Project Name:

STAGE GATE CHECKLIST - DESIGN PHASE

Project Manager:

Role of signee Name Sign off Date Attendees

Sponsor
Programme Lead
Design Lead
Org Design Lead
Technology Lead
Finance BP

Item Score for Decsion/Due Descision

Criteria Key Deliverable Explanation Show stopper Weight Completed Owner Pending Action Revised Decsion/Due date Meetings scheduled Evidence Check Action Plan for incomplete criteria Due date for incomplete criteria Action Owner for incomplete criteria
Number Completion Date Makers
0
0
0
0
0
0
0
0
0
0
0
0
0

TOTAL 0 0

PASS RATE REQUIRED TO PASS THE GATE 85%

STAGE GATE SCORE #DIV/0!

DECISION XXXX
DATE XXXX
STAGE GATE CHECKLIST - BUILD PHASE

Role of signee Name

Sponsor
Programme Lead
VP IT
Procurement Lead
Technology Lead
Technology Lead
Finance BP
Transition Lead

Item
Criteria Key Deliverable
Number
SPRINT 1

Alignment on completion of user stories

1 User story backlog for sprint 1
to be completed in sprint 1

Successful completion of show and Demonstration of user stories for core

2
tell team to the satisfaction of core team

3 Issues identified Issue tracker

4 Sign-off Conditional sign-off if deliverables are

committed with due dates

SPRINT 2
Alignment on completion of user stories
1 User story backlog for sprint 1
to be completed in sprint 1
 Successful completion of show and Demonstration of user stories for core
2
tell team to the satisfaction of core team

3 Issues identified Issue tracker

4 Sign-off Conditional sign-off if deliverables are

committed with due dates

SPRINT 3
Alignment on completion of user stories
1 User story backlog for sprint 1
to be completed in sprint 1

Successful completion of show and Demonstration of user stories for core

2
tell team to the satisfaction of core team

3 Issues identified Issue tracker

4 Sign-off Conditional sign-off if deliverables are

committed with due dates

HARDENING
Test case list
1 Alignment of test cases
Completion of actitivies
2 Completion of hardening activities

3 Sign-off Exit checklist

UAT
Test case list
1 Alignment of test cases
 Completion of actitivies
2 Completion of UAT activities

Performance testing Performance criteria

Test data conversion Data Upload

Sign-off Exit checklist

ENTRY TO PILOT GO-LIVE

User Training

1 User readiness - functional

Communications executed

User access

2 User readiness - technical

Devices and hardware setup

3 UAT signed off Exit checklist

Legacy data loaded

4 Data readiness
Master data loaded

EXIT PILOT (4 Week later)

Sev 1 and 2 issues resolved
1 Issues
Sev 3 issues resolution

2 DT Sign-off DT checklist signed-off

ENTRY TO WAVE 1
User Training

1 User readiness - functional

Communications executed

User access

2 User readiness - technical

Devices and hardware setup

3 UAT signed off Exit checklist

Legacy data loaded

4 Data readiness
4 Data readiness
Master data loaded

EXIT WAVE 1 (2 Week later)

Sev 1 and 2 issues resolved
1 Issues
Sev 3 issues resolution

2 DT Sign-off DT checklist signed-off

ENTRY TO WAVE 2
User Training

1 User readiness - functional

Communications executed

User access

2 User readiness - technical

Devices and hardware setup

3 UAT signed off Exit checklist

Legacy data loaded

4 Data readiness
Master data loaded

EXIT WAVE 2 (2 Week later)

Sev 1 and 2 issues resolved
1 Issue Resolution
Sev 3 issues resolution

2 DT Sign-off DT checklist signed-off

TOTAL
PASS RATE REQUIRED TO PASS THE GATE

STAGE GATE SCORE

DECISION XXXX
DATE XXXX
Project Name:

Project Manager:

Sign off Date Attendees

Score for
Explanation Show stopper Weight Completed
Completion

All user stories that will be delivered during

1 3 1 3
the sprint have to detailed and signed off

LE team will walk through the user stories

and demonstrate how the configured system
aligns to the user stories defined for the
1 3 0
sprint.
This is an in-person event using NP test
system

All issues identified during the show and

tell have been agreed as issues/decisions or
0 3
actions, prioritized and listed with owners
for actions

All issues in the issue tracker are either

- resolved
- committed with due dates in next sprint 0 2 1 2
- agreed by country as OK to move ahead
without resolution

All user stories that will be delivered during

1 0
the sprint have to detailed and signed off
LE team will walk through the user stories
and demonstrate how the configured system
aligns to the user stories defined for the
1 0
sprint.
This is an in-person event using NP test
system

All issues identified during the show and

tell have been agreed as issues/decisions or
0
actions, prioritized and listed with owners
for actions

All issues in the issue tracker are either

- resolved
- committed with due dates in next sprint 1 0
- agreed by country as OK to move ahead
without resolution

0
0

All user stories that will be delivered during

1 0
the sprint have to detailed and signed off

LE team will walk through the user stories

and demonstrate how the configured system
aligns to the user stories defined for the
1 0
sprint.
This is an in-person event using NP test
system

