LAPTOP SECURITY POLICY MANUAL

INTRODUCTION

Introduction This document serves to outline The Company's policy on the use and storage of your laptop. This is
intended to minimize The Company's exposure to information security risk as well as increase the user's personal safety
and safeguard the company's hardware investment.

Portable computing equipment is not just stolen to be resold; it is also stolen for the information it contains. Information
about customers, employees and payments, and commercially sensitive data can all be of value to a thief. In the wrong
hands, the information on your PC equipment could be a risk to The Company. The Company relies heavily on its ability
to access up-to-date and complete business information; the loss or unauthorized modification of data on portable devices
can impact heavily on the company's ability to trade effectively or management's ability to make informed business
decisions. So, the cost to the business can persist long after the initial security breach and be of far greater consequence
than hardware value alone.

Facts

 The average small company loses 4 laptops a year to theft*

 Only 7% of stolen laptops are recovered*
 The true cost to business of lost or stolen laptops is more than three times the cost of the hardware*
 The security of customer/client information is the primary concern when laptops are stolen*

LAPTOP PURCHASE POLICY

Employees will be provided with an option to get a laptop when it is essential to their productivity and function on 70/30
contribution basis (70% Company & 30% Employee). When issued with a company laptop, users accept to abide to the
company's laptop purchase & security policies as following.

 70/30 contribution will be for the period of 04 Years, 30% Contribution will be divided on 48 months and will
be deducted from employees’ salary per month during which laptop will remain company’s asset, after
completion of 04 Years ownership of the laptop will be transferred to employee.

 In the event of cessation of services of the employee following will be applied;

 In case of any manufacturing hardware / software fault or the faults covered in warranty company will provide
repairing or restoration cost / Services.

 In case of any fault or problem occurred due to negligence or improper usage employee will have to accept all
the repairing or restoration cost.

 In case of theft or loss of laptop due to not following proper guide line provided in this manual, employee will
have to pay his/her remaining contribution, after which he will be provided with a refurbished laptop for the
remaining period of tenure.

If Employee does not select the previous option, he/she will be provided with a refurbished laptop when it is essential to
their productivity and function. When issued with a company laptop, users accept to abide to the company's laptop
security policies as following.

 laptop will remain company’s asset.

 In the event of cessation of services of the employee, it will be returned to company in immaculate condition.

 In case of any manufacturing hardware / software fault or the faults covered in warranty company will provide
repairing or restoration cost / Services.

 In case of any fault or problem occurred due to negligence or improper usage employee will have to accept all the
repairing or restoration cost.

 In case of theft or loss of laptop due to not following proper guide line provided in this manual, employee will
have to pay 30% of WDV, after which he will be provided with a refurbished laptop.
APPROPRIATE USE — LAPTOP POLICY

 The Company does not tolerate inappropriate use of any company property. Use your laptop only for business
purposes. Offensive, pornographic, racist or abusive content found on company laptops will be referred as
necessary under The Company's disciplinary proceedings. Serious offences will be punished by cessation of
laptop and/or suspension/termination of employee.

 Your email should be filtered for spam. If you receive any inappropriate material by email delete it immediately.
If persistent, report to the helpdesk for investigation.

 Only visit Web sites you know and trust.

 The company network is monitored for inappropriate use. Offenders will be reported to their line managers for
further disciplinary action.

LAPTOP USER GENERAL RESPONSIBILITIES

General
 Don't leave laptops unattended and always lock.

 Don't allow anyone else to use your laptop — it is company equipment and provides access to our networks.

 If left at work overnight, lock out of sight.

 Choose an ordinary looking briefcase or non-traditional laptop carry bag, perhaps a backpack type with proper
foam, as bags that obviously contain computers are an easily identifiable target for the casual thief.

At Home
 Always store inside your home, never leave in the car and keep where it cannot be easily seen from outside.
Ideally, keep locked in a cupboard or strong drawer.

 When it is not possible to lock away, use your to securely store laptop.
 Do not allow any user that is not authorized by The Company.

 Only use in an office-like environment with table and chair. Do not be tempted to use near water.

In the Car
 Your laptop will be safer if it is not left in the car at all.

 If absolutely necessary, lock out of sight in the trunk or under the seat of car.
  Consider the overall security of the vehicle in terms of the location, time of day and duration of your stay when
parking.

 While the vehicle is in motion, your laptop should be stored in its carry bag. Ideally secure in the Trunk; a heavy
item such as a laptop can become a hazard to vehicle occupants in case of an accident.
 Laptops are particularly vulnerable to theft and loss while using public transport. Be vigilant.

 Do not use your laptop while travelling unless necessary. Even then, consider the location you choose with care.
Ensure you are not easily overlooked and never open documents or communications that are of a commercially or
personally sensitive nature while in a public place.
 Never leave unattended and never allow anyone else to use your laptop.

 Be aware of your surroundings. Ensure you are not exposing yourself or the laptop to opportunistic theft.

LAPTOP USER DATA PROTECTION RESPONSIBILITIES

 Always use software approved and supplied by The Company.

 Choose a password that is unique make it long, random and complicated to guess.

 Do not give your password or access to anyone. You are responsible for all access under these codes.

 Remember that access to your laptop can also mean access to The Company's network.

 Your laptop is the property of The Company; do not lend it to anyone or otherwise permit use by anyone else, not
even for a short while.

 If you leave your laptop switched on and unattended you must lock it by pressing “Windows + L” Key. Ideally,
never leave switched on or logged in. Log out, shut down.

LAPTOP USER DATA RECOVERY RESPONSIBILITIES

 If the worst should happen and your laptop is stolen, lost, damaged or simply fails then it is always possible to
recover your data... but only up to your last backup. It is your responsibility to ensure that you make adequate
backup provision.

 When connected to The Company network, your files are automatically backed up, provided you have saved them
as directed into the correct folder on your laptop.
  You should back up at least daily when working away from the company network. Use disks or USB HDDs as
necessary

 Store backup data separately to your laptop.

 Contact the helpdesk if you need advice or require specialist or additional backup.

LAPTOP POLICY — SOFTWARE

 Your laptop is supplied with software. These are the only applications licensed for use.

 Do not install additional software without the express consent of the IT department.

 Be aware of Web sites and emails guiding you to download applications. You are not authorized to do so and
downloaded applications may breach company policy and expose a serious security risk.

 If you need an additional application or update, contact the helpdesk to discuss.