Republic of the Philippines

Department of Education
Region V – Bicol
SCHOOLS DIVISION OFFICE OF ALBAY
MARTIAL O. RAÑOLA MEMORIAL SCHOOL

EMPOWERMENT TECHNOLOGY
Quarter 1- Module 2, Week 4
Productivity Tools
I. BACKGROUND INFORMATION FOR LEARNERS

Hello dear learners! Welcome to this module on Empowerment Technology. This module will help you explore the
different technologies and online platforms and how they can be used effectively. It contains activities that will let you
create your own ICT contents and evaluate existing online creation tools, platforms, and applications. The module is self –
instructional and allows you to learn in your own space, at your own pace. So, relax and enjoy learning.

LEARNING COMPETENCY WITH CODE

1. Use the internet as a tool for credible research and information gathering the best achieve specific class objective
or address situational. CS_ICT11/12-ICT-Ia-b-4

II. DIRECTIONS/ INSTRUCTION

Lesson 4: Productivity Tools
The productivity tools will help you on using advanced knowledge in Word, PowerPoint, and Excel applications. This
module will also allow you to critic on good qualities of web design.
You must be excited to flip over the pages and begin with the lessons.
Productivity Tools also known as productivity software are software that people use to create and produce professional
quality documents, presentations, databases, charts, graphs, and more (http://productive.tools/why-should-you-
useproductivity-tools/).
The three basic functions of these three productivity tools are:
1. Microsoft Word – writing skills
2. Microsoft Excel – numeracy skills
3. Microsoft PowerPoint – presentation skills
By the end of the lesson, you are expected to:
1. Use common productivity tools effectively by maximizing advanced application techniques,
2. Create an original or derivative ICT content to effectively communicate or present data or information related to
specific professional tracks,
3. Evaluate existing websites and online resources based on the principles of layout, graphics, and visual message
design.
To get the most of this module, here are some reminders for you:
1. Take your time in reading the lessons.
2. Write down points for clarification and discuss this with your teacher.
3. Perform all activities and answer all worksheets.
4. Answer all tests in this module and check against the answer key to measure
how well you have understood the lesson.
5. Answer all activities in a separate sheet of paper or in your notebook.
6. Have fun while learning with this module. It will totally be of great use which
ever strand you may belong because ICT is for everybody.
III. EXERCISES/ ACTIVITIES
PRE-TEST: Direction: Read each item carefully and choose the letter of the correct answer.
Write your answers on a separate sheet of paper or in your notebook.
1. What program is used to create spreadsheets which can later be used to
analyze statistical tool?
A. MS Excel C. MS Publisher
B. MS Word D. MS OneNote
2. What MS Excel function adds a range of cells?
A. ADD B. PLUS
B. PLUS C. SUM
3. Which of the following objects can be inserted in your document?
A. Pictures C. Chart

B. Sound D. Shapes
4. Which of the following is NOT an animation type?
A. Entrance B. Exit
C. Emphasis D. Encore
5. In MS Word, what menu is “Mail Merge” found?
A. Insert C. Design
B. Format D. Mailings
Lesson 4.1: Advance Techniques in Word Processor
Integrating Illustrations in Word Processor
An illustration in MS Word is a visualization or drawing that is in the form of pictures, clip art, shapes, SmartArt,
charts, or screen clippings. You can insert illustrations easily by using the illustrations group of the Insert Tab.
 Republic of the Philippines
Department of Education
Region V – Bicol
SCHOOLS DIVISION OFFICE OF ALBAY
MARTIAL O. RAÑOLA MEMORIAL SCHOOL

Steps on Inserting Illustrations in MS Word

Inserting Illustrations: Picture from a File
1. Click the area where
you want to insert the
picture in your document.
2. Click Insert Tab then go to
Illustrations group and click
Pictures. Insert picture
dialog box will appear.
3. Choose the picture you
want to insert and click
insert.

Inserting Illustrations: Shape

1. Click Insert Tab then go to
Illustrations group and click
Shapes.
2. Click the shape that you want
and click the area in your
document where the shape will
be placed.

Inserting Illustrations: SmartArt

1. Click Insert Tab then go to Illustrations group and click SmartArt.
A dialog box will appear.
Select from the list of
SmartArt that you
want and click OK.

