Qatar General Electricity & Water Corporation

Tender No. GTC/899/2017

Afjat Muaither RPS & Associated Pipelines

GTC/899/2017 1|13 Appendix B- Preamble

 Qatar General Electricity & Water Corporation
Tender No. GTC/899/2017
Afjat Muaither RPS & Associated Pipelines

Table of Content

Section (1) Preamble

1. Notes on Pricing
2. Terms of Payment
3. Performance and other Bank Guarantees Bond
4. Liquidated damages

Section (2) Bills of Quantities

Bill no. 1 – Preliminaries and general requirements

Bill no. 2 – Site works at Afjat Muaither RPS

Bill no. 3 – New reservoir 18 MIG capacity at Afjat Muaither RPS

Bill no. 4 – New pump house at Afjat Muaither RPS

Bill no. 5 – Electrical works for new pumping station at Afjat Muaither RPS

GTC/899/2017 2|13 Appendix B- Preamble

 Qatar General Electricity & Water Corporation
Tender No. GTC/899/2017
Afjat Muaither RPS & Associated Pipelines

Section (1) Preamble

1. Notes on Pricing
2. Terms of Payment
3. Performance and other Bank Guarantees Bond
4. Liquidated damages

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 Qatar General Electricity & Water Corporation
Tender No. GTC/899/2017
Afjat Muaither RPS & Associated Pipelines

1. Notes on Pricing
Tenderers shall read the following prior to quoting their rates and completing the
Schedule of Prices (SOP).

1.1 The Contract Price as stated on the Grand Summary in the BoQ and Form of Agreement
for the delivery of all works, materials, services and all other activities and obligations
required for full compliance with the Scope of Work detailed within the Tender
Documents shall be classified as follows:
 Items in BOQ’S 1 to 5 are fixed lump items that are not subject to final
measurements but to variation only
 The Bills of Quantities included in “Appendix B” of the Tender documents contain
quantities which are indicative and for guidance only to assist the Tenderer in the
preparation of the Tender and complete the evaluation of the Bill of Quantities to
determine the Contract Price.

1.2 The Contract Price is deemed to be the full and complete compensation for the Works
of the Contract and all of the obligations hereunder in accordance with the terms and
Conditions of the Contract. For the details of Works to be provided, reference should be
made to the General Conditions of Contract, Scope of Works, Contract Specification,
Tender Drawings, Bill of Quantities and all other Tender Documents. The Contractor
shall include and consider in his rates any additional works that may not be mentioned
in the BoQ's but considered necessary for best operation and to comply with latest
standards. The Contractor shall be responsible for the design, supply and installation of
such works without additional cost and without time extension of the contract
completion date.

1.3 The individual rates included in the Schedule of Prices shall remain fixed through the
Contract period.

1.4 The Tenderer shall be deemed to have made his own assessment of all quantities and to
have made due allowance in his rates for the actual quantities required for Completion
of the Works. No claim for adjustment due to inaccuracy of the Tender Bills of
Quantities shall be accepted.

1.5 The rate quoted by the Contractor against each item in all BoQ's shall include total cost
of supply, transportation, storage, installation, testing, commissioning, putting into
commercial operation, handing over, maintaining and all other obligations required up
to the end of the Guarantee Period.

1.6 On completion of detailed design, the Contractor shall prepare an amended BoQ’s based
upon the approved detailed design drawings. This revised and amended BoQ’s shall be
used for the purpose of Interim Valuation of the works only, no alteration to the Lump
Sum Price arising from an increase or decrease in quantities shall be accepted by
Kahramaa.

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 Qatar General Electricity & Water Corporation
Tender No. GTC/899/2017
Afjat Muaither RPS & Associated Pipelines

1.7 Works shown on the Tender Drawings but not mentioned in the Specification, or
conversely, described in the Specification but not shown on the Drawings, will
nevertheless be deemed to be included in the Contract Price in the same manner as if
they had been expressly shown on the Drawings and/or described in the Specification.

1.8 Kahramaa has the right to request the Contractor to submit price break down for any
BoQ item and the Contractor shall submit the same for Kahramaa approval.

