applying Bullets and Numbering
i) Aligning a Text
j) Changing Line and paragraph Spacing and
k) Indenting a Text.

Reflections

Jasmin typed a report of 40 pages, her boss asked her to modify the report so that each first letter of
the word to is changing to upper case. Advise her on how to accomplish the task as soon as possible
in one minute.

90
Further Readings

1. Bunzel, T. (2007). Microsoft Office Reference Guide. London, Great Britain: InformIT.com.
2. Wang, W. (2013). Office 2013 For Dummies: For Dumies.

3. Handy MS office 2013 Tutorial. (n.d.) Retrieved December 18, 2014, from
https://ws.elance.com/file/04_Handy_MS_Office_2013_tutorial.pdf.

4. Joyce, C. (2013). Step by Step Microsoft Word 2013. Retrieved December 16, 2014, from
https://dbgyan.files.wordpress.com/2013/02/0735669120_wor.pdf.

5. Microsoft Word 2013 Tutorial. (n.d.). Retrieved December 19, 2014, from
http://www.bgsu.edu/content/dam/BGSU/libraries/documents/stac/Word_13_PC_Tutorial.pdf.

6. Microsoft Office Word 2013. (n.d.). Retrieved December 15, 2014, from Academic Technology
Labs website https://labs.at.ufl.edu/wp-content/uploads/2014/07/session7.pdf.

7. Poole, B. (2013). Essential Microsoft Office 2013. Retrieved December 18, 2014, from
http://www.pitt.edu/~edindex/Office2013Tutorials/2013Lesson1.pdf.

91
 Lesson Four

2.4 Inserting Objects

Introduction
Dear learner, welcome to Lesson Four. In lesson three of this unit you studied how to format a text. In this
lesson you will study how to draw Shapes, Format Shapes, Group and Ungroup Shapes, Insert WordArt,
Format WordArt, Insert Pictures and Insert Tables into your document.

Learning Outcomes

After studying this lesson you should be able to:

a) Draw Shapes;
b) Format Shapes;
c) Group and ungroup shapes;
d) Insert WordArt;
e) Format WordArt;
f) Insert Pictures; and
g) Insert Tables

2.4.1 Draw shapes

In Microsoft Word there are many shapes of various styles. These are rectangles, oval shape, triangle, star,
line and so on. These shapes are used in preparing different documents and presentation, such as in
facilitating teaching and learning in education training.

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Activity 1

Draw the shapes below and add a text

Compare your answer with the notes provided.

To draw shapes and add the text, you have to follow the following steps:
1. Click Insert tab
2. Click shapes command
3. Select a shape you want to draw as shown in Figure 72.

Figure 72: Inserting shapes

4. Go to the position where you want to draw a shape

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 5. Press and hold the left mouse button and drag until you get a desired shape size then
release the mouse. Now, use three shapes, a rectangle, an oval and double arrow shape.
6. To add the text, Right Click inside the shape that you have drawn and click Add text.
Finally, type the text.

2.4.2 Format shapes

Format shapes refer to modifying the shapes for the purpose of improving its appearance by
adding text, filling colors, changing the line color and size and adding pictures.

Fill color
After drawing your shape you can fill it with color. This is done so as to improve the shape
appearance.
Activity 2

What are the steps that you will pass through if you want to fill color in a shape? Try to
draw any shape and fill it with any color.
Compare your answer with the notes provided.

I hope you have succeed to draw a shape and fill it with color. But if you have not succeeded,
follow the following steps.
To fill a shape with color follow the following steps:
1. Click the shape
2. Click Format tab
3. Click the Drop down arrow on the shape fill as shown in Figure 73

94
Figure 73: Shape Fill
4. Select the color by clicking on it. For example, if you click a green color, the shape will be
filled with a green color.

Shape outline
This is a style applied into a shape to make it more attractive. Shape outline deals with lines
surrounding a shape, you can change line color or line width or weight.

Activity 3

From your experience, how can you modify shape outline color and weight?

Compare your answer with the notes provided.

To apply or modify shape outline follow below steps:

1. Click or select a shape
2. Click Format tab
3. Click shape outline as shown in Figure 74

95
Figure 74: Shape Outline

4. Click a color and then select the weight of the outline.

Adding text into shapes

A is added in a shape for a certain purpose. Sometimes you may use shapes to show the follow of
information indicating a certain invent, so you will be needed to add some text in a shape.
Activity 4

How can you add a text into a shape?

Compare your answer with the notes provided.

To add a text into shapes is very easy, just follow the following steps:
1. Right-click on a shape

96
Figure 75: Inserting a text into a shape
2. Select Add Text option
3. Insert or type the text.

2.4.3 Group and ungroup shapes

The term group refers to linking two or more shapes together while Ungroup refers to unlinking or
separating the shapes that have been linked.

Activity 5

How can you group and ungroup the shapes?

Compare your answer with the notes provided.

If you want to group the shapes, follow the following steps:

1. Click one of the shapes
2. Press Ctrl key on the keyboard
3. Continue clicking other shapes while holding the Ctrl key on the keyboard
4. Click Format tab

97
Figure 76: Group and Ungroup Shapes
5. Click Group and select Group Command to Group the shapes
6. If you want to ungroup the shapes select the shapes and click Ungroup command

2.4.4 Inserting WordArt

WordArt are special text that can adopt different shapes, color styles and are more attractive than
normal text.
Activity 6

Open Microsoft Word Program and insert the following words using WordArt;

Compare your answer with the notes provided.

To insert the WordArt, follow the following steps:

1. Go to Insert tab
2. Click WordArt
3. Select text styles as shown by letter “A”

98
Figure 77: Inserting WordArt
4. Type your text, for this case type “Organization planning”.

2.4.5 Formatting WordArt Text

Formatting WordArt refers to changing WordArt style such as color and shape in order to
increase attractiveness for improving visualization.

How to Format WordArt Text

In order to make any changes to WordArt Text, you must pass through the required
procedures.
Activity 7

What are the very necessary steps that you can pass through if you want to format a WordArt
Text?

Compare your answer with the notes provided.

If you want to format a WordArt text you should follow the following steps:
1. Select a WordArt you have just inserted
2. Click Format tab
3. You will see the Format commands as shown in Figure 78

99
 Figure 78: WordArt Format Tools and Commands

4. Select the tool or command that you want to use to format the WordArt Text.

Changing the WordArt Color

Sometimes you have to change the color of a WordArt text if necessary. Changing the color of
the text is to change the appearance of a text and make it more attractive.
Activity 8

Change the shape of your WordArt to appear as shown below:

Compare your answer with the notes provided.

To change the WordArt shape, follow the following steps:

1. Click the WordArt text
2. Go to Format tab
3. Click the Drop down arrow on the Text Fill

100
Figure 79: Text Fill
4. Select the color by clicking on it.

Changing the WordArt Outline Color and Weight

Sometimes you may need to change the color and weight of WordArt text. You can do that just to
improve the appearance of a WordArt Text. The weight of WordArt Outline refers to the size of the
lines in each letter of a text.

Activity 9

Change the WordArt Outline color and weight of the following WordArt text.

Compare your answer with the notes provided.

To change the WordArt shape, follow the following steps:

101
 1. Click the WordArt text
2. Go to Format tab
3. Click the Drop down arrow on the Text Outline as shown

Figure 80: Text Outline

4. Select the color and size of the line by clicking.

Changing the WordArt Shape
Sometimes you have to change the shape of a WordArt text if necessary. You can change the
shape of the text intentionally. For example, you may change a WordArt shape so that to take an
appearance of a shape such as a circle.

102
Activity 10

Change the shape of your WordArt to appear as shown here;

Compare your answer with the notes provided.

To change the WordArt shape, follow the following steps:

5. Click the WordArt text
6. Go to Format tab
7. Click the Drop down arrow on the Text Effects
8. Select to Transform option

103
 Figure 81: Text Effects
9. Select WordArt shape style
2.4.6 Inserting Pictures
When you are creating a document, you may need to include some pictures for as a part of your
document. Pictures are used purposely for explanations that need pictures or graphics.

104
Activity 11

Open Microsoft Word Program and insert the Picture shown below. If you that picture is not
available in your computer, you may insert any picture of your choice.

Compare your answer with the notes provided.

When you are adding the pictures or any image into your document use the following steps:
1. Open Microsoft Office Word Program
2. Click Insert tab
3. Click Pictures icon

Figure 82: Inserting a picture

4. Browse the picture file location such as desktop, My Document or any other location

105
Figure 83: Browsing a picture
5. Select the picture file you want to insert
6. Click insert
7. Format the Picture. For example, you may change the size and color of your picture.

106
2.4.6 Inserting a Table

A table is a grid of cells arranged in rows and columns. You can use a table to arrange your data into rows
and columns. Therefore, you can use a table to store your information in rows and columns.

Activity 12

Open Microsoft Word Program and create a table as shown below:

Compare your answer with the notes provided.

To insert a table given on the above activity follow the following steps:

1. Open Microsoft Office Word Program

2. Click Insert tab
3. Click table as shown in Figure 84

107
Figure 84: Inserting a table
4. Click Insert Table option as shown above.
5. Insert the Number of columns and rows as shown in Figure 85

108
Figure 85: Specifying Columns and Rows
6. Click Ok. The table shown in Figure 86 will be created.

Figure 86: A New Blank Table

7. Click on each cell and type the data required. To simplify data entering process navigate from cell to
cell by using tab key or arrows found on your keyboard.

How to add a new Row and Column

Activity 13

109
 Give the steps on how to insert or add a new row and a column in a table. Using a
table you have created and try to add a new row and column.
Compare your answer with the notes provided.

How to add a new Row

You can add a new row or rows to extend your table so that you can add more data into it.

To add a new row follow the following steps:

1. Move the mouse pointer to the edge of a table at the place you want to add a row.
2. Click the plus sign that appears as shown in Figure 87

Figure 87: inserting a new row

How to add a Columns

You can add a new column or columns to extend your table so that you can add more data into it.

To add a new column follow the following steps:

1. Move the mouse pointer to the edge of a table at the place you want to add a column.
2. Click the Plus sign as appears shown in Figure 88

110
Figure 88: Add a new column

How to Delete a Column, Row and Table

Activity 14

From your experience, how can you delete a Row, Column and Table? Using a
table you have created and try to delete a row and a column.
Compare your answer with the notes provided.

You can remove unnecessary column or row or the whole table from the document.

To delete a row or a column or a table follow the following steps:

1. Right click on any cell of the column or row or table you want to remove
2. Click on delete, from the options appearing select the action for example delete columns, delete
rows or delete table. For example, in this case Delete Columns was clicked to remove French
column

111
Figure 89: Deleting a column, row and table

After deleting the French column, the table will appear as shown in Figure 90

Figure 90: A table after deleting a column

Merge Cells

Merge cells refers to combining two or more cells to form a single large cell. This is very useful in arranging
data by categorizing data into common groups like timetable preparation.

Merge cells A and B and cells D and E

112
Activity 15

Merge column A and B and D and E from this table:

Compare your answer with the notes provided.

As an example to merge column A and B follow the following steps:

1. Highlight the cells A and B by dragging your mouse

2. Right click on the highlighted area
3. Click merge cells option

Figure 91: Merge cells patient

After merging the cells the table will appear as shown in Figure 92

113
Figure 92: Table with merged cells

How to Change the Text Direction

You may change the direction of a text in a cell. You can do this purposely or intentionally. For example,
you can change the direction of the text in a cell to minimize the column width.