Inserting Illustrations:
Chart
1. Click in the document where you want the Chart to be placed.
2. Click Insert Tab then go to Illustrations group and click Chart. A dialog box will appear.
Select the type of chart that you want and click OK. MS Excel window will appear with the chart.
3. Edit the data in MS Excel window. You can close Excel after editing the chart.

Steps in Formatting Illustrations in MS Word

Resizing Illustrations
1. Click image and
sizing handles will
appear. Click and
drag any of the sizing
handles.
 Republic of the Philippines
Department of Education
Region V – Bicol
SCHOOLS DIVISION OFFICE OF ALBAY
MARTIAL O. RAÑOLA MEMORIAL SCHOOL

Format Pictures and Clip art

1.Select the picture that you want to format. A Format tab of the Picture

Tools will appear.

PICTURE TOOLS PURPOSE

Improves brightness, contrast and
sharpness

Changes color quality

Provides various artistic effects

 Adds visual style to the whole picture or clip art, click Picture
Styles
 Click Picture Border to add border.
 Click Picture Effects to add visual effects.

Format Shapes
Click the shape so the Format Tab of the Drawing Tool will appear.

PICTURE TOOLS PURPOSE

To quickly change the appearance of the shape, click the drop

down arrow of the Shape Styles then click one of the gallery of
shape styles.

You may also click any of these buttons if

you want to fill the shape with color, change
the line width or style, or add effects to the
shape.

Format Chart
1. Select the chart that you want to format. Design, Layout, and Format
tabs of the Chart Tools will appear.
 Republic of the Philippines
Department of Education
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MARTIAL O. RAÑOLA MEMORIAL SCHOOL

2. To edit the data of the chart, click Edit Data of

the Data group under the Design tab. An MS Excel
window will appear where you will edit the data.
Close this window as soon as you are done.
3.To add labels to your chart, go to the Layout
tab and click the appropriate button in the
Labels group.
Note: The steps may vary in Office 365 version.

Activity 4.1: Let’s Practice

Directions: Do the following activities as required.
A. Inserting and Editing Shapes: Digital Art
Open MS Word and create a simple drawing of a scenery or a person using the available shapes in MS Word.
Be creative. Your work should be printed in a short bond paper. Refer to the scoring rubric below for your grading.
Criteria 4 3 2 1
Creativity The work The work The work The work
and demonstrates demonstrates demonstrates demonstrates
Originality superior creativity good use of average use of little evidence
and originality in creativity and creativity and of creativity
the selection of the originality in the originality in the and originality
visuals. selection of the selection of the in the selection
visuals. visuals. of the visuals.

Composition Artwork exhibits Artwork exhibits Composition Ideas are

and Design masterful good demonstrates expressed with
execution of composition and limited no unity in
balance, emphasis, design knowledge of composition.
pattern, unity, elements. design
color, and contrast. elements.

Color Color choice and Artwork exhibits Color choice Ideas could
application good choice. and application have been
enhances the idea Color is effective shows some expressed
being expressed. in expressing knowledge of better with
The use of color is the idea. color theory and other color
attractive and relationships. choices and
appealing. better
application.

B. Inserting and Editing Pictures: Travelogue

Open MS Word and create a travelogue of a favorite place you have visited currently or
in the past. Provide descriptions of the places you have been to and what is nice about the place. Embed
pictures using Wrap Text in Tight. Set the brightness at 0% and contrast at 20%. Place a Picture Border of your choice.
Do not put any artistic effects on the pictures. Other requirements: choose a font style of
your choice, size 12, paragraph alignment should be justified, line spacing is 1.15. Your work should be
printed in a short bond paper. Refer to the scoring rubric below for your grading.
 Republic of the Philippines
Department of Education
Region V – Bicol
SCHOOLS DIVISION OFFICE OF ALBAY
MARTIAL O. RAÑOLA MEMORIAL SCHOOL

Criteria 4 3 2 1
Required Images are present. 4 of the Only 2 of the Only 1 of the
elements All images are requirements requirements requirements
Weight: (x2) formatted, bordered are met. is met. is met.
Images and followed Project is
Formatted specific brightness unacceptable.
images and contrast
Font size requirement. Font
Justified size is 12,
Line paragraph
spacing alignment is
justified
and line spacing is
1.15.
Formatting, Project contains One of the Two of the The project is
Design, excellent formatting, following following not formatted,
Artistry page layout, and all could be could be page layout is
Weight: (x1) words are clear and improved: improved: incomplete,
easy to read. formatting, formatting, contents are
Overall, page layout, page layout, difficult to
aesthetically readability, readability, read, and not
pleasing and or or visually
attractive to look. aesthetics. aesthetics. appealing.