1.9 All BoQ Items including optional items (if any) shall be accounted for and priced in the
tender offer. Where the Contractor considers that the BoQ item is adequately covered
by another BoQ item or requires no additional cost he shall insert the word “included”
to indicate that no cost is associated to this BoQ item. Where no specific entry is made
against a rate or price within the BoQ’s it will be deemed to be covered in the rates or
prices for other items contained within the BoQ’s.

1.10 All BoQ’s pages shall be summed and the appropriate values transferred to the Grand
Summary Page. The Grand Summary Total shall be considered as the Lump Sum Price
Offer for the Contract and shall appear on the Form Of Tender as the same.

1.11 The Lump Sum Price Offer shall be deemed to include all Contractual Obligations
including but not limited to the following:

 Performance Bond and Insurances.

(The Contractor shall be required to extend the Value & Validity of the
Performance Bond and Insurances at his own cost to cover all delays to the
Contract Completion, regardless of whether the delay is arising from any
Variation to the Original Contract or from his own performance.)
 Provision & Maintenance of Site Offices as Specified.
 Provision of all Office Equipment & Stationery for the Engineer or his
Representatives) for the full duration of the Contract.
 Provision & Maintenance of All Required Safety Equipment (Trench Safety
Barriers & Trench Notice Boards )
 Provision of PPE for the Engineer and his Representatives)
 Provision ,Maintenance & Removal of Site Sign Boards
 Provision ,Maintenance & Removal of Trench Notice Boards
 Provision, Maintenance & Calibration of all Survey Equipment
 Provision, Maintenance & Removal of Storage Facilities for Supplied Materials.
 Testing of all Materials as required by the Engineer or as Specified.
 Mobilization, Supervision & Demobilization of all required Contractor’s
personnel.
 All document submittals (Work Method Statements, Risk Assessments, Material
Submittals, Drawings, Reports etc. as Specified and required by the Contract.
 Application & Follow Up on all required Permits & Approvals (Building Permits,
Road Opening Permits, De-Watering Permits etc. as required by the Contract.)
 Preparation & Maintenance of appropriate records of Site Activity (Weekly &
Monthly Progress Reports, Photographic records, Accident Investigation &

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 Qatar General Electricity & Water Corporation
Tender No. GTC/899/2017
Afjat Muaither RPS & Associated Pipelines

Reports etc. as Required by the Contract or requested by the Engineer or his

Representatives.

1.12 Currency of Bid:

All rates, costs, charges and sum prices included in the Bills of Quantities, shall be quoted in
Qatari Riyals, and shall be fixed for the duration of the Contract. Payment shall be made
only in Qatari Riyals to a bank account of the Contractor with a local bank in Qatar.

1.13 Bringing Into Use by Areas:

The Contractor is deemed to have allowed in his pricing for all additional cost related to
working into the distinct geographical areas simultaneously and in an efficient manner
in order to meet the Completion Date as per the approved Execution Programme.

1.14 Method of Measurements:

The Contract Price as stated on the Grand Summary in the BoQ and Form of Agreement is
considered the Lump Sum Price for the delivery of all works, materials, services and
all other activities and obligations required for full compliance with the Scope of Work
detailed within the Tender Documents and will not be subject to final re-measurement.
However the following guidance shall be followed for assessment of the Contract
Interim Valuations:

1.14.1 Mechanical Works:

a)- Measurement of all items shall generally be in accordance with General and
Particular Specification. The Contractor shall quote for any plant, equipment and
services that he deems to be necessary to comply with the specifications and
satisfactory working of the plant and equipment. The Contractor shall add prices
for such items in all related Bills of the Bill of Quantities.
b)- The prices inserted against each item in the Bill of Quantities shall be applicable
and including the manufacture, painting, packing, dispatch to site and storing,
complete with all various accessories as specified. Prices also shall include for,
erection, setting to Work, testing, commissioning and all plant requirements for
these items, with all other obligations, until the final taking over of the Works.
c)- The prices of material, equipment, apparatus and their spare parts shall include
submission of inspection certificates.
d)- No payment will be made for any supplies and equipment unless the required
certificates are submitted.
e)- The prices for pipes, valves and fittings within the project site shall include
supply, erection, lining, coating or painting and polyethylene sleeves for external
protection according to Specifications, constructing of supports and anchors
where is necessary, excavation of trenches for the required depth and width in
any kind of soil including rocks, in places where pipes laid underground level,
laying and connection of cabling if necessary, testing, cleaning, refilling of
trenches and restoration of ground surface to its original condition and any other
requirements in accordance with the specification and the Manufacturers
requirements to complete the Works.
f)- The Contractor shall supply special tools and spares recommended for the
maintenance and satisfactory working of the equipment supplied for a minimum
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 Qatar General Electricity & Water Corporation
Tender No. GTC/899/2017
Afjat Muaither RPS & Associated Pipelines