Activity 16

Change the Text Direction so that it appears as shown in a table below.

Espanol
English

Boy Chico

Girl Chica

Table Mesa

Chair Silla

Compare your answer with the notes provided.

To change the Text Direction, you have to follow the following steps:
1. Highlight the cells

114
2. Click Text Direction as shown in Figure 93

Figure 93: Text Direction

3. Select the Text Orientation

Figure 94: Selecting a Text Direction

4. Click OK.

115
 Summary


In this lesson you have learnt how to draw different shapes. This is done by Insert tab, shapes, select a
shape you want to draw. After clicking the shape you drag it so that to get the desired shape size.

You have also learned how to format shapes. To do that, you by clicking a shape, click format tab, then
select Shape Fill or Shape Outline or Shape Effects. These command helps you to change the appearance
of the shape. You can also use other commands to modify the shape as you wish to do.

Then you learned how to group and ungroup shapes. To group the shapes you have to select all the
shapes, click Format tab and then click Group if you want to link all the shapes you have selected or click
Ungroup to separate the shapes you have already grouped.

Then you have learned how to insert WordArt you start by clicking insert and then go to WordArt select
WordArt style, type WordArt text.

You have also learned how to format WordArt Text. To do that, you by clicking a WordArt Text, click
Format tab, then select Text Fill or Text Outline or Text Effects. These command helps you to change the
appearance of the WordArt Text. You can also use other commands to modify the WordArt Text as you
wish to do.

Also, you learned how to insert Pictures into your document. To do that, you click Insert tab, click Pictures
and Browse picture location and click Insert button or double click a picture you want to insert.

Apart from that you learnt how to insert tables. To do that, you click Insert tab, click Insert tab, enter the
number of columns and rows and click OK. You have also learned how to add and delete columns and
rows, how to merge cells and how to change the text direction.

116
Self-Assessment

1. Insert the WordArt Text as shown below and format it as per given instructions
Text Fill: Yellow
Text Outline: Color-Blue and Weight-2¼Pts

2. Open Microsoft Word Program and insert a picture into your document (browse pictures folder
and select a picture named penguins’).

3. Open Microsoft Word Program and insert a table provided

MOROGORO VOCATIONAL TEACHERS’ TRAINING COLLEGE

NO NAME TITLE BASIC SALARY

1. SARAH JAMES TUTOR 750,000

2. ALLY MUSSA TUTOR 600,000

3. MOSES JUMBE DRIVER 550,000

TOTAL 1,900,000

117
 Reflections

By using the drawing skills you gained, draw the Organization chart.

Further Readings

1. Bunzel, T. (2007). Microsoft Office Reference Guide. London, Great Britain: InformIT.com.
2. Wang, W. (2013). Office 2013 For Dummies: For Dumies.

3. Handy MS office 2013 Tutorial. (n.d.) Retrieved December 18, 2014, from
https://ws.elance.com/file/04_Handy_MS_Office_2013_tutorial.pdf.

4. Joyce, C. (2013). Step by Step Microsoft Word 2013. Retrieved December 16, 2014, from
https://dbgyan.files.wordpress.com/2013/02/0735669120_wor.pdf.

5. Microsoft Word 2013 Tutorial. (n.d.). Retrieved December 19, 2014, from
http://www.bgsu.edu/content/dam/BGSU/libraries/documents/stac/Word_13_PC_Tutorial.pdf.

6. Microsoft Office Word 2013. (n.d.). Retrieved December 15, 2014, from Academic Technology
Labs website https://labs.at.ufl.edu/wp-content/uploads/2014/07/session7.pdf.

7. Poole, B. (2013). Essential Microsoft Office 2013. Retrieved December 18, 2014, from
http://www.pitt.edu/~edindex/Office2013Tutorials/2013Lesson1.pdf.

118
 Lesson Five

2.5 Modifying Page Layout and Printing Documents

Introduction

Dear learner, welcome to Lesson Five. In lesson four of this unit you studied how to insert
objects in a word document. In this lesson you will learn how to insert Page numbers, Format
Page number, Remove Page number, Change page orientation and printing a document.

Learning Outcomes

After studying this lesson you should be able to:

a) Insert Page Number;
b) Format Page Numbers;
c) Remove Page Numbers;
d) Change Page Orientation;
e) Connecting the Printer; and
f) Previewing and Printing the Document.

2.5.1 Inserting Page Numbers

If you writing a report it is very necessary to indicate the page number on each page. The page
numbers helps you find easily where you can get what you want in a document or book.
Activity 1

1. What do you understand by the term Page number?

2. What do you think are the steps that you will pass through if you want to enter the Page
numbers in your document? Open a document and try to enter the page numbers.
Compare your answer with the notes provided.

119
Page number is a sequence of numbers (or letters, or roman numerals) to the pages of a book or
other document, the number may appear at the bottom or top of page. Page numbers are used to
mark each page to simplify identification, referencing and arrangement of page.

Now, to insert Page numbers in your document following the following steps:

1. Open your document

2. Click Insert tab
3. Click Page Number
4. Select the position of page number such as Top of Page or Bottom of Page as shown in Figure 95

Figure 95: Inserting page number

5. Select Page Number Alignment such as Plain Number 1(Left), Plain Number 2 (Center) and Plain
Number 3 (Right)
6. Page numbers will appear in the Format of 1, 2, 3, 4 and so on.

120
2.5.2 Formatting Page Numbers
This is a process of changing page number formats such as i, ii, iii or -1-,-2-,-3- or a, b, c, d and so
on.
Activity 3

From your experience, how can you do to format the Page Numbers in your document? Open a
document and try to change the page number format.
Compare your answer with the notes provided.

To change the Page Number Format in a document you have created follow the following steps:
1. Open your document
2. Click Insert tab
3. Click Page Number
4. Click Format Page Numbers option as shown in Figure 96

Figure 96: Accessing page number format

5. Select Page Number Format as shown in Figure 97

121
Figure 97: Page number format

6. Finally, Click OK.

2.5.3 Removing Page Numbers

This means erasing or removing page numbers you have inserted from your document.
Activity 4

How can you remove page numbers from your document? Open the document and try to
remove the page numbers
Compare your answer with the notes provided.

To remove page numbers, follow the following steps:

1. Open your document
2. Click Insert tab
3. Click the Page Number option as shown in Figure 98

122
Figure 98: Remove Page Numbers
4. Click remove page number option to remove the Page Numbers.

2.5.4 Change Page Orientations

If you are preparing a document or a report sometimes you may need to change the page
orientation so that you may prepare and print your work clearly.
Activity 5

From your experience in Microsoft Word;

1. What is Page Orientation?

2. Give two types of page orientations that you know.
3. How can you change the Page Orientation? Open the document and try to change the page
orientation.
Compare your answer with the notes provided.

Page orientation refers to a layout of a Page or paper for printing. There are two types of page
orientations. These include Portrait and Landscape. Portrait Orientation refers to the vertical layout
of a Page or Paper while the Landscape Orientation refers to the horizontal layout of a Page or
Paper.

123
To change Page orientation follow the following steps:

1. Open your document

2. Click Page layout tab
3. Select orientation as shown in Figure 99

Figure 99: Page orientation options

4. Select Portrait or Landscape.

2.5.5 Connecting the Printer

A printer is to be connected a computer so that they can communicate to help you to produce
computer documents on papers.

Activity 7

How can you connect a printer to your computer?

Compare your answer with the notes provided.

To connect a printer to your computer:

1. Connect power cable to the printer
2. Connect the printer and a computer via a printer to USB cable as shown in Figure 100

124
Figure 100: connecting printer to the computer
3. Switch on the computer and a printer
4. Print a test page to confirm if the printer is working.

2.5.6 Previewing and printing the document

Previewing means viewing a document before printing so that you can see problems that may
appear and make corrections.

Starting print preview and print

Activity 8

From your experience, how can you print a two page document?
Compare your answer with the notes provided.

To print a document of two pages by following the following steps:

1. Open your document.
2. Click File tab
3. Click Print option
4. Here you will be able to see the preview of your work before printing

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Figure 101: Printing a document

Choosing a Printer Name

Before printing your document you should choose the name of the printer that is connected to your
computer. For example, HP LaserJet P2050.

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 Specifying the Pages to Print
Activity 9

Click “Pages to Print” as labelled in the in the Figure 101. What does it mean by the following
options?
 All pages
 Print selection
 Current page
Compare your answer with the notes provided.

Now, the following are the meaning of those options

All pages – Prints all the pages of the opened document
Print selection – Prints highlighted areas only
Current page – Prints the current page you are previewing or that you have clicked.
Custom pages – Lets you specify the pages you want to print by writing page numbers of the
pages to be printed into the box next to pages, for example you can decide to print page 5, 7 & 51.

Specify the Number of Copies to Print

Here you decide how many copies of each page should be printed. Example 1, 2, 3 or more
copies. Go to copies as shown in figure above

Print document command

After doing all the above now you need to command the job to be sent to printer in order to be
printed on papers. This is done by Clicking the Print Command.

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Summary


In this lesson you study how to insert page number by clicking insert, page number and select bottom or
top. You have formatted page numbers as follows click insert, page number, click format page number
option and select number style. You can also remove page number by clicking remove page number
from page number.
You have also changed page orientation to portrait or landscape by clicking page layout followed by
orientation.
Apart from that you have studied how to connect a printer to the computer, where by you need to power
on the printer and connect it to computer by using a special cable. Also you learnt how to print a
document by clicking file followed by print, now you are able to preview and add other print setup such
as choosing printer name, specify pages to be printed, enter number of copies and finally command print
to produce your work in form of paper.

Self-Assessment

1. Create a document with four (4) pages and insert page numbers with format (-1-,-2-,-3-,-4-)
2. Remove the Page Numbers you have inserted;
3. Insert again page numbers of the format (1,2,3…)
4. From the document you created above change the orientation of the second page to landscape
5. What are the steps used to connect a printer and a computer
6. Differentiate between print selection and custom page in printing.
7. Print Preview the document

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Reflections

Assume you have a document with 50 pages and you want to print at once some pages (1, 7, 16-20,
27, 33-39 and 49). Explain step by step how are you going to do?

Further Readings

1. Bunzel, T. (2007). Microsoft Office Reference Guide. London, Great Britain: InformIT.com.
2. Wang, W. (2013). Office 2013 For Dummies: For Dumies.

3. Handy MS office 2013 Tutorial. (n.d.) Retrieved December 18, 2014, from
https://ws.elance.com/file/04_Handy_MS_Office_2013_tutorial.pdf.

4. Joyce, C. (2013). Step by Step Microsoft Word 2013. Retrieved December 16, 2014, from
https://dbgyan.files.wordpress.com/2013/02/0735669120_wor.pdf.

5. Microsoft Word 2013 Tutorial. (n.d.). Retrieved December 19, 2014, from
http://www.bgsu.edu/content/dam/BGSU/libraries/documents/stac/Word_13_PC_Tutorial.pdf.

6. Microsoft Office Word 2013. (n.d.). Retrieved December 15, 2014, from Academic Technology
Labs website https://labs.at.ufl.edu/wp-content/uploads/2014/07/session7.pdf.

