User Manual For Attendance System
User Manual For Attendance System
Important Claim
Firstly thank you for purchasing this product, before use, please read
this manual carefully to avoid the unnecessary damage! The company
reminds you that the proper user will improve the use affect and
authentication speed.
The product described in the manual maybe includes the software which
copyrights are shared by the licensors including ZKSoftware, Except for
the permission of the relevant holder, any person can’t copy, distribute,
revise, modify, extract, decompile, disassemble, decrypt, reverse
engineering, leasing, transfer, sub-license the software, other acts of
copyright infringement, but the limitations applied to the law is
excluded.
Contents
1 Usage Instructions ............................................................................................................. 1
1.1 Recommended Usage Procedure ................................................................. 1
1.2 Use of Touch Screen .................................................................................... 1
1.3 Finger Placement ......................................................................................... 2
1.4 About Attendance ........................................................................................ 3
1.4.1 Initial Interface...................................................................................3
1.4.2 Employee authentication Modes........................................................4
1.5 About the Document .................................................................................... 6
2 Main Menu ........................................................................................................................ 7
3 User Manager .................................................................................................................... 8
3.1 Add user....................................................................................................... 9
3.1.1 Entering a User PIN.........................................................................10
3.1.2 Entering a Name ..............................................................................10
3.1.3 Registering a Card ...........................................................................10
3.1.4 Registering the Fingerprints.............................................................10
3.1.5 Registering a PWD ..........................................................................11
3.1.6 Setting the Right ..............................................................................11
3.2 Management User.......................................................................................12
3.2.1 Search User......................................................................................12
3.2.2 Search Attendance Record ...............................................................13
3.2.3 Edit User ..........................................................................................13
3.2.4 Delete User ......................................................................................14
3.2.5 Add User ..........................................................................................14
4 System Set .......................................................................................................................15
4.1 Date/Time ...................................................................................................15
4.2 Regional Settings........................................................................................15
4.3 Volume........................................................................................................16
4.4 Calibration Screen ......................................................................................16
4.5 Data Management.......................................................................................17
4.6 Firmware Upgrade......................................................................................17
4.7 Calibrate finger sensor................................................................................18
4.8 Power Manager...........................................................................................18
5 Search Record..................................................................................................................19
6 Daylight Saving Time .....................................................................................................19
7 WorkState Automatic Transfer .......................................................................................20
8 USB Disk Management ..................................................................................................21
8.1 Download Date ...........................................................................................21
8.1.1 Download Attendance Data .............................................................21
8.1.2 Download User Data........................................................................21
8.2 Uploading Data...........................................................................................22
9 System Information .........................................................................................................22
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User Manual for Attendance System
Appendix ............................................................................................................................23
Appendix 1 T9 input method ............................................................................23
Appendix 2 Keyboard Description ...................................................................25
Appendix 3 Statement on Human Rights and Privacy ......................................26
Appendix 4 Environment-Friendly Use Description ........................................27
II
1 Usage Instructions
1 Usage Instructions
1.1 Recommended Usage Procedure
Step 1: Power on the device.
Step 2: Register a user (including the fingerprint, password, or card), and assign
authorities to the user.
Step 3: Authenticate the user, and check whether the registered fingerprint, password,
or card is available.
Step 4: Check whether the device time is accurate. If yes, the device can record the
attendance .
Step 5: At the end of each month, download the attendance records for query, card
re-signature, and statistics reporting.
When the touch screen is less sensitive to the touch, you can perform screen
calibration through menu operations. Press [Menu] → [System Set] →
[Calibration Screen] on the screen and a cross icon will be displayed. After you
touch the center of the cross at five locations on the screen correctly, the system
automatically returns to the main menu. Press [Return] to return to the initial
interface. For details, see 4.4 Calibration Screen in this manual.
Smear or dust on the touch screen may affect the performance of the touch screen.
Therefore, try to keep the screen clean and dust-free.
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User Manual for Attendance system
Slanting Off-center
Please enroll and verify your fingerprint by using the proper finger placement
mode. We shall not be held accountable for any consequences arising out of
the degradation in verification performance due to improper user operations.
We shall reserve the right of final interpretation and revision of this document.
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1 Usage Instructions
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User Manual for Attendance system
Figure 1 Figure 2
When the device prompts " Please try again " (as shown in Figure ), it indicates
that the authentication is failed.
(2) 1:1 fingerprint authentication (PIN plus fingerprint)
Compare the current fingerprint read by the finger sensor with the fingerprints
associated with the user number that is entered through the keyboard.
Step 1: Enter the PIN of the person to be authenticated on the initial interface
through the keyboard, as shown in the right figure.
Step 2: Have the fingerprint read by the finger sensor
correctly.
Step 3: When the device prompts " Thank you ", it
indicates that the authentication is complete.
When the device prompts " Please try again ", it
indicates that the authentication is failed . The device
allows the user to retry twice. If two retries fail, it
returns to the initial interface .
