AUQAF DEPARTMENT

GOVERNMENT OF SINDH

BIDDING DOCUMENT
SPPRA RULES-2010 (AMENDED-2019) RULE-46)
Single Stage One Envelop Procedure

ARRANGEMENT OF GOODS/SERVICES FOR CELEBRATIONS OF URS OF

HAZRAT ABDUL WAHAB SHAH JILLANI (R.A) HYDERABAD
M/S________________________________________________________

____________________________________________________________

____________________________________________________________

____________________________________________________________

The deadline for bid submission is 08th November 2021 at 1:00 p.m
and will be opened on same date at 02:00p.m.

No.AUQ(CAA)TENDER/2021-81
Hyderabad Dated: 20-10-2021

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 INSTRUCTIONS TO BIDDER

INTRODUCTION

1. ELIGIBLE BIDDERS
a. This Invitation for Bids is open to all original Manufacturers/Suppliers etc. and their Authorized
Agents/Bidders/Distributors/Contractors.

b. Bidder should not be eligible to bid if they are under a declaration of ineligibility for corrupt and
fraudulent practices issued by any Government organization in accordance with SPPRA rules.

THE BIDDING PROCEDURE

1. SINGLE STAGE – ONE ENVELOPE PROCEDURE
a. Bids shall be accepted under the single stage one envelope procedure defined in the SPPRA rules
2010 at Clause 46(1).
b. The bids shall be opened in the presence of bidders or their authorized representative at the
prescribed time, date and venue.
c. The bids shall be evaluated in accordance with the specified evaluation criteria.

2. AMENDMENT OF BIDDING DOCUMENTS

a. At any time prior to the deadline for submission of bids, the Procuring agency may, for any
reason, whether at its own initiative or in response to a clarification requested by a prospective
Bidder, modify the bidding documents by amendment.
b. All prospective bidders that have received the bidding documents will be notified the
amendment(s) in writing or by cable which will be binding on them.

3. DOCUMENTS COMPRISING THE BID

The bid prepared by the Bidder shall comprise the following:
(a) Bid Form;
(b) Price Schedule
(c) Documentary evidence to the effect that the bidder is eligible to bid and is qualified to
perform the Contract if its bid is accepted;
(d) Documentary evidence to the effect that the goods to be supplied or services to be provided
by the bidders are eligible goods or services and conform to the bidding documents; and
(e) Bid Security

4. BID SECURITY
a. The Bidder shall furnish, as part of its proposal, a Bid Security in the amount and currency PKR
should not be less than @ Rs. 2.0 % of total bid. Unsuccessful bidder’s Bid Security will be
returned soon after approval of the successful Bidder. The successful Bidder’s Bid Security will be
discharged upon signing of contract and furnishing the Performance Security bond, duly
guaranteed by a scheduled bank.
b. The Bid Security may be forfeited:
1. if a Bidder withdraws its bid during the period of bid validity; or
2. in the case of a successful Bidder, the Bidder fails:
(i) to sign the Contract; or

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 (ii) to complete the job / supplies in accordance with the General Conditions of Contract.

5. BID VALIDITY
a. Bids shall remain valid for minimum 90 days from the date of its opening. A bid valid for a
shorter period shall be treated as non-responsive and rejected.
b. The Procuring Agency shall ordinarily be under an obligation to process and evaluate the bids
within the stipulated bid validity period. However, for any reasons to be recorded in writing (or by
e-mail/fax), if an extension is considered necessary, all those who have submitted their bids shall
be asked to extend their respective bid validity period. A Bidder may refuse the request without
forfeiting its bid security. A Bidder granting the request will not be required nor permitted to
modify its bid.

6. SEALING AND MARKING OF BIDS

The envelopes shall:
a) bear the name and address of the Bidder;
b) bear the specific identification Name and Number of this bidding process indicated in the
Bidding Document; and
c) Bear the procuring Agency's name and address i.e. Chief Administrator Auqaf Fatima Jinnah
Road Opposite Session Court Hyderabad.
If all envelopes are not sealed and marked as required, the Procuring Agency will assume no
responsibility for the misplacement or premature opening of the bid.

7. DEADLINE FOR SUBMISSION OF BIDS

a. Bids must be submitted by the bidders and received by the Procuring Agency at the specified
address not later than the time and date specified in NIT.
b. The Procuring Agency may, at its convenience, extend this deadline for submission of bids by
amending the bidding documents in which case all rights and obligations of the Procuring Agency
and the Bidders previously subject to the deadline will thereafter be subject to the deadline as
extended.

8. LATE BID
a. Any bid received by the Procuring Agency after the deadline for submission of bids prescribed
by the Procuring Agency shall not be entertained and returned unopened to the bidder.

9. WITHDRAWAL OF BIDS
a. The Bidder may after its submission withdraw prior to the expiry of the deadline prescribed for
submission of bids.