7. Poole, B. (2013). Essential Microsoft Office 2013. Retrieved December 18, 2014, from
http://www.pitt.edu/~edindex/Office2013Tutorials/2013Lesson1.pdf.

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 UNIT THREE
PRESENTATION SKILLS USING MICROSOFT POWERPOINT

Introduction
Dear learner, welcome to Unit Three. In this unit you will study four lessons including the Basic Concept of
Microsoft PowerPoint, creating a presentation, customizing slides and previewing and printing a
presentation.

Lesson One
3.1 Basic Concepts of Microsoft PowerPoint

Introduction
Dear learner, welcome to Lesson One. In this lesson you will study the term Presentation, types of
presentation, Microsoft PowerPoint, uses of Microsoft PowerPoint and other types of presentation software.
Learning Outcomes

After studying this lesson you should be able to

a) Define Presentation;
b) Explain the types of presentation;
c) Define a Microsoft PowerPoint;
d) Explain the Uses of Microsoft PowerPoint; and
e) Explain other types of Presentation Software.

3.1.1 Presentation
Activity 1

From your own understanding, what is a Presentation?

Compare your answer with the notes provided.

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A Presentation is the practice of showing and explaining the content of a topic to an audience or learner.
Presentation is also the means of communication which can be adapted to various speaking situation, such
as talking to a group, addressing a meeting or briefing a team.

3.1.2 Types of Presentation

Activity 2

What are the types of Presentation that you know? Explain briefly.

Compare your answer with the notes provided.

There are five (5) types of presentations. These include:-

Informative Presentation

The purpose of an informative presentation is to stick to the facts or points and avoid complicated
information. Your presentation will probably be short.

Instructional Presentation

The purpose of an instructional presentation is to give specific directions or orders. Your presentation will
probably be a bit longer, because it has to cover your topic thoroughly.

Arousing Presentation

The purpose of an arousing presentation is to make people think about a certain problem or situation.

Decision-making Presentation

The purpose of a decision-making presentation is to move your audience to take your suggested action. A
decision-making presentation presents ideas, suggestions, and arguments strongly enough to persuade an
audience to carry out your requests.

Persuasive Presentation

Your purpose in a persuasive presentation is to convince your listeners to accept your proposal.

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3.1.3 Microsoft PowerPoint
Activity 3

From your experience, what is Microsoft PowerPoint program?

Compare your answer with the notes provided.

Microsoft PowerPoint is a presentation software package. You can use Microsoft PowerPoint to create and
organize slides on a computer, to be printed on paper or acetate transparencies, projected directly from the
computer or shared via the Internet. You can use Microsoft PowerPoint to create graphs and diagrams to
which you may then add graphics and text. It also allows you to incorporate animation, audio and video
elements.

3.1.4 Uses of Microsoft PowerPoint

Activity 4

Using your understanding, what do you think are the uses of Microsoft PowerPoint?
Compare your answer with the notes provided.

You can use Microsoft PowerPoint to create presentations, to make games, to prepare tutorials, animations
and posters. These can be used to facilitate teaching and learning process.

1. Presentations

A Presentation refers to the practice of showing and explaining the content of a topic to an audience or
learner. Presentation is also the means of communication which can be adapted to various speaking
situation, such as talking to a group, addressing a meeting or briefing a team. A presentation is typically a
demonstration, lecture, or speech meant to inform, persuade, or build good will.

Microsoft PowerPoint helps you to create any type of a presentation you want. PowerPoint allows you to
draw diagrams using a library of shapes and connectors. You can use it to create a variety of graphs,
including bar graphs, pie charts and line graphs, from your data. PowerPoint comes with a library of clip art
and audio files which you can also include. You can also use PowerPoint to make animated slides.
PowerPoint also allows you to share your presentation via a projector.

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2. Tutorials

A tutorial refers to a method of transferring knowledge and may be used as a part of a learning process.
More interactive and specific than a book or a lecture; a tutorial seeks to teach by example and supply the
information to complete a certain task.

Depending on the context a tutorial can take one of many forms, ranging from a set of instructions to
complete a task to an interactive problem solving session (usually in academia).

You can use PowerPoint to make tutorials and worksheets for educational or training contexts. Instead of
using slides, you can also print these slides onto paper and give students to study or work from.

3. Games

A game refers to an electronic game or board game that involves human interaction with a user interface to
generate visual feedback on a video device. Microsoft PowerPoint is used for creating educational games
to enhance teaching and learning process in a classroom particularly for younger learners. You can set a
quiz game by using a set of question slides followed by the answers. You may use a whiteboard as the
projection screen.
Examples of Microsoft PowerPoint games are Car Race, Horse race, Big wheel, Align the stars, Behind the
Box 8 and Behind the Box 16.
4. Animation

Animation refers to the process by which you can see still pictures and words (texts) moving from one
position to another position.

You can use PowerPoint to make very attractive and interesting animations. PowerPoint's animation
features allow you to make individual elements move around the screen in a variety of different ways.

5. Posters

A poster refers to a public piece of paper conveying information through texts (words) and graphic images
(symbols or pictures). It is usually designed to be displayed vertically on a wall or window and is large
enough to be seen and read from a relatively short distance. Its main target audience is the person walking
by. A poster must convey its message with immediacy and purpose, because people on the street are often
in a hurry.

Posters are sometimes huge and can be seen from a long distance and may appear along highways (on
bill boards) or on the sides of buildings. Posters may also appear in much smaller versions, sometimes like
a postcard, and are called handbills. Whatever the size or shape, posters have a job to do and that is to
convey information.

Posters carry many kinds of information:

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  They may call the population to rally, revolt or celebrate (Example: Political or Propaganda posters)
 They may alert citizens to health hazards or the presence of other dangers in the community
(Example: Educational posters)
 They may announce the coming of a wonderful theatre, music or dance performance (Example:
Marketing posters)

Thus, Microsoft PowerPoint is a presentation software that you can use to create Informative notices and
posters. You can use Clip art or custom graphics to illustrate topics or give instruction to audiences.

3.1.5 Other Types of Presentation Software

Activity 5

1. What do you understand by the term Presentation Software?

2. Apart from Microsoft PowerPoint, list and explain other types of presentation software that
you know.
Compare your answer with the notes provided.

A presentation software is a software package used to display information in the form of a slide show.
A presentation software has three major functions:
An editor: Allows text to be inserted and formatted,
A method: For inserting and manipulating graphic images; and
A slide-show system: For displaying the contents.

The following are the other types of presentation software.

CustomShow
CustomShow is a presentation software program used mainly for businesses and companies with more
than 25 employees. CustomShow allows users to create a library of slides that combine images, video,
text, and Adobe Flash content. Users customize presentations by drawing slides from the library. Updates
made to slides in the library are automatically shared with all users in a company.
ClearSlide
ClearSlide is a sales communications platform providing web-based services that cover many aspects of
the sales process. It can upload files from Keynote, PowerPoint, PDF, Excel and other formats. It is good
with Video, online delivery and slide sharing.
Prezi

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Prezi is a cloud-based presentation software and storytelling tool for presenting ideas on a virtual canvas.
The product employs a zooming user interface (ZUI), which allows users to zoom in and out of their
presentation media, and allows users to display and navigate through information within a 2.5D or parallax
3D space on the Z-axis.
Slideshark
SlideShark is the award-winning app used by sales professionals and other presenters worldwide to
present and share PowerPoints via their chosen devices such as iPad, iPhone and iPod Touch the way
they were meant to be seen accurately and professionally every time.
Haiku Deck
Haiku Deck is the simple presentation software that you can use to create and share inspiring
presentations. With this software you can create stunning slides. You can also easily import photos from
Google Drive, Facebook and other popular sites.
SlideDog
SlideDog is a powerful presentation tool that seamlessly switches between multimedia presentation files
and makes it easy to present like a professional. SlideDog mainly takes all of your documents,
presentations, pictures, or video and places them into a play list that can be moved around and presented
in a seamless way.
Powtoon
PowToon is an online business presentation software tool that allows you to create presentations and
videos that are animated, interesting, and engaging.
MediaShout
MediaShout is a presentation software tool for religious institutions and churches to easily present ministry
messages. It is a powerful platform that can be utilized by churches of all size and combines. The software
works well with the team that is managing the media and productions during any religious service but
particularly during the sermon.

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 Summary


In this lesson you have defined a Presentation as the practice of showing and explaining the content of a
topic to an audience or learner.

You have also studied five (5) types of presentations such as Informative Presentation, Instructional
Presentation, Arousing Presentation, Decision-making Presentation and Persuasive Presentation.

You have also define Microsoft PowerPoint as a presentation software package that you can use to
create a presentation. You can use Microsoft PowerPoint to create and organize slides on a computer, to
be printed on paper or acetate transparencies, projected directly from the computer or shared via the
Internet.
You can also use Microsoft PowerPoint to create presentations, games, tutorials, animations and
posters.
You have also studied other types of presentation software such as CustomShow ClearSlide, Prezi,
Slideshark, Haiku Deck, SlideDog, Powtoon and MediaShout.

Self-Assessment

1. What is Presentation?
2. Explain the types of presentation
3. With examples, explain the types of presentation software
4. What is Microsoft PowerPoint?
5. Explain why Microsoft PowerPoint is useful in your daily activities.

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Reflections

Apart from Microsoft PowerPoint, list other presentation software that you can use to create a
presentation.

Further Readings

1. Frandsen, T. (2011).Microsoft PowerPoint. London, Great Britain: Torben Lage Frandsen & Ventus
Publishing ApS.
2. Wells, J. (2009). Creating Accesible PowerPoint Presentation. Califonia, CA: Accessible
technology Initiative of the Califonia State University.
3. Lowe, D. (2010). PowerPoint 2010 for Dummies. Indianapolis, India :Wiley Publishing, Inc
4. Cox, J., & Lambert, J. (2013). Microsoft PowerPoint 2013 Step by Step. Retrieved December 6,
2014, from
http://www.pdfiles.com/pdf/files/English/Software/Microsoft_PowerPoint_2013_Step_By_Step.pdf.
5. Microsoft PowerPoint 2013 Tutorial. (n.d.). Retrieved December 10, 2014, from
http://www.gcflearnfree.org/powerpoint2013.
6. Microsoft PowerPoint Tutorials. (n.d.). Retrieved December 8, 2014, from:
http://www.electricteacher.com/tutorial3.htm.

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 Lesson Two
3.2 Creating a Presentation

Introduction
Dear Learner, welcome to Lesson Two. In lesson one of this unit you studied the basic concept of Microsoft
PowerPoint. In this lesson you will learn how to open Microsoft PowerPoint 2013, Add contents in the Slide,
Save the presentation, Close the presentation, Open an existing Presentation, Add a New Slide, Delete a
Slide, Copy and Paste a Slide, Cut and Paste a Slide, Change Slide Views and Present a Slide show.

Learning Outcomes

After studying this lesson you should be able to:

a) Open Microsoft PowerPoint 2013;
b) Add contents in the Slide;
c) Save the Presentation;
d) Close the Presentation;
e) Open an existing Presentation;
f) Add a New Slide;
g) Delete a Slide;
h) Copy and Paste a Slide;
i) Cut and Paste a Slide;
j) Change Slide Views; and
k) Present a Slide show.

3.2.1 How to Open Microsoft PowerPoint 2013

To create any presentation using Microsoft PowerPoint, you have first to know how to open this program.