Password Attendance
Step 1: Enter the PIN of the person to be authenticated
on the initial interface through the keyboard, and press
the “ ENTER ” key.
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1 Usage Instructions
Step 2: When the device displays the authentication interface as shown in Figure ,
it indicates that the PIN is invalid or the employee with the PIN does not register
his/her password.
Figure 1 Figure 2
Step 3: If the device displays the interface as shown in Figure , input the
password.
Step 4: When the device prompts " Thank you ", it indicates that the authentication
is complete.
When the device prompts " Incorrect password ", it indicates that the
authentication is failed .
Card Attendance
Compare the current card number sensed in the sensing area with all card numbers
registered in the device.
Step 1: Swipe the card in the sensing area, and then move the card if the card is
sensed successfully.
Step 2: When the device prompts " Thank you ", it indicates that the authentication
is complete.
Step 3: If the device shows " Identification failed ", it indicates that the card is not
registered.
Note: The card sensing area is around the finger sensor.
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User Manual for Attendance system
6
2 Main Menu
2 Main Menu
On the initial interface, click [Menu] to open the main menu, as shown below.
User Manager: Browse the employee information (including the PINs, names,
fingerprints, cards, passwords, and authorities), add, edit or delete basic information
about the employees, and query the users and attendance records.
System Set: Set the related system parameters (including date/time, area, sound
volume, and touch screen) and perform data management, so that the functions and
display of the device cater to actual needs maximally.
Search Record: The function allows an employee to query the attendance records
saved in the device.
Daylight Saving Time: In a specific period, you can switch the system time forward
by one hour, and switch the system time backward to the standard time in another
specific period.
WorkState Automatic Transfer : At the time specified by a user, the device
automatically switches the workstate. The current workstate is displayed on the
initial interface.
USB Disk Management: Use a USB disk to import the user information and
attendance data saved in the device to the related software or import the user
information to another fingerprint device.
System information: Query the storage information and version information of the
current device.
Power Manager : Set the power supply scheme and timing sleep parameters of the
device.
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User Manual for Attendance system
3 User Manager
The basic information about users includes fingerprints, passwords, and
management authorities. If personnel changes occur to an employee, the related
information on the system should be changed accordingly. Therefore, the system
allows you to add, delete, query, and modify the user information.
On the main menu, click [User Manager] to enter the User Manager interface.
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3 User Manager
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User Manual for Attendance system
☺ Note: The card sensing area is in the area around the finger sensor.
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3 User Manager
Place the same finger on the fingerprint sensor for three consecutive times correctly.
Then, the system gives the prompt information.
To register your fingerprints continuously, press the key by another finger. After the
registration is complete, click the [Cancel] key or press “ESC” key on the keyboard
to return to the previous interface. The device displays the current number of
registered fingerprints.
Enter a password as instructed. Move the cursor to the Confirm Password input
box and enter the password again to confirm it. Click [OK] to save it or click
[Cancel] to cancel it.
After you save the password successfully, the device displays the screen,
indicating that the password has set.
Directly click the Normal user or administrator to be set in the selection box.
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User Manual for Attendance system
The above interface displays users’ PINs, names, card numbers, fingerprints, and
passwords. Click the Pull-down key. Then, the Pull-down list displays five operation
menu options: Search User, Search Attendance Record, Edit User, Delete User,
and Add User.
Click the desired menu options.
Enter the PIN or name of the employee to be queried, and click the [OK] key. If the
employee is found, the system automatically places the blue cursor to the employee.
If the employee is not available, the system returns to the user list.
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3 User Manager
3.2.2 Search Attendance Record
When querying the registered information (for example, fingerprints) of an
employee, the administrator can query the employee’s attendance records of the
current month.
On the Management User interface, press the “ ” and “” keys or use Search
User to locate the blue cursor at the user to be queried. Click Search Attendance
Record in the pull-down list and then query the selected employee’s attendance
records of the current month.
Press the “ ” and “” key to view the attendance records line by line. View the
details by pulling the sliding bar at the lower part or on the right side of the window.
Click the [ X ] key on the screen or press the “ESC” key to return to the
Management User interface.
You can modify the user information stored in the device. For example, a registered
fingerprint is unavailable and you need to register fingerprints again or register a
password and card, enter the Edit User interface.
On the Management User interface, press the “ ” and “” keys or use Search
User to select the employee to be edited. Select [Edit User] in the pull-down list
and then the system displays the registered information of the user.
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User Manual for Attendance system
The PIN is not modifiable. Other operations are similar to those for Add User. You
can register fingerprints or cards again. If no password is available or the password
needs to be changed, click [PWD]. The user’s authorities can be modified.
Click the [OK] key to save the edited information and return to the Manage User
interface, or click the [Cancel] key or press the “ESC” key on the keyboard to
cancel the edited information and return to the Manage User interface.
Click the desired operation option. If the user has no name, fingerprint, or password,
the corresponding items are not operable. Click the [Cancel] key or press the
“ESC” key on the keyboard to return to the Management User interface.
