®

ECDL
European Computer Driving Licence®

Presentation Software
BCS ITQ Level 2

Using Microsoft® PowerPoint® 2010

Syllabus Version 5.0

This training, which has been approved by BCS, The Chartered Institute
for IT, includes exercise items intended to assist learners in their training
for an ECDL Certification Programme. These exercises are not ECDL
certification tests. For information about Approved Centres in the UK
please visit the BCS website at www.bcs.org/ecdl.

Department of Community Learning and Development

ECDL PowerPoint 2010 Presentation Software

Published by:
CiA Training Ltd
Business & Innovation Centre
Sunderland Enterprise Park
Sunderland
SR5 2TA
United Kingdom

Tel: +44 (0) 191 549 5002

Fax: +44 (0) 191 549 9005

E-mail: [email protected]
Web: www.ciatraining.co.uk

Important Note
This guide was written for Microsoft Office 2010 running on Windows 7. If using earlier
versions of Windows some dialog boxes may look and function slightly differently to that
described.
A screen resolution of 1024x768 is assumed. Working at a different resolution (or with an
application window which is not maximised) may change the look of the dynamic Office
2010 Ribbon, which changes to fit the space available.
For example, the Editing Group on a full Ribbon will contain several buttons, but if
space is restricted it may be replaced by an Editing Button (which, when clicked, will
display the full Editing Group).

First published 2010

Copyright © 2010 CiA Training Ltd

All rights reserved. No part of this publication may be reproduced, stored in a

retrieval system, or transmitted in any form or by any means (electronic, mechanical,
photocopying, recording or otherwise) without the prior written permission of CiA
Training Limited.

Microsoft is a registered trademark and Windows is a trademark of the Microsoft

Corporation. Screen images reproduced by permission of the Microsoft Corporation.
All other trademarks in this book are acknowledged as the property of their
respective owners.

2 © CiA Training Ltd 2010

ECDL PowerPoint 2010 Presentation Software

European Computer Driving Licence, ECDL, International Computer Driving Licence,

ICDL, and related logos are all registered Trade Marks of The European Computer
Driving Licence Foundation Limited (“ECDL Foundation”).

CiA Training Ltd is an entity independent of The British Computer Society using the
name BCS, The Chartered Institute for IT (“BCS”) and is not associated with ECDL
Foundation or BCS in any manner.

This courseware may be used to assist learners to prepare for the ECDL
Certification Programme as titled on the courseware. Neither BCS nor CiA Training
Ltd warrants that the use of this courseware publication will ensure passing of the
tests for that ECDL Certification Programme.

This courseware publication has been independently reviewed and approved by

BCS as covering the learning objectives for the ECDL Certification Programme.

Confirmation of this approval can be obtained by reviewing www.bcs.org/ecdl.

The material contained in this courseware publication has not been reviewed for
technical accuracy and does not guarantee that candidates will pass the test for the
ECDL Certification Programme.

Any and all assessment items and/or performance-based exercises contained in this
courseware relate solely to this publication and do not constitute or imply certification
by BCS or ECDL Foundation in respect of the ECDL Certification Programme or any
other ECDL test.

Irrespective of how the material contained in this courseware is deployed, for

example in a learning management system (LMS) or a customised interface, nothing
should suggest to the candidate that this material constitutes certification or can lead
to certification through any other process than official ECDL certification testing.

For details on sitting a test for an ECDL certification programme in the UK, please
visit the BCS website at www.bcs.org/ecdl.

Learners using this courseware must be registered with BCS before undertaking a
test for ECDL. Without a valid registration, the test(s) cannot be undertaken and no
certificate, nor any other form of recognition, can be given to a learner. Registration
should be undertaken with BCS at an Approved Centre.

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ECDL PowerPoint 2010 Presentation Software

Aims
To demonstrate the ability to use a presentation application on a personal computer.
To understand and accomplish basic operations associated with PowerPoint.

Objectives
After completing the guide the user will be able to:

 Work with presentations and save them in different file formats

 Choose built in options such as the Help function within the application to
enhance productivity
 Understand different presentation views and when to use them, choose
different slide layouts and designs and edit slides
 Enter, edit and format text in presentations. Recognise good practice in
applying unique titles to slides
 Choose, create and format charts to communicate information
meaningfully
 Insert and edit pictures, images and drawn objects
 Apply animation and transition effects to presentations and check and
correct presentation content before finally printing and giving
presentations.

Assessment of Knowledge
At the end of this guide is a section called the Record of Achievement Matrix.
Before the guide is started it is recommended that the user complete the matrix to
measure the level of current knowledge.
Tick boxes are provided for each feature. 1 is for no knowledge, 2 some knowledge
and 3 is for competent.
After working through a section, complete the Record of Achievement matrix for
that section and only when competent in all areas move on to the next section.

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ECDL PowerPoint 2010 Presentation Software

Contents
SECTION 1 GETTING STARTED........................................................................................ 7
DRIVING LESSON 1 - STARTING POWERPOINT ..................................................................... 8
DRIVING LESSON 2 - THE POWERPOINT SCREEN ................................................................ 9
DRIVING LESSON 3 - PRESENTATIONS ................................................................................ 10
DRIVING LESSON 4 - THE RIBBON ....................................................................................... 11
DRIVING LESSON 5 - THE QUICK ACCESS TOOLBAR .......................................................... 13
DRIVING LESSON 6 - HELP .................................................................................................. 14
DRIVING LESSON 7 - PREFERENCES ................................................................................... 16
DRIVING LESSON 8 - CLOSING POWERPOINT ..................................................................... 18
DRIVING LESSON 9 - REVISION ............................................................................................ 19
DRIVING LESSON 10 - REVISION ......................................................................................... 20

SECTION 2 SLIDES & PRESENTATIONS ...................................................................... 21

DRIVING LESSON 11 - VIEWS .............................................................................................. 22
DRIVING LESSON 12 - SLIDE VIEW ...................................................................................... 24
DRIVING LESSON 13 - SLIDES AND OUTLINE VIEW ............................................................. 25
DRIVING LESSON 14 - SLIDE SORTER VIEW ....................................................................... 27
DRIVING LESSON 15 - NOTES PAGE VIEW .......................................................................... 28
DRIVING LESSON 16 - SLIDE SHOW .................................................................................... 29
DRIVING LESSON 17 - SAVING A PRESENTATION................................................................ 30
DRIVING LESSON 18 - CLOSING A PRESENTATION ............................................................. 32
DRIVING LESSON 19 - OPENING PRESENTATIONS .............................................................. 33
DRIVING LESSON 20 - NEW PRESENTATIONS ..................................................................... 34
DRIVING LESSON 21 - CREATING A PRESENTATION ........................................................... 35
DRIVING LESSON 22 - ADDING AND DELETING SLIDES ....................................................... 36
DRIVING LESSON 23 - CHANGING SLIDE LAYOUT ............................................................... 37
DRIVING LESSON 24 - BACKGROUND COLOUR ................................................................... 38
DRIVING LESSON 25 - REVISION ......................................................................................... 39
DRIVING LESSON 26 - REVISION ......................................................................................... 40

SECTION 3 FORMATTING ................................................................................................. 41

DRIVING LESSON 27 - FORMATTING: FONT & SIZE............................................................. 42
DRIVING LESSON 28 - UNDO AND REDO ............................................................................. 43
DRIVING LESSON 29 - APPLYING TEXT EFFECTS ............................................................... 44
DRIVING LESSON 30 - ALIGNMENT, SPACING & CASE ........................................................ 45
DRIVING LESSON 31 - BULLETS........................................................................................... 47
DRIVING LESSON 32 - CUT & PASTE ................................................................................... 48
DRIVING LESSON 33 - COPY & PASTE ................................................................................ 50
DRIVING LESSON 34 - ANIMATION ....................................................................................... 52

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ECDL PowerPoint 2010 Presentation Software

DRIVING LESSON 35 – ANIMATION EFFECTS ...................................................................... 53

DRIVING LESSON 36 - SPELL CHECKING............................................................................. 55
DRIVING LESSON 37 - MASTER PAGES ............................................................................... 56
DRIVING LESSON 38 - HEADERS & FOOTERS ..................................................................... 58
DRIVING LESSON 39 - REVISION ......................................................................................... 59
DRIVING LESSON 40 - REVISION ......................................................................................... 60

SECTION 4 POWERPOINT OBJECTS ............................................................................ 61

DRIVING LESSON 41 - ORGANISATION CHARTS .................................................................. 62
DRIVING LESSON 42 - MODIFY ORGANISATION CHART ...................................................... 64
DRIVING LESSON 43 - INSERTING IMAGES .......................................................................... 65
DRIVING LESSON 44 - MANIPULATING IMAGES ................................................................... 66
DRIVING LESSON 45 - ANIMATING IMAGES.......................................................................... 67
DRIVING LESSON 46 - TABLES............................................................................................. 68
DRIVING LESSON 47 - SPREADSHEETS ............................................................................... 70
DRIVING LESSON 48 - CHARTS............................................................................................ 71
DRIVING LESSON 49 - FORMATTING CHARTS ..................................................................... 72
DRIVING LESSON 50 - ADDING CHART LABELS................................................................... 74
DRIVING LESSON 51 - DRAWING & OBJECTS...................................................................... 75
DRIVING LESSON 52 - FORMATTING DRAWN OBJECTS ...................................................... 76
DRIVING LESSON 53 - ROTATE OR FLIP OBJECTS .............................................................. 78
DRIVING LESSON 54 - MANIPULATING OBJECTS................................................................. 79
DRIVING LESSON 55 - ARRANGING OBJECTS ..................................................................... 81
DRIVING LESSON 56 - GROUPING OBJECTS ....................................................................... 83
DRIVING LESSON 57 - COLOURS AND LINES ....................................................................... 84
DRIVING LESSON 58 - IMPORTING IMAGES.......................................................................... 85
DRIVING LESSON 59 - REVISION ......................................................................................... 86
DRIVING LESSON 60 - REVISION ......................................................................................... 88
DRIVING LESSON 61 - REVISION ......................................................................................... 89

SECTION 5 SLIDE SHOWS ............................................................................................... 90

DRIVING LESSON 62 - OUTPUT FORMAT ............................................................................. 91
DRIVING LESSON 63 - SLIDE SETUP ................................................................................... 92
DRIVING LESSON 64 - SETTING UP A SLIDE SHOW ............................................................. 93
DRIVING LESSON 65 - SLIDE TRANSITION ........................................................................... 94
DRIVING LESSON 66 - THE PRESENTATION ........................................................................ 95
DRIVING LESSON 67 - PRINTING ......................................................................................... 96
DRIVING LESSON 68 - REVISION ......................................................................................... 98
ANSWERS ............................................................................................................................. 99
GLOSSARY ......................................................................................................................... 100
INDEX .................................................................................................................................. 102

RECORD OF ACHIEVEMENT MATRIX ......................................................................... 104

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ECDL PowerPoint 2010 Section 1 Getting Started

Section 1
Getting Started

By the end of this Section you should be able to:

Understand PowerPoint Principles

Start PowerPoint

Use an Installed Template

Recognise the Screen Layout

Understand the Ribbon and Quick Access

Toolbar

Use Help

Change Preferences

Exit PowerPoint

To gain an understanding of the above features, work through the

Driving Lessons in this Section.
For each Driving Lesson, read the Park and Read instructions, without
touching the keyboard, then work through the numbered steps of the
Manoeuvres on the computer. Complete the Revision Exercise(s) at
the end of the section to test your knowledge.

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ECDL PowerPoint 2010 Section 1 Getting Started

Driving Lesson 1 - Starting PowerPoint

Park and Read
PowerPoint allows complicated and impressive presentations to be produced
with ease.

The presentations can be used for on-screen shows, overhead projector

shows, producing 35mm slides or for creating presentations and Web pages for
use on the Internet.

They can include text in any format, pictures, organisation charts, graphs,
sound and film clips, and information from the Internet. The slide show can
incorporate impressive text animation and slide effects.

As well as slides, PowerPoint can produce presentation notes, handouts,

printouts of slides and outlines of text.

There are numerous ways to start the program. The following method is
recommended for beginners.

Manoeuvres
1. Starting the computer will automatically show the Windows Desktop.

2. Click once on to show the Start menu. All Windows applications

can be started here.

3. Move the mouse pointer over All Programs. Click the

folder and then .

If PowerPoint has been used recently there may be an entry for it in the Start
menu and it can be started from there.
4. The opening PowerPoint screen is displayed, showing the first slide of a
new blank presentation.

5. Click on the File tab, at the top left of the window. This displays a
list of basic functions such as Open, Close, Save and Print.

6. Click the Home tab, , next to the File tab, to return to the original
screen
7. Leave the blank presentation open for the next Driving Lesson.

To close PowerPoint click on the File tab, and then select Exit,
.

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ECDL PowerPoint 2010 Section 1 Getting Started

Driving Lesson 2 - The PowerPoint Screen

Park and Read Title Bar

File tab

Ribbon
Tabs

Ribbon
Groups

Slides/Outline
Pane Slide Pane

Notes Pane
Status Bar

The screen should be similar to the above diagram. Work through the following
manoeuvres to locate the features.

Manoeuvres
1. Look at the top line, the Title Bar, displaying Microsoft PowerPoint. It
also shows the title of the current presentation.
2. Below that is the Ribbon, where commands are chosen using the mouse.
It is made up of Tabs (the words at the top of the ribbon), Groups (the
boxes which spread horizontally across the ribbon, distinguishable by their
names at the bottom of each) and Commands (the icons within groups
which perform different actions).
3. Find the bar at the bottom of the screen. This is called the Status Bar,
where the slide number and template design will be displayed.
4. The main part of the screen shows various views of the current
presentation. The default view, shown here is Normal view.

5. In the top left corner of the screen, click the File tab, , and select
New. This screen deals with opening and creating a new presentation.
6. Click the Home tab to return to the previous screen.

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ECDL PowerPoint 2010 Section 1 Getting Started

Driving Lesson 3 - Presentations

Park and Read
The PowerPoint New Presentation window offers various ways to start a new
presentation.

Available Templates and Themes allow the basic background design to be

chosen from any previously saved templates. Individual slides and content can
then be created with this background already applied.

Office.com Templates allows users to choose from hundreds of online

templates. An internet connection is required to access these files.

Blank presentation provides no preset options. The user defines the layout,
content and background for all slides. Themes can be applied later.

Recent templates allows the basic background design to be chosen from any
templates which have been used or modified recently (none may be shown
when the application is started for the first time). This can allow quicker access
for users who have paused whilst planning or designing a presentation.

Manoeuvres
1. Click the File tab, and select New.
2. Click Sample templates, and
from the gallery double click
Introducing PowerPoint 2010.
3. Notice the three distinct areas
of the screen. At the left is a
panel which by default displays
miniatures of all the slides in the
presentation.
4. This template consists of a
number of slides designed to
demonstrate the benefits of
Microsoft PowerPoint 2010.
However, you can now add and
remove slides and modify the
contents as required.
5. Keep this presentation on
screen for the next few Driving
Lessons.

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ECDL PowerPoint 2010 Section 1 Getting Started

Driving Lesson 4 - The Ribbon

Park and Read
In PowerPoint 2010 commands are controlled by a Ribbon which is displayed
at the top of the application window. The Ribbon contains buttons and drop
down lists to control the operation of PowerPoint. The Ribbon is divided into a
series of Tabs, each one of which has a set of controls specific to a certain
function or process. On each tab, the controls are further divided into separate
Groups of connected functions.
Some tabs can be selected manually, and some only appear when certain
operations are active, for example, when a Chart is active, a Chart Tools tab is
displayed on the Ribbon.
Above the Ribbon is the Quick Access Toolbar which contains a few popular
command buttons. By default this toolbar has three buttons, Save, Undo and
Repeat. This toolbar can be customised by adding further buttons.