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Activity 1

With your own experience, open Microsoft PowerPoint program in your computer.
Compare your answer with the notes provided.

If you want to open Microsoft PowerPoint program, you may follow the following steps:

1. Click the Start button at the left bottom corner in your computer screen

Figure 102: The Start button

2. Select All Programs

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Figure 103: Start menu programs

3. After selecting All Programs, click Microsoft Office 2013, you will see PowerPoint 2013.

Figure 104: All programs list

4. Click PowerPoint 2013, then you will see Microsoft PowerPoint screen

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Figure 105: PowerPoint start screen

5. Select Blank Presentation, you will see Microsoft PowerPoint Window on a screen as it appears in
Figure 106.

Figure 106: Microsoft PowerPoint Window

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 3.2.2 How to add contents in a slide

Any presentation you create by using Microsoft PowerPoint is made up of a number of slides.

Activity 2

1. What do you understand by the term Slide?

2. After you have Opened Microsoft PowerPoint you have seen a slide, try to add the
contents in a Slide.
Compare your answer with the notes provided.

The term slide refers to a single page of a presentation that contains placeholders (text boxes) which
hold different types of contents, including text and images. Some placeholders have placeholder
text, which you can replace with your own text. Others have thumbnail icons that allow you to insert
pictures, charts, and videos.

Now, to add contents in a slide follow the following steps:

1. Select the Slide

2. Click in the Placeholder (text box) and type the text or click an icon (thumbnail) to insert a table,
chart or picture. This is as shown in Figure 107.

Figure 107: Placeholders and Thumbnail icons

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3.2.3 How to save a Presentation

It is important to save your presentation whenever you start a new project or make changes to an existing
one. Saving early and often can prevent your work from being lost. You will also need to pay close attention
to where you save the presentation so it will be easy to find later.

Activity 3

1. What do you understand by the term save?

2. After you have added the contents in a Slide, save a presentation.

Compare your answer with the notes provided.

The term save refers to copying data from a temporary area to a more permanent storage medium.

To save your presentation, you have to follow these steps:

1. Locate and select the Save command on the Quick Access Toolbar.

Figure 108: The Save Command

2. If you are saving the file for the first time, the Save As pane will appear in Backstage view.
3. You'll then need to choose where to save the file and give it a file name. To save the presentation to
your computer, select Computer, then click Browse.

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Figure 109: Browsing save location

4. The Save As dialog box will appear. Select the location where you wish to save the presentation.
5. Enter a file name for the presentation, then click Save as shown in Figure 110

Figure 110: Save location and file name

6. The presentation will be saved. You can click the Save command again to save your changes as you
modify the presentation.

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 Note: You can also access the Save command by pressing Ctrl + S on your keyboard.

3.2.4 How to Close and Exit a Presentation

When you finish creating and saving your presentation, the next thing to do is to close the PowerPoint
presentation program.

Activity 4

You have already created and saved your presentation. Try to close your presentation.
Compare your answer with the notes provided.

To close your presentation, you have to follow the following steps:

1. Click the Close button on the Title Bar at top right corner of Microsoft PowerPoint Window

Figure 111: Closing PowerPoint Presentation program

2. Now, you have succeeded to close your presentation after clicking a Close Button

3.2.5 How to Open an Existing Presentation

If you have already closed your presentation, you may need to reopen it so that you can modify it by adding
new slides and contents.

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 Activity 5

You have already learned how to close your presentation and you have successfully closed it.
Try to open your presentation that you have closed.
Compare what you have done with the answer provided.

If you want to open your presentation, follow the following steps:

1. Open Microsoft PowerPoint Presentation Program

2. Select the File tab.
3. Select Open from the Backstage view.

Figure 112: Opening an existing Presentation

4. Select Computer, then click Browse

Figure 113: Browsing file location

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 3. The Open dialog box will appear. Select the location (e.g. My Documents) and select your
presentation (e.g. Regional Sales Report), then click Open.

Figure 114: Locating a file to open

4. Congratulation, you have opened your presentation.

3.2.6 How to add a new slide.

You add new slides in your presentation for the purpose of modifying or adding new contents in your
presentation.

Activity 6

1. Open the presentation that you have already created.

2. Using your experience, add two new slides and add the contents in the slides.
3. Save the changes you have made in your presentation.
Compare your answer with the notes provided.

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If you want to add new slides in your presentation, follow the following steps:

1. Open your presentation

2. Select Home tab
3. Click the New Slide command.

Figure 115: New slide insert command

4. The New slide will be added.

5. Add the contents to the slide.
6. Save the changes by clicking Save Command.

Figure 116: Save Command

7. You have saved the changes you made in your presentation.

3.2.7 How to delete a slide

Sometimes you may need to delete the slides that are not required in your presentation. If you delete
a slide all the contents in it are lost.

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Activity 7

1. What do you understand by the term Delete a slide?

2. Open the presentation that you have already created.
3. Delete one slide.
4. Save the changes you have made in your presentation.
Compare your answer with the notes provided.

Delete a slide refers to an action of erasing and removing a slide and all its contents from a
presentation.

Therefore, if you want to delete a slide from your presentation, follow the following steps:

1. Right click on the Slide

Figure 117: deleting a slide by right clicking

2. Click Delete, now you have deleted the slide.

Note: You can delete a slide by simply selecting it and then pressing the Delete Key or Backspace
key on your keyboard.

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3.2.8 How to Copy and Paste a Slide

If you want to create several slides with the same layout, you may find it easier to copy and paste a
slide you have already created rather than starting with an empty slide.

Activity 8

1. What do you understand by the term copy and paste a slide?

2. Open the presentation that you have already created.
3. Copy a slide and paste it to a new location.
4. Save the changes you have made in your presentation.
Compare your answer with the notes provided.

Copy and paste a slide refers to an action of making a duplicate of the original slide that you can
then modify independently of the original slide in your presentation.

Now, to copy and paste a slide, you have to follow the following steps:

1. Open your presentation that you have already created.

2. Select (Click) the Slide you wish to copy in the Slide Navigation pane.

Figure 118: copy command

150
3. Click the Copy command on the Home tab as shown in Figure 118
4. In the Slide Navigation pane, click just below a slide (or between two slides) to choose a paste
location. A horizontal insertion point will appear.

Figure 119: Slide navigation pane

5. Click the Paste command on the Home tab as shown in Figure 120.

Figure 120: Paste command

6. The slide will appear in the selected location as shown in Figure 121.

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 Figure 121: The pasted slide

3.2.9 How to Cut and Paste a slide

Sometimes you may have facing a problem of slides arrangement in your presentation. So, cutting
and pasting a slide the most helpful way for you.

Activity 9

1. What do you understand by the term Cut and paste a slide?

2. Open the presentation that you have already created.
3. Cut a slide and paste it to a new location.
4. Save the changes you have made in your presentation.
Compare your answer with the notes provided.

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Cut and Paste a slide refers to the action of removing a slide from its current location and places it
the new location.

Now, to cut and paste a slide, you have to follow the following steps:

1. Open your presentation that you have already created.

2. Select (Click) the slide you wish to cut in the Slide Navigation pane.

Figure 122: Selecting a Slide

3. Click the Cut command on the Home tab.

Figure 123: Cut command

153
4. Select a new location you want to paste the slide you have cut. Click just below a slide (or
between two slides) to choose a paste location. A horizontal insertion point will appear.

Figure 124: Select a new location

5. Click Paste command

Figure 125: Paste command

6. The slide will appear in the selected location as shown in Figure 126

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Figure 126: Slide 3 moved to a new location

3.2.10. Slide Views

PowerPoint presentation program includes several different slide views, which are all useful for
various tasks. The slide view commands are located in the bottom-right of the PowerPoint window.
Activity 10

1. What do you understand by the term Slide Views?

2. Explain the Slide Views that you know in Microsoft PowerPoint
3. Open the presentation that you created.
4. Try to view your presentation using different slide views.
Compare your answer with the notes provided.

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The Slide Views in Microsoft PowerPoint refer to the views that you can use to edit, print, and deliver your
presentation.

There are four main slide views including Normal View, Slide Sorter View, Reading View and Play Slide
Show

Now, to view your presentation in different slide views, you have to follow the following steps:

1. Open your presentation

2. Select the Slide View on the status bar as shown in Figure 127.

Figure 127: Slide views

i. Normal view: This is the default view, where you create and edit slides. You can also move slides
in the slide navigation pane on the left.
ii. Slide sorter: In this view, you can see a thumbnail version of each slide. You can drag and drop
slides to reorder them quickly.
iii. Reading view: This view fills the PowerPoint window with a preview of your presentation. It
includes easily accessible navigation buttons at the bottom-right.
iv. Play slide show: This is the view that you use to present to an audience. This command will begin
the presentation from the current slide. You can also press F5 on your keyboard to start from the
beginning. A menu will appear when you hover the mouse in the bottom-left corner. These
commands allow you to navigate through the slides and access other features, such as the pen
and highlighter.

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3.2.11. Presenting a Slide show

Once you finish creating your presentation, you have to learn how to present it to the audiences or viewers.
PowerPoint offers several tools and features to help make your presentation smooth, engaging, and
professional.

Activity 11

1. What do you understand by the term slide show?

2. Open the presentation that you have already created.
3. Run your presentation slide show.
4. Quit the presentation slide show.
Compare your answer with the notes provided.

A slide show is a presentation of a series of slides on a projection screen or electronic display device,
typically in a prearranged sequence.

Each slide is usually displayed for at least a few seconds, and sometimes for several minutes, before it is
replaced by the next slide. The changes may be automatic and at regular intervals or they may be manually
controlled by a presenter or the viewer.

Slide shows originally consisted of a series of individual slides projected onto a screen with a slide
projector.

Now, if you want to present a slide show you have to follow the following steps:

1. Open your Presentation

2. Select Slide Show tab

Figure 128: Slide Show tab

3. Click the From Beginning command. The presentation will appear in full-screen mode.

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Figure 129: Presentation from the beginning

4. Press ESC key to quit a presentation slide show.

Note: You can also present a slide show by pressing the F5 key on the keyboard.

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 Summary


In this lesson you studied how to open Microsoft PowerPoint, you have to click the Start button, Select
All Programs, Select Microsoft Office 2013 and hence click PowerPoint 2013.
You have also learned how to add contents in a slide by clicking in the Placeholder (text box) and type
the text or click an icon (thumbnail) to insert a table, chart or picture.
You have also learned how to save your presentation by clicking the Save command on the Quick
Access Toolbar, choose where to save the file, Type a file name and then click Save button.
Then you also have learned to close your presentation by clicking the Close button on the Title Bar at the
top right corner of Microsoft PowerPoint Window.
You have also learned how to open your existing presentation, to open it to open Microsoft PowerPoint
Program, select File tab, Select Open, click Browse to select the location, select the file you want to
open and then click Open button.
Then you have learned how to add a new slide in a presentation, to add a new slide you should Select
Home tab and Click the New Slide command.
You have also learned how to delete a slide in your presentation. To delete a slide you should Right click
on the Slide and Click Delete Slide.
Also, you have learned how to Copy and Paste a slide. To copy and paste a slide you have to Select the
slide and click the Copy command on the Home tab. Then you can paste it in another position by clicking
the Paste command on the Home tab.
Also, you have learned how to Cut and Paste a slide. To cut and paste a slide you have to Select the
slide and click the Cut command on the Home tab. Then you can paste it in another position by clicking
the Paste command on the Home tab.
You have also learned about the Slide Views including Normal view, Slide sorter view, Reading view and
Play slide show view.
You have also learned how to present you’re your presentation to the audiences. To do that you should
open your presentation, Select Slide Show tab and Click From Beginning command. You can also
present your slide show by Pressing F5 key on the keyboard and end it by pressing ESC key on the
keyboard.