period of 2 years.
g)- A metal label shall be attached to each piece of spare parts giving a suitable
description for easy identification at site.
h)- The spare parts shall be adequately protected and collectively packed in suitable
containers and shall be complete with four copies of detail schedules.

1.14.2 Electrical, Instrumentation and Control Works:

a)- The prices inserted against each item in the Bill of Quantities shall be applicable
and including the preparation of drawings, the manufacture, painting, packing,
supply and dispatch to site and storing, complete with all various accessories as
specified. Prices also shall include for erection, setting to Work, testing,
commissioning and all plant requirements for these items, with all other
obligations, until the final taking over of the Works.
b)- The Contractor in fulfillment of his obligation under the contract shall include all
items and accessories as would be required to achieve satisfactory completion of
all works as per local regulations and standard industrial practices and meeting
adequately the requirements of Kahramaa.
c)- The rate shall also include liaison with the different concerned authorities for
coordination and approval.
d)- The rates shall also include any additional items not specifically detailed to make
the plant completely operational.
e)- The rates for electrical MSB/MCC shall include but not limited to bus- bars,
circuit breakers, starters, measuring instruments, instrument transformers,
protective relays, interlocks, ... etc. as per specification and drawings. The rates
shall also deem to include internal wiring and connections; all anchor bolts,
materials and all accessories to complete the installation.
f)- The rates for lighting panel boards, distribution boards and control panels shall
include but not limited to bus-bars, circuit breakers, signal lamps...etc. as per
specification. The rates shall also include equipment mounting panels, internal
wiring and connection and all materials and accessories to complete the
installation.
g)- The rate for local isolators shall include electrical outlet, heavy duty enclosure
with the required degree of protection, handle, interlocking and all accessories.
h)- The rates for lighting fittings/luminaries shall include control gear, capacitors
whenever required, lamps, holders, internal wiring and connections, conduits,
conduit fittings, junction boxes, wiring, boxes for wall and/or ceiling outlets, final
circuits, ceiling rose, suspension rods with ceiling plates, nuts and washers
whenever required and all accessories to complete the installation
i)- The rates for switched socket shall include socket outlet, cover if required,
final circuits, wiring/cabling, conduits, conduit fittings, boxes for socket and flex
outlets, and all accessories to complete the installation.
j)- The rates for power cables shall include for all items necessary to allow for the
installation of the cables in different environments. This shall include but not be
limited to excavation and backfilling of cable trenches in any kind of soil
including rock, cable trays, draw pits, cables concrete tiles, warning tapes,
conduits, terminations, glands, sleeves, ... etc. to complete the installation. In case
of high voltage cables, the required cable termination kit shall also be included.
k)- The rates for light poles shall deem to include light poles, metal base plate,
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 Qatar General Electricity & Water Corporation
Tender No. GTC/899/2017
Afjat Muaither RPS & Associated Pipelines