Grammar Project contains One of the Two of the The project is

and excellent formatting, following following not formatted,
Mechanics page layout, and all could be could be page layout is
Weight: (x1) words are clear and improved: improved: incomplete,
easy to read. formatting, formatting, contents are
Overall, page layout, page layout, difficult to
aesthetically readability, readability, read, and not
pleasing and or or visually
attractive to look. aesthetics. aesthetics. appealing.

Grammar There are no There are There are There are

and grammar or spelling some minor some errors excessive
Mechanics errors. grammar in grammar grammar and
Weight: (x1) and spelling and spelling. spelling
errors. errors.

Mail Merge and Label Generation

A Mail Merge is a word processing feature that allows you to easily create multiple letters, labels, envelopes, nametags, or
catalogue documents to group of people as stored in a list in a database or spreadsheet. When making Mail Merge, you
will need a document using MS Word and a recipient list which is typically done using MS Excel workbook. But you can
also use various sources including MS Outlook contact list, MS Access database, or a Notepad text document.

Three Components of the Mail Merge:

1. Main document – the letter which contain the email information for each of the merged
document that can be letter, stationary or template. It also contains the field names which contains the
instructions for carrying out the merge.
2. Data source – it is also called data file which comprises the information to be merged into a
document such as the list of names and addresses to be used in a mail merge. This must be connected to the
data source before it can use the information in it.
3. Merge document – this is also a word processing document that is the generated output after
executing the merge process.

In Mail Merge you need to create the main document, create a data source and merge data with the
document.

STEPS:
Creating a form letter:
1. Open MS Word. Click the Mailings tab.

2. Click the Start Mail Merge command.

 Republic of the Philippines
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SCHOOLS DIVISION OFFICE OF ALBAY
MARTIAL O. RAÑOLA MEMORIAL SCHOOL

3. Select Step by Step Mail Merge Wizard and a Mail Merge task pane will appear at the right side of the document.
4. Choose the type of document you want to create. If you want to create a letter, select Letter. Six main steps in guiding
you to complete a merge will be displayed at the bottom.
5. Click Next: Starting document to move to
Step 2.

6. Select Use the current document. Click

Next: Select recipients to move to
Step 3.
Note: You will need an address list so
Word can automatically place each
address into the document. The list can
be in an existing file, such as an Excel
workbook, or you can type a new
address list from within the Mail Merge Wizard.

7. From the Mail Merge task pane, select Type a new

list, then click Create.
8.The dialog box of New address list appears,
displaying fields that Word

assumes you need. Select an entry that you

don’t need and click the Delete button.
Use the TAB key to move from cell
to cell.

Note:
 When you delete, a confimation dialog
box will appear.
 To customize the address list, click
Customize Columns button at the
bottom of the window.

 The dialog box of Customized

Address List will appear. The
resulting window lists the Field
Names provided. When you
are done, click OK then
customized fields appear as
column headings in the New
Address List dialog box.
 Republic of the Philippines
Department of Education
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SCHOOLS DIVISION OFFICE OF ALBAY
MARTIAL O. RAÑOLA MEMORIAL SCHOOL

 Fill in the recipient list by typing the record’s data. Type the information that’s appropriate to each field, then press
TAB of the keyboard to enter the next field. After filling in the last field, add another record just press the TAB key
after inputting the last field. When you press the TAB key on the last field in a record, a new record is automatically
created and added on the next line.

9. Click OK after filling the recipient list. A special Save As dialog box pops up, allowing you to save the recipient list.
Type a name for the address list then click the Save button.