All issues identified during the show and

tell have been agreed as issues/decisions or
0
actions, prioritized and listed with owners
for actions

All issues in the issue tracker are either

- resolved
- committed with due dates in next sprint 1 0
- agreed by country as OK to move ahead
without resolution

0
All test cases clearly listed, identifed and
0
detailed
All activities and tasks listed in the
hardening activities tracker, including test 0
cases, have been completed
Exit checklist for hardening phase signed-
off 0

0
0
All test cases clearly listed, identifed and
0
detailed
All activities and tasks listed in the
hardening activities tracker, including test 0
cases, have been completed
Tests related to performance testing carried
out and marked as pass
Historical data extracted and loaded in the
new system
Exit checklist for UAT phase signed-off
0

0
0
0
User trainings are conducted and License to
0
Operate is completed

Users have been effectively communicated

at various stages of the project to ensure 0
they are ready for the change

User have access to the new system 0

IT Infrastructure is tested and validated

Devices have necessary apps installed and
user access tested

UAT exit checklist has been signed off

Legacy data has been loaded and check for
0
correctness
Master data - reference, operational and
transactional - have been loaded 0
successfully
0
0

All sev 1 and 2 issues have been resolved 0

All Sev 3 issues identified and timelines

for resolution defined 0

DT has signed off on all items as per

0
checklist
0
0
User trainings are conducted and License to
0
Operate is completed

Users have been effectively communicated

at various stages of the project to ensure 0
they are ready for the change

User have access to the new system 0

IT Infrastructure is tested and validated

Devices have necessary apps installed and
user access tested

UAT exit checklist has been signed off

Legacy data has been loaded and check for

0
correctness
Master data - reference, operational and
transactional - have been loaded 0
successfully

All sev 1 and 2 issues have been resolved 0

All Sev 3 issues identified and timelines

for resolution defined 0

DT has signed off on all items as per

0
checklist

0
User trainings are conducted and License to
0
Operate is completed

Users have been effectively communicated

at various stages of the project to ensure 0
they are ready for the change

User have access to the new system 0

IT Infrastructure is tested and validated

Devices have necessary apps installed and
user access tested

UAT exit checklist has been signed off

Legacy data has been loaded and check for
0
correctness
Master data - reference, operational and
transactional - have been loaded 0
successfully

All sev 1 and 2 issues have been resolved 0

All Sev 3 issues identified and timelines

for resolution defined 0

DT has signed off on all items as per

0
checklist

11 5
85%

45%
 Decision/
Owner Decision Makers
Due Date
Pending Action Revised Decision/Due date
1) EE & TS plan to be completed & shared
with all (factored into the ReImagine
Critical Path plan) by 11/09.

2) Workday requirements, underpinning

MVP, to be considered when MVP
finalised & enough detail available - target
date 15/09.

3) Confirmation re: Connectivity steps &

dates - 11/09.
1) EE & TS plan to be completed & shared
with all (factored into the ReImagine
Critical Path plan) by 11/09.

2) Workday requirements, underpinning

MVP, to be considered when MVP
finalised & enough detail available - target
date 15/09.

3) Confirmation re: Connectivity steps &

dates - 11/09.

10/27/2017
10/27/2017

10/27/2017
Meetings scheduled Evidence Check
attach OD tracker

attach list oif names

attach Vikrams list of names

attach sign off minutes

attach emails

attached email

attach emails saying ready

attach saying ready
attach OD tracker

attach list oif names

attach Vikrams list of names
 attach sign off minutes
attach emails

attached email

attach saying ready

attach OD tracker

attach list oif names

attach Vikrams list of names

attach sign off minutes

attach emails

attached email
Action Plan for incomplete criteria
Due date for incomplete criteria Action Owner for incomplete criteria

14-Dec Rahul Upgade

14-Dec Rahul Upgade
30-Nov Janet /Wim

30-Nov Janet /Wim

30-Nov Janet /Wim
STAGE GATE CHECKLIST - TEST PHASE

Role of signee Name

Sponsor
Programme Lead
VP IT
Procurement Lead
Technology Lead
Technology Lead
Finance BP
Transition Lead

Item
Criteria Key Deliverable
Number
TOTAL

PASS RATE REQUIRED TO PASS THE GATE

STAGE GATE SCORE

DECISION XXXX
DATE XXXX
Project Name:

Project Manager:

Sign off Date Attendees

Show Score for

Explanation Weight Completed
stopper Completion
1 4 1 4
0 4 1 4
1 4 1 4

0 1 0 0

0 4 1 4
1 5 1 5
0 4 1 4
0 5 1 5
0 5 1 5

0 1 0 0
1 5 1 5

0 3 1 3
0 4 1 4
1 5 1 5
1 5 1 5
0 4 1 4
1 5 1 5
1 4 1 4
0 4 1 4
1 4 1 4
0 4 0 0

1 4 1 4

1 5 1 5

1 5 1 5

0 5 1 5
0 5 1 5
0 5 0 0
0 4 1 4
1 5 1 5

0 5 0 0
0 5 1 5
1 5 1 5
0 5 1 5

0 4 1 4

1 5 1 5

1 4 1 4

0 4 1 4

0 4 1 4

163 147

85%

90%
 Decision/Due
Owner Decision Makers
Date
Pending Action Revised Decision/Due date
Meetings scheduled Evidence Check Action Plan for inco
 OD tracker with expected dates for resources to be onboarded
OD tracker with expected dates for resources to be onboarded