concrete foundation, cut-outs, fuses/MCBs with the associated terminal board,

wires to light fittings, cable glands, lugs, terminations, lanterns, lamps, control
gear, capacitors and all other accessories to complete the installation. The rate
shall also include for painting columns with primer and two coats of alkaline gloss
paint.
l)- The rates for Telephone junction boxes (TJB) and telephone outlets shall include
wiring from the (TJB) up to the respective telephone outlet, 25 mm dia. PVC
conduits, conduit fittings, boxes for telephone outlet, telephone sockets,
interconnection, etc. and all accessories to complete the installation to Q-Tel
approval.
m)- The rates for telephone exchange shall include main distribution frame, power
supply, batteries, battery charger, operator console, wiring, connections, …etc.
and all accessories to complete the installation to Q- Tel approval.
n)- The rates for telephone cables shall include design, preparation of drawings and
all necessary items to allow the installation of the cable in different environments.
This shall include but not limited to excavation and backfilling of cable trenches
in any kind of soil including rock, ducts, hand holes, conduits and conduit fittings,
… etc. and all accessories to complete the installation to Q-Tel approval.
o)- The rates for exhaust fans shall include wiring, conduits, conduit fittings, and
boxes for electrical outlet, final circuit, and all accessories to complete the
installation as per Kahramaa regulations.
p)- The rates for window type air conditioning units shall include complete unit,
drain pipes, supports, connection to the nearest drain point, wiring, conduits,
conduit fittings, boxes for electrical outlet, final circuit and all accessories to
complete the installation as per Kahramaa regulations.
q)- The rate for roof top air conditioners shall include reciprocating compressors,
cooling and heating coils, air cooled condenser with copper tube fins, evaporator
with centrifugal fans, condenser’s propeller fans, electric motors, filters,
automatic controls, associated electric distribution board with the related cabling
and wiring and all necessary equipment for complete and proper installation.
r)- The rates for water heaters shall include wiring, conduits, and conduit fittings;
boxes for electrical outlet, final circuit and all accessories to complete the
installation.
s)- The rates for fire alarm system shall include all associated cabling/wiring,
conduits, conduit fittings, boxes for ceiling and/or wall outlets, … etc. and all
accessories for complete installation all in accordance with QCS, Section 23 and
Kahramaa HSE manuals.
t)- The rate for interconnection between FACP and ZIP shall include preparation of
drawings and all necessary items to allow efficient and proper operation of the
fire alarm system. The rate shall also include but not limited to excavation and
backfill of trenches in different environments, conduits, conduit fittings, etc., and
all accessories required to complete the installation as per local regulations.
u)- The rate for the earthing system shall include design, preparation of drawings,
supply, installation, testing and commissioning of the required earth
tapes/conductors PVC insulated (covered yellow/green), earth electrodes,
standard earth pits with test links cover, clamps and all necessary equipment for
complete and efficient installation.
v)- The Contractor shall supply all the spare parts recommended for the maintenance

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 Qatar General Electricity & Water Corporation
Tender No. GTC/899/2017
Afjat Muaither RPS & Associated Pipelines

and satisfactory working of the equipment supplied for a minimum period of two
years. The list of the proposed spares shall include unit rates and quantities and
shall be submitted by the Contractor along with the Tender.

1.14.3 Instrumentation and Control:

a)-The rate for each of the instrumentation and control items shall include supply,
installation, testing and commissioning of the complete instrumentation and
control system which will be required to be installed for safe and smooth
operation of the system and for a complete and integrated system.
b)-The Contractor may need to include additional measurements and controls that
would be necessary for trouble-free and satisfactory operation of the complete
system.
c)-The required signal and power cables, field junction boxes, communication
equipment cabinets, signal marshaling cabinet for field signals, instrument
electrical interface box and necessary erection hardware along with other
miscellaneous items, which will be required for installation following the
industrially accepted practice and for proper functioning of the system, shall form
a part of the Contractor’s scope of supply.
d)-The requirements of different types of cables, junction boxes, cabinets, electrical
instrument interface box and miscellaneous erection hardware that will be
required to complete the installation are not quantified in the attached Bill of
Quantities. However, the Contractor shall include all these items and accessories
as would be required to achieve satisfactory completion of the work as per
standard industrial practice and also meeting adequately the standard approval of
Kahramaa. This shall be applied for all the above mentioned items.

1.14.4 Ground Investigation:

a)-The unit of measurement for ground investigation items shall be the sum.

1.14.5 Earthworks:
a)- Excavation rates are deemed to include for excavation in any type of soil including
rock, surrounding and all necessary imported fill including providing suitable
supports for excavated soil sides, concrete backfill in areas of over excavation, in
soft spots, and under structures and disposal of surplus material.
b)- Excavation rates are deemed to include for working in such a manner as not to
interfere with the stability of adjacent structures and properties and keeping the
excavations free from water and sewage using suitable dewatering system whether
affected by groundwater (which may be subject to tidal influence), floods, storms or
otherwise.
c)- No extra payment will be made if the position of the works as set out will not allow
the use of mechanical plant or necessitates double handling or additional cartage of
excavated material.