Creating the form letter

1. Click Next: Write your letter. Click the Address Block button to insert an address block into your letter.

2. Dialog box of Insert Address Block appears. Choose the desired format for the address block and click OK. The
placeholder of Address Block will appear in the document.
Note: Use Match Fields button to match your field names with the required fields to correct problems. This may be
essential if you created the address list in another program such as Excel if not, just click OK directly without clicking
match fields.
 Republic of the Philippines
Department of Education
Region V – Bicol
SCHOOLS DIVISION OFFICE OF ALBAY
MARTIAL O. RAÑOLA MEMORIAL SCHOOL

If you click OK, this will appear in your

document.

3. Click Greeting Line from the Mail Merge task pane to insert a greeting line
into your document. A dialog box of Insert Greeting Line will appear. In the
dialog box, choose a format for the greeting line and click OK

The placeholder of Greeting lines will appear in the document.

After placing these, you may then start writing the content of
the letter.

4. To view your merged data, click the Preview Results button on the Mail
Merge task pane or on the ribbon to replace the merge fields with data from
your recipient list.

5. Click the Next: Complete merge on the mail merge task pane and choose
Edit Individual Documents. You may also click finish & merge button on
the preview results section of the ribbon.
Option A
 Republic of the Philippines
Department of Education
Region V – Bicol
SCHOOLS DIVISION OFFICE OF ALBAY
MARTIAL O. RAÑOLA MEMORIAL SCHOOL

Option B

Note: When you click the Edit Individual

Documents, a Merge to New Document dialog
box will appear and choose All if you have more
than 1 recipient and click OK. After that, you will
then see the full merged letter without writing to
them one by one. When this is done, you can
now print your work.

ITY 4.2: Let’s Practice

Problem: Mr. James Reid, the director of admissions at MOGCHS University, has
asked you to send an orientation letter announcement to all incoming freshmen. You
decide to use a form letter.
1. Create a folder called “MOGCHS University Mail Merge.” Save all files
created in this activity into this folder.
2. Start with a blank file and save it with the name “MOGCHS University Letter.” When you are working
always Save your work as often as you can.
3. Before doing anything, select “1.15 Line and Paragraph Spacing.” Font style should be Arial size 12.
Margins should be at 1-inch all sides.
4. Create the data file or the recipients from the table below. Save the data file with the name MOGCHS
University Freshmen.

Save the file into the folder in Step 1.

TITLE FIRST LAST NAME ADDRESS CITY COUNTRY ZIP CODE
NAME 1
Mr. Raul Ardent 145 Cagayan de Philippines 9000
Sunrise Oro City
Road

Ms. Wilma Doesnt 13 Cagayan de Philippines 9000

Eastern Oro City
Avenue

Mr. Victor Wood PO Box Cagayan de Philippines 9000

891 Oro City

Mr. Cardo Dalisay 130 Cagayan de Philippines 9000

Maple Oro City
Avenue

Ms. Dawn Zulueta PO Box Cagayan de Philippines 9000

113 Oro City
 Republic of the Philippines
Department of Education
Region V – Bicol
SCHOOLS DIVISION OFFICE OF ALBAY
MARTIAL O. RAÑOLA MEMORIAL SCHOOL

5. Use the text below as the body of your letter. Follow the steps you have
previously learned.

6. When you are done, save your work in the folder in step 1. You will submit this folder to your teacher through his/ her
email. As soon as you submit, change the folder name into:familyname_firstname_section_ MOGCHS University Mail
Merge

Lesson 1.2 Advance Techniques in PowerPoint

Animation and Timing in PowerPoint

Animation is the process of making the illusion of motion and the illusion of change by means of the rapid
succession of sequential images that minimally differ from each other. Microsoft PowerPoint provides several animation
styles in different categories, namely, Entrance, Emphasis, Exit and Motion Paths. Animations make your presentation
more dynamic. If you want to put animations in your presentation, all you have to do is go to the Animations Tab and
click Add Animations. From there, you can find various animations types for entrance, emphasis, exit and motion paths.
 Republic of the Philippines
Department of Education
Region V – Bicol
SCHOOLS DIVISION OFFICE OF ALBAY
MARTIAL O. RAÑOLA MEMORIAL SCHOOL

Inserting Hyperlink
A hyperlink which is frequently stated as “links” is a text or image on the screen that you can click on to jump to another
file or within the existing file. When you hover your pointer over a hyperlink, either it is text or an image, the arrow
changes into a small pointing hand, called hyperlink cursor. It is usually activated by clicking on the text or image. Text
hyperlinks are usually in color blue and underlined.