Manoeuvres
1. On the Ribbon, the Home tab should be selected. Other basic tabs are
available.

Part of the Ribbon displaying the Home tab

Any buttons or commands displayed in pale grey are called ghosted and are
not available to be selected at present.
2. Notice how the buttons on the Ribbon are divided into Groups
(Clipboard, Slides, Font, etc.).

The display of buttons on the Ribbon is dynamic. That is it will change

according to how much space there is available. If the window is not maximised
or the screen resolution is anything other than 1024 by 768, the Ribbon will not
always appear exactly as shown in this guide.
3. Leave the cursor over of any the buttons. A
Tooltip appears which give more
information and an alternative key press for
the function, if available.
4. Some buttons produce immediate effects, like the Bold, Italic and
Underline buttons in the Font group.
continued over

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ECDL PowerPoint 2010 Section 1 Getting Started

Driving Lesson 4 - Continued

5. Buttons with a drop down arrow lead to further options. Click the Shapes
button, which is found in the Drawing group. A list of further options is
displayed. Click the button again to remove the options.
6. Some options will display a dialog box which needs data to be entered.
Click the Replace button, the Replace dialog box is displayed, where text
can be found or replaced. Click the Close button in the dialog box to
remove it.
7. Some groups have a dialog box launcher to the right of the group name,
e.g. the Font group, .
8. Click on the word Introducing in the main slide, click the Font dialog box
launcher to display the Font dialog box.

9. This is a tabbed dialog box, showing the current format of the selected
word. Click Cancel to close the Font dialog box.
10. Display the other basic tabs, one at a time, Insert, Design, Transitions,
Animations, Slide Show, Review and View to see which other
commands are available. The Drawing Tools, Format tab will also be
displayed, if the insertion point is still within the word introducing.

A Developer tab may also be present if it has been activated.

11. To hide the Ribbon, click the small up arrow located at the top right of the
ribbon, . The tabs are still displayed to use, but more space is
given to the presentation. The button changes to a down arrow.
12. Click on any Ribbon tab to display it. Click away from it and it is hidden
again. Restore the Ribbon by clicking on the small down arrow.

The Ribbon can be minimised by right clicking on any tab or blank area of the
Ribbon and selecting Minimise the Ribbon. To redisplay the Ribbon, right
click on a tab and click on Minimise the Ribbon to uncheck it.
13. Display the Home tab, if not displayed.

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ECDL PowerPoint 2010 Section 1 Getting Started

Driving Lesson 5 - The Quick Access

Toolbar
Park and Read
Above the Ribbon is the Quick Access Toolbar which contains a few popular
command buttons. By default this toolbar has three buttons, Save, Undo and
Repeat. This toolbar can be customised by adding further buttons.

Manoeuvres
1. Locate the Quick Access Toolbar.
2. Point at each button on the Quick Access Toolbar and read its ToolTip.
3. The third button is the Repeat button. This button has a dual function, it
changes to a Redo button after the Undo button has been used.
4. To the right of the Repeat button is the Customize Quick Access
Toolbar button, . Click the button to display the menu.

5. To add commands not shown, click More Commands. This displays the
PowerPoint Options window with the Quick Access Toolbar option
selected. This window is covered later in the Preferences exercise.
6. Click Cancel to close the window.

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ECDL PowerPoint 2010 Section 1 Getting Started

Driving Lesson 6 - Help

Park and Read
PowerPoint has a comprehensive Help facility. This means that full advantage
can be taken of the features incorporated in the program. Using Help can
usually solve the majority of problems encountered.

Help topics are available either from Office.com (via the internet), or from the
content installed on your computer (offline). The method of using Help is the
same in either case but the content may vary slightly.

Manoeuvres
1. Click the Help button, in the upper right corner of the PowerPoint
window to display the PowerPoint Help window.

Pressing the <F1> key will display the same Help window. The window can be
moved, resized or maximised if required.
2. If the Table of Contents panel is not displayed on the left as shown
below, click the Show Table of Contents button, , on the Help
toolbar.

Search
Scope

3. The Search Scope button at the bottom right of the window indicates
whether you are connected to Office.com or not (offline). Click on the
button to see the available options. Click in the Help window to remove
the options.
continued over

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ECDL PowerPoint 2010 Section 1 Getting Started

Driving Lesson 6 - Continued

The content and appearance of the information provided by the online Help
system will change over time and may not be exactly as described here.
4. Help can be used in two ways. You can either browse through the listed
topics or type keywords into the Search box.
5. A list of categories is shown on the opening screen in the main display
area. Click on any one that interests you to display a list of relevant
hyperlinked topics.
6. Scan the topics shown and click any that are of interest.

The same information can be found using by navigating the Table of Contents.

7. To move back to a previous screen, click the Back button, , on the

dialog box toolbar. You can then follow another link.

Help topics can be printed for reference by clicking the Print button, .

8. Click the Home button, , on the dialog box toolbar to return directly to
the starting help screen.
9. Another way to find help is to search by keyword. Type shortcuts into the
Search box and click the Search button, .

There may be many topics found for your search and it will be necessary for
you to use your own judgement and select the most appropriate one.

10. Click the Home button, , to return to the starting screen.

The Table of Contents can be hidden by clicking the Hide Table of Contents
button, , on the Help toolbar.

11. Close the Help window by clicking its Close button, .

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ECDL PowerPoint 2010 Section 1 Getting Started

Driving Lesson 7 - Preferences

Park and Read
Basic options (preferences) can be changed in PowerPoint; for example, the
default save directory. By default, documents are opened from and saved to the
Documents library. This location can be changed. It is also possible to change
the user name. By default, the person who installed the application is named as
the user. It can be changed to show a different name, which will then appear on
presentations created from templates.

Manoeuvres
1. Click the File tab, , then select Open. Notice in the Open dialog
box, that the default location is shown as the Documents library.

2. Click Cancel to close the dialog box and click on the Quick Access
Toolbar. The Save As dialog box also saves by default to Documents.
3. To change this file location, click Cancel to close the dialog box, then click
the File tab and click .
4. Click Save at the left of the PowerPoint Options dialog box.

5. Look in the Default file location box, this confirms that the default
location for files is the Documents folder.
6. Click at the end of the existing text in this box and add CIA DATA
FILES\ECDL\6 Presentations.
7. Click OK.
8. Click the Save button, , on the Quick Access Toolbar and notice that
the default location is now the supplied data folder, 6 Presentations.

continued over

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ECDL PowerPoint 2010 Section 1 Getting Started

Driving Lesson 7 - Continued

9. Cancel the dialog box. To change the settings back, display the
PowerPoint Options dialog box and the Save options. In the Default file
location box, amend the entry by deleting CIA DATAFILES\ECDL\6
Presentations, so that the location ends with Documents and click OK.
10. Display PowerPoint Options again and select General from the left of
the dialog box.

11. Under the heading Personalize your copy of Microsoft Office, delete
any existing information and enter your own details. This changes the
User Information associated with the presentation.
12. Click OK to apply the new settings.
13. The changed settings will only be used for new presentations.
14. Start a new presentation by displaying the File tab and clicking New.
Make sure Blank presentation is selected and click Create.
15. By default, the Author for a new document is set to the current User
name. To check this, click the File tab, and make sure the Info screen is
displayed.

16. Click from the right side of the screen and select Show
Document Panel.
17. The Document Properties panel is displayed across the top of Normal
view. Check your name as Author and then close the window by clicking

the Close button, , at the right of the Document Properties window.

18. To close the presentation, display the File tab and click Close. As no
changes have been made to the current presentation, it will close without
any warning messages.
19. Leave PowerPoint open for the next exercise.

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ECDL PowerPoint 2010 Section 1 Getting Started

Driving Lesson 8 - Closing PowerPoint

Park and Read
PowerPoint can be closed in a number of different ways, all of which are
accessible from within the PowerPoint screen. Choose one of the following
ways to close the program.

Manoeuvres
1. Click the File tab and then , at the bottom right of the menu, to
close PowerPoint. As no changes have been made, and only one
presentation is open, PowerPoint closes.

If changes have been made to a recently saved presentation, or a new

presentation created since the last save, a dialog box is displayed upon trying
to exit the program (as shown below).

Clicking Save would start the Save process, which is covered in the next
section, and then close PowerPoint. Clicking Don’t Save would close
PowerPoint without saving anything. Clicking Cancel, would cancel the close
process and return to the PowerPoint window.
2. Reopen PowerPoint.
3. Click the Close button on the Title Bar at the top-right corner of the
screen. Again, no changes were made so no saving options are given.

Normally when closing PowerPoint with either of these actions, the Save option
will be taken to ensure that any important information is saved. All unsaved
data will be permanently lost. Saving will be covered later.

Another method that can be used to close PowerPoint down is the key press
<Alt F4>.

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ECDL PowerPoint 2010 Section 1 Getting Started

Driving Lesson 9 - Revision

This covers the features introduced in this section. Try not to refer to the
preceding Driving Lessons while completing it.

1. Start PowerPoint, display the File tab and click New.

2. Apart from Office.com Templates, what are the options available from
the Available Templates and Themes screen for creating a new
presentation?
3. List the first three presentations available from the Sample templates
category.
4. Create a presentation based on the Quiz Show template.
5. How many buttons are displayed on the Quick Access Toolbar?
6. Use the ToolTips on the buttons to find what they are?
7. What does it mean if a button is ghosted?
8. What is the Ribbon?
9. The Ribbon tabs are Home, View, Animations, Insert, Transitions,
Slide Show, Design and which other? (the Developer tab may be listed
but this is not displayed by default).
10. Display the Insert tab and use ToolTips to discover the functions of the
buttons.
11. Redisplay the Home tab.
12. What are Preferences?
13. Use Help to search for information on adding a chart.
14. Close the PowerPoint Help window.
15. Display the Slide Show tab.
16. How many groups are shown?
17. Exit PowerPoint.

Answers are shown in the Answers section at the end of this guide.

If you experienced any difficulty completing the Revision, refer back to

the Driving Lessons in this section. Then redo the Revision.

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ECDL PowerPoint 2010 Section 1 Getting Started

Driving Lesson 10 - Revision

This covers the features introduced in this section. Try not to refer to the
preceding Driving Lessons while completing it.

1. Start PowerPoint.
2. Use PowerPoint Options to change your User name to Charles
Dickens.
3. Use the Sample templates to create a Contemporary Photo Album
presentation.
4. Use ToolTips to discover the functions of the following buttons:

a) b) c)

d) e) f)
5. Use PowerPoint Options to change your User Name back to your name.
6. Exit PowerPoint.
7. Start PowerPoint.
8. Use the Sample templates to open a Widescreen Presentation.
9. View the Drawing group on the Home tab.
10. View the Illustrations group on the Insert tab.
11. Use Microsoft Office PowerPoint Help to search for information about
Notes.
12. Use the Search Bar to find out how to apply a background colour to a
slide, by entering slide background as the search criteria.
13. Close the Help window.
14. Close PowerPoint without saving.

Answers are shown in the Answers section at the end of this guide.

If you experienced any difficulty completing the Revision, refer back to

the Driving Lessons in this section. Then redo the Revision.
Once you are confident with the features, complete the Record of
Achievement Matrix referring to the section at the end of the guide. Only
when competent move on to the next Section.

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ECDL PowerPoint 2010 Section 2 Slides & Presentations

Section 2
Slides &
Presentations

By the end of this Section you should be able to:

Understand and Use Different Views

Understand Slide Show Basics

Save, Close and Open Presentations

Use Presentation / Design Templates

Create a Blank Presentation

Add New Slides / Insert Slides / Delete Slides

Change Slide Layout and Background

To gain an understanding of the above features, work through the

Driving Lessons in this Section.
For each Driving Lesson, read the Park and Read instructions, without
touching the keyboard, then work through the numbered steps of the
Manoeuvres on the computer. Complete the Revision Exercise(s) at
the end of the section to test your knowledge.

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Driving Lesson 11 - Views

Park and Read
The PowerPoint View tab lists four different ways to view a presentation on
screen. Each view shows a different aspect of the presentation. The views are:

Normal Combines the main Slide view with an Outline view, a

multiple Slides view and an area for Notes. Each area
of the screen can be resized individually.
Slide Sorter A miniature of each slide is shown. Used to order
slides, add transition and animation effects (covered in
later Driving Lessons).
Reading View Used to view presentations as a slide that fits within
the window
Notes Page Used to create presenter's notes for the slides.

Quick access buttons for the first three of these views are found at the lower
right of most PowerPoint screens. There is also a button to start the slide show
here.
Views within the Normal view are:
Slide view Shown in the main Slide pane on the right of the screen.
Used to change the text, graphics and layout of a slide
and to add graphics and artwork from other applications.
One slide is viewed at a time.
Outline view Used to add or edit the presentation page titles and text.
The information is shown as text only.
Slides view List of miniature slide images with the same functions as
Slide Sorter view. Occupies the same pane as Outline
view, tabs are used to toggle between them.

Notes view Space for adding presenter’s notes.

Manoeuvres
1. Start PowerPoint. Click the File tab and select New.
2. From the New Presentation window, select Sample templates. Select
Introducing PowerPoint 2010 and click Create.
3. Click on the View tab. Normal view is displayed by default. Click the

Slide Sorter view button, . Several slides of the presentation are

shown on the screen at once.
continued over

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Driving Lesson 11 - Continued

4. Click on the Notes Page button . The slide is shown in the top of the
screen, with an area for notes at the bottom.
5. Click the Slide Show button, , at the bottom right of the screen. The
presentation slide show starts, beginning with the currently viewed slide.
6. Click the mouse button to go from one slide to the next. Each page is
shown in turn on the screen. Continue to the end or press <Esc> to finish.

7. Make sure Normal view, , is selected and look at the top of the pane
on the left of the screen. If it looks like this, , move the
mouse over the right border of the pane until it becomes . Click and
drag to the right to increase the pane width until the top of the pane
displays the tabs .
8. Make sure Slides tab is selected in the pane. A list of slide miniatures is
displayed with the current slide (as shown in the main Slide pane)
highlighted.
9. Each pane works independently of the others, although they are also
linked. Click slide 4 in the Slides list and slide 4 will be shown in the main
Slide pane. Click in the main Slide pane.
10. Display the View tab, click Zoom and choose
100% from the Zoom dialog box. Click OK.

11. Use the scroll bar at the bottom of the Slide pane
to see more of the slide.

12. Now click Zoom again and select Fit from the
list. Click OK. The whole slide is displayed.

13. Select the Outline tab in the left pane,

to show the text
contents of the slides. Each slide is represented by a small icon and the
slide number, e.g. .
14. Use the scroll bar at the right of the Outline pane to display slide 12.
Move the mouse over the icon until it becomes . Click once to
display slide 12 in the main Slide pane. The associated text and icon are
highlighted in the Outline pane.
15. View slide 4, Getting Started with Templates. Click in the Notes pane
(Click to add notes) and type in Mention the huge number available.
16. Switch back to Slides view and practise moving between slides. Leave
the presentation on screen for the next Driving Lesson.

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ECDL PowerPoint 2010 Section 2 Slides & Presentations

Driving Lesson 12 - Slide View

Park and Read
Slide View - this is shown in the main Slide pane at the right within Normal
view - it shows the presentation slides, one at a time, with all text properly
formatted and with a background template. This is the main area used to
create, edit and format most slide content.

The scroll bar at the right of the screen can be used to move from one slide to
another.

In all the views except Slide Show, pressing <Ctrl Home> or <Ctrl End>
moves directly to the first or last slide in a presentation respectively.

Manoeuvres
1. The presentation created earlier should still be on screen.