10. OPENING OF BIDS BY THE PROCURING AGENCY

a. The Procuring Agency will open the bids in the presence of Bidders or their representatives who
choose to be present at the time of bid opening on the date, time and place specified in Bidding
document. The bidder and their representatives who are present shall sign the Attendance Sheet
evidencing their attendance.
b. The bidders’ names, item(s) for which they quoted their rate(s) and bid prices, discounts (if
any), and the presence or absence of requisite Bid Security and such other details as the Procuring
Agency, may consider appropriate, will be announced on the prescribed date, time and venue.
c. Any financial bid found without or less than prescribed bid security shall be straightaway
rejected.

11. CLARIFICATION OF BIDS

a. During the process of evaluation of the bids, the Procuring Agency may ask a Bidder for any
clarifications of its bid. The request for such clarifications and the response shall be in

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 writing. However, no change in the quoted price or substance of the bid shall be sought,
offered, or permitted.

12. EVALUATION & COMPARISON OF BIDS

a. The Procuring Agency will evaluate and compare the bids, which have been determined to be
substantially responsive.
b. The Procuring Agency's evaluation of technical proposal / bid shall be on the basis of previous
performances, previous test reports, previous experience, financial soundness, and such other
details as the Procuring Agency, at its discretion, may consider appropriate, shall be considered.
However, the evaluation of financial proposal shall be on the basis of price inclusive of prevailing
taxes and duties in pursuant to instruction to bidders.

a. All Bids shall be evaluated in accordance with the evaluation criteria and other terms &
conditions set forth in these bidding documents.
b. The Bids will be evaluated on the basis of Prescribed Evaluation Criteria in this bidding
document. However, the financial proposal will be evaluated on the basis of price inclusive of
prevailing taxes and duties and Bid Security, being major factor, without ignoring the other
relevant conditions as well.

13. EVALUATION CRITERIA

Technical Criteria
(1) Single Stage-One Envelope Procedure

a. Notice Inviting Tenders and bidding documents of this method shall contain the following
eligibility criteria:

(i) Relevant experience;

(ii) Turn-over of at least last three years;
(iii) [Registration with Federal Board of Revenue (FBR), for Income Tax, Sales Tax in case
of procurement of goods. Registration with Sindh Revenue Board (SRB) in case of
procurement of work and services, and registration with Pakistan Engineering Council
(where applicable) )

b. Each bid shall comprise one single envelope containing the financial proposal and required
information mentioned at clause (a) above;

c. All bids received shall be opened and evaluated in the manner prescribed in the Notice
Inviting Tenders or bidding documents.

14. QUALIFICATION CRITERIA

Each bid shall comprise one Single Envelope containing the financial proposal and required the
information given as in above NIT;

15. AWARD OF CONTRACT

Post Qualification:
a. The purchaser will determine to its satisfaction the Bidder selected as having submitted the lowest-
evaluated / quality-evaluated / requirement evaluated responsive Bid is qualified to satisfactory
perform the Contract.
b. The determination will take into account the Bidder’s financial and technical capabilities. It will be
based upon an examination of the documentary evidence of the Bidder’s qualification submitted by the
Bidder, as well as other information as the Purchaser deems necessary and appropriate.

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 Award Criteria:
a. An affirmative determination will be pre-requisite for Award of the Contract to the Bidder. A negative
determination will result in rejection of the Bidder’s Bid.
b. The purchase will award the contract to the successful bidder whose bid has been determined to be the
lowest evaluated responsive Bid, provided further that Bidder determine to be qualified to satisfactory
perform the Contract.

Purchaser’s Right to vary Quantities at time of Award:

a. The Purchaser reserves the right at the time of award of contract to increase or decrease the quantity of
Goods / Services as specified in the specifications without any change in unit prices of other terms and
conditions.

Notification of Award
a. The Purchaser will notify the successful bidder in writing to be confirmed in writing by letter that the
bid has been accepted and on which basis the bid has been accepted.
b. The notification of award will constitute the formation of a contract until the Contract has been
affected.

Performance Security
a. Within the seven (07) days of receipt of Notification of Award from the Purchaser, the Bidder shall
furnish the Performance Security, in accordance with the conditions of the contract, in Performance
Security form, which should be 5% of the total bid value in shape of Pay Order / Demand Draft or
Bank Guarantee.

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 BID FORM
Tender No: 04

To:

Chief Administrator Auqaf Sindh,

Government of Sindh,
Opp: Session Court Fatima Jinnah Road
Hyderabad
Dear Sir,

1. Having examined the Bidding Documents, the receipt of which is hereby duly
acknowledged, we, the undersigned, offer to provide you services/goods specified in the
said Bidding Documents.
2. We undertake, if our bid is accepted, we shall provide the services/goods in accordance
with the schedule specified in the said Bidding Documents.