Steps:
1. To insert a Hyperlink, click the word or the image then click the Insert tab and
look for Hyperlink or Link in other versions of MS PowerPoint. Click on the
choices on where you will link the image or the word. After that, click OK.

ACTIVITY 4.3: Let’s Practice

DIRECTIONS: Adapt a Filipino legend story and create a storyboard using PowerPoint presentation. Place pictures and
animations in your story. Place texts as descriptions for the storyboard or dialogue cloud for the conversation of
characters. Save you’re your using this file name: PPTLEGEND_FAMILY NAME_FIRST NAME_GRADE & SECTION.
Check the rubrics on how you will be graded. Send your work through your teacher’s email address.

Rubrics:
Criteria 4 3 2 1
Creativity and The work The work The work The work
Originality demonstrates demonstrates demonstrates demonstrates
superior creativity good use of average use little evidence
and originality in creativity and of creativity of creativity
the originality in and originality and originality
selection of the the selection in the in the selection
visuals. of the visuals. selection of of the visuals.
the visuals.
Composition Artwork exhibits Artwork Composition Ideas are
and Design masterful execution exhibits good demonstrates expressed with
of animations. execution of limited no unity
Skillful animations. knowledge of in
use of entrance, Proper use of execution of presentation.
exits, emphasis, and entrance, animations.
motion paths are exits, Entrance,
shown through its emphasis, and exits,
proper timing. motion paths emphasis, and
are shown. motion paths
somewhat in
proper timing
Composition Artwork exhibits Artwork Composition Ideas are
and Design masterful execution exhibits good demonstrates expressed with
of animations. execution of limited no unity
Skillful animations. knowledge of in
use of entrance, Proper use of execution of Presentation.
exits, emphasis, and entrance, animations.
motion paths are exits, Entrance,
shown through its emphasis, and exits,
proper timing. motion paths emphasis, and
are shown. motion paths
 Republic of the Philippines
Department of Education
Region V – Bicol
SCHOOLS DIVISION OFFICE OF ALBAY
MARTIAL O. RAÑOLA MEMORIAL SCHOOL

somewhat in
proper timing
Color Color choice and Artwork Color choice Ideas could
application exhibits good and have been
enhances choice. Color application expressed
the idea being is effective in shows some better with
expressed. expressing the knowledge of other color
The use of color is idea. color theory choices and
attractive and and better
appealing. relationships. application.

Lesson 4.3 Advance Techniques in Excel

Advance and Complex Calculations in Excel

Complex formula is the combination of
more than two simple formulas. One of the key
features of excel is the ability to calculate
complex formulas. There are four basic
computation uses in excel. Namely addition,
subtraction, multiplication, and division. When solving complex problems, Excel follows the PEMDAS. PEMDAS is an
acronym for the words: parenthesis, exponents, multiplication, division, addition, and subtraction.

Relative Reference
 All cell references are called relative references.
 When copied across multiple cells, they change based on the relative position
of rows and columns.
Absolute Reference
 These are cell references that do not change when copied or filled.
 You can use an absolute reference to keep a row and/or column constant.
 These reference cells can be made constant by inserting $ sign in between or
before the row and column. Example:
$A$2 The column and the row do not change when copied.
A$2 The row does not change when copied.
$A2 The column does not change when copied.

Functions
 These are predefined formula that performs calculations using specific values
in a particular order.
 The parts of a function are:

Function Library

 IF formula in Excel
The IF function can perform a logical test and return one value for a
TRUE result, and another for FALSE result. More than one condition can be
tested by nesting IF functions. The IF function can be combined with logical
functions like AND and OR.
Syntax: =IF(logical_test,[value_if_true],[value_if_false])
logical_test is a value or logical expression that can be evaluated as
TRUE or FALSE.
value_if_true (optional) is the value to return when logical_test
evaluates to TRUE.
value_if_false (optional) is the value to return when logical_test
evaluates to FALSE.
 Republic of the Philippines
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MARTIAL O. RAÑOLA MEMORIAL SCHOOL

 VLOOKUP
The VLOOKUP function performs a vertical lookup by searching for a
value in the first column of a table and returning the value in the same row in
the index_number position.
The VLOOKUP function is a built-in function in Excel that is
categorized as a Lookup/Reference Function. It can be used as a worksheet
function in Excel. As a worksheet function, the VLOOKUP function can be
entered as part of a formula in a cell of a worksheet.