2. Click on slide 7.

3. Click on the Next Slide button, , to move to the next slide.

4. Click on the Previous Slide button, , to move back one slide.

5. Click and drag the scroll button up or down the scroll bar, as appropriate.
Release the mouse button when the marker for slide 14, Deliver your
Presentation, appears.

6. Press <Ctrl End> to move to the last slide in the presentation.

7. Press <Ctrl Home> to move to the first slide in the presentation.

8. Practise moving through the slides in Normal view, then return to Slide 1.

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ECDL PowerPoint 2010 Section 2 Slides & Presentations

Driving Lesson 13 - Slides and Outline

View
Park and Read
Slides and Outline views are optional within Normal view. Either can be used
to move to different slides or rearrange slides in the context of the presentation.

Slides view does this using thumbnail pictures, while Outline uses only text.
Text can be entered in Outline view and it will appear on the slide. Text can
also be hidden in Outline view so that only the slide titles appear. This is useful
if there are a number of slides which need to be reordered.

If the pane containing these views is narrowed, then the tab titles are replaced
with pictures.

Manoeuvres
1. With the Introducing PowerPoint 2010 presentation still on screen, from
within the Slides tab, click on slide 3, Author your Presentation.

2. The slide is shown in the main Slide pane.

3. Move the scroll button in the Slides pane down so that slide 9, New
Picture Effects is in view.

4. Click on it. It is now on view in the main Slide pane.

5. Click on the Outline tab. The pane expands to better accommodate the
text. Note that no graphics appear in outline view.

6. The current slide is shown as . Only the title text is in the view for this
slide because the text on the slide is actually part of the graphic.

continued over

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ECDL PowerPoint 2010 Section 2 Slides & Presentations

Driving Lesson 13 - Continued

7. Click on slide 12. The slide title and text becomes highlighted in Outline.
8. Text can be added or edited both in the Outline pane and on the Slide. In
the Outline pane, click at the end of the text for slide 12, beyond the
highlighted text. The flashing insertion point cursor should be shown.
9. Press <Enter> and type the text: Text can be added in Outline view.
The text appears on the slide.
10. On the Slide in the second point highlight the phrase pleasantly
surprised and type amazed. The text is replaced.
11. Double click on the slide icon for slide 12. The slide text is hidden; only
the title is shown, underlined, to denote the hidden words.

12. Right click anywhere in the Outline pane and select Collapse | Collapse
All. All text apart from the slide headings is hidden.
13. Right click anywhere in the Outline pane and select Expand | Expand
All. All text is now shown again.
14. Click on the Slides tab at the top of the pane.

15. Close the pane by clicking on , this gives more space to the main view
of the slide.

16. Display the View tab and then click the Normal view button , to
replace the Slides pane on screen.
17. Display Slide 1.

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ECDL PowerPoint 2010 Section 2 Slides & Presentations

Driving Lesson 14 - Slide Sorter View

Park and Read
Slide Sorter View shows a thumbnail of slides in a presentation on screen.
This makes it easy to move, add or delete slides and to decide on animated
transitions (special effects, e.g. fade or dissolve) for moving from slide to slide.
Transitions and effects are covered in later Driving Lessons.

Manoeuvres
1. With the presentation still on screen, switch to Slide Sorter view. The
screen will appear similar to below. Use the Zoom Control slider on the
Status Bar, , to display more or fewer slides
(fewer slides will be shown if the screen resolution is below 1024x768).

2. Click on the middle of slide number 3, Author your Presentation, hold

down the left mouse button and move it about the screen. Notice that as
the mouse pointer moves about the screen, a grey line appears, moving
between slides. When the mouse button is released, the line is replaced
by the slide.
3. Release the mouse button when the line is to the left of slide 6. The
Author your Presentation slide has now become slide 5.

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Driving Lesson 15 - Notes Page View

Park and Read
Notes Page view allows presenter’s notes to be added to slides. The top of the
screen shows the slide and lower part is reserved for presenter's notes. The
scroll bar and buttons at the right edge of the screen can be used to move from
one page to another.

It is not always necessary to use this view to add notes. There is a Notes pane
in Normal view that can be resized by dragging the border between the panes.
If graphics are required however, they must be inserted in Notes Page view.

Manoeuvres
1. Using the current presentation, make sure that slide 5, Author your
Presentation is selected.
2. Display the View tab and select Notes Page in the Presentation Views
group.
3. Click on the Zoom button on the View tab and choose 100% from the
dialog box, then click OK.

Zoom percentage can also be controlled using a slider on the right of the
Status Bar.

4. The bottom half of the page should now be visible, with the words Click to
add text. If this notes area is not visible, try scrolling the page up and
down using the scroll bar.
5. Click on the words Click to add text. The words disappear and the box is
highlighted. Type the following note:
This is a notes page. Speaker's notes can be added here so that the
presenter knows what to say when this slide is being shown.
6. Click on the white space outside the notes area to finish entering the text.
Zoom to 50% to see the whole page.
7. Switch to Normal view and move to slide 2.
8. Click in the Notes pane and add the following note, zooming in if
necessary:
This is the second slide.
9. Switch to Notes Page view to confirm that the note is there.

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ECDL PowerPoint 2010 Section 2 Slides & Presentations

Driving Lesson 16 - Slide Show

Park and Read
Slide Show is used to view slides, one at a time, as an on screen presentation.
This gives the creator an opportunity to view the presentation as others will see
it. It is particularly useful in viewing the full effect of animations and transitions.
While the slide show is in progress, the mouse can be used to draw on the slide
to highlight key points and notes can be added to individual slides.

Manoeuvres
1. Using the presentation from the previous Driving Lesson, click the Slide
Show button from the Quick access buttons at the lower right of the
screen, . The slide show starts, with the slide filling the screen.

Click OK if a message about graphics cards is displayed

2. Click the mouse button or press <Page Down> to move to the next slide.
Continue to slide 4, Organize with Sections.
3. To move back to the previous, press <Page Up> or click the right mouse
button and select Previous from the shortcut menu.
4. To move to a non-adjacent slide, click the right mouse button and select
Go to Slide from the shortcut menu. Select 8 Your Message and that
slide will be displayed.
5. Move the pointer to the lower left corner of the screen. A set of four

buttons is faintly seen, . Move the pointer over each to

see it more clearly.
The shortcut menu can be displayed by clicking the third button, .

6. Click the pointer button. This displays the Pointer Menu. Select Pen
from the menu. The mouse pointer changes into a small dot.
7. Move the pen on to the slide and click and drag. The pointer draws a line
on the slide. All lines drawn are saved to the presentation. Select Erase
All Ink on Slide from the Pointer Menu to delete the lines drawn.
8. Display the Pointer Menu again this time select Arrow to return the
mouse pointer to normal. View the rest of the presentation. When the end
of the show is reached, a black screen appears, with the words
.
The final black screen option can be switched off in PowerPoint Options.
9. Click once to return to the last view used.

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 ECDL PowerPoint 2010 Section 2 Slides & Presentations

Driving Lesson 17 - Saving a Presentation

Park and Read
A presentation must be saved if it is to be used again. There are two main ways
to save: Save to save a new presentation or to update changes made to an
existing one, Save As to save a presentation under a new name, or to a
different location or in a different format.

Manoeuvres
1. The presentation opened earlier is now going to be saved. Display the
File tab and select Save (the Save button, , or the key press <Ctrl S>
can also be used).
2. The contents of the Documents library should be displayed by default in
the Save As dialog box. If not, double click Documents from the
Navigation pane.
3. On the right side of the screen, double click on CIA DATA FILES then
ECDL, then on 6 Presentations.
4. In the File name box, type PowerPoint 2010, replacing any existing text.

Navigation
pane

continued over

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ECDL PowerPoint 2010 Section 2 Slides & Presentations

Driving Lesson 17 - Continued

5. Click on the drop down arrow at the right of the Save as type box to see
the different formats available, including: text format Outline/RTF (*.rtf),
PowerPoint Template (*.potx), earlier versions of PowerPoint, e.g.
PowerPoint 97-2003 (*.ppt), graphics formats including JPEG File (*.jpg)
and Windows Metafile (*wmf).

6. Choose the default format PowerPoint Presentation (*.pptx).

When saving as one of the image or graphic formats, i.e. there is an extra step.
Select Every Slide or Current Slide Only.

7. Click the Save button, .

8. To save the presentation in a different format, or another name, select
File tab and then Save As.
9. The presentation is to be saved as an Outline file. This means that a
presentation saved as an rtf (Rich Text Format) outline can be opened in
various programs such as Word, although any graphic content will be lost.
10. Change the File name to My Outline and from Save as type select
Outline/RTF(*.rtf), then click Save.

11. To make sure that the file has been saved correctly, click the File tab and
select Open, ensure the location where your files are saved is selected
and change to All Files (*.*), to the right of the File name box.
12. The Outline file should appear as . This icon indicates that
only the text has been saved.
13. Click the Cancel button to close the Open dialog box.
14. A presentation can be saved in a special format - a PowerPoint Show -
that allows people who don’t have PowerPoint installed to view it. Click
the File tab and select Save As, then PowerPoint Show. Change the
File name to My Show(*.ppsx) and click Save.
15. Repeat step 11 and notice the icon, . Close the dialog box.

Remember that files can be saved to any folder or to a particular folder that you
have been instructed to use.

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Driving Lesson 18 - Closing a Presentation

Park and Read
To clear the screen and begin working on a new presentation, the current one
can be closed. If the presentation has not been previously saved, or if it has
been modified in any way, a prompt to save it will appear.

Manoeuvres
1. With the presentation from the previous Driving Lesson on screen, click
the File tab and select Close. If no changes to the presentation have
been made since it was saved in the previous Driving Lesson the
presentation will close immediately.
2. If any further changes have been made to the presentation, there will be a
message asking if the new version of the presentation is to be saved, e.g.
Do you want to save the changes you made to PowerPoint
2010.pptx? Click on Don’t save. The presentation now closes without
saving.

At the prompt box, clicking Save would start the Save process. Clicking Don’t
save would close the presentation without saving anything. Clicking Cancel will
cancel the close process and return to the presentation.
3. A blank PowerPoint screen is now shown. Display the File tab. There are
options here to start a new presentation, open an existing one or close
PowerPoint.

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ECDL PowerPoint 2010 Section 2 Slides & Presentations

Driving Lesson 19 - Opening Presentations

Park and Read
Once created and saved, a presentation can be opened at any time.

Manoeuvres
1. From the File tab, select to display the Open dialog box.
Alternatively, use the key press <Ctrl O>.
2. Check that the location of the files is the 6 Presentations folder, if not,
display the contents of the Documents library, then on the right, double
click on CIA DATA FILES, then ECDL and finally on 6 Presentations.

File location

Navigation pane

3. The PowerPoint 2010 presentation should be listed. Click on it once to

select it, then click to open the presentation.
4. Move to the Notes page for slide 5. Use zoom if necessary to see the
text. Change This is a notes page to This is an interesting notes page.
5. The presentation has been changed, but a copy of the original is required,
so use Save As and save the presentation as PPT2 and leave it open.
6. Now open the two presentations called Hospital and Gardens, which
should also be in this folder, using the Open button.
7. Practise switching between the
presentations by clicking on the
PowerPoint button on the Taskbar,
displaying the list of open presentations and
then clicking on each of them.

Alternatively, display the View tab, click the Switch Windows button and select
the required presentation to display.
8. Close all the presentations without saving.

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ECDL PowerPoint 2010 Section 2 Slides & Presentations

Driving Lesson 20 - New Presentations

Park and Read
When creating a new presentation with a Blank Presentation template, all that
has to be specified is the type of slide to be used, i.e. Title Slide, Title and
Content, etc. A blank slide will be produced, without colours, background,
graphics, etc.

Manoeuvres
1. Click the File tab and then New to display the New Presentation window.
2. Click on Blank presentation under Available Templates and Themes.
Click Create to start a new, blank presentation.

3. Display the Home tab then click the Layout button , in the
Slides group. The default layout Title Slide should be selected by default,
Click on another layout to see how the view in the Slide pane changes.
4. Click Layout and select the Title Slide layout again.

Usually, all presentations start with a Title Slide to introduce the presentation.
5. A completely blank presentation slide has been created. Text can be
added to the boxes as indicated.
6. Switch to each of the different views in turn to see the effect. From this
position, any aspect of the presentation can be defined.
7. Close the presentation without saving.

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ECDL PowerPoint 2010 Section 2 Slides & Presentations

Driving Lesson 21 - Creating a

Presentation
Park and Read
A variety of ways to create and view a presentation have now been examined.
From this point onwards, a presentation will be created using the major features
of PowerPoint.

Themes provide a common style throughout a presentation. This includes a

common background, and related colours for text and graphics.

Manoeuvres
1. Click the File tab and select New. At the New Presentation window, click
on Themes.
2. From the list of themes, select a few to see how they appear in the
preview at the right of the dialog box. Finally select the theme Flow and
click Create.

Many more slide themes are available from Office.com if the computer has an
active Internet connection.

A Theme can be added or changed in an existing presentation. Display the

Design tab and select a theme from the Themes group.
3. The first (Title) slide in the presentation has now been created with the
Flow design applied. Notice how the Status Bar shows Slide 1 of 1.
4. Make sure Normal view is selected.
5. On the Title Slide of the new presentation, click on the area Click to add
title and type the title CIA Training Ltd.

6. Click on the Click to add subtitle area and type A PowerPoint

Presentation.
If it is not possible to complete the remainder of the guide in one session, then
save the presentation, at any time, as CIA, and continue at a later date.

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ECDL PowerPoint 2010 Section 2 Slides & Presentations

Driving Lesson 22 - Adding and Deleting

Slides
Park and Read
A new slide can be added to the presentation at any time and at any place.
New slides are placed directly after the slide that is currently selected. If
necessary, their position can easily be changed later using the Slides pane or
Slide Sorter view.
Make sure that each slide has a different, meaningful title. This makes it much
easier to navigate between slides in Slide Show View, or to distinguish
between slides in Outline View or other views. It’s also good practice to be
concise when entering text on slides, e.g. use short phrases and bullet points or
numbered lists instead of long sentences. The idea of a presentation is that you
expand on these brief points when delivering it.

Manoeuvres
1. From the Home tab, click the drop down arrow on the New Slide
button.
2. A panel of available layouts is displayed. Title Slide and the Title Only
slide formats are often used to start presentations. Other formats are used
to display content. Click on the layout, Title Only.
3. The new slide, number 2, has now been created. The Status Bar now
shows Slide 2 of 2.
4. Use the New Slide button to create a third slide, this time with the Two
Content layout. The Status Bar now shows Slide 3 of 3.

To position a new slide in a particular place, click between the required slides in
Slides view or Slide Sorter view and then insert the new slide.

5. On slide 3, click to add the title Presentation Agenda. Notice the handles
around the text. These can be used to resize the text area.
6. Click at the top of the first column of text
and type The Company. Press <Enter>
and type The People, then on the next
line, type The Products.
7. In the second column of text, enter
Sales on the first line, Drawing on the
second and Advert on the third line.
8. Right click on slide 2 on it in the Slides
pane on the left, then select Delete
Slide, or select slide 2 and press the <Delete> key. The slide is removed.
9. Save the presentation as CIA to the data file location and leave it open.

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ECDL PowerPoint 2010 Section 2 Slides & Presentations

Driving Lesson 23 - Changing Slide Layout

Park and Read
The layout of a slide can be changed after it has been added to a presentation.

Manoeuvres
1. On slide 2 Presentation Agenda, click and drag the mouse over the text
in the left column to highlight it and then press <Delete>.
2. Repeat this for the text in the right column.

3. To change the type of slide, on the Home tab, click from the
Slides group.
4. From the drop down menu, select the Title and Content layout.