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Self-Assessment

1. Create a Presentation which carries the following slides.

First slide – What is a Computer?
Second Slide – Types of Computers
Third Slide – Uses of Computers
Fourth Slide – Conclusion
2. Add a new Slide between the second and third slide. This slide should contain the contents of
Parts of a Computer.
3. Save your presentation as Computer Presentation
4. Run your presentation Slide show
5. End the slide show
6. Quit the presentation.

Reflections

1. Open the presentation “Computer Presentation”.

2. Add a new slide after a slide that contains the Conclusion and enter the contents “Computer
Peripherals”.
3. Move the slide you have added so that it becomes the fifth slide.
4. Add a new slide before slide number 3. Enter the contents “Computer hardware”.
5. Delete the Slide that contains “Computer hardware”.
6. Save the changes and close your presentation.

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Further Readings

1. Frandsen, T. (2011).Microsoft PowerPoint. London, Great Britain: Torben Lage Frandsen &
Ventus Publishing ApS.
2. Wells, J. (2009). Creating Accesible PowerPoint Presentation. Califonia, CA: Accessible
technology Initiative of the Califonia State University.
3. Lowe, D. (2010). PowerPoint 2010 for Dummies. Indianapolis, India :Wiley Publishing, Inc.
4. Cox, J., & Lambert, J. (2013). Microsoft PowerPoint 2013 Step by Step. Retrieved December 6,
2014, from
http://www.pdfiles.com/pdf/files/English/Software/Microsoft_PowerPoint_2013_Step_By_Step.pdf.
5. Microsoft PowerPoint 2013 Tutorial. (n.d.). Retrieved December 10, 2014, from
http://www.gcflearnfree.org/powerpoint2013.
6. Microsoft PowerPoint Tutorials. (n.d.). Retrieved December 8, 2014, from:
http://www.electricteacher.com/tutorial3.htm.

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 Lesson Three
3.3. Customizing Slides

Introduction
Dear Learner, welcome to Lesson Three. In lesson two of this unit you studied how to create a presentation
.In this lesson you will define the term Customizing slides, Change the slide size, change the slide layout,
change the slide background and apply a theme to a slide.

Learning Outcomes

After studying this lesson you should be able to:

b) Define Customizing a slide;
c) Change slide size;
d) Change slide layout;
e) Format slide Background; and
f) Apply a Theme to a Slide.

3.3.1. Customizing a slide

Sometimes you may create a presentation but that presentation seems not to attract you because of the
appearance of the slides. So you have to customize the slides so that they can look very attractive to
presenter and the audiences.
Activity 1

What do you understand by the term Customizing slides?

Compare your answer with the notes provided.

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The term customizing slides refers to the process of changing the slide size and orientation, slide layout,
slide background and adding a theme to a slide so that they can look very attractive and presentable to the
audiences.

3.3.2. To change the slide size

By default, all slides in PowerPoint 2013 use a 16 by 9 or widescreen aspect ratio. So, you can change the
size of a slide by either increasing or decreasing.

Activity 2

What are the steps that you will pass through if you what to change a slide size? Open Microsoft
PowerPoint Program and try to change the slide size.
Compare your answer with the notes provided.

If you want to change the slide size, you have to follow the following steps:

1. Select the Design tab

Figure 130: Slide Size

2. Click the Slide Size command. Choose the desired slide size from the menu that appears
(Standard or Widescreen).
3. You may click Custom Slide Size for more options as shown in Figure 131.

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Figure 131: Custom Slide Size

4. Select the slide size and Orientation

5. Click Ok

3.3.3 How to change Slide Layout

When you are creating a presentation you need to select a slide layout that you can use depending on the
information you want to enter in the slide. For example you may need to list using bullets or numbers, you
may need to enter a table or chart or picture. So, to do all these you have to select the slide layout that will
support the type of information to be entered in that particular slide.

Activity 3

1. What do you understand by the term Slide layout?

2. What do you think are the steps that you will pass through if you what to change a slide layout?
Open Microsoft PowerPoint Program and try to change the slide layout.
Compare your answer with the notes provided.

A slide layout is the arrangement of all the components that make up a slide in a presentation using a
program such as PowerPoint. The slide layout contains information such as text boxes, title or graphics.

Now, if you want to select a Slide Layout, follow the following steps:

1. Open Microsoft PowerPoint Program

2. Select a Slide

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3. Select the Home Tab
4. Click the Layout command, then choose the desired layout as shown in Figure 132.

Figure 132: Slide layouts

3.3.4. How to Format Slide Background

By default, all slides in your presentation use a White background. You can easily change the
background style for some or all of your slides. Backgrounds can have a solid, gradient, pattern or
picture fill.

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Activity 4

1. What do you understand by the term Slide Background?

2. What are the steps that you will pass through if you what to change a Slide Background? Open
Microsoft PowerPoint Program and try to change the Slide Background.
Compare your answer with the notes provided.

The slide background refers to the appearance of a slide into different colors. You can change the
appearance of a slide into different colors.

To change the slide background, follow the following steps:

1. Open Microsoft PowerPoint program.

2. Select the Slide or Slides to format the background.
3. Select the Design tab

Figure 133: Formatting the slide Background

4. Click the Format Background command.

5. The Format Background pane will appear on the right.
6. Select the desired fill options. For example, select a Solid fill with a light gold color.

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Figure 134: Background color

7. The background style of the selected slide will update.

8. If desired, you can click Apply to All to apply the same background style to all slides in your
presentation.

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 Figure 135: Applying Slide background

3.3.5 How to apply a Theme to a Slide

Themes are applied to the slides to enhance their appearances. Microsoft PowerPoint provides different
themes that can be applied to the slides.

Activity 5

1. What do you understand by the term Themes?

2. What are the steps that you will pass through if you what to apply a Theme to a slide? Open
Microsoft PowerPoint Program and try to apply a Theme to a slide.
Compare your answer with the notes provided.

The term Theme refers to a predefined combination of colors, fonts, and effects that can quickly change the
look and feel of your entire slide show. Different themes also use different slide layouts, which can change
the arrangement of your existing placeholders.

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If you want to apply a theme to your slide, you have to follow these steps:

1. Open Microsoft PowerPoint Program.

2. Select the Slide or slides
3. Select the Design tab on the Ribbon, then click the Drop down arrow to see all available themes as
shown in Figure 136.

Figure 136: Accessing slide themes

4. Select the desired theme.

Figure 137: A list of slide themes

5. The theme will be applied to your entire presentation as shown in Figure 138

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Figure 138: A Slide with a theme

Summary


In this lesson you have learned how to change the slide size. To change the slide size you have to select
the slide, Select the Design tab, Click the Slide Size command and choose the desired slide size from
the menu that appears (Standard or Widescreen). You may also click Custom Slide Size for more
options, Select the slide size and Orientation and then Click Ok.

You have also learned how to change Slide Layout. To change the slide layout you have to Select the
Slide, Select the Home Tab, Click the Layout command and then choose the desired layout.

Also you have learned how to Format Slide Background. To format the slide background you have to
Select the Design tab, click the Format Background command, select the background color and click
Apply to All.

You have also learned how to apply a theme to a slide. To apply a theme to a slide you should Select
the Design tab on the Ribbon and then select the desired Theme form the theme styles.

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Self-Assessment.

1. Create a presentation named Malaria Disease.

2. Change the first slide layout to Title Only. Enter the text MALARIA
3. Add a new slide. Change the slide layout to Title Slide. Enter the text given below

Meaning of Malaria. } Type it in the first text box

Malaria is a life-threatening blood disease caused by a parasite that is transmitted to humans by the
Anopheles mosquito. Malaria is a preventable and treatable disease. } Type it in the second text box

4. Add a new slide. Change the slide layout to Title and Contents. Enter the following text below

Symptoms of Malaria} Type it in the first text box

i. Fever.
ii. Chills.
iii. Headache. Type it in the second text box
iv. Sweats.
v. Fatigue.
vi. Vomiting.

5. Add a new slide. Change the slide layout to Title Only. Enter the text THANKS FOR LISTENING
6. Apply Light Blue Background to all slides
7. Apply a “Facet” Theme to all slides
8. From the presentation you have created practice the following:
a. Run presentation slide show
b. End the slide show
c. Close your presentation

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Reflections

1. Define the term Slide Layout.

2. What do you understand by the term Slide Background?
3. What do you understand by the term Themes?

Further Readings

1. Frandsen, T. (2011).Microsoft PowerPoint. London, Great Britain: Torben Lage Frandsen &
Ventus Publishing ApS.
2. Wells, J. (2009). Creating Accesible PowerPoint Presentation. Califonia, CA: Accessible
technology Initiative of the Califonia State University.
3. Lowe, D. (2010). PowerPoint 2010 for Dummies. Indianapolis, India :Wiley Publishing, Inc.
4. Cox, J., & Lambert, J. (2013). Microsoft PowerPoint 2013 Step by Step. Retrieved December 6,
2014, from
http://www.pdfiles.com/pdf/files/English/Software/Microsoft_PowerPoint_2013_Step_By_Step.pdf.
5. Microsoft PowerPoint 2013 Tutorial. (n.d.). Retrieved December 10, 2014, from
http://www.gcflearnfree.org/powerpoint2013.
6. Microsoft PowerPoint Tutorials. (n.d.). Retrieved December 8, 2014, from:
http://www.electricteacher.com/tutorial3.htm.

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 Lesson Four

3.4 Previewing and Printing a Presentation

Introduction

Dear learner, welcome to Lesson Four. . In lesson three of this unit you studied how to customize slides. In
this lesson you will learn how to preview a presentation, identify the print layouts and print your
presentation. The importance of previewing a presentation before printing is that you can see the output of
what you have done and you will be able to correct any mistakes in the in the presentation. It helps you
have a more organized printed presentation.

Learning Outcomes

After studying this lesson you should be able to:

a) Preview your Presentation;
b) Identify Print Layouts; and
c) Print your Presentation.

3.4.1 Previewing your Presentation

It is very important to preview your presentation in order to see the final output before printing whether it is
correct and it is what you are expecting to produce.

Activity 1

1. What do you understand by the term Previewing?

2. What are the steps that you will pass through if you what to preview your presentation? Open
your presentation and try to preview it.
Compare your answer with the notes provided.

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The Term Previewing refers to formatting a document for the printer, but then displaying it on the display
screen instead of printing it. Previewing allows you to see exactly how the document will appear when
printed.

Now, if you want to preview your presentation, you have to follow the following steps:
1. Open your presentation
2. Click File tab

Figure 139: Accessing the print command

3. Click Print and select the Print layouts as shown in Figure 140

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Figure 140: Print layouts

3.4.2 Identifying Print Layouts

PowerPoint includes several different layouts when printing a presentation. The layout you choose will
mostly depend on why you are printing the slide show.