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4 System Set T
4 System Set
Set the system parameters correctly so that the functions and display of the device
cater to users’ needs maximally.
4.1 Date/Time
To ensure the accuracy of the recorded attendance , you must set the time and date of
the device correctly. Enter the Date/Time interface.
After setting the information, click [OK] to save the setting and return to the
previous interface, or click [Cancel] or press “ESC” on the keyboard to cancel the
setting and return to the previous interface.
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User Manual for Attendance system
Click the [OK] key to save the edited information and return to the System Set
interface, or click the [Cancel] key or press the “ESC” key on the keyboard to
cancel the edited information and return to the System Set interface.
4.3 Volume
On the interface, you can enable/disable the voice prompt function and change the
sound volume of the system.
Click the [OK] key to save the edited information and return to the System Set
interface, or click the [Cancel] key or press the “ESC” key on the keyboard to
cancel the edited information and return to the System Set interface.
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4 System Set T
Calibrate the touch screen as instructed. Press the “ENTER” key on the keyboard
to end the new settings, or press the “ESC” key on the keyboard to reserve the
original settings.
Click the options to be operated. The device prompts whether you want to continue
the current operation. Click [Yes] or press “ENTER” to delete the data. The deleted
data is irrecoverable. Click [No] or press “ESC” to exit the current operation and
return to the Data Management interface.
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User Manual for Attendance system
Insert the USB disk to the USB disk slot. Click Firmware Upgrade. Then, the
system decompresses the upgrade file package in the USB disk to the firmware
directory. The device automatically identifies the upgrade files and upgrades the
firmware. If the upgrade succeeds or fails, the system gives the corresponding
prompt. After the system is restarted, the upgrade takes effect.
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5 Search Record
5 Search Record
The administrator can query the attendance records of a certain employee in a
specific period by entering his/her PIN, end date, and begin date.
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User Manual for Attendance system
☺ Note: If the begin month of the Daylight Saving Time is larger than the end
month of the Daylight Saving Time, it indicates that the Daylight Saving
Time spans two years, For example, the begin time is 4:00 of 2007-9-1, and
the end time is 4:00 of 2008-4-1.
After the user sets the WorkState Automatic Transfer in a week, the system checks
whether the workstate needs to be switched by minutes. When the user saves the
settings, the saving operation of the same day or same time does not take effect.
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8 USB Disk Management
Save all user information and fingerprints in the device to a USB disk.
Operating instructions:
Insert a USB disk to the USB slot of the device, and select [Download User Data].
After user data is downloaded successfully, you can see the user.dat file and
template.dat file in the USB disk.
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User Manual for Attendance system
9 System Information
Through the System Information option, you can query the storage information and
version information of the current device.
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AppendixT
Appendix
Appendix 1 T9 input method
The T9 input method is the intelligent input mode, which is famous for high input
efficiency. The device supports to input numbers, English characters, and symbols.
On the input panel, the number keys (2 to 9) have three or four English letters, for
example, the number key 2 has three letters including A, B, and C. For T9 English
input, the English letters are inputted in an alphabetical order. Press the
corresponding number key once. Then, the program automatically displays all letters
on the key, and you can click the desired letter. For the T9 input method, you can
click the [*] key to input symbols. Through the T9 input method, you can input
names and numbers.
Take an example for the T9 English input: Input " John ".
Step 1 : Press the “F” key to enter the panel about the T9 input method, and then
press the keys [0~9] to switch between numbers and English. Select English.
Step 2 : Click the key [ 5JKL ] that have the letters " J " . Then the text box displays
the available english letters , as shown in Figure . If finding the desired letter " J "
on the screen, click it directly, as shown in Figure . If you enter an incorrect letter ,
click the [#Clear] key to clear it .
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User Manual for Attendance system
Figure 1 Figure 2
Step 3 : To continue select letters, repeat the above steps. Click [Enter] to save the
selected English characters, or click [ESC] to cancel the selected characters and exit
the T9 input method.
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AppendixT
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User Manual for Attendance system
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AppendixT
· The Environment Friendly Use Period (EFUP) marked on this product refers
to the safety period of time in which the product is used under the conditions
specified in the product instructions without leakage of noxious and harmful
substances.
· The EFUP of this product does not cover the consumable parts that need to
be replaced on a regular basis such as batteries and so on. The EFUP of
batteries is 5 years.
Adapter × ○ ○ ○ ○ ○
Screws ○ ○ ○ × ○ ○
○:Indicates that this toxic or hazardous substance contained in all of the homogeneous
materials for this part is below the limit requirement in SJ/T11363-2006.
×:Indicates that this toxic or hazardous substance contained in at least one of the
homogeneous materials for this part is above the limit requirement in SJ/T11363-2006
Note: 80% of the parts in this product are manufactured with non-hazardous
environment-friendly materials. The hazardous substances or elements contained cannot be
replaced with environment-friendly materials at present due to technical or economical
constraints.
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