5. On the slide, click the table icon, to display the Insert Table dialog
box.
6. Change the value in the Number of columns
box to 2 and the Number of rows box to 3.
7. Click OK to create the table, then with the
cursor in the first cell type The Company.

8. On second thoughts, a bulleted list would be more appropriate. Click

exactly on the table border to select the whole table (the pointer becomes
a four headed arrow) and press <Delete> to remove the table.
9. Click the Layout button again and select the Two Content layout.
10. Retype the original text - the picture on the previous page should help.
11. Save the presentation and leave it open.

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ECDL PowerPoint 2010 Section 2 Slides & Presentations

Driving Lesson 24 - Background Colour

Park and Read
The background colour of specific slides or all slides can be changed. However,
it is preferable not to use too many different colours in the same presentation.

Manoeuvres
1. In Normal view, add two new slides, both Two Content layout, after slide
2.
2. Switch to Slide Sorter view and select slide 3.
3. Select the Design tab from the Ribbon and click the Background dialog
box launcher.
4. Select Fill from the list on the left. From the list at the right of the box,
select the Solid fill option.

5. Click the Color button, and then More Colors. Select the Standard
tab from the Colors dialog box. Select a vivid pink from the honeycomb.

6. Click OK. To apply the new background to slide 3 only click Close (Apply
to All would change the colour of all slides).
7. In the same way, select slide 4 and change its background colour to
yellow.
8. Delete slide 4 by making sure it is selected and then pressing <Delete>.
9. Delete slide 3 and close the presentation, saving the changes.

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ECDL PowerPoint 2010 Section 2 Slides & Presentations

Driving Lesson 25 - Revision

This covers the features introduced in this section. Try not to refer to the
preceding Driving Lessons while completing it.

1. Create a New Blank Presentation selecting the Title Slide layout.

2. Click on the title slide and add title text Put Your IT Skills to the Test.
3. Click to add the Subtitle ‘by Your Name’.
4. Insert a New Slide using the Title and Content layout.
5. Click to add the title Introduction.
6. Click to add the following bullet points:
 Concepts of ICT
 Using the computer and managing files
 Word processing
 Spreadsheets
 Using databases
 Presentation
 Web browsing and communication
7. Save the file naming it IT Skills.
8. Close the presentation.

If you experienced any difficulty completing the Revision, refer back to

the Driving Lessons in this section. Then redo the Revision.

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Driving Lesson 26 - Revision

This covers the features introduced in this section. Try not to refer to the
preceding Driving Lessons while completing it.

1. Open the presentation CIA Spa.

2. View the notes page for the first slide.
3. Use the Zoom control to change the magnification of the page to 120%.
4. Insert the following text into the notes page area (notes text is vertically
centred in this presentation).
Good morning ladies and gentlemen, welcome to CiA Lodge.
I am (your name) and I will be your speaker for this presentation.
First of all I would like to give you a brief introduction to the business.

5. Use the zoom control to display the whole page.

6. Change to Slide Sorter view and select slide 2.
7. Display the slide in Notes Page view and insert the following text:
Since 1985 CiA Lodge has been a successful hotel and spa.
Every treatment is uniquely customised to our guests’ requirements.
Our aim is to ensure that each guest receives the benefit of personal
attention.
Our philosophy has resulted in many repeat bookings and a regular
clientele.

8. Display Options from the File tab and select the Advanced screen. Make
sure the option is set to end the presentation with a black end slide.
9. Move to slide 1 and switch to Slide Show view.
10. View the whole show.
11. Save the presentation as CIA Lodge.
12. Close the presentation.

If you experienced any difficulty completing the Revision, refer back to

the Driving Lessons in this section. Then redo the Revision.
Once you are confident with the features, complete the Record of
Achievement Matrix referring to the section at the end of the guide. Only
when competent move on to the next Section.

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ECDL PowerPoint 2010 Section 3 Formatting

Section 3
Formatting

By the end of this Section you should be able to:

Apply Formatting, Text Effects and Bullets

Use Undo and Redo

Change Alignment and Spacing

Use Cut, Copy and Paste

Use Animation Schemes and Custom Animation

Apply Headers & Footers

Work with Slide Master

Check Spelling

To gain an understanding of the above features, work through the

Driving Lessons in this Section.
For each Driving Lesson, read the Park and Read instructions, without
touching the keyboard, then work through the numbered steps of the
Manoeuvres on the computer. Complete the Revision Exercise(s) at
the end of the section to test your knowledge.

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ECDL PowerPoint 2010 Section 3 Formatting

Driving Lesson 27 - Formatting: Font &

Size
Park and Read
The text on any slide can be formatted in a number of ways, including changing
the font, size, appearance, colour, alignment, etc. Many of the normal features
of word processing are available when entering or editing text on a slide.

Manoeuvres
1. Open the CIA presentation which was saved in the previous section. If the
previous section has not been completed, open the Section3 presentation
and save it as CIA.
2. View the Presentation Agenda slide in Normal view then click and drag
the mouse over the text in the first column to select it.

3. From the Home tab, click on the Font drop down arrow,
and choose a different font from the list, e.g. Tahoma.

4. Using the Font Size list, , and choose a font size of 32.

5. Click on the Increase Font Size button, to increase to the next size.
Use this button to increase the font size to a maximum with each bullet
point still fitting on one line.
6. With the text still highlighted, click the Font dialog box launcher to display
the dialog box.

7. Choose the Arial Black font and enter size 28 from the dialog box. Click
OK.
8. Leave the presentation open.

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Driving Lesson 28 - Undo and Redo

Park and Read
The Undo and Redo functions can be really useful, for example if something is
deleted by mistake the deletion can be undone. Undo cancels the last action
performed and Redo cancels the Undo action, leaving the presentation as it
was originally.

Manoeuvres
1. Viewing the Presentation Agenda slide in the CIA presentation, select
the text in the second column.
2. Press <Delete>.
3. Hold the mouse over the Undo button to see the ToolTip.

4. To replace the deleted text, click the button.

The wording after Undo and Redo changes depending on the action last
performed.

5. To delete the text again, click Redo Clear, .

6. Click Undo, , to replace the text.

7. Click the drop down arrow at the right of the Undo button, to see all
of the actions that could be reversed.

8. Click on the slide to remove the list.

9. Leave the presentation open.

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ECDL PowerPoint 2010 Section 3 Formatting

Driving Lesson 29 - Applying Text Effects

Park and Read
Various effects such as bold, italic, underline and shadow can be applied to
selected text on a presentation slide. Text colour can also be changed.

Manoeuvres
1. Using the Presentation Agenda slide in the CIA presentation, select the
text in the second column.

2. Click the Bold button, , to see the effect on the text. Try the Italic, ,
and Underline, , in turn. Apply a shadow by clicking Text Shadow,
.
3. Remove all the effects from the second column by clicking the buttons
again and apply the shadow effect to the first column.
4. Text can be offset from its normal position using subscript and
superscript. Add a new Title and Content slide and add the title Text
Effects.
5. For the first bullet, type CIATM and for the second bullet type H2O. Select
the letters TM from the first bullet, then click the Font dialog box launcher
and check the Superscript box then click OK.
6. Notice how a “trademark” symbol has been created. Now
select the 2 from the second bullet and display the Font
dialog box again, this time selecting Subscript before
clicking OK.
7. Select all of the text, excluding the title. Click the drop down arrow on the
Font Colour button, . The colour box appears.
8. The colours already used or pre-defined as appropriate to this background
are shown (Theme Colors). Select any available colour or click More
Colors to choose a new colour from the honeycomb, then click OK.
9. With the text still selected, display the Font dialog box. Select any effects
and colours desired. Click OK to see the effect. Note that some effects
cannot be seen properly while the text is still selected.

Text cannot be both Superscript and Subscript.

10. Delete this slide from the presentation by switching to Slide Sorter view,
ensuring the Text Effects slide is selected and pressing <Delete>.

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ECDL PowerPoint 2010 Section 3 Formatting

Driving Lesson 30 - Alignment, Spacing &

Case
Park and Read
Alignment of the text, spacing and case can be altered to suit the user. Spacing
out the text can sometimes make it easier to read.

Manoeuvres
1. Using the Presentation Agenda slide in Normal view, select all the text
in the first column.

2. From the Home tab, click the Center button, , from the Paragraph
group and then the Align Text Left button, , to see the difference.

3. Click Align Text Right, . Revert back to Left aligned.

4. Text can also be aligned vertically in a text box. Click in a blank area of
the left text box and click the Align Text button, , from the
Paragraph group.
5. Select Bottom to anchor the text to the bottom of the box. Click the Undo
button to revert the alignment to the Top (the default).
6. Select all the text in the first column again. Click the Line Spacing button,
and click 2.0 to double space the text.

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ECDL PowerPoint 2010 Section 3 Formatting

Driving Lesson 30 - Continued

7. Use the button to change the line spacing back to 1.
8. Click the Line Spacing button and select Line Spacing Options.
9. Change the spacing both Before and After to 24 pt by typing in the
appropriate boxes.

10. Click OK and notice the difference in how the text is spaced compared to
the other column. There is a 24 pt space before and after the lines,
normally either one or the other is applied.
11. With the text in the second column selected, click Change Case button,
from the Font group.

12. Select UPPERCASE. The text will now be all in upper case.
13. Click the same button and select lowercase.
14. Now choose to Capitalize Each Word. The text is back to its original
format.
15. Practise changing the alignment and spacing.
16. Change all text back to the previous settings (left aligned, single line
spacing, 6.24 pt before paragraph and 0 pt after paragraph).

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ECDL PowerPoint 2010 Section 3 Formatting

Driving Lesson 31 - Bullets

Park and Read
Text in a list is usually bulleted; the type, colour and size of the bullet can be
changed. Bullets can also be selected from a grid containing all the symbol
characters associated with different fonts.

Manoeuvres
1. With the text in the first column of the Presentation Agenda slide
selected, click the Bullets button, , to remove the bullets. Click the
button again to reapply them.
2. Bulleted text can also have an indent applied to move it further to the
right. Select the text in the first column and click Increase List Level, .

3. With it still selected, click Decrease List Level, , removing the indent.
4. Click the Bullets button drop down arrow and select a different bullet.
5. Drop down the options again and select
Bullets and Numbering. The Bullets
and Numbering dialog box appears.
6. Choose a different bullet from the options,
select a different colour and size, then
click OK
7. Display the dialog box again and click the
Customize button. Select various
characters from the grid as bullets.
Different fonts can be displayed using the
Font drop down list - try Wingdings. Click OK then OK again to apply to
apply the bullets.
8. With the first column selected, display the
Bullets and Numbering dialog box and
select the Numbered tab.
9. Select any 1,2,3 option (an example is
shown opposite) and click OK.
10. Change the numbering to lower case
Roman numerals, i.e. i,ii,iii.
11. Now reapply any bullet style to the first
column of bullets.
12. Once the bullets in the first column have been changed, apply the same
bullet style and text formatting to the second column and leave the
presentation open.

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ECDL PowerPoint 2010 Section 3 Formatting

Driving Lesson 32 - Cut & Paste

Park and Read
The Cut and Paste commands allow text and other items, such as graphics or
slides to be moved around a presentation from one place to another, quickly
and easily. When an item is cut, it is removed from its original location.

When copied or cut, text is placed in a temporary storage area known as the
Clipboard. Up to 24 cut or copied items can be held on the Clipboard, which is
common to all Windows applications.

Manoeuvres
1. Click the Clipboard launcher , to display the Office
Clipboard task pane. If it contains any items, click to delete
them.

2. Position the cursor in the first line of text on the Presentation Agenda
slide - The Company. Select the word The, press the <Delete> key to
delete the word and then type in Our. Add a space if necessary.

3. Select the first line of text, Our Company. Make sure the selection
includes the space after the text.

4. Click on the Cut button, , from the Clipboard group and the text is
removed from the slide and placed on the Clipboard, where it is
represented by an icon.

Alternatively use the key press <Ctrl X> to cut items and place them in the
Clipboard.

5. Place the cursor at the end of The Products and press <Enter> to create
a new bullet and empty line. Click on the icon from the Clipboard to paste
the text at the new location.

Text can be moved to a different slide in the same way.

continued over

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Driving Lesson 32 - Continued

6. A Smart Tag called Paste Options will be displayed, . This
controls whether the pasted text keeps the formatting it had originally or
takes on the formatting of the destination. It is only relevant if the text
being pasted has a different format to its target location. Click the Smart
Tag to see the options then click on a blank area of the slide to remove
them.

Bullets can pose problems when cutting and pasting. Sometimes blank bullet
lines are left behind or created during the process. Press <Backspace> when
on an empty line to remove the line and the bullet.
7. Click and drag to select the line The People and cut it, using any method.
8. Open the Intro presentation. Move to slide 3, Getting Started with
templates in Normal view.
9. Place the cursor at the end of the slide text and press <Enter> to create a
new line.
10. Instead of using the Clipboard display, the Paste button or the
key press <Ctrl V> can always be used to paste the last item cut
or copied. Click the Paste button to paste the text The People
from the CIA presentation.
11. Click the Smart Tag to see the paste options and select Keep Text Only,
, to ensure that the pasted text takes on the formatting of existing text.
12. Change to Slide Sorter view and click on the slide 2 to select it. Now click
on the Cut button and the slide disappears.
13. To reposition the removed slide, place the cursor to the left of the slide 4
and click on the Paste button.
14. Slides can moved between presentations in the same way as text. With
slide 5 selected, click the Cut button.
15. Use the Taskbar to display the CiA presentation and select the last slide.
16. Click on the Paste button. The slide from Intro is inserted.

The setting Use Destination Theme, , in the Paste Options Smart Tag
will ensure that the pasted slide takes on the default formatting of the target
presentation.
17. Leave both presentations open.

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ECDL PowerPoint 2010 Section 3 Formatting

Driving Lesson 33 - Copy & Paste

Park and Read
Text, graphics and slides may also be copied. When this action is carried out,
the item stays in its original place and a copy of it is placed on the Clipboard.
An item that has been cut or copied may be pasted any number of times.
Items can be copied within a slide, between slides, or between presentations.

Manoeuvres
1. In Normal view, display the Presentation Agenda slide of the CiA
presentation and select Our Company. Click on the Copy button, .

Alternatively use the key press <Ctrl C> to copy items.

2. Look at the Clipboard to see that a copy of Our Company has been
placed there, while the original text has stayed in place.
3. Place the insertion point just after the s of The Products and press
<Enter> to create a new bullet and empty line for the copied text to be
pasted into. Click on the most recent Our Company icon from the
Clipboard to paste the copied text into the slide at the new location.

The Paste button, , on the Ribbon, or the key press <Ctrl V> can be used
to paste the last item cut or copied.
4. If a new line is not started automatically, press <Enter> again to start one
and click the Paste button. The copied text is pasted again.

The Paste Smart Tag, , can appear and be used in exactly the same
way as with cutting and pasting.
5. Delete the last two insertions of Our Company.
6. Use <Backspace> to remove all unnecessary blank bullet lines from the
list. Remove any extra space.
7. Close the Clipboard.
8. Change to Slide Sorter view and click on the slide, slide 2, Presentation
Agenda.

9. Now click on the Copy button, from the Home tab.

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ECDL PowerPoint 2010 Section 3 Formatting

Driving Lesson 33 - Continued

10. To paste a copy of the slide, place the cursor on the last slide (slide 3)
and click on the Paste button. A copy of the Presentation Agenda is
added to the end of the presentation.
11. Use the Taskbar to move to the Intro presentation.
12. In Slide Sorter view, place the cursor between slides 2 and 3.