Activity 2

1. What do you understand by the term Print Layouts?

2. Identify the different types of print layouts that you know.
Compare your answer with the notes provided.

175
The term print layouts refers to a view that shows you how your presentation slides will look if you print it on
papers.
There are four different print layouts. These are:

1. Full-page slides: This prints a full page for each slide in your presentation. This layout would be most
useful if you needed to review or edit a printed copy of your presentation.

Figure 141: A Full page slide

2. Notes: This prints each slide, along with any speaker notes for the slide. If you've included a lot of
notes for each slide, you could keep a printed copy of the notes with you while presenting.

Figure 142: A Notes slide

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4. Outline: This prints an overall outline of the slide show. You could use this layout to review the
organization of your slide show and prepare to deliver your presentation.

Figure 143: Slide outlines

5. Handouts: This prints thumbnail versions of each slide, with optional space for notes. This layout is
especially useful if you want to give your audience a physical copy of the presentation. The optional
space allows them to take notes on each slide.

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Figure 144: Printing in thumbnails

3.4.3 Printing your Presentation

After finishing preparing your presentation you may need to print it out. To print your presentation you need
to have a printer that is connected to a computer.

Activity 3

1. What do you understand by the term Printing?

2. What are the steps that you will pass through if you what to print your presentation? Open
your presentation and try to print it.
Compare your answer with the notes provided.

178
The term Printing refers to an activity or business of producing writings or images on a paper or other
material with a computer using a printer.

Now, if you want to print your presentation, you have to follow the following steps

1. Open your Presentation.

2. Select the File tab, backstage view will appear.

Figure 145: Starting to print

3. Select Print

Figure 146: The print option

4. The Print pane will appear as you can see it in Figure 147.

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Figure 147: The print pane

5. Choose the desired Printer and Print range.

6. Choose the desired Print layout and color settings.
7. Enter the number of copies.
8. When you are done modifying the settings, click Print.

Figure 148: The print command

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 Summary


In this lesson you have learned how to preview your presentation. To preview your presentation Clicking
File tab and Click Print and select the print layouts.
In this lesson you have also identified various types of print layouts including Full-page slides, Notes
slide view, Outline slide view and Handouts slide view.
You have also learned how to print your Presentation. To print your presentation you should select the
File tab, Select Print, Choose the desired printer, Choose the desired print layout and color settings,
Enter the number of copies and when you are done modifying the settings, click Print.

Self-Assessment

1. Describe all the steps that you will pass through if you want to print a Presentation
2. Now, if you have got a printer, try to print your presentation that you have prepared before.
3. Can you print multiple slides on one page in PowerPoint? If the answer is Yes, How?

Reflections

1. What do you understand by term Previewing?

2. Define the term Print Layouts
3. What do you understand by term Printing?

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 Further Readings

1. Frandsen, T. (2011).Microsoft PowerPoint. London, Great Britain: Torben Lage Frandsen & Ventus
Publishing ApS.
2. Wells, J. (2009). Creating Accesible PowerPoint Presentation. Califonia, CA: Accessible
technology Initiative of the Califonia State University.
3. Lowe, D. (2010). PowerPoint 2010 for Dummies. Indianapolis, India :Wiley Publishing, Inc.
4. Cox, J., & Lambert, J. (2013). Microsoft PowerPoint 2013 Step by Step. Retrieved December 6,
2014, from
http://www.pdfiles.com/pdf/files/English/Software/Microsoft_PowerPoint_2013_Step_By_Step.pdf.
5. Microsoft PowerPoint 2013 Tutorial. (n.d.). Retrieved December 10, 2014, from
http://www.gcflearnfree.org/powerpoint2013.
6. Microsoft PowerPoint Tutorials. (n.d.). Retrieved December 8, 2014, from:
http://www.electricteacher.com/tutorial3.htm.

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 UNIT FOUR
INTRODUCTION TO INTERNET AND EMAILS
Introduction

Dear learner, Welcome to Unit Four. In this unit you will study to connect computers to the internet, internet
browsing, use electronic mail to communicate and use the www and search engines. This unit will provide
you with a basic understanding of the layout and navigation of the internet.

Lesson One
4.1 Connecting Computers to the Internet
Introduction
Dear learner, welcome to Lesson One. In this lesson you will define the term internet, identify internet
connections, identify internet devices, set up internet devices and configure internet devices.

Learning Outcomes

After studying this lesson you should be able to:

a) Define Internet;
b) Identify Internet connections;
c) Identify Internet devices;
d) Set up Internet devices; and
e) Configure Internet devices

4.1.1 The meaning of internet

Activity 1

What do you understand by the term Internet?

Compare your answer with the notes provided.

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The term internet refers to a connection of a computer to any other computer anywhere in the
world via dedicated routers and servers for the purpose of communication. When two computers are
connected over the Internet, you can send and receive all kinds of information such as text, graphics,
voice, video, and computer programs.
The Uses of Internet
Activity 2

Using your own insights and understanding, what do you think are the uses of internet in studies?
Compare your answer with the notes provided.

The Internet is particularly well-suited in studies on the following areas:

 Communication and collaboration example the use of emails

 Research, helpful online academic materials can be used in research as references.
 Accessing online libraries, online libraries can be accessed via the internet.
 Distance learning, and teaching via the Internet

4.1.2 Identify Internet Connections

This is the way users or computers are connected to the internet using different Medias and devices
capable of supporting internet connection.
Activity 3

From your own understanding, what are the types of internet connections do you know?
Compare your answer with the notes provided.

The following are different types of internet connections:

Dial-Up: Dial-up connections require users to link their phone line to a computer in order to access the
Internet.

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Broadband: This high-speed Internet connection is provided through either cable or telephone companies.
One of the fastest options available, broadband Internet uses multiple data channels to send large
quantities of information.

DSL: It stands for Digital Subscriber Line, uses existing 2-wire copper telephone line connected to one’s
home so service is delivered at the same time as landline telephone.

Cable: It is a form of broadband access. In cable connections there is a physical connection (cable) from
the internet source to the computer.

Satellite: In certain areas where broadband connection is not yet offered, a satellite Internet option may be
available. Similar to wireless access, satellite connection utilizes a modem.

ISDN: It stands for Integrated Services Digital Network, allows users to send data, voice and video content
over digital telephone lines or standard telephone wires.

Wireless: Radio frequency bands are used in place of telephone or cable networks

4.1.3 Identify internet devices

Activity 4

1. What do you understand by the term Internet devices?

2. Which devices do you think are needed in order to be connected to the internet?
Give at least five devices.
Compare your answer with the notes provided.

Internet devices are components that you connect to each other in order to get internet connection.
In order for you to connect to the internet you need the following hardware:

1. Computer
2. Modem
3. Router
4. Network card

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 5. Ethernet cable
Activity 5

What do you think are the function of computer, modem, router, network card and Ethernet cable in
internet connection?
Compare your answer with the notes provided.

The following are the functions of the asked internet hardware:

The modem receives the internet signals from the Internet Service Provider (ISP) while a
router distributes the internet to internal network devices.

Ethernet cable is a wire used to interconnect internet devices to enable the flow of data from one
device to another. A computer a device that helps you to use internet, in a computer there are browsers
and a network card, an Ethernet port is where you connect Ethernet cable to your computer, a network
card is a device attached into an Ethernet port. A network card has a unique number called mark
address that help to identify your computer on the internet.

4.1.4 Set up internet devices

Activity 6

1. What do you understand by the term Set up Internet devices?

2. Using a diagram, show how can you connect internet devices together in order to get
connected to the internet?
Compare your answer with the notes provided.

186
Set up Internet devices refers the process of systematically connecting the devices involved in internet
connection such as a modem, router, Ethernet cables, network card and a computer.

The exact process will vary depends on what type of Internet devices you have. You should use
the instructions provided by your Internet Service Provider (ISP) when setting up your network.
The following steps will give you an idea of how to create a connection:

1. Connect a router and a modem by using Ethernet cable, and make sure it has power
through the power adapter.

2. Connect your computer to a router using Ethernet cables. The Ethernet cable from a
router should be connected to a computer’s Ethernet port that has inbuilt network card.
The connections should look similar to what is available in Figure 149.

Figure 149: Wired and Wireless internet connections

Creating a Home Internet Connection

Activity 7

You are given a computer installed a browser (internet explorer) and a modem with a
registered telephone line. From your experience, how can you create a home internet
connection?
Compare your answer with the notes provided.
187
To connect a home computer to the internet you will need the following things:
1. A computer
2. A modem
3. A telephone line, is inserted into a modem. It can be obtained from an Internet Service
Providers like Airtel, Vodacom, Tigo TTCL and others.
4. An account with an internet service provider (ISP). This is a registration of your telephone line
so that you can recharge it.
5. Software: a web browser like Internet explorer and Mozilla Firefox.

Figure 150: Home internet connection

4.1.5 Configure Internet devices

Activity 8

1. What does it mean by the term configuration in internet?

2. How can you configure internet devices?
Compare your answer with the notes provided.

Configuration refers to a process of creating logical communication between internet devices make
them recognize each other to access the internet services.

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To configure internet devices:

1. Connect one end of the Ethernet cable to the port on the cable modem labeled, "Internet" or "Ethernet."
2. Connect a computer and a router using an Ethernet cable.
3. Repeat above step for each PC that needs an Internet connection.
4. Press the power button on the computer to boot Windows. Click "Start," and then click "Control Panel".
5. Type "Network" in the search box and then click "Network and Sharing Center."
6. Click "Set up a new connection or network" and then double-click "Connect to Internet." Windows will
take a few seconds to connect your PC to the Internet.
7. Click "Start" and then click "Programs" and next click "Internet Explorer" to test the Internet connection.
Type a URL in the address bar and press "Enter."

Summary


In this lesson you have studied the meaning of the term internet as a connection between computers
anywhere in the world via dedicated routers and servers. You have identified the types internet connections
such as wireless, Broadband, DSL, ISDN, dial up, satellite and cable internet connections. There are devices
used in internet connection such a router, a switch, hub, modem and network card. Also you have seen how
those devices can be connected to set up internet connection at which the ISP connects first to your network
using a modem then a modem is connected to the router, the router generates IP addresses for each
computer, the connection can be done by using Ethernet cables.

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Self-Assessment

1. Define the term internet.

2. What is a modem and how it used?
3. What is the difference between a network card and an Ethernet Cable?
4. Describe the types of internet connections.

Reflection

1. In order to get the home internet services you need various devices. Explain.
2. What are the types of internet connection you have used at your college or anywhere?

Further Readings

1. Essential Skills for Internet Use. (n.d.). Retrieved December 17, 2014, from
http://en.copian.ca/library/learning/trl/internet_use/internet_use.pdf.
2. Tim, L. (1989). Basic Internet Skills Series. Retrieved December 18, 2014, from
http://www.scpl.org/resources_services/internet_links/Basic_Internet.pdf.
3. Basic Internet Skills. (n.d.). Retrieved December 17, 2014, from http://www.netliteracy.org/wp-
content/uploads/2012/07/Basic-Internet-Skills.pdf.
4. A Brief Guide to Using the Internet (n.d.). Retrieved December 17, 2014, from
http://www.paclii.org/gateway/Files/Legal_Research/PacLII_Using_Internet.pdf.
5. Green, J. (2001). Starting Internet Business at Home. London, Great Britain.