C:\Users\cpeters\
Desktop\UL\
Reimagine HRS -
Service Rehearsal
Testing Signoff
17112017_5
v01.1.pptx
C:\Users\cpeters\
Desktop\UL\
Reimagine HRS -
Service Rehearsal
Testing Signoff
17112017_5
v01.1.pptx
Action Plan for incomplete criteria

Meeting held, plan agreed and will be

tracked through the recruitment
workstream

Meeting held, plan agreed and will be

tracked through the recruitment
workstream
d dates for resources to be onboarded to be tracked; any mitigating actions to be raised via
weekly
d dates for resources to PSR's and withtoJanet/Wim
be onboarded be tracked; any mitigating actions to be raised via
weekly PSR's and with Janet/Wim
Requirements with Accenture for historical data transfer, due for agreement 31/10

Requirements with Accenture for historical data transfer, due for agreement 31/10
Due date for incomplete criteria Action Owner for incomplete criteria

14-Dec Rahul Upgade

14-Dec Rahul Upgade

30-Nov Janet /Wim
30-Nov Janet /Wim
31-Oct Simon Pritchard

31-Oct Simon Pritchard

Comments
next week
- Important SRT action to be completed next week
(Nov 21): re-testing of critical technology failures
STAGE GATE CHECKLIST - DEPLOYMENT
PHASE

Role of signee Name

Sponsor
Programme Lead
VP IT
Procurement Lead
Technology Lead
Technology Lead
Finance BP
Transition Lead

Item
Criteria Key Deliverable
Number
TOTAL

PASS RATE REQUIRED TO PASS THE GATE

STAGE GATE SCORE

DECISION XXXX
DATE XXXX
Project Name:

Project Manager:

Sign off Date Attendees

Show Score for

Explanation Weight Completed
stopper Completion

0 1 0 0

0 4 1 4
1 5 1 5
0 4 1 4
0 5 1 5
0 5 1 5

0 1 0 0

1 5 1 5
0 3 1 3
0 4 1 4
1 5 1 5
1 5 1 5
0 4 1 4
1 5 1 5
1 4 1 4
1 4 1 4
1 5 1 5

1 5 1 5

1 5 1 5
1 5 1 5
1 5 1 5
1 5 1 5
1 5 1 5
1 5 1 5
1 5 1 5
1 5 1 5
1 5 1 5
1 5 1 5
1 5 1 5
1 5 1 5
1 5 1 5
0 5 1 5
0 5 1 5
1 5 1 5

0 5 1 5

0 4 1 4

1 5 1 5
1 4 1 4
1 4 1 4
1 4 1 4

0 4 1 4

0 4 1 4

0 4 1 4

0 4 1 4

0 4 1 4
200 198

85%

99%
 Decision/Due
Owner Decision Makers
Date
Pending Action Revised Decision/Due date
10/31/2017
Meetings scheduled Evidence Check Action Plan for inco

attach Vikrams list of names

attach emails saying ready

Attach document
Attach document
Attach document

Attach document

attach document
Action Plan for incomplete criteria

Meeting held, plan agreed and will be

tracked through the recruitment
workstream

Meeting held, plan agreed and will be

tracked through the recruitment
workstream
Requirements with Accenture for historical data transfer, due for agreement 31/10

Requirements with Accenture for historical data transfer, due for agreement 31/10
Due date for incomplete criteria Action Owner for incomplete criteria

14-Dec Rahul Upgade

14-Dec Rahul Upgade

31-Oct Simon Pritchard

31-Oct Simon Pritchard

Comments
STAGE GATE CHECKLIST - CLOSURE PHASE

Role of signee Name

Sponsor
Programme Lead
VP IT
Procurement Lead
Technology Lead
Technology Lead
Finance BP
Transition Lead

Item
Criteria Key Deliverable
Number
TOTAL

PASS RATE REQUIRED TO PASS THE GATE

STAGE GATE SCORE

DECISION XXXX
DATE 19-Dec
Project Name:

Project Manager:

Sign off Date Attendees

Show Score for

Explanation Weight Completed
stopper Completion
0 5 0 0
0 4 1 4

0 4 0 0

0 5 1 5
0 5 1 5

0 4 0 0

0 4 1 4

0 4 1 4
0 4 1 4

0 4 1 4

0 4 1 4

0 4 1 4

0 5 1 5

1 4 1 4

60 47

85%

78%
gfgr

Decision/Due
Owner Decision Makers
Date
Pending Action Revised Decision/Due date
Meetings scheduled Evidence Check Action Plan for in
Action Plan for incomplete criteria
Due date for incomplete criteria Action Owner for incomplete criteria
Comments