13. Click from the Home tab. This pastes the last object copied, the
Presentation Agenda slide, into the Intro presentation. Notice that the
current slide theme is automatically applied to it, but this could be
changed by using the Paste Options Smart Tag.
14. In the Intro presentation, delete the pasted slide, number 3.

15. Text can be copied between presentations in the same way. Display slide
2 in Normal view, select the Title text Getting Started with Templates
and click on the Copy button, .

16. Use the Taskbar to move to the CiA presentation.

17. Display slide 4 in Normal view and select the title text. Click the Paste
button. The text Getting Started with Templates is pasted in and
replaces the original text.

18. In the CIA presentation, delete slides 3 and 4.

19. Close the Intro presentation without saving.

20. Leave the CiA presentation open.

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ECDL PowerPoint 2010 Section 3 Formatting

Driving Lesson 34 - Animation

Park and Read
Animations are an important feature of displayed presentations as they can add
great impact and interest to the content being displayed. There are three
different types of animation which can be applied.

 Animation can be applied to text and objects on a slide so they appear

and move about on the slide in a variety of different ways, e.g. fly in,
dissolve, etc. There are buttons on the Ribbon to quickly apply simple
preset animation effects to any part of the slide.

 Animated content (such as Video files) can be included on slides. These

will run when the slide is displayed. Animated content is covered at
ECDL Advanced level.

 Animation effects between slides are called Slide Transitions and are
covered in Section 5.

As with other visual effects, care should be taken when applying animations, as
too many different animation effects can distract from the actual content.

Manoeuvres
1. Show slide 1, CIA Training Ltd in Normal view. Click in the title text box.

2. Display the Animations tab and click the drop down arrow on
the Preview button (as no animations have been applied yet,
the Preview button will be ghosted).

3. Make sure AutoPreview is selected . This allows

animation effects to be automatically previewed as they are selected. If
the setting does not need changing, click away to remove the list.
4. Locate the effects displayed in the Animation group and move the cursor
over Fly In. The Fly In animation effect will be previewed.

5. Move the cursor over Float In to preview that effect, then click on Float In
to apply this animation to the Title.
6. Leave the presentation open for the next Driving Lesson.

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ECDL PowerPoint 2010 Section 3 Formatting

Driving Lesson 35 – Animation Effects

Park and Read
Different animations can be applied to different parts of a slide so that one slide
can have many separate animations.

Manoeuvres
1. Select slide 2 of the CIA presentation and click in the title, Presentation
Agenda.
2. Click the More button in the Animation group of the Animations tab to
expand the group and see more animation effects.

More button

3. Click the Bounce effect to apply it. The effect is previewed.

4. To repeat the preview at any time, click the Preview button on the
Animations tab.

5. Click in the bullet points on the left side of the slide to select that text box.
6. Use the More button in the Animation group and apply the Zoom
animation effect. Notice from the preview that each bullet point in the box
is animated separately.
7. Click in the bullet points on the right to select that text box then use the
More button in the Animation group to apply the Swivel animation effect.
Again, each bullet point in the box is animated separately.
8. Notice on the slide that each animated item has a number This indicates
the sequence in which the items will appear.

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ECDL PowerPoint 2010 Section 3 Formatting

Driving Lesson 35 - Continued

9. Click the Preview button to see all of the animation effects previewed in
sequence.

10. Click on the Status Bar to see how the slide will actually appear in a
show. The slide appears immediately. Click the mouse to trigger each
animated item in turn. Press <Esc> to return to Normal view.

In Slide Sorter view and the Slides pane, slides with animation are indicated
by a star symbol.

11. From the Animations tab, click Animation Pane , . The

Animation Pane will be displayed.

12. All the animation effects for the slide are listed here and it is possible to
edit each effect and change the sequence. This is Custom Animation
and is covered at ECDL Advanced level. Click Close , to close the
Animation Pane.
13. Click in the bullet points on the right to select that text box then select
None from the Animation group (it may be necessary to use the More
button). The animation effects are removed from this text box.
14. Repeat the process for the bullet points on the left. Now only the title has
an animation effect.
15. Look at the slide miniatures on the left. Notice that slides with any

animation effects are indicated by a star symbol, e.g. .

The same symbol will be seen In Slide Sorter view.

16. Save and close the CIA presentation.

Applying animation effects to images on slides is covered in a later Driving

Lesson.

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ECDL PowerPoint 2010 Section 3 Formatting

Driving Lesson 36 - Spell Checking

Park and Read
A presentation can be checked at any time for spelling errors, including
repeated words. The spell checker is the same as that in all Office applications,
it will suggest alternatives for words it does not recognise; these can be
accepted or ignored or in the case of a repeated word, deleted. Words can be
added to the dictionary if desired.

Right clicking on an incorrectly spelled word displays a shortcut menu listing

possible alternatives.

Manoeuvres
1. Open the Marketing presentation (words spelled incorrectly will be
underlined with a red wavy line).
2. Select the Review tab from the Ribbon.
3. Click on the Spelling button, to start the spell checker. The
spelling for the whole presentation will be checked.
4. When the Spelling dialog box appears, either click Ignore to
leave the selected word unchanged or click Change to replace the word.
The word can be replaced by selecting one from the Suggestions list or
by typing a new word into the Change to box.

If necessary, the dialog box can be moved to see the context of the word before
making a selection from Suggestions. Just click and drag on its blue Title Bar.

5. A repeated word will be reported as a possible mistake, and a Delete

button will be made available. Click this to remove the duplicate word.
6. When finished spell checking, click OK (if any mistakes were corrected or
repeated words deleted). Close the Spelling dialog box, if necessary.
7. Leave the presentation on screen for the next Driving Lesson.

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ECDL PowerPoint 2010 Section 3 Formatting

Driving Lesson 37 - Master Pages

Park and Read
Master pages contain text or graphics that are to be displayed on every page of
a presentation. There are different master pages for: Slides, Handouts and
Notes, which act as templates, to allow consistent formatting, text and graphics
to be applied to the slides, notes and handouts accompanying the presentation.

Manoeuvres
1. Using the Marketing presentation, click on slide 1. Select the
View tab and click Slide Master. Select the main Slide Master
(the top thumbnail) to display it in the main Slide pane. Anything
put on this slide will appear on every slide.

In the left pane, the default design Slide Master is shown at the top. Beneath
that is the master for the Title Slide layout (used by slide 1). The remaining
slides show all the masters for all other available layouts.
2. Click the Insert tab and select Text Box. Click and drag the mouse to
create a text box on the right side of the master slide.
3. Type This text may appear on every slide

4. Select Normal view. The text entered on to the master slide appears on
every slide. It may be obscured by other material on the slide - it is better
to create the master slide before adding material to the individual slides.

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ECDL PowerPoint 2010 Section 3 Formatting

Driving Lesson 37 - Continued

5. Go into Slide Master view, ensure the main Slide Master (the top slide)
is selected on the left and select Click to edit Master title style. Use the
Home tab to format the title so that it is centre aligned and underlined.
6. Return to Normal view - all the slides titles now have this formatting.
7. Return to the Slide Master and remove the text box entered earlier by
clicking on the text to display the text box. Click on the edge of the text
box and press <Delete>.
8. To insert an imported object (a picture called Photo from the data files
supplied with this module) on the master slide, display the Insert tab and
click on Picture.
9. Ensure that the location of the supplied data files is displayed at the top of
the Insert Picture dialog box. Select the picture Photo and then click
Insert.
10. Resize the photo by clicking on one of the corners, (the cursor should
change to ), and dragging inwards, until it is about half its original size.
11. Move it to the bottom right corner by clicking in the centre, (the cursor
should change to ), and dragging.

Working with objects in PowerPoint will be covered in more detail in the next
Section.
12. In Normal view, notice that the photo appears on every slide in the
presentation.
13. To remove the photo, return to the Slide Master slide, click on the photo
to select it and press <Delete>.
14. To change the background colour of all slides, click the Background
dialog box launcher and select Solid fill.
15. Click Color and select a green square.
16. Click Close and switch to Normal view. As the change was applied to the
Slide Master, all slide backgrounds have changed.

In Normal View, this process would only change the background of the
selected slide. It would be necessary to select Apply to All.

Note that with this Theme, the background makes up only a small part of a
slide design. Some Themes can also define their own Slide Masters so that,
objects on the main Slide Master may not appear on every other slide layout.
17. Close the presentation without saving.

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ECDL PowerPoint 2010 Section 3 Formatting

Driving Lesson 38 - Headers & Footers

Park and Read
Headers and Footers are items of information that appear at the top and/or
bottom of every slide, or notes and handouts. This information usually consists
of the date, the page or slide number and text such as the company name. The
date can be fixed or inserted as a field in a number of different formats.

Manoeuvres
1. Open the CIA presentation created earlier.
2. To apply a header and footer to slide 1 only, select it in Normal
view, select the Insert tab and click Header & Footer.
3. Make sure the Slide tab is selected in the dialog box.
4. Place a tick in the Date and time checkbox and select the Fixed option.
5. Type today’s date in the Fixed date
box in the format DD/MM/YYYY.

6. Tick the Slide number checkbox

so that the slide will be numbered.

7. Tick the Footer checkbox and in

the text box type CIA Training Ltd.

By default, all these fields will appear in

the slide footer area although they can
be repositioned manually.

8. Click Apply to apply only to the selected slide.

9. Look at slide 2 - there are no footers. Select slide 1 and select Header &
Footer again.
10. This time select the Update automatically option. Click the drop down
arrow in the Language box and make sure English (U.K.) is selected.
11. Click on Apply to All this time to apply the information to all of the slides.
12. View the Header and Footer, switch to the Notes and Handouts tab and
select to have Page numbers and a Header of Compliments of CIA
Training. Click on Apply to All to apply this to all the notes / handouts.
13. View the slides in Slide Sorter view, then in Notes Page view to observe
the different footers in each view.
14. Save the presentation and close it.

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ECDL PowerPoint 2010 Section 3 Formatting

Driving Lesson 39 - Revision

This covers the features introduced in this section. Try not to refer to the
preceding Driving Lessons while completing it.

1. Open the presentation Welcome.

2. Change the main Slide Master to have the following formatting:
Format the slide title fonts to Tahoma.
Increase the title text size to 48 pt.
Change the first level bulleted text (Master text style) for each of the
slides to 24pt and make them bold.
Use the line spacing option format the bulleted lists on all slides to
have 1.5 line spacing.
Click away from the Content area and insert a text box in the lower
right corner with the text Certified Organic.
3. Select slide 2, format the bullets using an arrow character of your choice.
4. On slide 3 change the bullets to numbers.
5. Use the Undo command to undo the last action.
6. Use the Redo command to restore the numbers.
7. On slide 2 select the bullet Founded in 1985… and cut it from the list.
8. Paste the text at the bottom of the list as a new bulleted line. Delete any
blank bulleted lines that may remain.
9. Create a new Title and Content slide at the end of the presentation with
a title of History.
10. With the Clipboard task pane open, copy both the text Founded in
1985… from slide 2 and the third bullet from slide 3.
11. Paste the last 2 copied items to make 2 bullet points on the History slide.
12. Ensure the same bullets are applied to both lines.
13. Run the slide show from slide 1.
14. Save the presentation as Welcome2 and close it.

If you experienced any difficulty completing the Revision, refer back to

the Driving Lessons in this section. Then redo the Revision.

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Driving Lesson 40 - Revision

This covers the features introduced in this section. Try not to refer to the
preceding Driving Lessons while completing it.

1. Open the presentation Garage.

2. In Normal view, add a Animation effect of Fade to the both the title and
the text box below the title.
3. Select each car manufacturer’s name in turn and apply an Animation
effect of Wipe.
4. Apply an Animation effect of Fly In to all other objects.
5. Run the slide show. Click the mouse to start each effect.
6. Remove the effects from each car manufacturer’s name.
7. Save the presentation as Open Day and close it.

If you experienced any difficulty completing the Revision, refer back to

the Driving Lessons in this section. Then redo the Revision.
Once you are confident with the features, complete the Record of
Achievement Matrix referring to the section at the end of the guide. Only
when competent move on to the next Section.

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ECDL PowerPoint 2010 Section 4 PowerPoint Objects

Section 4
PowerPoint
Objects

By the end of this Section you should be able to:

Insert and Modify an Organisation Chart

Move, Resize and Copy Objects
Insert and Animate Images
Insert a Chart
Use Drawing Tools and Shapes on Slides
Select, Rotate and Flip Objects
Arrange and Distribute Objects
Change Object Colours
Import Images

To gain an understanding of the above features, work through the

Driving Lessons in this Section.
For each Driving Lesson, read the Park and Read instructions, without
touching the keyboard, then work through the numbered steps of the
Manoeuvres on the computer. Complete Revision Exercise(s) at the
end of the section to test your knowledge.

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ECDL PowerPoint 2010 Section 4 PowerPoint Objects

Driving Lesson 41 - Organisation Charts

Park and Read
Slides in a presentation can include various objects which, although easy to
insert, result in an impressive show. In a company presentation, it is often a
good idea to insert an organisation chart to show the company’s structure.

Manoeuvres
1. Open the CIA presentation which was saved in the previous section. If the
previous section has not been completed, open the Section4 presentation
and save it as CIA.
2. Insert a new slide after slide 2, using the Title and
Content layout.

3. Click Insert SmartArt, , on the slide to display the Choose a

SmartArt Graphic dialog box. Look at the diagrams available. Select
Hierarchy from the left, choose the Organization Chart and click OK.

Open text
entry box

4. Add the slide title Company Structure and centre it.

5. Click on the organisation chart to select it, then click in the top box and
type Brian Brown, press <Enter> and type Director.
6. Click in a blank part of the next box down to select it. Make sure the box is
selected (the box outline will be a solid line) not the text content.
7. Press <Delete> to remove the box from the structure.
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ECDL PowerPoint 2010 Section 4 PowerPoint Objects

Driving Lesson 41 - Continued

8. Text can also be entered using the text entry box. Click the button on the
left border of the chart to display it, if it is not
already shown.
9. Click on the next level down in the text entry
box and type Joanne Malone. Hold down
<Shift>, press <Enter> and type Training
Manager.
10. Similarly, enter details for Katherine Deacon,
Supervisor and Jean Barker, Office Manager
into the next two bullet points.
11. Make sure the SmartArt Tools - Design tab is
shown on the Ribbon then select the shape for
Joanne Malone on the chart.
12. Click the drop down arrow on Add Shape, from the Create
Graphic group, and select Add Shape Below.
13. A subordinate box is created linked to Joanne’s. Click in the new box and
enter Andrew Wilson, Trainer.
14. Select the Joanne Malone shape, click the Layout button from the Create
Graphic group, and select Standard to change the layout.
15. Select the Andrew Wilson shape and select Add Shape After. Another
box is added at the same level (co-worker). Enter Michael Jones,
Trainer.
16. Add Susan Li, Clerk as a subordinate (Add Shape Below) to Jean
Barker.

17. Look at the text entry box to see how the structure is represented there,
then use the button to it. Leave the presentation open for the next
Driving Lesson.

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ECDL PowerPoint 2010 Section 4 PowerPoint Objects

Driving Lesson 42 - Modify Organisation

Chart
Park and Read
It may be necessary to delete, move or resize an object after placing it on a
slide. All objects can be resized or repositioned so that they occupy the correct
amount of space and position.