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 Lesson Two
4.2 Internet Browsing
Introduction
Dear learner, welcome to Lesson Two. In lesson one of this unit you studied how to connect computers to
the internet .In this lesson you will study to identify internet software, define web address, define websites
and browse various websites. This is a very useful area in internet because it guides you on how to use the
internet.

Learning Outcomes

After studying this lesson you should be able to:

a) Identify internet software or web browsers;
b) Define web address and address structures;
c) Define websites; and
d) Browse websites.

4.2.1 Identify internet software (web browsers)

Activity 1

1. From your understanding, what do you understand by the term web browser?
2. Mention any four programs (web browsers) you think are used when someone want to
use the internet.
Compare your answer with the notes provided.

A web browser is a program you use to view and navigate to the internet documents (website). Web
documents (internet documents) are written in a programming language called Hyper Text Markup
Language (HTML). Browsers interprets the difficult programming language to a normal language that a
user can understand. Therefore, the browser's main function is to display webpages.

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The most common web browsers are:

1. Internet Explorer
2. Mozilla Firefox
3. Opera
4. Google chrome
5. Netscape navigator

Figure 151: Web browsers

Defining Websites
Activity 2

What do you understand by the term website or web?

Compare your answer with the notes provided.

The Website (Web) is a collection of related pages available on the internet that can be accessed
by your computer from another remote computer (web server). A website can owned by company,
institution or an individual. In order to browse a specific website you must know its address (URL).

4.2.2 Definition of a Web Address (URL)

Activity 3

1. From your understanding, what is a web address or URL?

2. Using your experience, give four examples on how to write URLs or web addresses.
Compare your answer with the notes provided.

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In order for a website to be accessible on the internet it must have a web address or sometime
called Uniform Resource Locator (URL).
Therefore, a web address (URL) can be defined as a path that locates a website of a certain
company, server, or file available on the internet. For example:

1. www.necta.go.tz, is web address for browsing NECTA website

2. www.un.org, is web address for browsing NECTA website
3. www.google.com, is web address for browsing Google website
4. www.yahoo.com, is web address for browsing yahoo website
There for, from above examples, a web address has three or four parts as follows:

1. The www
2. The domain name: this has two or three parts for example necta.go.tz, google.co.tz, un.org,
yahoo.com.
The three-letter domain name suffix is known as a generic top-level domain (e.g com,org, gov, edu,
mil, net). The Generic top-level domain describes the type of organization.
Example of generic top-level domain and their meaning:
.com or co – for business (commercial)
.edu or ac - for educational organization
.org or or - for non-profit organization
.mil - for military
.net - for network provider
.gov or go - for government agency
.uk - United Kingdom
.tz - Tanzania

4.2.3 Browsing Websites

Means opening or accessing websites available on the internet in order to view its contents like
news, notes, photos, videos and other useful information. If your computer is properly connected to
the internet you can start browsing web pages.

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 Activity 4

1.

Using your own experience, open Internet Explorer program in your computer and browse the
following websites:
www.necta.go.tz, www.youtube.com, www.yahoo.com and www.google.com
Compare your answer with the notes provided.

As an example let us visit the website for the National Examinations Council of Tanzania (NECTA)

1. Open the web browser. Example, Internet Explorer.

2. Type the address www.necta.go.tz onto the address bar as shown in Figure 152

Figure 152: Using the browser to open a website

3. Press enter key on the keyboard.
4. The website opens.

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Figure 153: Opened website into the browser
Use this example to browse or open other websites.

Hyperlink and Home Page

Activity 5

1.

From your understanding, discuss the following internet terms:

1. Hyperlink
2. Home page
Compare your answer with the notes provided.

Hyperlink
Web pages have links (called hyperlinks) that when clicked will take you to other places within the
current site or to other websites.
Links can take the form of underlined text, text in a different colour or they can be image links.
When you hover over a link, a hand (usually) appears.

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Home page
This is the first page you see when you open or visit a particular website. Sometime called index page.

Summary


In this lesson you have studied the meaning of the term Web browsers, these are programs used to
browse the pages published on the internet examples of web browsers are internet explorer, Mozilla
Firefox and opera. A website (web) is a collection of pages available on the internet that can be
accessed by your computer from another remote computer (web server) by using web browsers. A web
address (URL) is defined as a path that locates a website of a certain company, server, or file available
on the internet. Internet browsing, means opening or accessing websites available on the internet in
order to view its contents. A hyperlink is a text or image when clicked send you to a different page, a
homepage is the first page you see when you visit a particular website.

Self-Assessment

1. Define the term web browser

2. What is a home page or index page?
3. What is the difference between website and web address
4. Mention the steps used to browse a website.
5. What is a hyperlink
6. What is a home page

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Reflections

1. Which browsers are currently installed into a computer you are always using? List
2. Mseke want to visit an online supermarket website with a web address www,discount,com the
browser reply “web page you are trying to open is unavailable”, how would you help him.

Further Readings

1. Essential Skills for Internet Use. (n.d.). Retrieved December 17, 2014, from
http://en.copian.ca/library/learning/trl/internet_use/internet_use.pdf.
2. Tim, L. (1989). Basic Internet Skills Series. Retrieved December 18, 2014, from
http://www.scpl.org/resources_services/internet_links/Basic_Internet.pdf.
3. Basic Internet Skills. (n.d.). Retrieved December 17, 2014, from http://www.netliteracy.org/wp-
content/uploads/2012/07/Basic-Internet-Skills.pdf.
4. A Brief Guide to Using the Internet (n.d.). Retrieved December 17, 2014, from
http://www.paclii.org/gateway/Files/Legal_Research/PacLII_Using_Internet.pdf.
5. Green, J. ( 2001). Starting Internet Business at Home. London, Great Britain.
6.

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 Lesson Three
4.3 Using Electronic Mail to Communicate
Introduction

Dear learner, welcome to Lesson Three. In lesson two of this unit you studied how to browse
different internet pages. In this lesson you will define the term electronic mail or Email, describe the
procedures involved in opening up an email and managing the Email.

Learning Outcomes

After studying this lesson you should be able to:

a) Explain the concepts of electronic mail;
b) Describe procedures involved in opening up an email; and
c) Manage an E-mail account.

4.3.1 The Concepts of an Electronic Mail

Activity 1

1.

From your understanding, what do you understand by the term E-mail?

Compare your answer with the notes provided.

An E-mail stands for an electronic mail. It refers to the model of transferring information in the form
similar to traditional means like letters, pictures, documents and so on. In E-mail these information
is now transferred electronically, hence E-mail.

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 E-mail Account

Activity 2

1.

What do you understand by the term “E-mail account”?

Compare your answer with the notes provided.

E-mail account is a service that allows users to provide temporary or permanent email addresses
that help you to store, send and receive electronic messages. Email (Electronic mail) is free and it
allows you to send letters, pictures, documents, music and videos to people all over the world
almost instantly.

E-mail Address

Activity 3

1.

What do you understand by the term “E-mail address”? Give examples

Compare your answer with the notes provided.

The E-mail address is a name used to identify and reach someone in E-mails. The format of an
email address is user@domain. Example [email protected], [email protected],
[email protected].

To receive emails, you will need an Email account and an Email Address. Also, if you want to
send emails to other people, you will need to obtain their email addresses.
Procedures involved in opening up an E-mail
There are many companies you can use to create an email account. In order for you to get a free
email account use one of the following free email provider:

 Yahoo! Mail
Steps you can use to create yahoo email account:
1. Visit www.yahoo.com

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 2. Click mail on yahoo home page
3. Click Create New Account
4. Fill the required information into the form provided
 Gmail (Google mail)
Steps you can use to create Gmail email account:
1. Visit www.google.com by typing the address onto the address bar
2. Click Gmail on Google home page
3. Click Create an account
4. Fill the required information into the form provided
Activity 4

1.

From your experience, create your E-mail account in Gmail.

Compare your answer with the notes provided.

As an example, to create a gmail account do as follows step by step:

1. Visit www.google.com by typing the address onto the address bar
2. Click Gmail labelled 1 or click the nine dots labelled 2 and click Gmail shown in
Figure 154.

Figure 154: Google homepage

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3. Click Create an account as shown in Figure 155

Figure 155: Gmail login form

4. Fill the required information into the form provided
To choose a good Username, look the examples in Figure 156.

Figure 156: Email address structures

For Password write a strong password which is easy for you to remember. If possible mix
capital letter, numbers and symbols to make a total of at least 8 characters.

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Figure 157: Registration form for creating Gmail account

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 After completing the form properly, follow other few steps until you complete the exercise.
What you need to note here are two things (do not forget):
 The Username is the name you choose to identify yourself.
 The Password is secret word you use to enter to your email account so do expose.

Figure 158: The first look of your email account

Managing an E-mail Account

Activity 5

1.

What do you understand by the term managing an E-mail account?

Compare your answer with the notes provided.

Now, managing E-mail account is very important because it helps you to well mastering an account
such as reading, sending, deleting mails also change account password.

Login/sign in to your Account

Activity 6

1.

Using your understanding, give the steps how can you login to your Gmail account? Now, if you
have an existing account, try to log in to your account.
Compare your answer with the notes provided.

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The term login or sign in means entering to your email account to see, read and send messages.
To login to your Gmail account follow the following steps:
1. Open www.google.com
2. Click Gmail
3. Enter your username or email address and a password

Figure 159: Signing in or entering to your account for registered users

4. Click sign in to enter to your account

Reading Mails
Activity 7

1.

By using your experience answer the following questions:

1.
1. How can you read E-mails in your account?
2. How can you distinguish mails containing attachment from those without attachment?
Compare your answer with the notes provided.

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To read a mail or message in your inbox
1. double click on the message you want to read

Figure 160: The inbox messages

2. The message will open as shown in figure 161

Figure 162: Reading opened mail and downloading attachment

For mails containing attachments, download the attachment as follows:

1. Point the file with your mouse pointer and click download arrow as shown in Figure 162
2. Click save, the file will be send to Downloads folder into My Documents
3. Open downloads folder to see and open the file you have downloaded

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Sending E-mails
Activity 8

2.

How can you send E-mails in your account? If you have an email account, open it and try to
2. to any person.
send an email
Compare your answer with the notes provided.

To send a message or mail follow these steps:

1. Click Compose button you see on your account
2. The send message window will appear
To: write email address of a person you want to send a message, for multiple (many) email
addresses separate them by comma.

Subject: A brief about what you want to tell (Message Title).

Below the Subject is area you write your message in detail.

Figure 163: Writing a message to be send

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Send: Click send button to send a message

Sending E-mails with Attachments

Activity 9

1.

Using your own insights and understanding respond to the following questions:
1. What is an attachment in E-mail?
2. How can you identify E-mail messages sent with attachments?
Compare your answer with the notes provided.

An E-mail attachment is a computer file sent along with an email message. One or more files can
be attached to any email message, an attachment can be a picture, document video and so on.

If you want to send a message with attachment:

1. Click on attach a file icon on the new message box as shown in Figure 163

Figure 164: Browse a file location

2. Browse the place where the file you want to attach is located such as desktop, my
documents or any other location as shown on Figure 164.
3. Click the file name
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4. Click open as shown on the figure above

Deleting a mail or message

Activity 10

3.

How can you delete a mail or message? Try to open your email account and delete a mail or
message. 3.
Compare your answer with the notes provided.

To delete a mail or message do as follows:

1. Tick the box of the meaasge you want to delete as shown in figure 165 and
2. Click the delete icon

Figure 166: Deleting an email message

Log out (Sign out) from your account

Activity 11

4.