Syntax:
=VLOOKUP(lookup_value,table_array,col_index_num,[range_lookup])

Steps:
1. Identify a column of cells you'd
like to fill with new data. In this
case, that is column D entitled
MRR.

2. Select 'Function' (Fx) > VLOOKUP

and insert this formula into your
highlighted cell.

3. Enter the lookup value for

which you want to retrieve
new data. The first criteria is
your lookup value. This is the
value of your spreadsheet that
has data associated with it,
which you want Excel to find and
return for you. To enter it, click
on the cell that carries a value
you're trying to find a match for.
In our example, shown above,
it's in cell A2. You'll start
migrating your new data into D2,
since this cell represents the MRR of the
customer name listed in A2.
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4. Enter the table array of the spreadsheet

where your desired data is located. Next to
the "table array" field, enter the range of cells
you'd like to search and the sheet where
these cells are located, using the format
shown in the screenshot above. The entry
above means the data we're looking for is in a
spreadsheet titled "Pages" and can be found
anywhere between column B and column K.

5. Enter the column number of the data you

want Excel to return. Beneath the table array
field, you'll enter the "column index number" of
the table array you're searching through. For
example, if you're focusing on columns B
through K (notated "B:K" when entered in the
"table array" field), but the specific values you
want are in column K, you'll enter "10" in the
"column index number" field, since column K is
the 10th column from the left.

6. Enter your range lookup to find an exact

or approximate match of your lookup
value.
In the given example, which concerns
monthly revenue, you want to find exact
matches from the table you're searching
through. To do this, enter "FALSE" in the
"range lookup" field. This tells Excel you want
to find only the exact revenue associated with
each sales contact. However, if you want
Excel to look for an approximate match
instead of an exact match. To do so, simply enter
TRUE instead of FALSE in
the fourth field shown above.

7. Click 'Done' (or 'Enter') and fill your new

column.

IV. ASSESSMENT

Direction: Read each item carefully and choose the letter of the correct answer. Write
your answers on a separate sheet of paper or in your notebook.
1. What do you call the cells that do not change?
A. Constant cells
C. Absolute Reference
B. Relative Reference
D. Single cells
2. What type of Excel function searches for a specific value in your data using the
spreadsheet columns and a unique identifier within those columns?
A. VLOOKUP B. IF Function C. COUNTIF D. Absolute Reference
3. What two Microsoft applications are used to create a mail merge?
A. Word & PowerPoint
C. Word & Excel
B. PowerPoint & Excel
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D. Word & Publisher

4. What are hyperlinks in PowerPoint?
A. A tool that you use to navigate from one slide to another.
B. A tool that you use to play in PowerPoint.
C. A tool that you use to save a file and slide.
D. A tool that you point to another image in the PowerPoint.
5. What do you call the software that people use to create and produce
professional quality documents, presentations, databases, charts, and graphs?
A. Production Tools
C. Professional Tools
B. Productivity Tools
D. Advanced Application Tools

V. REFERENCES FOR LEARNERS

1. Devaney, Erik. (2019). How to use VLOOKUP in Excel 2013 and 2016.
Retrieved from https://blog.hubspot.com/marketing/vlookup-excel.
Retrieved on May 28, 2020.
2. Quiambao, A. (2018, Jul 23). Productivity Tools. Retrieved from
https://www.slideshare.net/AngelitoQuiambao/productivity-tools-
107108274. Retrieved on May 27, 2020.
3. ExcelJet. (2012). Excel IF Function. Retrieved from
https://exceljet.net/excel-functions/excel-if-function. Retrieved on May
28, 2020.
4. Why Should You Use Productivity Tools? (n.d.). Retrieved from
http://productive.tools/why-should-you-use-productivity-tools/. May 28,
2020.