Capstone Project

On
Daily Cash Flow
Management

Submitted by:
Deepak Kalway
7470070049
B.Tech(hons)IT-MBA
 Contents

 Introduction
 Cash flow forecasts and transactions.
 Setting up cash flow forecasts
 Entering “what if?” cash flow transactions
 Troubleshooting
 Inquiries and reports
 Using the Cash Flow Calendar window
 Transaction inquiry using Cash Flow Explorer

Introduction
You can use Cash Flow Management to predefine an opening
balance for a forecast, based on a single cash management
transaction or a specific General Ledger account balance.
You also can base a forecast on one or more checkbook
balances with or without work/adjust transactions, such as
deposits, payments, and reconciliation adjustments that are
not part of the checkbook balance.
You also can use Cash Flow Management to complete the
following tasks:
•Create an unlimited number of cash flow forecast
definitions
•Forecast cash flows in different ways
•Create scenarios without actually recording transactions
•Summarize daily inflows and outflows of cash in the
calendar window
•View the summary of any given day’s cash inflow and
outflow
•Obtain weekly—detailed or summary—and monthly
calendar reports

Cash flow forecasts and transactions

You can create and keep an unlimited number of cash flow
forecast definitions. The cash flow forecasts that you define
will be displayed in the Cash Flow Calendar and the Cash
Flow Explorer.
“What if” transactions let you see what effect actual
transactions will have on your cash flow.
This information is divided into the following sections:
•Setting up cash flow forecasts
•Entering “what if?” cash flow transactions
•Troubleshooting

Setting up cash flow forecasts

The Cash Flow Forecast window is divided into four main
sections: Financial, Sales, Purchasing, and General. You will
use these sections to customize your cash flow forecast as
follows:
Financial This section specifies the opening balance of your
forecast. Choose checkbook ID balance(s), a flat amount,
and/or a General Ledger account balance.
Sales This section specifies whether your forecast will include
transactions from Receivables (Open and/or Work) and/or
Sales Order Processing documents.
Purchasing This section specifies whether your forecast will
include transactions from Payables (Open and/or Work)
and/or Purchase Order Processing documents
General This section specifies whether your forecast will
include Cash Flow Transactions and the number of weeks the
Explorer Reports will display

To set up cash flow forecasts:

1.Open the Cash Flow Forecast window.(Microsoft Dynamics
GP menu>> Tools >> Setup >> Financial >> Cash Flow
Forecast

2.Enter or select a Forecast ID.

 3.To save this Forecast ID as the default forecast, mark the
Default option. The default forecast appears in both the
Cash Flow Calendar and the Cash Flow Explorer. You can
change the default forecast at any time, by selecting
another Forecast ID and making it the default.
If you create multiple forecasts, it is recommended that you
select one as the default forecast. If you do not select a
default, Cash Flow Management automatically selects the
first forecast as the default.
4.Enter a description for the Forecast ID selected.
5.To include an opening balance in your forecast, mark the
appropriate options. You may include a specific amount, an
account balance, and/or the balance of one or more
checkbooks

Select the checkbook IDs that you wish to include. To mark

all checkbooks, mark the All check box. To unmark all
checkbooks, unmark the All check box.
If Multicurrency Management is registered, you must enter
an exchange rate and select either the Multiply or Divide
method for any non-functional currency checkbooks
 selected. Cash Flow Management will use this information
to convert the non-functional currency checkbook balance
into your functional currency. Functional currency
checkbook IDs do not require an exchange rate.
To include deposits, payments, and reconciliation
adjustments that are not part of the Checkbook ID balance,
mark Include Work/Adjustment Transactions (only
available for marked checkbooks).
If Bank Reconciliation is registered, payments or deposits
received with Sales documents will be displayed as
negative values in the Calendar and Explorer. Cash Flow
Management works this way to prevent doubling up these
amounts which may already be included in the forecast ID
if the checkbook including these deposits is marked.
If you enter individual transactions to your general ledger,
as in Quick Journal entries for example, these transactions
will not follow through to your checkbook and will not be
included in Cash Flow Management forecasts. Always post
transactions directly to your checkbook to avoid creating
this situation.
6.To include Receivables Management transactions in your
forecast, mark the appropriate options. You may include
Open (posted) transactions and/or Work (unposted)
transactions. Open transactions will include scheduled

payments
7.To include Sales Order Processing Documents—orders,
back orders and unposted Sales Order Processing invoices
and returns, mark the Sales Order Processing Documents
option

To include all non-expired quotes, mark the Include Quotes

option (available only if you include Sales Order
Processing Documents).
8.If you included Receivables Management transactions
and/or Sales Order Processing Documents, select one of the
following date options for the system to calculate the expected
cash inflow:

Using the Cash Flow Calendar window

The Cash Flow Calendar displays inflows and outflows based
on the default forecast you set up in the Cash Flow Forecast
window. You can use the Cash Flow Calendar to scroll to
different months, or to open to a specific day and view your
transactions.
In the Cash Flow Calendar, outflows appear in red, inflows
appear in blue, and the balance to date is shown in black.
To use the Cash Flow Calendar window:
1.Open the Cash Flow Calendar window.(Inquiry >>
Financial >> Cash Flow Calendar)

2.To view the cash flow forecast for a different month, use
the Go To button on the window toolbar.
 •To view the cash flow forecast from the previous or next
month, click the forward or back arrow.
•To view a specific month’s forecast, click the Go To
button between the arrows. The CFM Calendar Month
window opens. From the month drop-down list, select a
month. Change the year if necessary and then choose
OK.

3.To print the entire month as displayed, click the Print

button.
4.To view the detail for a specific day, move the cursor over
the date and click; the Cash Flow Explorer will appear listing
the transactions for the day you selected.
5.If you make changes to your forecast while the Calendar
window is open, click the Refresh button to see the resulting
data changes in the open Calendar window.