1. What do you understand by the term Log Out?

4.
2. How can you log out from your account? Open your email account and then log out
from your account.
3. Compare your answer with the notes provided.

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Log out or Sign out means to exit temporally from your email account.

To sign out from your account follow the following steps:

1. Click your email address (labelled 1) at the top right corner

2. Click sign out (labelled 2)

Figure 167: Sign out from your account

Note: if you did not sign out of email account you make others face difficulties to sign in to their
Gmail account. Also if you quit without signing out, your messages will be open for anybody to
read.
Changing your Email Account Password
Activity 12

How would you change a password for your Gmail account? Try to change your Email
account password.
Compare your answer with the notes provided.

It is a good idea to change your password after a certain period of time to avoid spammers hack
your password. To change password follow the following steps:

1. Sign in to your account

2. Click settings as shown in figure 168

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Figure 169: Accessing Account settings
3. Click accounts and import tab as shown in Figure 170

Figure 170: Account settings window

4. Click Change Password

5. Another window will appear enter Current Password and New Password

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 Figure 171: Change password screen
6. Click change password in the blue button as shown above. You are done

Summary


In this lesson you have studied the meaning of the term electronic mail (email) as the transmission of
messages over communication networks electronically. And from there you learnt that there are different
companies that provide a free opportunity to create email accounts including yahoo and Google. To
create email with yahoo, go to yahoo home page, mail and click create new account and start
registration by filling the form for Google go to homepage, Gmail and click create an account then start
registration by filling the form after completing the exercise you will have two things to remember, the
email address and the password.
You also study Email management at which you can change password by loging in to your email and go
to settings. Apart from that you study how to sign in or login and log out from your account. Another
important thing is sending email messages by clicking compose when you are logged in whereby To: is
the email of the recipient or person you want to send, Subject, the brief of the message and the larger
box is for writing the message in detail. Furthermore, you have attached files when sending emails by
clicking the attach icon on the new message window.

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Self-Assessment

1. What is an Email?
2. What is log in and log out?
3. Explain how you will send a single message to many recipients at once.
4. What are the steps used to change Email account password?
5. Which is the default folder of the email downloaded files?
6. List down the steps how to send an attachment in E-mail.

Reflections

1. With examples, show how the Email addresses can be writen.

2. Anna owns an Email address created in Gmail, one day she went to internet café. First Anna
sat in front of a computer and she opened yahoo home page, she tried to login but the process
was unsuccessful until she left the cafe. If you were there what would you have advised her.
Explain

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Further Readings

1. Essential Skills for Internet Use. (n.d.). Retrieved December 17, 2014, from
http://en.copian.ca/library/learning/trl/internet_use/internet_use.pdf.
2. Tim, L. (1989). Basic Internet Skills Series. Retrieved December 18, 2014, from
http://www.scpl.org/resources_services/internet_links/Basic_Internet.pdf.
3. Basic Internet Skills. (n.d.). Retrieved December 17, 2014, from http://www.netliteracy.org/wp-
content/uploads/2012/07/Basic-Internet-Skills.pdf.
4. A Brief Guide to Using the Internet (n.d.). Retrieved December 17, 2014, from
http://www.paclii.org/gateway/Files/Legal_Research/PacLII_Using_Internet.pdf.
5. Green, J. ( 2001). Starting Internet Business at Home. London, Great Britain.
6.

213
 Lesson Four
4.4 Using the World Wide Web and Search Engines
Introduction

Dear learner, welcome to Lesson Four. In lesson three of this unit you studied using Electronic Mail to
Communicate. In this lesson you will study how to define the term World Wide Web (www), identify
different search engines, search information using different search engines and save searched
information in your computer.

Learning Outcomes

After studying this lesson you should be able to:

a) Define world wide web (www);
b) Identify different search engines in www;
c) Search information using different search engines; and
d) Save searched information in your computer.

4.4.1 Define World Wide Web (WWW)

Activity 1

From your understanding, what do you understand by the following terms?

1. World Wide Web (WWW)
2. Protocol, give two examples
3. Downloading
4. Uploading
Compare your answer with the notes provided.

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 The World Wide Web (abbreviated as WWW or W3, commonly known as the Web) is a system of
interlinked hypertext documents that are accessed via the Internet. With a web browser, one can
view web pages that may contain text, images, videos, and other multimedia and navigate between
them via hyperlinks.

Because the Internet is made up of different networks and computers, the WWW need a common
method or language for exchanging documents called protocol. The set of rules-that allows text to
be transmitted from computer to computer is called the Hypertext Transfer Protocol (HTTP).
File transfer Protocol (FTP) is a protocol that allow you to transfer files between computers on the
internet as distinct from transferring files for immediate viewing. Transferring a file from a remote
computer to your own computer is called downloading the file. Sending a file to a remote computer
is called uploading.
That is why we always start with http://www in writing World Wide Web addresses to tell the
browser what type information to open.

4.4.2 Identify different Search Engines in the World Wide Web (WWW)

Activity 2

Have you ever used internet? If the answer is yes,

1. Which one of these websites have you used? Google, Yahoo, Ask or Bing?
2. How did the above web search engine help you?
Compare your answer with the notes provided.

Possibly you may have heard people say “Google it!”

Google is a search engine. Search engines are websites that provide a room for you to search
information on the internet and collects webpages for you to read and save if necessary.

These are a few search engines mostly used worldwide as follows:

 www.google.com
 www.bing.com
 www.yahoo.com
 www.ask.com

215
4.4.3 Search information using different Search Engines
Activity 3
5.
6.

Open Google search engine with your computer browser and search a word trains?

Compare your answer with the notes provided.

As an example let’s search for the word trains. Use the following steps to search:
1. Open the web browser and type the address of the search engine you want to use example for
Google type www.google.com
2. When the search engine opens, type anything you want to search (example trains) into the
search box and press enter as shown in figure 172.

Figure 173: Searching information using search engines

216
Note:
 If you Google “trains,” Google will display a list of websites having to do with trains.
 Usually the most relevant ones are at the beginning of the list, but not always.
 This list is a list of “links.” On the internet something that is blue and underlined is usually a link
to another website or webpage.
 When you mouse over a link you get a pointing hand telling you that this is something you
can click on.

 When searching a search engine for more than one word, and you want the search to keep the
words together, use quotation marks. For example: “Atlantic ocean” instead of Atlantic Ocean
will give you more accurate results. Try it!

4.4.4 Save searched information in your computer

Activity 4

From your experience, how can you save a web page containing useful searched
information? Try to save a Web Page in your computer.
Compare your answer with the notes provided.

You can save a Web page containing useful searched information as follows:

1. By clicking File menu of the browser (or press CTRL and S keys on keyboard)

2. Click Save As

3. Type a file name if you need to change

4. Select Options for saving a web page (save as type)

 Web page complete ( the web page will not lose graphics like images )
 HTML only ( the web page will lose some graphics like images )

217
Figure 174: Save web page dialog box
Note: sometime you do not need to save the whole web page instead you can highlight the text or
picture, copy them and paste direct into a document like word or any.

Saving a Web Page Graphic

1. Open the Web page containing the graphic you wish to display.
2. Right-click the graphic and select Save Image As from the shortcut menu as shown on
Figure 175.
3. Navigate to where you want to save the picture, save the filename if necessary, and click the
Save button.

218
Figure 175: Saving a graphic image from a website

Note: Copy image is used if you want to paste or send your image direct into a document like word
document, excel, publisher and so on.

219
 Summary


In this lesson you have studied the meaning of the term World Wide Web (WWW) as a system of
interlinked hypertext documents that are accessed via the Internet and can be only opened using
browsers.
Apart from that you have studied about search engines, these are the websites that enables you to type
something so that you can search for getting solutions from online published documents in the form of
video, pictures, audio or texts. The common search engines include google.com and yahoo.com. finally
you learnt how to save internet materials into your computer as follows, from your browser click file then
click save, select a location to save example desktop or anywhere and finally click save.

Self-Assessment

1. What is meaning of the term World Wide Web?

2. Define the term Search Engine.
3. Search the meaning of the term “Thin Client” by using any search engine you know.
4. Open www.veta.go.tz and save a web page you have opened on desktop of your
computer.
5. Explain step by step how to save an image or picture from internet into your computer
6. What is the difference between uploading and downloading?

Reflections

1. Explain how the Search Engine are useful to you.

2. Suppose your tutor gives you an assignment and the college library have no books to help you
find the solution about your assignment. Explain, which alternative will you use to work on your
assignment?

220
Further Readings

1. Essential Skills for Internet Use. (n.d.). Retrieved December 17, 2014, from
http://en.copian.ca/library/learning/trl/internet_use/internet_use.pdf.
2. Tim, L. (1989). Basic Internet Skills Series. Retrieved December 18, 2014, from
http://www.scpl.org/resources_services/internet_links/Basic_Internet.pdf.
3. Basic Internet Skills. (n.d.). Retrieved December 17, 2014, from http://www.netliteracy.org/wp-
content/uploads/2012/07/Basic-Internet-Skills.pdf.
4. A Brief Guide to Using the Internet (n.d.). Retrieved December 17, 2014, from
http://www.paclii.org/gateway/Files/Legal_Research/PacLII_Using_Internet.pdf.
5. Green, J. (2001). Starting Internet Business at Home. London, Great Britain.
6.

221
 Index

Align a Text, 85 Ethernet cable, 186, Mainframe, 4 Satellite, 185

187
Android, 24 Merge Cells, 112 Save, 143
Ethernet port, 186
Application Software, Microcomputer, 6 Saving, 61
31 Find and Replace, 63
Minicomputer, 5 Search engines, 216
Broadband, 185 Font, 76
Modem, 186 Shapes, 92
Browser, 191 Font Color, 78
Modem, 185 Slide, 142
Bullets, 83 Font Size, 77
Monitor, 11 Software, 19
Cable, 185 Gmail, 200
Motherboard, 15 Steamos, 23
CD/DVD Drive, 16 Google chrome, 192
Mouse, 11 Subscript, 82
Change Case, 81 Hard Disk Drive
Mozilla Firefox, 192 Supercomputer, 2
(HDD), 17
Chrome, 22
Netscape, 192 Superscripts, 82
Hardware, 9
Column, 109
Home page, 196 Opera, 192 Table, 107
Computer, 2
Output Devices, 38 Themes, 168
HTML, 191
Computer, 1
Page number, 120 Underlining, 80
Hyperlink, 195
Computer
Page Orientations, Undo, 51
Peripherals, 36 Indent, 87
123
Computer System URL, 192
Input Devices, 37
Unit, 13 Password, 202, 204
Username, 204
Internet, 184
Configuration, 188 Paste, 64
Video Card, 18
Internet Explorer, 192
Copy, 64 Power Supply Unit,
ISDN, 185 Website, 192
14
CPU, 10 Windows Operating
ISP, 187 Powerpoint, 130
Cut, 66 Systems, 21
Keyboard, 12 Presentation, 131
Wireless, 185
Dial-Up, 184
Links, 195 Preview, 173
Word Processing
Downloads, 206
Linux, 21 Printer, 124 Program, 46
DSL, 185
Log out, 210 RAM, 14 Wordart, 98
E-mail, 198
Login, 205 Row, 109 WWW, 216

222