2.0 Terms of Payment

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 Qatar General Electricity & Water Corporation
Tender No. GTC/899/2017
Afjat Muaither RPS & Associated Pipelines

2.1 Payments on BoQ Items:

As for pipeline works, electro mechanical, civil works, etc. payments shall be as per the
followings:

2.1.1 Design/Study Works:

Payments shall be made in full for the final approved completed BoQ item.

2.1.2 Pipeline:
a) 40% of the item rate shall be paid upon receipt of Materials/Equipment and/or
prefabricated materials, suitably stored at the Construction Site and inspected and
approved by the Engineer.

b) 15% of the item rate after completing the pipe surround.

c) 15% of the item rate after the success of the partially (Preliminary) test.
d) 10% of the item rate after backfilling and reinstatement.
e) 20% of the item rate after successful final testing, disinfecting & flushing and
acceptance of works by the Engineer.

2.1.3 Fittings/valves Works inside chambers:

a) 40% of the item rate shall be paid upon receipt of Materials/Equipment and/or
prefabricated materials, suitably stored at the Construction Site and inspected and
approved by the Engineer.
b) 30% of the item rate after successful installation of fittings/ valves.
c) 10% of the item rate after the success of the partially (Preliminary) test.
d) 20% of the item rate after successful final testing, disinfecting & flushing and acceptance
of works by the engineer.

2.1.4 RC Valve Chambers:

a) 20% of the item rate after the approved construction of the chamber base.
b) 30% of the item rate after the approved construction of the chamber walls.
c) 20% of the item rate after backfilling and reinstatement.
d) 15% of the item rate after completion of chamber concrete and metallic finishing works.
(Example: slopes, paint, ladder, cover etc.)
e) 15% of the item rate after the final acceptance of work by Engineer.

2.1.5 Civil works not specified above:

a) For Building, 20% of the item rate shall be paid upon completion of every 20% of the
item (base slab, foundation, roof slab, column, beams, walls, stairs, blocks works …..
etc.) which has been executed, inspected/tested and approved. For concrete, 7 day test
shall be considered). Finishing Item of the Building will be paid upon completion /
acceptance of finishing item at each floor.

b) For Reservoir & Pumping Station:

- 10% of the item rate for Base slab in four Instalments each is 25% after completion
which has been executed, inspected/tested and approved.
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 Qatar General Electricity & Water Corporation
Tender No. GTC/899/2017
Afjat Muaither RPS & Associated Pipelines

- 20 % of the item rate for Walls in four Instalments each is 25% after completion which
has been executed, inspected/tested and approved.
- 10% of the item rate for Columns in four Instalments each is 25% after completion
which has been executed, inspected/tested and approved.
- 30% of the item rate for Slab in incremental progress of 25% of the item rate in four
Instalments each is 25% after completion which has been executed, inspected/tested and
approved.
- 20% of the item rate after successful Hydraulic Testing and backfilling/ Waterproofing
etc.
- 10% of the item rate after Final acceptance by the Engineer of all reservoirs works

c) For excavation of reservoir and pump house:

- 5% of the item rate for depth up to 3m
- 15% of the item rate for depth of 3 m up to 6m
- 30% of the item rate for depth of 6m up to 9m
- 50% of the item rate for depth of 9 m up to required final depth

2.1.6 Electromechanical Works:

a) 50% of the item rate after supply of Materials/Equipment and/ or prefabricated material
and shall be paid upon receipt of Materials/Equipment and/or prefabricated materials,
suitably stored at the Construction Site and inspected and approved by the Engineer.
b) 10% of the item rate after erection.
c) 10% of the item rate after approved/successful pre- commissioning of work.
d) 20% of the item rate after successful final testing, and acceptance of works by the
engineer.
e) 10% of the item after the submission and final approval of O&M Manuals and as Built
Drawings.