PRICE SCHEDULE
S.No. NAME & SPECIFICATION OF ITEMS QTY RATE AMOUNT
1. SOUND SYSTEM WITH TRANSPORT FOR 01 Per Pair
THREE DAYS IN MELA PAIRS
less Microphones with stand, CD Player and other SPEAKERS
accessories)
2. SOUND SYSTEM WITH TRANSPORT FOR 02 Per Pair
THREE DAYS MEHFIL-E-SAMAIN MELA PAIRS
Hi-Fi Speakers (with stand, Audio Mixer 32 Ch, Power SPEAKERS
Amplifiers, 20 - Lead &Wire,Hi-Fi Speakers (with stand,
Audio Mixer 64 Ch, Power Amplifiers, 40 - Lead &
Wireless Microphones with stand, CD Player and other
accessories)
3. GENERATORS WITH FUEL & TRANSPORT 01 Per day
i. 60KV for Three Days

4. VIDEO RECORDING (01 Camera Production 01 Per day

with cassettes and full editing) with Transport for all
events (Mahfil-e-Sama Nights) of Urs for three days

5. ILLUMINATION WITH TRANSPORT 04 per

SURROUNDINGS OF DARGAH. Nights Night

6. DECORATION WITH TRANSPORT FOR 03 per day

DARGAH Days
Specification:, Floor, front stage, Carpets (Qty 10), Red
Runner Carpets (Qty 10) 03 Days

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07. Providing & Two Fixing Walk Through Gates 03 Days per day

08. Degs of Biryani For Zaireen with Crockery 60 Degs Per Deg
10 kilo Rice & 5 Kilo Chicken

09. Mineral Water of 500 ml 8000 Bottles Per

Bottle

CHIEF ADMINISTRATOR AUQAF

HYDERABAD, SINDH

Seal & Signature Company/Firm:-

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 PROFILE FOR COMPANIES/FIRMS
NOTE:
i) Please fill in the correct information carefully, submission of wrong/vague information may
lead to disqualification of the firm.
GENERAL INFORMATION
Name of the Company
a. Year of Establishment
b. Form of the Company Annex copy
of registration.
- Individual
- Private Limited
- Public Limited
1 - Partnership
- Corporation
- Others (specify)
c. Address of the Firm
- Registered office
- Telephone No.
- Fax & email address etc.
d. Blacklisting/complaint against the firm
(by any Govt. or other org. If any)
Income Tax
- Attach copy of certificate
2 - Attach details of tax paid during
past 3 years
- Attach copy of last annual
income tax return.
Sales Tax Registration No. (if any
3 Applicable), Attach copy of certificate, and
details of sales tax paid during past 3 years.
Total Employees (including Technical Staff)
- Management
- Production
4 - Quality Control
- Research & Development Sales
and Marketing Administration
- Others
- Total Head Count

CHIEF ADMINISTRATOR AUQAF

HYDERABAD, SINDH

Seal & Signature Company/Firm:-

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 DECLARATION OF FEES, COMMISSION AND BROKER AGE ETC; PAY ABLE BY CONTRATROS
(FOR CONTRACTS WORTH RS. 10.00 MILLION MORE)

Contract No.

Contract Value: Rs.

Contract Title: ………………………………………………………………………………………………………………

………………………………………………………………………………………………………………

M/S………………………………………….. hereby declares that it has not obtained or induced the procurements of any
contract, right, interest, privilege or other obligation or benefit from Government of Sindh (Gos) or any
administrative subdivision or agency there of or any other entity owned or controlled by it (Gos) through any
corrupt business practice.

Without limiting the generality of the fore going M/S…………………………………………represents and warrants that it
has fully declared the brokerage, commission, fees etc. paid or payable to anyone and not given or agreed to give
and shall not give or agree to give to anyone within or outside Pakistan either directly or indirectly through any
natural or juridical person, including its affiliate, agent, associate, broker, consultant, director, promoter,
shareholder, sponsor juridical person, including its affiliate, agent, associate, broker, consultant, director,
promoter, shareholder, sponsor or subsidiary, any commission, bribe, finder’s fee or kickback, whether described
as consultation fee or otherwise, with the object of obtaining or inducing the procurement of a contract, right,
interest, privilege or other obligation or benefit in whatsoever form from, from Procuring Agency (PA) except that
which has been expressly declared pursuant hereto.

M/S……………………………………….accepts full responsibility and strict liability that it has made and will make full
disclosure of all agreements and arrangements with all persons in respect of or related to the transaction with PA
and has not taken any action or will not take any action to circumvent the above declaration, representation or
warranty.

M/S……………………………………..accept full responsibility and strict liability for making any false declaration, not
making full disclosure, misrepresenting facts or taking any action likely to defeat the purpose of this declaration,
representation, representation and warranty. It agrees that any contract, right , interest, privilege or other
obligation or benefit obtained or procure as aforesaid shall, without prejudice to any other rights and remedies
available to PA under any law, contract or other instrument, be voidable at the option of PA.

Not with standing any right and remedies exercised by PA in this regard, M/S………………………………. agrees to
indemnify PA for any loss or damage incurred by it on account of its corrupt business practices and further pay
compensation to PA in an amount equivalent to ten time the sum of any commission, gratification, bribe, finder’s
fee or kickback given by M/S………………….............,as aforesaid for the purpose of obtaining or inducing the
procurement of any contract, right, interest, privilege or other obligation or benefit in whatsoever form from PA.

[Contractor] [Procuring Agency]

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