Manoeuvres
1. With slide 3 in Normal view, make sure the organisation chart is selected
by clicking on it once. A border should appear around it.
2. Click and drag the chart handles (on the corners and centre of each
border edge) to resize the chart area. Drag any corner handle slightly
inwards to reduce the chart size.
3. Move the mouse pointer over the chart border, click and hold the mouse
button down. Drag the chart around the slide (a faint outline of it should be
visible). Release the mouse button.
4. Jean Barker now has an assistant, Use Add Shape and Add Assistant
to add the box then enter the details Neera Singh, Accounts.
5. Joanne Malone has left and been replaced by Eileen Dover. Select the
text Joanne Malone in the box and replace it with Eileen Dover.
6. Michael Jones has left and not been replaced. Click on the edge of his
shape (make sure there is a solid border) and press <Delete>.
7. Click on the edge of the shape for Susan Li (make sure there is a solid
border). Right click and select Cut from the shortcut menu.
8. Select the Andrew Wilson shape (solid border), right click and select the
Paste option, Keep source formatting. Susan Li is now positioned
alongside Andrew Wilson, both reporting to Eileen Dover.

9. With Susan Li’s shape still selected, click from the Create
Graphic group. Susan Li is now reporting directly to Brian Brown.
10. Click Demote from the Create Graphic group and Susan reports to
Eileen Dover again.
11. Move the mouse over the available Layouts and SmartArt Styles on the
Ribbon to view how the organisation chart could be changed.
12. Select a different Style.
13. Click Reset Graphic to revert to the original layout.
14. Save the presentation and leave it open.

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ECDL PowerPoint 2010 Section 4 PowerPoint Objects

Driving Lesson 43 - Inserting Images

Park and Read
PowerPoint has a useful Clip Gallery, where images and symbols can be
chosen for insertion on a presentation slide.

Due to the large number of graphics included with Office 2010, some of them
are stored online. If graphics used in the following Driving Lessons are
unavailable, replace the specified graphic with an alternative. Graphics from
other programs can also be incorporated into presentations - providing that they
can be imported.

Manoeuvres
1. Using the presentation from the previous Driving Lesson, view slide 3 in
Normal view and use the New Slide button to insert a new Title and
Content slide (4).
2. Add the slide title An Example Of Clip Art and centre it.

3. Click the Clip Art icon, , in the centre

of the slide, to add Clip Art. The Clip Art
task pane is displayed. The contents of the
gallery will vary depending on installation
and there may be a delay as the images
load.
4. Any picture could be selected or specific
searches can be made. Enter cars in the
Search for box and click Go. Only pictures
that meet the search criteria are displayed.

Make sure All media file types is selected in

the Results drop down box.
5. Click on any picture from those displayed.

6. The picture is now inserted on the slide

(the Picture Tools - Format tab will be displayed).

Clip Art can be added to any slide layout using the Insert tab and selecting the
Clip Art button.
7. Close the Clip Art task pane and leave the presentation open.

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ECDL PowerPoint 2010 Section 4 PowerPoint Objects

Driving Lesson 44 - Manipulating Images

Park and Read
Images can be copied, moved, resized and deleted

Manoeuvres
1. The picture will probably already be selected, i.e. have handles visible. If
not, click once on it to display the handles.
2. Practise resizing the picture by clicking and dragging on the handles. Click
and drag the corner handles to maintain the correct proportions of the
picture.
3. Hold down the <Ctrl> key and then click and drag one of the handles.
This time, the picture is resized about its centre.

4. Practise moving the picture. Hold down the <Shift> key as the picture is
dragged to move the image either horizontally or vertically.

5. Display the Home tab then select the picture and click on the Copy

button, . Click Paste, , to create another copy of the picture on the

same slide. Move them apart.

6. To delete the copied picture, click on it and then press <Delete>.

7. To move the original image to another slide, select the image and click on
the Cut button.

8. View slide 2 and click on the Paste button, , to place the image on
this slide.
9. Delete this slide from the presentation by switching to Slide Sorter view.
Right click on slide 2 and select Delete slide.
10. View slide 3 (Clip Art) in Normal view and select Layout from the Slides
group, on the Home tab. Select the Title Only layout, change the title to
New Clip Art.
11. Now click on Paste to paste the picture on to this slide.
12. Open the Garage presentation and insert a new blank slide. Click, Paste
to paste the image to this presentation.

Images can be copied or moved between presentations in this way.

13. Close the Garage presentation without saving and leave the CIA
presentation open for the next Driving Lesson.

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ECDL PowerPoint 2010 Section 4 PowerPoint Objects

Driving Lesson 45 - Animating Images

Park and Read
Animation effects have been applied to text earlier, but they can also be applied
to images.

Manoeuvres
1. With slide 3 of the presentation on screen select the clip art image by
clicking on it.

2. To animate the image, select the Animations tab and click the More
button on the Animation group to display more options.
More button

3. Select the Entrance effect, Fly in, (it may be necessary to select More
Entrance Effects and click OK first) .
4. Click the Animation dialog box launch button and from the Effect tab
select a direction of From Right.
5. Click the Timing tab and select a duration of 5 seconds (Very Slow).
6. Click OK to see the effects.
7. To change the animation effect, select the picture and select a different
animation effect.
8. To remove the animation, click the
Animation Pane button, to display the
Animation Pane at the right of the screen.
Click the drop down arrow next to
animation 1 and select Remove.
9. Save the presentation and leave it open for
the next Driving Lesson.
10. Close the Animation Pane.

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ECDL PowerPoint 2010 Section 4 PowerPoint Objects

Driving Lesson 46 - Tables

Park and Read
There are various ways to present data in PowerPoint. Tables often provide a
clearer way than text to present numerical data.

Manoeuvres
1. Create a new slide at the end of the presentation based on the Title and
Content slide layout. Enter the title Sales Table.
2. Click the Insert Table icon in the centre of the slide.

Alternatively, use the Insert Table button from the Insert tab.
3. From the Insert Table dialog box, select 4 columns and 2 rows.

4. Click OK and enter the following data into the table, pressing <Tab> to
move from cell to cell, or <Shift Tab> to move back a cell.

5. There is more data to add to the table. To insert a new row, click in the
second row. Display the Table Tools – Layout tab.

6. From the Rows and Columns group, click on the Insert Above
button.

7. In the new row 2, enter the following figures: 350,000, 439,000, 424,000
and 475,000.
8. These figures don’t make much sense. A column must be inserted at the
left. Click in the left column. Select the Layout tab again, if not already
selected and then click on the Insert Left button, .
9. The table should automatically resize to fit the slide.
10. In row 1 of the new column, enter Year. Below, enter Turnover and on
the bottom row, Profit.
continued over

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ECDL PowerPoint 2010 Section 4 PowerPoint Objects

Driving Lesson 46 - Continued

11. Edit the 2005 Turnover figure 439,000 to 389,000 by clicking on the cell
and making the change.

12. Position the cursor just to the left of the first cell in the top row until it
becomes a black arrow.

13. Click to select the whole row. Click the Center button from the Alignment
group. All cells in the row are centred.
14. Position the cursor just above first cell in the top row and click to select
the whole column. Click the Center button to centre the whole column.

A table selection can also be made by placing the cursor and from the Layout
tab, click the Select button in the Table group, then choose from Select Table,
Select Column or Select Row.
15. Move the cursor over the divider between rows 2 and 3 until it becomes
. Click and drag down to increase the height of the second row until it
is around twice its original height. Repeat this for the bottom row.

The same method can be used to resize the column widths.

Alternatively, place the cursor and from the Cell Size group on the Layout tab,
use the spinner to increase the Table Row Height or Table Column Width.
16. It has been decided that the 2004 column is no
longer required. Click in the column and then from
the Layout tab, click on the Delete button, then
select Delete Columns.

Rows are removed in a similar way by selecting the row/s

and then the Delete button then clicking Delete Rows.
17. There is probably a better way to present data like this. Click on the table
border to select the whole table and then press <Delete>.
18. Delete the slide and leave the presentation open for the next Driving
Lesson.

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ECDL PowerPoint 2010 Section 4 PowerPoint Objects

Driving Lesson 47 - Spreadsheets

Park and Read
Spreadsheets are probably a better way to present numerical data like this. A
spreadsheet file can be inserted directly into a presentation.

Manoeuvres
1. Create a new Title Only slide at the end of the presentation.
2. Add the title Spreadsheet Extract.
3. To insert data from a spreadsheet, select the Insert tab then click on the
Object button from within the Text group.
4. From the Insert Object dialog box, select Create from file and then click
Browse....
5. Locate the data files and select the file Sales.xlsx (make sure Files of
type shows All Files).

6. Click OK and then OK in the Insert

Object dialog box to insert the
spreadsheet extract.
7. Make the extract bigger and move it
to the centre, so that the slide looks
something like the one on the right.
8. Save the presentation and leave it open for the next Driving Lesson.

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ECDL PowerPoint 2010 Section 4 PowerPoint Objects

Driving Lesson 48 - Charts

Park and Read
You can insert charts into a presentation. Sometimes a chart makes figures
easier to understand.

Manoeuvres
1. Create a new Title and Content slide at the end of the presentation.
Close the Clip Art and Custom Animation task panes, if not already
closed and make sure the PowerPoint window is maximised.
2. Enter the slide title Chart and click on the Insert Chart icon on the slide.
The Insert Chart dialog box is displayed showing the available chart
types. Click OK to accept the default type of Clustered Column.

A chart can be inserted on to a slide with a different layout by clicking

the Chart button on the Insert tab.
3. A new spreadsheet window is displayed on the right of the screen
showing a sample set of data. The slide with a sample chart, based on the
data, is shown on the left.

4. The spreadsheet can be edited to the user's specification by changing

figures, titles, etc. Rows and columns can be added or removed. In the
spreadsheet, click on Series 1 and overtype it with Word.
5. Replace Series 2 with Excel and Series 3 with Access then press
<Enter>.
6. Close the datasheet window at the right of the screen using its Close
button.
7. Leave the Chart slide on screen for the next Driving Lesson.

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Driving Lesson 49 - Formatting Charts

Park and Read
There are various buttons on the Chart Tools - Design tab, used for changing
the appearance of a chart. This tab will only be available when a chart is
selected. Double clicking on a chart will automatically make this tab active.

Manoeuvres
1. Click on the chart to select it, and make sure the Chart Tools - Design
tab is displayed. Move the mouse around the chart to display ToolTips,
which indicate the area of the chart beneath. Use this method to locate
the Plot Area, which is the back wall of the chart. Click to select it.

On 3-D charts, the Plot Area is replaced by Back Wall, Side Wall and Floor.
2. Display the Format tab and click Shape Fill. Select Yellow from
Standard Colors to colour the area. Notice there are also options to
apply Picture, Gradient or Texture effects.
3. Right click on the Plot Area to display a shortcut menu for that area.
Select Format Plot Area.

4. Select Picture or texture fill. Click the Texture button, and select
Blue tissue paper. Click Close.
5. Use the ToolTip to locate the Word data series (the data columns for
Word). Right click and select Format Data Series.
6. Select Fill and then Solid fill, then click the Color button. Select a dark
red colour from Standard Colors then click Close. Alternatively, use the
Shape Fill button to colour the series as before.
7. Right click on the text Category 1 (horizontal axis). A shortcut menu and
a formatting toolbar appear. Use the formatting toolbar to change the font
to Times New Roman and Bold Italic. Click on a blank area of the chart
to clear the toolbar from the screen.
8. Click on the Edit Data button. The datasheet window is re-opened.
9. Change the Word figures for Category 1 from 4.3 to 5.2. Press
<Enter>. The change is reflected immediately in the chart. Close
the data window again.
continued over

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ECDL PowerPoint 2010 Section 4 PowerPoint Objects

Driving Lesson 49 - Continued

10. Click Change Chart Type, to display the Change Chart Type
dialog box. From the list at the left, click on each chart type in
turn. A list of each chart’s sub-types is displayed on the right.
11. Select the Bar chart type then Clustered Bar and click OK.
12. Select some different Chart Styles from the Ribbon, more are available
using the drop down arrow. Finally choose Style 10 (use the ToolTip to
locate it).
13. Insert another new Title and Content slide at the end of the presentation.
Insert a Line chart (first sub type) and use the default data.

14. Close the data window then change the slide title to Line Chart.

15. Create another slide at the end of the presentation, this time inserting a
Pie chart type (second sub type, Pie in 3-D) and change the slide title as
appropriate. Notice that only one data series is created for the pie chart.
Close the data window.

16. Using the methods learnt earlier, change the colour of the Plot Area of
the Line chart to pale green and of the Pie chart to lavender.

17. On the Pie chart, click on the “Pie” itself to select the Data Series, then
click again on a single slice to select the individual Data Point. Right click
and select Format Data Point.
18. Select Fill and then Solid fill, then click the Color button. Select a yellow
colour then click Close. The colour of one slice is changed.
19. From the Slides pane in Normal view, click on the Bar chart slide to
select it and then hold down the <Shift> key.
20. Still holding down <Shift>, click on the Pie chart slide. The three chart
slides are now selected. To delete these new slides, press <Delete>.
21. Click Undo on the Quick Access Toolbar to bring back the slides.
22. Save the changes to the presentation and leave it open for the next
Driving Lesson.

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ECDL PowerPoint 2010 Section 4 PowerPoint Objects

Driving Lesson 50 - Adding Chart Labels

Park and Read
Titles can be added to charts to identify specific areas. You can also add data
labels to show actual precise values or percentages for each data series in the
chart (only Pie charts can show percentages).

Manoeuvres
1. On slide 5, click on the bar chart to select it. Display the Chart Tools -
Design tab.
2. Click Change Chart Type, select the second Bar chart sub type Stacked
Bar, and click OK.
3. Select the chart then the Chart Tools - Layout tab. Click the Data Labels
button from the Labels group. A position list is displayed from which to
choose, however, for more options, select More Data Label Options.
Note that the Values are displayed by default. Select the Inside End
under Label Position and click Close.
4. Add a chart title by selecting Chart Title from the Labels group, choose
the Above Chart option from the list.
5. When the title then appears, change it to UK Regions.

6. Select the Pie chart on slide 7 and right click on one of the pie segments.
Select Add Data Labels.
7. Right click again and select Format Data Labels. Select Label Options
from the left panel. Click Value to remove the values, and click
Percentage to add percentage labels. Click Close to see the effect.
8. Save the presentation and leave it open for the next Driving Lesson.

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ECDL PowerPoint 2010 Section 4 PowerPoint Objects

Driving Lesson 51 - Drawing & Objects

Park and Read
The Shapes tools from the Drawing group on the Home tab allow drawings to
be made directly on to a slide. The buttons relating to drawing are all available
from the Shapes button.

Objects can be drawn by clicking on the appropriate button and then clicking
and dragging on the slide. All objects have handles, similar to clip art, that can
be used to reshape and re-size the drawing.

Manoeuvres
1. In the CIA presentation, select the Home tab and create a new, Title
Only, slide after the existing slides.
2. Enter the title Drawing.

3. Click Shapes, from the Drawing group, to reveal the available

shapes that can be drawn. These are grouped into various categories
such as Lines, Basic Shapes, etc.

4. From Lines, click the Line button, , then click and drag a line on the
slide.
5. In a similar way, draw a rectangle and an oval anywhere on the slide.

Solid shapes may be filled with a colour by default.

6. Hold down <Shift> while drawing an oval to create a circle.

7. Hold down <Shift> while drawing an rectangle to create a square.

8. To draw a freeform line, from Lines, click Freeform, . Click and hold
down the mouse and drag to create a curving line.
9. Double click to complete the freeform line.

10. Draw a block arrow from Block Arrows.

11. Leave the presentation open for the next exercise.

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ECDL PowerPoint 2010 Section 4 PowerPoint Objects

Driving Lesson 52 - Formatting Drawn

Objects
Park and Read
The buttons located within the Format tab which appears on the Ribbon when
a drawn object is selected allow changes to be made. Objects are selected by
clicking on them, when selected they then display their handles.

Manoeuvres
1. Click on an oval, drawn in the previous exercise to select it. The shape
has handles around it, and the Drawing Tools - Format tab is displayed.