2.2 Minimum Value of Invoices:

a) The minimum value of each monthly invoice submitted by the Contractor shall not be
less than QR. 5,000,000, (QR five Million) based on the completed and approved Works
during the month.

2.3 Retention Money:

All payments are subjected to retention of 10% of the approved invoice value.

2.4 Formats:
The Contractor’s application for payment shall be made in a standard format acceptable
to Kahramaa.

2.5 Interim Payments:

2.5.1 The Contractor shall submit at the end of each month to Water Projects Department for
approval, an Interim Valuation Statement which confirms the quantities for the partially
or completed works on the relevant form with supporting documents including approved
inspection forms which indicate that these Works have been successfully undergone the
required testing and inspection procedures and the supporting documents for material
delivery and Kahramaa Acceptance Log for Arrived Goods (KALAG) in the form of the
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 Qatar General Electricity & Water Corporation
Tender No. GTC/899/2017
Afjat Muaither RPS & Associated Pipelines

Material Status Report. All relevant forms shall be handed over to the Contractor upon the
award of the Contract.

2.5.2 Water Projects Department shall return the Interim Valuation Statement to the
Contractor with any necessary remarks or amended quantities as verified/confirmed by
Water Projects Dept.

2.5.3 On agreement of the Interim Valuation of the Works. The Contractor shall submit the
Original Invoice to :-

The Manager,
Water Projects Department,
Qatar General Electricity and Water Corporation (Kahramaa)
19th Floor, Kahramaa Main Building
Al Dafna
Doha, Qatar

2.5.4 The Interim payment shall be based on the rates and quantities entered in the Bills of
Quantities and shall be made in accordance with Article 12 of the General Condition of
Contract and Clause 6 of Appendix D. A correctly prepared and adequately supported
invoice is deemed to be paid by Kahramaa upon the expiry of forty-five (45) Calendar
days from receipt by Kahramaa Finance Department.

2.5.5 Cost of surplus materials -if any- shall be borne by the Contractor. No surplus materials
shall be returned to Kahramaa. Any amounts paid in previous payments to the Contractor
against materials which are found to be surplus shall be deducted from the item price.

2.5.6 Kahramaa has the right to suspend any of the contractor's payments should he fail to
comply with the terms and conditions of the contract or in case of failure to meet the
completion dates for all or any of the Contract's milestones listed as may be detailed in
Appendix A.

2.6 Final Payment:

2.6.1 Upon satisfactory completion of all the Works as defined under the Contract Terms and
Conditions, the final account shall be settled by Kahramaa, based on the contract price
taking into consideration any variation to the Scope of Work, after obtaining Final
Completion Certificate.
2.6.2 It should be noted that prior to releasing the Final Payment, Kahramaa requires that the
Contractor shall produce the clearance certificate from the concerned Department and any
other clearances, as may be required by the laws of Qatar.

3.0 Performance and other Bank Guarantees Bond

Amount of Tender Bond: Qrs. 3,000,000.00 (three Million Qatari Riyals)

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 Qatar General Electricity & Water Corporation
Tender No. GTC/899/2017
Afjat Muaither RPS & Associated Pipelines

Validity of Tender Bond: 150 days from Closing date Tender

Amount of Performance Bond: 10% of Contract Price
90 days after the date of issue of the Final Completion
Validity of Performance Bond: Certificate
4.0 Liquidated damages
If the Contractor fails to achieve completion by the completion dates for all or any of the
contract's milestones as detailed in “Appendix A-Scope of Work” Items 4.1, 4.2, 4.3 &
4.4, the Contractor will be liable to pay to Kahramaa liquidated damages at the rate of
0.11% of the delayed Milestone price per day or part of day delay after the Completion
Date of that milestone up to the actual completion date for each milestone as stated her-
in, up to the maximum limit of 10% of the milestone price with total maximum limit of
10% of the contract price.
Metric System and Abbreviations
- Linear meter LM
- Kilometer KM
- Gram GM
- Square meter SM
- Cubic meter M3
- Number NO
- Kilogram KG
- Qatar Riyals QR
- Millimeter MM
- Square Centimeter SC
- Ton TN
- Item IM
- Hour HR
- Lump Sum LS
- Set ST
- Each EA

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