2. Click on the drop down arrow on the Shape Fill button, .

Choose a new colour from the options.
3. Change the line colour by clicking on the drop down arrow on the Shape
Outline button, and selecting a colour.
4. Now select a rectangle, then click the
Shape Effects button, .
Select Shadow.
5. From the grid displayed, use Tooltips to
find Offset Left. Click the button to
apply the shadow.
6. Move the rectangle - the shadow moves
with it.
7. Click Shapes and select the Text Box
tool from Basic Shapes.
8. Click and drag with the tool to draw a
small rectangular text box. The typing cursor will be flashing at the left of
the box.

9. Type the text Special Offer - Today Only. The box will enlarge to take
the text if necessary.
10. Click on one of the previously drawn lines and change its thickness by
clicking , selecting Weight and choosing from the one of
the options.

continued over

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ECDL PowerPoint 2010 Section 4 PowerPoint Objects

Driving Lesson 52 - Continued

11. With the line still selected, click and drag to move it around on the slide.
12. Change the line to an arrow by first selecting it and then clicking
, and then Arrows.
13. Choose the Double Ended Arrow option.
14. The start and end style of arrows can be changed. Make sure the arrow
line is selected and click , select Arrows and then More
Arrows.
15. From End type within the Arrow settings area, choose the Oval Arrow.

16. Click Close to apply the style to the arrow.

17. Any shape can become a text box. Right click on a square and select Edit
Text from the shortcut menu. A cursor flashes in the shape.
18. Type your first name into the square. Click outside the shape to complete
the process
19. In the same way, add your name to a block arrow, a rectangle, an oval
and a circle.
20. Leave the presentation open for the next Driving Lesson.

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Driving Lesson 53 - Rotate or Flip Objects

Park and Read
Any drawn object can be rotated or flipped.

Manoeuvres
1. Using the Drawing slide, click on the Shapes button (or Insert Shapes if
the Drawing Tools – Format tab is displayed).
2. Click on the Heart shape from Basic Shapes, then click and drag on the
slide to draw a heart. As well as the white sizing handles each object has
a green Rotate handle.

Rotate Handle

3. Move the mouse pointer over the Rotate handle of the heart. The cursor
changes to .Click and drag. The object rotates about the centre.
4. Try rotating the object whilst holding down <Shift>. The object rotates in
fixed steps.
5. Select or draw an oval.
6. Rotate the oval so it is at an angle, like in the diagram below:

7. To flip the oval, click the Format tab. From the Arrange group, click
Rotate, and select Flip Vertical.
8. Try rotating and flipping some other objects. Flipping symmetrical objects
such as circles and squares will not produce any visible effects. Leave the
presentation open for the next Driving Lesson.

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ECDL PowerPoint 2010 Section 4 PowerPoint Objects

Driving Lesson 54 - Manipulating Objects

Park and Read
Click and drag an object to move it around a slide, or cut and paste it to move it
between slides, or to a different presentation. Click and drag the handles of any
object to change its size. Objects can also be copied within a presentation or to
another one. Handles on a chart are shown as dots within its border.

Manoeuvres
1. Move to the Chart slide and click once on the chart to select it. To resize

the chart, move over the top right handle until the cursor changes, .
Click and drag inwards to reduce the size of the chart.
2. Use the same handle to click and drag outward until the chart is slightly
larger but not filling the slide.

3. Move the cursor over the chart, and drag it to a new position on the
slide.
4. Move it back to its original position.

5. With the chart still selected, click to remove it. Open the Marketing
presentation and create a new Blank slide at the end.

6. To move the chart to this presentation, click .

7. The chart should be selected, if not click on it once. Press <Delete> to
delete it.

8. Use the Taskbar to move to the CIA presentation and the Chart slide,

then click to replace the chart in its original position.

9. Now click to duplicate the chart (notice the original is untouched).

10. Create a new Blank slide at the end of the presentation and click Paste to
copy the chart here.

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ECDL PowerPoint 2010 Section 4 PowerPoint Objects

Driving Lesson 54 - Continued

11. Move back to the Marketing presentation and select the last slide.
12. Paste the chart again on the blank slide. Delete the chart and move back
to the CIA presentation.
13. Select the Drawing slide and select any square/rectangle. Resizing and
moving is the same for all objects. Click and drag a corner handle outward
to make the object bigger.

14. With the object selected, click the Cut button, , and move to the

Marketing presentation. Click to paste the drawn object.

15. Select and then delete the object in the same way as deleting a chart.
16. Move back to the CIA presentation and the Drawing slide. Select any
drawn object.
17. Copy it, then paste it into the blank slide at the end of the Marketing
presentation. Use the Smart tag to Keep Source Formatting.
18. Close the Marketing presentation without saving and leave the CIA
presentation open.

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ECDL PowerPoint 2010 Section 4 PowerPoint Objects

Driving Lesson 55 - Arranging Objects

Park and Read
Objects on a slide can be thought of as pieces of overlaying paper; they
sometimes overlap, covering important information. The order of objects can be
changed if necessary, by moving them backward or forward.

Manoeuvres
1. Using the Drawing slide, click on any object. Press <Shift> and select
another object. Both objects will be selected and any formatting will be
applied to both objects. Click and drag a corner handle on one of the
objects, both objects will be equally resized. Click away to deselect them.
2. From the Editing group on the Home tab, click on Select and then
Selection Pane.

3. From this pane, select one of the object names. Notice how the handles
appear. Hold down <Ctrl> and click on another object name, in the pane.
Handles will appear on that object too.

4. Move one shape slightly to the left - all of the selected objects move. Click
away from the objects to deselect them.
5. Move several of the objects on the slide so that they are on top of each
other (overlapping).
6. Select the object that is on top of the others. Select the Format tab. Click
the drop down arrow on Send Backward,
7. Select Send to Back from the list displayed. The object will now be under
the others.

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ECDL PowerPoint 2010 Section 4 PowerPoint Objects

Driving Lesson 55 - Continued

8. Click to bring the object back to the top.(You may have to
use several clicks).
9. Practise using the Back/Front and Forward/Backward options within
Arrange to rearrange objects. Notice the difference between bringing an
object forward and bringing it to the front.
10. Delete all objects on the slide and draw a square, a circle and an oval.
Move them to random positions similar to that shown below.

11. To align the objects to the top of the slide, first select them all.
12. Display the Drawing Tools - Format tab. From Arrange click
make sure that Align Selected Objects is selected.
13. Select Align Top from the Align options (redisplay if necessary). All the
objects are aligned with the top edge of the highest object.
14. Select Align then Align to Slide.
15. Select Align then Align Top. The objects are aligned with the top edge of
the slide.
16. To align the objects to the right, select Align and then Align Right. The
objects should now be on top of each other.
17. From Align, select Distribute Vertically. The objects are distributed
evenly over the vertical edge of the slide.
18. Use the Align button to align the objects to the left of the slide.
19. Now align them at the bottom of the slide and then distribute them
horizontally.
20. Finally, use Align Middle to line up the objects across the middle of the
slide.

Any objects, i.e. drawn objects, Clip Art pictures, or images from file can be
manipulated in this way.
21. Click away from the objects to deselect them and leave the slide on
screen.

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Driving Lesson 56 - Grouping Objects

Park and Read
Objects can be grouped; this allows them to be treated as a single object.

Manoeuvres
1. Click on the object at the left. To group the objects, hold down <Shift>
and click on the others in turn.

2. Click on the Arrange button on the Home tab and

select Group from the drop down menu, as on the
right. The selected shapes become one object.

Group can also be found on the Drawing Tools

Format tab in the Arrange group.
3. Try moving one object - notice how they all move.

4. Use the single green rotate handle to rotate the

grouped objects, see what happens.

5. Rotate the group back to their original position.

6. Click on the Arrange button again and then select Ungroup, ,

to separate the objects. They can now be manipulated individually once
again.

7. Deselect the objects.

8. Leave the slide on screen.

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ECDL PowerPoint 2010 Section 4 PowerPoint Objects

Driving Lesson 57 - Colours and Lines

Park and Read
Drawn objects (including text boxes) can have the colour of their lines and fills
changed. The style of the line may also be changed.

Manoeuvres
1. Using the Drawing slide from the previous Driving Lesson, right click on
any of the objects on the slide and select Format Shape,
.
2. The Format Shape dialog box appears. With the Solid fill selected, click
the Color button in the Fill Color section. Theme Colors suggest colours
that are associated with this colour scheme. Select a green.

3. Click the Color button again and select More Colors.

4. Change the Transparency setting to 50%, ether by using the slider or the
value box.

5. Click OK then close the dialog box. Move the object over the slide title,
Drawing - the text should still be visible through the shape.
6. Drag the object away from the title. Display the Format Shape dialog box
and click Picture or texture fill.
7. Click the Texture button and view the various effects available before
choosing one of the available Texture options. Close the Format Shape
window.
8. Change the shape outline, colour, weight and dash effects using options
from .
9. Leave the presentation on screen for the next Driving Lesson.

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Driving Lesson 58 - Importing Images

Park and Read
Images can be imported into PowerPoint from other files.

Manoeuvres
1. Using the presentation CIA, create a new Blank slide at the end of the
presentation ready to accept an imported picture.
2. To import an image from a file, select Insert tab and click Picture
to display the Insert Picture dialog box.
3. Display the contents of the supplied data folder (the default path is shown
on page 4) and select the file CIA Logo.

The Insert Picture dialog box can appear in many different views, which can
be selected using the Views button, . The view shown here is Small
Icons.
4. Click Insert.
5. The image will be placed on the new slide and can then be enlarged and
repositioned by clicking and dragging, the same as any other object.
6. Save the presentation and close it.

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ECDL PowerPoint 2010 Section 4 PowerPoint Objects

Driving Lesson 59 - Revision

This covers the features introduced in this section. Try not to refer to the
preceding Driving Lessons while completing it.

1. Using a new, blank presentation, create a new slide based on an

organisation chart, with the title Little Town F.C..
2. Create the chart below:

3. Now modify it to produce this chart layout:

continued over

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ECDL PowerPoint 2010 Section 4 PowerPoint Objects

Driving Lesson 59 - Continued

4. Create a new blank slide.
5. Insert a picture from the Clip Gallery.
6. Place it on the slide. Insert a second image.
7. Copy and paste one of the images, within the same slide.
8. Resize one of the images.
9. Create another new slide to contain a Chart.
10. Give it the title My Chart and insert a pie chart using the default data.
11. This chart is not appropriate for the data. Change the chart type to a 3-D
Clustered Column.
12. Change the colour of the chart walls (Walls) to light blue and the area
around the chart (Chart Area) to green.
13. Change the colour of the data series to any colour scheme desired.
14. On a new blank slide import the image with the file name Pyramid.
Resize as required.
15. Create another new Blank slide and produce some drawings using the
Shapes tools.
16. Save the presentation as Examples and close it.

If you experienced any difficulty completing the Revision, refer back to

the Driving Lessons in this section. Then redo the Revision.

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ECDL PowerPoint 2010 Section 4 PowerPoint Objects

Driving Lesson 60 - Revision

This covers the features introduced in this section. Try not to refer to the
preceding Driving Lessons while completing it.

1. Create a new blank presentation and set the first slide to have the Title
and Content layout.
2. Insert the title Victoria’s Wine Sales - Table.
3. Insert a table with 5 columns & 4 rows.
4. Enter the information shown below into the table. Use the <Tab> key to
move to the next cell when the data for a cell has been entered. Use
<Tab> with <Shift> held down to move back one cell. Click in any cell to
edit the data there:

5. Change table style to achieve an appearance similar to that above.

6. Insert a column for April in the appropriate place. Enter the following
figures: Red 172, White 250, Rose 103.
7. Correct the totals (546, 1005, 378)
8. Create a new Title and Content slide, where a column chart is to be
created. Enter the title Victoria's Wine Sales - Chart.
9. Using the data in the table from the previous slide, retype the figures into
the datasheet, to make a column chart. Category 1 is January, 2 is
February, 3 is March and 4 is April. Series 1 is Red, 2 is White and 3 is
Rosé. Do not include the Total column.
10. Add data labels showing values.
11. Close the data sheet.
12. Save the presentation as Wine Sales.
13. Close the presentation.

If you experienced any difficulty completing the Revision, refer back to

the Driving Lessons in this section. Then redo the Revision.

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ECDL PowerPoint 2010 Section 4 PowerPoint Objects

Driving Lesson 61 - Revision

This covers the features introduced in this section. Try not to refer to the
preceding Driving Lessons while completing it.

1. Create a new presentation. From the Design tab, apply the Concourse
Theme and change the Background Style to Style 2. Change the slide
layout of the first slide to Title Only.
2. Add the title Office Layout.
3. Draw a large rectangle underneath the title and change the fill colour to
represent the floor.
4. Draw a filled oval that surrounds the title, but place it in the background so
that the text can be seen.
5. Change the fill colour of the oval to dark blue.
6. Change the text colour to white.
7. Use the Clip Art keyword search shapes to reveal many small clip art
images, including some which can be used for creating room layouts.
8. Create an office layout according to the following instructions. Moving,
rotating and resizing of objects will be required.
9. Place a desk along the west (left) wall of the office and place a chair next
to the desk.
10. Insert a 3-seater couch in the top right hand corner of the room and add a
circular table.
11. Add a door swing in the middle of the south wall of the room and a file
cabinet in the middle of the north wall.
12. Insert a plant on the round table and a telephone and PC on the desk.
13. Select the rectangle representing the floor and add a 3pt black line.
14. Save the presentation as Layout.
15. Close the presentation.

An example Office Layout is shown in the Answers section at the end of the
guide.

If you experienced any difficulty completing the Revision, refer back to

the Driving Lessons in this section. Then redo the Revision.
Once you are confident with the features, complete the Record of
Achievement Matrix referring to the section at the end of the guide. Only
when competent move on to the next Section.

89 © CiA Training Ltd 2010

ECDL PowerPoint 2010 Section 5 Slide Shows

Section 5
Slide Shows

By the end of this Section you should be able to:

Select the Correct Output Format

Set up a Slide Show

Apply Slide Transitions

Run the Presentation

Print Slides, Presentations and Handouts

To gain an understanding of the above features, work through the

Driving Lessons in this Section.
For each Driving Lesson, read the Park and Read instructions, without
touching the keyboard, then work through the numbered steps of the
Manoeuvres on the computer. Complete the Revision Exercise(s) at
the end of the section to test your knowledge.

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ECDL PowerPoint 2010 Section 5 Slide Shows

Driving Lesson 62 - Output Format

Park and Read
A presentation can be given using different methods, such as on an overhead
projector, an on-screen show, or just as handouts for the audience. The output
format should be selected before the presentation is run.

Manoeuvres
1. Open the presentation Hospital. The presentation is to be
shown on an overhead projector. Select the Design tab and
click Page Setup.

2. The presentation is currently set up as an On-screen Show. Click on the

drop down list for Slides sized for.
3. Select Overhead and click OK.
4. To format the presentation for a printed
version, click Page Setup and change the
slides size setting to A4 Paper. Click OK. This
would print one slide per sheet.
5. From the Page Setup dialog box, change the
size to Letter Paper.
6. Click OK. The slide image changes slightly to indicate how it would look
when printed on Letter size paper.
7. From the Page Setup dialog box, select the Custom size option. The size
of the slide can now be defined using the Height and Width boxes. Set a
height of 20cm and a width of 10cm and click OK to see the effect.
8. Now change the format back to On-screen show (4:3) and Slide
Orientation to Landscape. Click OK. Leave the presentation open.

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ECDL PowerPoint 2010 Section 5 Slide Shows

Driving Lesson 63 - Slide Setup

Park and Read
The slide setup, e.g. the slide orientation may be changed, as well as the
orientation of the Notes Pages, Handouts and Outlines.

Manoeuvres
1. Using the presentation Hospital, with the first slide in Normal view, click
on the Design tab.
2. To change the orientation of the slides in the presentation,
click Slide Orientation.
3. Select Portrait. The slide orientation changes.

Landscape Portrait

Within the Page Setup dialog box, which can be displayed by clicking the Page
Setup button on the Design tab, there is also an option to separately change
the orientation of the Notes, handouts and outline pages, illustrated below.

4. Run the show. The slide does not fill the screen, so, while this might be
useful in some circumstances, it is not here.
5. Return the slide orientation to Landscape.
6. Leave the presentation open for the next Driving lesson

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ECDL PowerPoint 2010 Section 5 Slide Shows

Driving Lesson 64 - Setting up a Slide

Show
Park and Read
The following Driving Lessons demonstrate how to set up and run a slide show,
with transitions and timings, etc.

Manoeuvres
1. With the Hospital presentation open and the Slide pane on the left, select
the Slide Show tab and click Set Up Slide Show. The Set Up Show
dialog box appears.
2. Make selections in the dialog box opting for Show type set to Presented
by a speaker, Show slides set to All and Advance slides set to
Manually.

Note there is an option under Show slides to start and end the slide show with
specific slides, e.g. from slide 2 to slide 6.
3. Click OK.
4. Click From Beginning to start the slide show with the first slide
in the presentation. Note this is not necessarily slide 1 if a range
of slides had been specified in Show slides.
5. Click the mouse to move to the second slide. Change the mouse pointer
to the Pen using the Pointer Options menu. Use the pen to draw on this
slide. Change the pointer back to arrow.
6. Move through the rest of the slide show and at the end, click to exit, opting
to keep annotations and return to Normal view.
7. Select slide 3 of the presentation and click From Current Slide.
The show will run again but the first slide shown will be slide 3.
8. Run through the show and end it as before.
9. Leave the presentation open.

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ECDL PowerPoint 2010 Section 5 Slide Shows

Driving Lesson 65 - Slide Transition

Park and Read
A transition is a special effect that controls how one slide changes to the next.
It refers to the whole slide whereas animation applies to the individual text or
objects on a slide.

Manoeuvres
1. In Normal view, click on the Title slide of the Hospital presentation and
select the Transitions tab.
2. A range of available transition effects are displayed in the Transition to
This Slide group.

3. Click on any effect. A demonstration of the effect is shown. Try a few

different effects to see what they do. Click the More button to expand the
display.
4. Select the effect Ripple. In the Timing group, change the duration
to 02.00, select some sound if required and make sure the On
Mouse Click box is checked. The Title slide now has its transition
effect defined and has a star symbol next to it in the Slides pane to
indicate this.
5. Click on the second slide and choose a different transition from the list.
6. Apply transition effects to the rest of the slides (use Apply to All if the
same transitions are to be used on each slide).

To remove a transition, select the transition None from the Ribbon.

7. Select the first slide then click on the Slide Show button, , to run
the slide show. Click the mouse button to move from one slide to the next.
8. Select the first slide in Slide Sorter view.
9. Display the Transitions tab. To change the transition, select the Clock

effect, , from the Transition to This Slide group with a Duration of

02.00 and select to Apply to All.
10. Run the slide show to see the new effects.
11. Save the presentation as Transitions and close it.

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ECDL PowerPoint 2010 Section 5 Slide Shows

Driving Lesson 66 - The Presentation

Park and Read
Assume that the presentation is now complete. All that remains now is to
practise slide navigation and then to print the slides, handouts and notes, etc.

Manoeuvres
1. Open the Section5 presentation and display the Slide Show tab.
2. The slides in the presentation are to be advanced manually using the
mouse button. Click the Set Up Slide Show button.
3. Make sure the Advance slides setting in the Set Up Show dialog box are
set so that the slides are advanced manually and timings are disabled.
Click OK.
4. The Slide Show button, , in the lower right of the window, starts the
slide show from the currently selected slide. To start the presentation with
the third slide, select slide 3 before clicking to start the slide show.
5. Press <Esc> to end the show. Slide 5 is not to be viewed during
this presentation, hide it by selecting the slide first and then
clicking on Hide Slide from the Set Up group. Notice the icon in
the Slides pane, .
6. Run the show from slide 1 and notice that slide 5 will not appear.
7. To view slide 5 in future presentations, select the slide, then click Hide
Slide to switch off the feature.
8. Run the show again from slide 1, but do not move on.
9. Move the mouse pointer to the bottom left hand corner of the slide to
reveal a popup toolbar (only the currently selected button may be visible
at one time).
Slide navigation
arrows

Arrow and highlighting options Navigation menu

10. Click the Navigation menu button. View the slide options and select Go
to Slide.
11. Select the slide 5. The show will jump to that slide.
12. Display the popup toolbar again, and explore the other options.
13. Exit the show by pressing <Esc> and leave the presentation open.

95 © CiA Training Ltd 2010

ECDL PowerPoint 2010 Section 5 Slide Shows

Driving Lesson 67 - Printing

Park and Read
In PowerPoint you can print out slides, notes pages, outlines and handouts in
various formats. When printing slides, there is the choice of whether to print All
the slides, just the Current slide or just the specified Slides.

The print screen includes a Print Preview view which shows how the current
slide will appear when printed. Using this instead of actually printing whenever
possible will save paper.

Manoeuvres
1. In any view, click the File tab and select Print or use the key press <Ctrl
P>. The Print screen is displayed. This shows a list of print options and
settings on the left and a preview of the current slide on the right.

2. Use the scroll bar on the right of the screen to preview each slides in the
presentation. The current slide number is indicated in the lower left of the
preview. Return to viewing slide 1.
3. Make sure the correct printer is selected in Printer. If there is a choice of
printers available, one can be selected from the drop down list.
continued over

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ECDL PowerPoint 2010 Section 5 Slide Shows

Driving Lesson 67 - Continued

4. From Settings make sure Print All Slides is selected. From Copies
select 1 then click the Print button.
5. Select the File tab and Print. In Settings, click the drop down arrow next
to Print All Slides to display more options. Select Print Current Slide.
Select 2 from Copies and click the Print button. This prints two copies of
the first slide only.
6. To print slides 2 to 4 only:, type 2-4 in the Slides box under Settings,
then click the Print button.
7. To print handouts, select the File tab and Print. In Settings,
click the drop down arrow next to Full Page Slides to display
the Print Layout options. In the Handouts section select 3
slides.
8. Display the Print Layout options again and select Notes Pages. This
produces one slide per page with notes for each slide underneath.
9. Display the Print Layout options again and select Outline. This produces
a list of all the text content of the slides.

If you do not have access to a printer, any print of the presentation can be
printed to a file instead. Check Print to file from the Printer drop down list.
Click the Print button and enter a File name in the Print to File dialog box.
Click Save.
10. Close the presentation, saving the changes.

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ECDL PowerPoint 2010 Section 5 Slide Shows

Driving Lesson 68 - Revision

This covers the features introduced in this section. Try not to refer to the
preceding Driving Lessons while completing it.

1. Open the presentation Gardens.

2. Change the orientation to portrait.
3. Set up and run the slide show.
4. Apply a different transition to each slide.
5. Print one of the slides.
6. Start the presentation on the second slide, with the last slide hidden.
7. Save the presentation as Gardens2 and close it.
8. Open the presentation Kittens.
9. Apply a different transition effect to each of the slides.
10. Run the slide show.
11. Print out the current slide.
12. Print out handouts showing 4 slides per page.
13. Save the presentation as Cats.
14. Close the presentation.
15. Close PowerPoint.

If you experienced any difficulty completing the Revision, refer back to

the Driving Lessons in this section. Then redo the Revision.
Once you are confident with the features, complete the Record of
Achievement Matrix referring to the section at the end of the guide.

98 © CiA Training Ltd 2010

ECDL PowerPoint 2010 Module 6 Presentation

Answers
Driving Lesson 9
Step 2 Blank presentation, Recent templates, Sample templates, Themes,
My templates, and New from existing.
Step 3 Classic Photo Album, Contemporary Photo Album, Five Rules.
Step 5 3 by default.
Step 6 Save, Can’t Undo and Can’t Repeat.
Step 7 Not available to use at present.
Step 8 The Ribbon contains groups of buttons which are used to access the
most common commands.
Step 9 The Review tab.
Step 12 Preferences are basic option settings.
Step 16 3, Start Slide Show, Set Up and Monitors.

Driving Lesson 10
Step 4 a) New Slide
b) Format Painter
c) Text Shadow
d) Save
e) Bullets
f) Microsoft PowerPoint Help

Driving Lesson 61

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ECDL PowerPoint 2010 Module 6 Presentation

Glossary
Alignment The arrangement of text or objects in relation to the
slide or text box, e.g. left, centre, right, top, bottom.

Animation Special effects which make text and other objects

appear to move on screen.

Arrange Position overlapping objects in relation to each other.

They can be brought forward or sent backward, placed
on the top or bottom of the pile.

Background The colour of the slide.

Copy Create a duplicate of an object or text. Used when the

copied item is to be duplicated.

Custom Animation Applying animation effects to individual objects on a

slide and specifying their operation.

Cut Remove an object or text. Used when the cut item is to

be moved somewhere else.

Flip Move an object as if it is reflected, e.g. left becomes

right, or top becomes bottom.

Footer Text or numbers appearing at the bottom of the slide,

notes page or handout.

Formatting Changing the appearance of text, graphics, etc.

Header Text or numbers appearing at the top of the slide, notes

page or handout.

Import Bring a file into a presentation from another application.

Object Item on a slide, e.g. drawn shape, image, chart, text

box, table.

Orientation Which way up the slide/handout is: Portrait or

Landscape.

Output Format How the presentation is to be given, e.g. on screen or

using an overhead projector.

Page Setup Allows the size and orientation of slides to be changed.

Paste Used after Cut or Copy to position the item (move or

duplicate).

PowerPoint Options Basic program settings, which can be changed.

Presentation A collection of slides used by a speaker as a visual aid.

Rotate Move an object clockwise or anticlockwise about its

axis.

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ECDL PowerPoint 2010 Module 6 Presentation

Glossary
Save Keep a permanent copy of your work on the hard or
floppy drive of the computer.

Slide Layout The type of slide, e.g. Bulleted List, Title Only, Chart
and Text, etc.

Slide Master This view is for adding items that are to appear on all
slides in a presentation.

Slides Make up the presentation, each refers to a specific

area.

Slide Show A preview of the presentation, with all effects, sounds,

etc.

Tabs Contain buttons (icons) in groups to perform tasks

quickly.

Text Effects Formatting such as bold, italic, shadow, superscript.

Themes PowerPoint contains many of these pre-set designs for

slides. Applied to all slides.

Transition How one slide moves to the next.

Views Different ways of looking at slides.

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ECDL PowerPoint 2010 Module 6 Presentation

Index
Alignment, Text 46 Lines 85
Animation Drawing 76
Effects 54 Manipulating Objects 80
Preset 53 Master Pages 57
Arrange Objects 82 Normal View 23
Bullets 48 Notes Page View 29
Case, Text 46 Objects
Charts 72 Arranging 82
Adding Labels 75 Charts 72
Formatting 73 Clip art 66
Clip art 66 Drawing 76

Closing PowerPoint 19 Flip 79

Closing Presentations 33 Formatting 77

Colouring 39, 85 Group 84

Images 66, 67, 68
Copy 51
Lines 85
Cut 49
Manipulating 80
Drawing on Slides 76
Rotate 79
Effects, Text 45
Opening Presentations 34
Exit 19
Organisation Charts
Font 43
Creating 63
Footers 59
Modifying 79
Formatting 42
Outline View 26
Alignment 46
Output Format 92
Case 46
Pages, Master 57
Charts 73
Paste 49, 51
Effects 45
Preferences 17
Font 43
Presentations 11
Objects 77
Creating 11, 36
Spacing 46
Closing 33
Handouts
Designs 11, 36
Printing 97
New 35
Headers 59
Opening 34
Help 15
Printing 97
Images
Save 31
Animating 68
Printing 97
Inserting 66
Quick Access Toolbar 14
Importing 86
Redo 44
Manipulating 67
Resizing Objects 80

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ECDL PowerPoint 2010 Module 6 Presentation

Revision Spacing, Text 46

Getting Started 20, 21 Spell Checker 56
Formatting 60, 61 Spreadsheets 71
PowerPoint Objects 87 - 90 Standard Animation 53
Slide Shows 97, 99 Starting PowerPoint 9
Slides & Presentations 40, 41
Tables 69
Ribbon 10, 12
Text
Rotate or Flip Objects 79
Alignment 46
Saving Presentations 31 Effects 45
Screen 10 Formatting 43
Setup, Page 92 Size 43
Size, Text 43 Themes 11
Slides Transition 95
Add 37 Undo 44
Delete 37 Views 23
Layout 38 Normal 24
Navigation 96 Notes Page 29
New 37, 38 Outline 26
Setup 93 Slide 25
Transition 95 Slides 26
Slide Show Slide Sorter 28
Running 30 Slide Show 30
Setting Up 94 Zoom Control 24, 28
Slide Sorter View 28
Slides View 26

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ECDL PowerPoint 2010 Module 6 Presentation

Record of Achievement
Matrix
This Matrix is to be used to measure your progress
while working through the guide. This is a learning
reinforcement process; you judge when you are
competent.

Tick boxes are provided for each feature. 1 is for no

knowledge, 2 some knowledge and 3 is for
competent. A section is only complete when column
3 is completed for all parts of the section.

For details on sitting ECDL Examinations in your

country please contact the local ECDL Licensee or
visit the European Computer Driving Licence
Foundation Limited web site at http://www.ecdl.org.

104 © CiA Training Ltd 2010

ECDL PowerPoint 2010 Module 6 Presentation

Tick the Relevant Boxes 1: No Knowledge 2: Some Knowledge 3: Competent

Section No Driving Lesson 1 2 3

1 Getting Started 1 Starting PowerPoint
2 The PowerPoint Screen
3 Presentations
4 The Ribbon
5 The Quick Access Toolbar
6 Help
7 Preferences
8 Closing PowerPoint

2 Slides & Presentations 11 Views

12 Slide View
13 Slides and Outline View
14 Slide Sorter View
15 Notes Page View
16 Slide Show
17 Saving a Presentation
18 Closing a Presentation
19 Opening Presentations
20 New Presentations
21 Creating a Presentation
22 Adding and Deleting Slides
23 Changing Slide Layout
24 Background Colour

3 Formatting 27 Formatting: Font & Size

28 Undo and Redo
29 Applying Text Effects
30 Alignment, Spacing & Case
31 Bullets
32 Cut & Paste
33 Copy & Paste

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ECDL PowerPoint 2010 Module 6 Presentation

Tick the Relevant Boxes 1: No Knowledge 2: Some Knowledge 3: Competent

Section No Driving Lesson 1 2 3

3 Formatting (continued) 34 Animation
35 Animation Effects
36 Spell Checking
37 Master Pages
38 Headers & Footers

4 PowerPoint Objects 41 Organisation Charts

42 Modify Organisation Chart
43 Inserting Images
44 Manipulating Images
45 Animating Images
46 Tables
47 Spreadsheets
48 Charts
49 Formatting Charts
50 Adding Chart Labels
51 Drawing & Objects
52 Formatting Drawn Objects
53 Rotate or Flip Objects
54 Manipulating Objects
55 Arranging Objects
56 Grouping Objects
57 Colours and Lines
58 Importing Images

5 Slide Shows 62 Output Format

63 Slide Setup
64 Setting Up a Slide Show
65 Slide Transition
66 The Presentation
67 Printing

106 © CiA Training Ltd 2010